The appointment of directors of Techontap
13Techontap, as an unlisted public company, was required to have three directors, at least two of whom were required ordinarily to reside in Australia. It was part of the defendant's retainer to lodge relevant forms to notify ASIC of any change in Techontap's officeholders.
14By email dated 10 May 2004, the plaintiff informed the defendant that Robert Ian Machin had offered his resignation as a director of Techontap and related companies. The plaintiff's email continued:
"As no other director will accept appointment to Techontap Pty Ltd, it is likely that resignation cannot be effected, however Machin has offered his resignation this day and I am keen to at least have signatures. I plan to meet with him Friday perhaps at your offices - will advise.
As to Techontap International Limited, please prepare appointment as Director for John Warburton, copied herewith, who will provide his DOB, place of birth and full name and address.
Following my trip to Melbourne I will have the other directors by then."
15By email dated 29 June 2004, the plaintiff wrote to Leonard King and his son, Brett, to offer them founder shares in Techontap and positions on the board as non-executive directors. After informing them that the company was recently incorporated for new investment and "is solvent", the plaintiff continued:
"If this is agreed, please supply full names, date and place of birth, current addresses and I will instruct Mann Judd, who keeps compliance and share registry, to produce the necessary paper work.
Although Sam Seabury will join the board as CEO, Walter Adamson as non-exec, and no doubt the founder will seek a board seat, I hope that between us three, we can provide a united front and with my chairman's deciding vote, maintain board control."
16On 14 July 2004, the plaintiff, Mr Seabury, Mr Adamson and Leonard King met to discuss Techontap. Brett King was privy to the conference by telephone link-up. Mr Adamson and Messrs King expressed their intention to accept an invitation to become directors of Techontap when formally invited by the board. However, Mr Seabury expressed reservations about becoming a director until sufficient capital had been raised to implement the business plan. Mr Seabury's reservations caused Messrs King to have misgivings. They decided not to sign consents to become directors of Techontap unless and until the capital had been raised and Mr Seabury's concerns had been assuaged. Leonard King said in oral evidence that he hoped that it would be only a short time before the requisite capital could be raised.
17Shortly before 22 July 2004, the plaintiff telephoned Ms Von-Lucken. He instructed her to prepare the necessary documentation to have Mr Adamson and Messrs King appointed as directors of Techontap. Ms Von-Lucken told him that she would need written consents from the new directors and details of the board meeting at which new directors were approved, so that she could prepare the minutes and the Form 484 to be lodged with ASIC.
18In the course of the conversation the plaintiff said:
"I have spoken with each of them and they have all agreed to be directors. So just send me what you need so we can lodge them quickly so we are not in breach."
19On 22 July 2004, the plaintiff emailed Messrs King and Adamson in the following terms:
"I urgently need your DOB, place of birth, current address and legal entity to hold shares - CAN, registered address etc. Mann Judd auditors are pushing to complete, also same for directors consent."
20Leonard King responded by email that day and provided his details. He gave no indication in the email that his consent to being appointed a director was conditional upon a capital raising. The plaintiff forwarded Leonard King's email to the defendant, and copied his email to the defendant to Mr King. The plaintiff instructed the defendant in the following terms:
"Leonard King has consented to be director/ secretary Techontap International Limited- can you please provide consent form to him and register accordingly."
21Mr Adamson also responded that day. The plaintiff forwarded his details to the defendant and notified it that Mr Adamson was also to be appointed a non-executive director of Techontap.
22Brett King also responded with his details. Once again, the plaintiff forwarded the email to the defendant. On 23 July 2004, the plaintiff sent a further email to the defendant in the same terms as the one he had sent with respect to Leonard King the day before.
23As a result of these emails, Ms Von-Lucken understood that Mr Adamson and Messrs King had each agreed to be directors of Techontap. The plaintiff telephoned Ms Von-Lucken and told her that he was arranging a meeting of the Techontap directors on 26 July 2004 to appoint the new directors and issue founder shares. Ms Von-Lucken then caused to be prepared minutes of the proposed meeting to be signed by the plaintiff after the meeting had been held.
24The minutes which Ms Von-Lucken caused to be prepared recorded that on 26 July 2004 the plaintiff and his son, Ruben, held a meeting of directors of Techontap at which a resolution was passed in the following terms:
"IT WAS RESOLVED that Walter John Adamson, who has consented to the appointment, be appointed Director to take effect from today."
25Resolutions in similar terms were passed appointing Brett King as a director and Leonard King as a director and secretary.
26On 28 July 2004, the plaintiff went to the defendant's premises to see Ms Von-Lucken. Consistent with her usual practice, she had prepared an agenda prior to the meeting, the fourth item of which was:
"Sign forms to appoint directors, secretary and issue shares."
27At the meeting Ms Von-Lucken gave the plaintiff the following documents to review:
(1)the draft minutes she had prepared of the board meeting on 26 July 2004; and
(2)the Form 484 for the appointment of Mr Adamson and Messrs King as directors and of Leonard King as secretary.
28I accept Ms Von-Lucken's evidence that the plaintiff read each of these documents and signed them in her presence. I do not accept the plaintiff's evidence that he was given a "sheaf" of documents and he simply turned to the stickers which indicated where he should sign and signed the documents without reading them. While the plaintiff displayed, at times, a rather cavalier approach to his duties as a director, I am satisfied that Ms Von-Lucken described the documents, and their purpose, and ensured that the plaintiff reviewed them before he signed them. The plaintiff did not impress me as a reliable witness for reasons given in more detail below.
29Once the plaintiff had signed the documents, including the minutes of the meeting on 26 July 2004, I consider that Ms Von-Lucken was reasonably entitled to believe that all three proposed directors had informally consented to their appointment, although she knew that none of them had signed consents at that stage and that they would sign the consent forms once they were provided to them. As the High Court said in Toll (FGCT) Pty Ltd v Alphapharm Pty Ltd [2004] HCA 52; 219 CLR 165 at 180:
"It should not be overlooked that to sign a document known and intended to affect legal relations is an act which itself ordinarily conveys a representation to a reasonable reader of the document. The representation is that the person who signs either has read and approved the contents of the document or is willing to take the chance of being bound by those contents, as Latham CJ put it, whatever they might be."
30Ms Von-Lucken then gave the plaintiff the unsigned directors' consent forms and asked him to deliver them to Messrs King and Mr Adamson so that they could be signed and returned to the defendant. The plaintiff said:
"Of course. Leave it with me."
31In the following days, the plaintiff rang Ms Von-Lucken several times and said words to the following effect:
"Can you lodge the form with ASIC - I don't want to be fined by ASIC for not having enough directors."
32She informed the plaintiff that she had not received signed consent forms. As far as the evidence discloses, Mr Machin was no longer a director, having ceased being a director in May 2004. Accordingly Techontap only had two directors: the plaintiff and his son. Techontap was therefore in breach of the requirement that it have three directors, at least two of whom must ordinarily reside in Australia.
33At some time between 28 July 2004 and 12 August 2004, Ms Von-Lucken received a consent form signed by Mr Adamson. Once Mr Adamson had consented, Techontap had the requisite number of directors. It would have been open to the plaintiff to sign another Form 484 with only Mr Adamson's name on it and have the defendant submit it. This did not, however, occur. The plaintiff does not contend that the defendant was negligent in not having him re-engross an amended Form 484.
34On 12 August 2004, the plaintiff once again asked Ms Von-Lucken to lodge the Form 484 with ASIC. She objected on the grounds that, although she had received a written consent from Mr Adamson, she had not yet received signed consent forms from Messrs King. The plaintiff asked Ms Von-Lucken to send new consents to Messrs King. He then instructed her in the following terms:
"I promise to chase them up, but please lodge the forms with ASIC now so that I am not in breach of the Act."
35In accordance with her instructions, Ms Von-Lucken lodged the Form 484 with ASIC. She also caused new consent forms to be sent by mail to Leonard King for him to sign and to arrange for his son to sign. A further consent form was sent by email to Brett King on 25 August 2004.
36I accept that these forms were received by Messrs King but that they chose not to respond. I formed the impression from their non-response, and from Leonard King's evidence that they preferred not to bring matters to a head and were both content to rely on the fact that they had not signed consent forms although they had indicated orally that they consented to their respective appointments. Brett King was not called.
37I accept Ms Von-Lucken's evidence that she did not consider that their non-response indicated that they did not consent to act as directors of Techontap. Rather she inferred that they did not place much importance on the formality of signing and sending her the form when they had already indicated their consent by email. By contrast, the plaintiff well knew that although at first they had expressed some willingness to be directors, Messrs King did not in fact consent and probably would not consent until Techontap was better capitalised so as to overcome Mr Seabury's reservations which they shared.
38By email dated 30 September 2004, the defendant wrote to Mr Crewe-Brown requesting "letters of consent". I infer that the reference to such documents was a reference to the consent forms from Messrs King which were still outstanding. Mr Crewe-Brown forwarded the email to the plaintiff. In Mr Crewe-Brown's covering email to the plaintiff he added:
"Are you following up the matters relating to the signing of forms?"
39These documents establish that as at 30 September 2004, the plaintiff knew that no consent forms had been received by the defendant. There is no suggestion that the plaintiff himself had received signed consent forms from Messrs King, or indeed that such forms were ever signed. Accordingly, the plaintiff knew that, although they had earlier indicated that they would consent to becoming directors, they were not prepared to sign consent forms and therefore were not in fact willing to be directors of Techontap.
40Mr Adamson notified the plaintiff by email dated 29 March 2005 that he resigned as a director as of 15 March 2005. The following day, the plaintiff instructed Ms Von-Lucken to effect the resignation.
41On 28 May 2005, the plaintiff sent an email to Brett King which contained the following passage:
"...however recently I saw a ASIC company print out and saw you listed as a director of Techontap International Limited - did you sign Consent to Act as Director forms? If so I sincerely apologise for not keeping you across matters, If you did, then Ruben Simon Boorer (my eldest son) you and I are the three directors (Walter resigned two months ago)
Sam Seabury, whom Dad introduced, will not accept appointment until funding is in place, however he is proving a solid CEO and has the discipline, determination and loyalty to manage high growth that I believe will come once the business plan is funded. That said Techontap is dangerously close to being insolvent and so Sam and my efforts are focussed on raising in investing a Stage One Convertible Note for $AUD250,000 and $AUD1.25 Stage Two for 20% equity. Stage One is needed asap and while we have $500K from R&D Grants due by 22 July, we are running close to the wind."
42Brett King responded by email on 30 May 2005, relevantly as follows:
"...I didn't sign anything that I can recall (I don't think I've been back in Oz to do so)? Please provide me some details, as to my responsibilities and I'll make the call whether it is appropriate for me to continue as a Director, as time is my most valuable commodity."
43Later that day, Brett King sent a further email to the plaintiff which said:
"Have confirmed with Dad that neither he nor I consented to directorships for [Techontap]."
44The plaintiff responded shortly thereafter in the following terms:
"That is a relief! Will action to ensure ASIC reflects that- and how come your name appears. Mann Judd may have mistakenly submitted forms, certainly without my approval.
...
Anyway, as you say you are flat out, mainly wanted to ensure the directorship issue."
45Notwithstanding this exchange of emails, the plaintiff took no action to rectify the ASIC records. The plaintiff would have me believe that as soon as he wrote the email to Brett King representing that he would rectify ASIC's records, he promptly forgot about it. I do not accept this evidence for reasons given further below with respect to his credibility.
46By that time the only persons who were recorded as directors of Techontap and who had properly been been appointed were the plaintiff and his son. This circumstance put Techontap in breach of s 201A of the Corporations Act 2001 (Cth), which requires that it have at least three directors.
47On 5 September 2005, Leonard King sent an email to ASIC, which was copied to Brett King, in the following terms:
"I received today 5th September 2005 notification that suggests Leonard Keith KING and Brett Andrew KING were appointed as Directors to Company Techontap International Limited CAN 106 462 971 with lodgement date of 12/08/04. Please be advised that concent [sic] was not given by Myself or my Son (Brett) to become a Director - infact [sic] we refused to be appointed. As I am not the Secretary please send adjustments to whoever sent the lodgement but because of the nature of this mistake I wish confirmation in writing by ASIC that I or my Son have never been Directors in this or any associated Company."
48Later that day, the plaintiff, to whom Leonard King's email had been forwarded, sent an email to Ms Von-Lucken in the following terms:
"Len King is quite upset over the matter below - and rightly so. He has never signed Consent to act as Director - neither has his son Brett.
Can you please advise urgently how this matter can be corrected?"
49In the meantime and prior to 23 September 2005, Techontap received a R & D grant in the order of $350,000, a portion of which was used to pay the defendant's fees and the balance of which was paid to CIUT.
50On 26 September 2005, a meeting was held at the defendant's premises, which was attended by the plaintiff, Mr Fittler and Ms Von-Lucken. The defendant was instructed to lodge forms removing Messrs King as directors of Techontap. The plaintiff undertook to find a director and secretary for Techontap so that it would not be in breach of the requirement that it have three directors.
51Later that day, 26 September 2005, the plaintiff caused CIUT to call up its fixed and floating charge over Techontap's assets and appointed Robert Moodie as an administrator. The plaintiff had not foreshadowed at the meeting earlier that day with the defendant that that was what he proposed to do.
52By letter dated 28 September 2005, ASIC wrote to Techontap in the following terms about the correspondence it had received from Leonard King:
"A document lodged with us by the company (Form 484 - Change to company details) notified the appointment of this person as Director of the company on 26 July 2004.
Please review the company records and provide us (and the person concerned), a copy of the person's consent you obtained to act as an officer of this company. If no consent was obtained, please advise us (and the person concerned) in writing."
On the same day, ASIC wrote a similar letter concerning Brett King.
53On 12 October 2005, Leonard King wrote to the plaintiff in the following terms:
"I have spoken at length with Mann Judd and ASIC. Mariana has agreed she with [sic] give me confirmation later today (with a copy to the Administrator) that there was no consent and we are not Directors. ASIC advise that unless the 'contested' forms arrive at ASIC by 19th of October our name will be removed. We would prefer that the matters be fixed before then.
They would prefer that Mann Judd writes a simple letter making reference to Brett and I having not consented and being 'lodged in error'. They appear totally OK with that solution they also understand that the error lead [sic] to 2 active Directors instead of 3. Please advise."
54In his affidavit Leonard King deposed that Ms Von-Lucken had acknowledged that it was the defendant's error and one for which she, and the defendant, would take full responsibility. The plaintiff read a similar affidavit in the AAT proceedings supporting his written submission that the defendant "admitted that the appointment of the Kings was their error". No such evidence was relied upon in the ASIC hearing itself, although once the Disqualification decision had been made, the plaintiff appears to have contacted Leonard King to gain support for his contention that the blame should be attributed to the defendant.
55I do not accept Mr King's evidence about this conversation. I am satisfied that Ms Von-Lucken told him that she would investigate the documentation and also that she was prepared to inform ASIC that there had been an error. However, I am not satisfied that she admitted that it was her mistake or that she was responsible for it. As I have found above, Ms Von-Lucken did what the plaintiff had instructed her to do. She had no reason to admit that she had made a mistake and I am satisfied that no such admission was made.
56The plaintiff dealt with Leonard King's 12 October 2005 email by sending an email that day to the defendant as follows:
"As advised below, and previously raised with you, Leonard and Brett did not send Consent Forms to you and hence should not have been listed as Directors. Consequently, the company had only two directors not three, leaving me open to serious breaches of the Corporations Law after Walter resigned in earlier this year. As Mann Judd was keeping the Company Secretariat and Share Registry, onus is on them to correct the situation. While on the surface it appears a procedural error, it does have significant potential ramifications for the Kings and indeed myself now the company is Under Administration and potentially will be liquidated."
57Ms Von-Lucken corresponded directly with Leonard King on 13 October 2005 in an email which contained the following passage:
"Contrary to his earlier advice and the above documentation, we were notified by Graeme Boorer by email on 5th September 2005 that you and Brett had not agreed to be directors of Techontap International Ltd. We advised Graeme that the company would need another director as three directors are required. We were awaiting a response from Graeme when on the 30th September 2005 we received a fax from Rodgers Reidy that they had been appointed Administrator on the 26th September 2006."
58I have set out at length the emails between relevant persons on the topic because they demonstrate the extent to which the plaintiff endeavoured to portray himself as the victim of a mistake by the defendant, when, as I have found, he was the progenitor of the error in. He had specifically instructed Ms Von-Lucken to send in the Form 484 at a time when he not only knew that Messrs King had not signed consent forms to be directors, but also knew that their consent was conditional on further funding and that the condition had not been fulfilled.