THE EXAMINER'S REASONS
21 The Examiner was required by s 29(1A) of the ACC Act to be satisfied that it was reasonable in all the circumstances to issue the Notice, and to record in writing the reasons for it.
22 The Examiner identified the material upon which his decision was made as being a Statement of Facts and Circumstances dated 20 May 2008, and Legal Submissions also dated 20 May 2008 prepared by an officer of the ACC. He then recorded that the purpose of the Notice was to require the production of the documents the subject of the Notice, setting out in detail the list of those documents.
23 He then concluded:
Based upon my consideration of the statement of facts and circumstances and the legal submissions which are referred to above:
1) I was satisfied that the operation was within the terms of the Determination and that the Determination was still operative.
2) I was satisfied that it was reasonable in all the circumstances that the Notice be issued to the party to whom it is directed.
3) I was satisfied that it was reasonable in all the circumstances that the Notice be issued in the terms approved by me.
4) I was satisfied that this was an appropriate Notice for the inclusion of a notation pursuant to subsection 29A(1) of the Australian Crime Commission Act 2002 because if such a notation were not included it would reasonably be expected to prejudice the effectiveness of the operation or investigation and that a failure to do so might be contrary to the public interest.
5) I was satisfied that it was also appropriate that the notation pursuant to subsection 29A(1) of the Australian Crime Commission Act 2002 be in the terms approved by me.
That has the appearance of a formulaic document. It is what could be prepared to recite the requirements of ss 29 and 29A without any reference to any information at all.
24 The Statement of Facts and Circumstances contains more specific information.
25 The front page is evidently partly a pro forma, with brief details of the Determination and of the proposed notice. The first nine entries are in response to nine prompts for information. Each contains the barest of information, although no more was required - the front page, to that point, being really a cover sheet.
26 The balance of the front page has four questions to be answered relating to whether the s 29A notation must or may be included. Question 11, namely whether a notation under s 29A(1) may be included, is answered affirmatively. It then has the prompt: "Reason [state how failure to do so might prejudice]", and the text:
Failure to include a notation might prejudice the effectiveness of the special operation should the persons or entity subject to enquiries be advised by the recipient of the Notice that the ACC has made enquiries relating to them. Such advice by the recipient of the Notice would alert the persons or entity to particular lines of enquiry being conducted by the ACC and would provide an opportunity for them to advise their associates of the investigation and thereby could be reasonably expected to prejudice the successful outcome of the special operation.
27 That text also appears to be formulaic, based upon s 29A(2)(b)(iii), namely that failure to include the notation might prejudice the effectiveness of an operation or investigation. It is not self-evident how or why NTD8 might have "associates" whom it might advise of the investigation, or indeed why it might report to either the eight female Aboriginal children or members of their family or their community of the investigation so that their "associates" might also be informed of it to the detriment of the investigation. The form of words chosen has the appearance of being a standard recitation and one more apt to an investigation into serious and organised crime. It may also be noted that the NIITF was not a special ACC operation.
28 The next section of the Statement of Facts and Circumstances sets out details of the NIITF and its intelligence and information collection priorities, and of the Determination and its objectives and strategies. It notes the existence of Indigenous-related child abuse, and the "likely significant under-reporting" of such abuse, including by health agencies. It notes that this "allegedly occurs despite mandatory reporting requirements in some jurisdictions as service providers appear to rate client confidentiality above reporting obligations". It specifically identifies the aim, by a series of s 29 notices to non-government health organisations servicing remote Northern Territory communities, to secure records relating to (inter alia) sexually transmitted infections in children. It has similar sections relating to other conduct not said to be relevant to the present issue.
29 Finally, that document describes the nature of the health services and programs provided by NTD8, and its composition. It records earlier informal approaches to NTD8 to ascertain its systems and services. It records, as a concise statement of the purposes for which the documents specified in the proposed notice were sought:
Such records may disclose the names of victims of domestic violence and child abuse, the names of offenders, the nature of domestic violence, details of incidents including historical data and case histories.
The documents sought in the Schedule to this Notice will allow the ACC to discover, in a limited way, the nature of domestic violence and child abuse (including sexual abuse) in this area so as to enable the ACC to gather criminal information and intelligence, discover the identity of offenders and subsequently present its findings recommendations to the ACC Board.
30 The Statement of Facts and Circumstances makes no reference at all to the matters of concern to NTD8, as disclosed in the material referred to above. After a reference to these proceedings, it concludes: "It is anticipated that the documents will provide evidence of federally relevant criminal activity, namely Indigenous violence and/or child abuse (including sexual abuse)".
31 The "Legal Submissions in Support" are partly formulaic or careless, or both. They commence by reference to the Determination. The author refers (from the Determination) not simply to the federally relevant criminal activity being Indigenous violence or child abuse, or related offences including violence-related offences. The author also refers to the "unlawful importation, manufacture, production, sale, supply, trafficking, or possession of unlawful or illegal drugs" and to "bribery, corruption and abuse of public office".
32 The Legal Submissions then present to the Examiner reasons for him to be satisfied that it is reasonable in all the circumstances to issue a notice under s 29(1) of the ACC Act. The document states that the operation the subject of the Determination concerns persons that may be engaged in Indigenous violence or child abuse "together with other offences referred to above" i.e., offences including "bribery, corruption and abuse of public office". It then asserts that the "subject of the notice apparently has significant information relevant to the above operation" and that it "may be desirable for the subject of the notice to provide documents under compulsion so as to avoid any breaches of client confidentiality". It refers to the then extant proceedings challenging the validity of the earlier notice and NTD8's claim that the production of confidential documents, if exposed to police or authorities, may dissuade clients attending for medical treatment.
33 Finally, the document says that failure to include a notation pursuant to s 29A(1) of the ACC Act "would reasonably be expected to prejudice the effectiveness of the special operation as it may directly or indirectly alert persons subject of the ACC special operation about the nature of ACC inquiries which in turn my [sic, may] impede the progress of the special operation". The concerns earlier expressed about apparent glibness in so readily expressing such a view merit repeating. There is no reference to any specific way in which the progress of the Determination may be impeded.
34 On the appeal, NTD8 did not by notice of contention seek to uphold the decision at first instance on the basis that the Examiner had failed to comply with s 29(1A) by failing adequately to record reasons for his decision. It is apparent from the decision of Flick J in A.B. Pty Limited v Australian Crime Commission (2009) 107 ALD 591 at [53] that the Examiner's reasons follow a template and we endorse his Honour's observations at [54] about their adequacy. We do not, however, have to resolve that issue. In this case, the Court has the benefit of the Statement of Facts and Circumstances and the Legal Submissions, which were not, apparently, made available for the purposes of the decision in A.B. Pty Limited v Australian Crime Commission (2009) 107 ALD 591.
35 The Examiner also gave evidence at the hearing before the primary judge.
36 The Examiner said in his affidavit that, in addition to the Statement of Facts and Circumstances, he took into account his "knowledge and experience of such matters" and NTD8's objections to production, "in particular in respect to their reasons for not wishing to disclose the names and details of certain children". The affidavit then records that the Examiner nevertheless was satisfied that it was reasonable in all the circumstances to issue the Notice in accordance with s 29(1A) and that he had recorded his reasons for the issue of the Notice in the document referred to above.
37 The Examiner said that he consciously required the identity and certain particulars of the eight female Aboriginal children, as he considered such information critical in order to meet the objectives of the ACC Act and the Determination. He balanced that requirement against NTD8's objections, of which he was apprised. In cross-examination, the Examiner said that he was unable to recall whether he actually read the affidavit of the doctor expressing NTD8's concerns, but said that he had been told by telephone of the contents of that affidavit by a legal officer of the ACC. He also had an affidavit that set out the details of the eight female Aboriginal children.
38 The Examiner identified his knowledge and experience as including an awareness of evidence of under-reporting of sexual abuse at some medical clinics in remote communities, either due to intimidation of non-Indigenous staff, including health providers, or some acceptance of certain alleged cultural sexual practices. He was also aware that the concept of consent "was often difficult for young Indigenous girls to understand and act upon". He was also concerned about the claim by NTD8 that details of young girls, whom NTD8 did not consider to have been abused and so were not the subject of mandatory reporting, should be exempt from disclosure to the ACC under the Notice, because - for reasons that were not stated:
[s]uch presentations to the clinic raised concerns in my mind as to issues of child abuse including neglect which were within the ambit of the Determination.
He specifically adverted to the request for information concerning children under the age of consent presenting to the medical clinic of NTD8 for sexual related treatment or consultation. He sought that information having regard to the prevalence of violence-related and sexual abuse offences in the relevant Indigenous communities, notwithstanding the Northern Territory Government Department of Health and Community Services "Guidelines on the Management of Sexual Health Issues in Children and Young People" and the mandatory reporting of sexual abuse and maltreatment. This was because he considered the Guidelines were narrower in their scope in respect to sexual abuse and maltreatment of children than the ACC Act and the Determination.
39 He then said that he made the s 29A(1) notation because it was important to ensure the confidentiality of the Notice and of the information requested by it. He said that it was his concern of protecting the confidentiality of the information regarding clients of NTD8 and their details, the fact of the issue of the Notice, and matters associated with it that led him to make that notation.
40 He concluded:
I took into account [NTD8's] objections in the manner referred to and, in reaching a decision to issue the Notice, balanced the requirement that names and details of [NTD8's] clients be provided against the objectives of the special operation under the Determination. I was, and still am, of the firm belief that the documents sought by way of the Notice are relevant to the special operation and are necessary for the ACC to give effect to that special operation.
41 It is an interesting question whether the Examiner could have given such evidence if objection had been taken. Section 29(1A) requires the contemporaneous or almost contemporaneous written record of the reasons. It does not accommodate their subsequent oral supplementation. There may be a difference between evidence adding additional reasons to those given in writing in accordance with s 29(1A) and evidence explaining in more detail a matter specifically adverted to in the written reasons. In any event, those questions do not arise on the appeal as there was no submission that the Court should not have regard to that evidence of the Examiner, and no submission at first instance that the Examiner's evidence should not all be accepted. The focus at first instance was whether the Examiner had treated the best interests of the children as a primary relevant consideration.
42 Reference in this regard should also be made to s 29(5). It provides:
A failure to comply with any of the following provisions does not affect the validity of a notice under subsection (1) of this section:
(a) subsection (1A) of this section, in so far as that subsection relates to the making of a record;
(b) section 29A, in so far as that section relates to a notice under subsection (1) of this section.
It did not feature in the submissions on appeal, nor apparently at first instance. It is noted only to indicate its possible relevance to those questions.