The Facts
6 The building works related to a project for the re-development of the Westend Plaza Shopping Centre in Albury, New South Wales. On 29 November 2000 the Superintendent, Restifa and Partners Ltd, issued a Certificate of Practical Completion certifying that practical completion of the project had been achieved on 26 November 2000 prior to 6.30 am. Pursuant to Clause 37 of the Contract the defects liability period of 52 weeks commenced at 4 pm on 26 November 2000.
7 The Superintendent issued a preliminary handwritten list of defects, omissions and incomplete works to the plaintiff on 28 November 2000 and advised on 29 November 2000 that a typed list was to be issued on 2 December 2000 "with completion dates by which defects" were to be rectified. It continued "in accordance with Cl 37 please proceed to rectify the defects or omissions as expeditiously as possible".
8 On 29 November 2000 the plaintiff lodged Progress Claim 15 with the Superintendent claiming the sum of $1,090,652. On 30 November 2000 the Quantity Surveyor certified and authorised payment of the amount of $1,035,941 in respect of Progress Claim 15. On 4 December 2000 the plaintiff issued a Tax Invoice to the Superintendent in the amount of $1,035,941 for Progress Claim 15.
9 On 6 December 2000 the plaintiff provided the Superintendent with a Statutory Declaration made by David John Jenkins, the General Manager of the plaintiff. He declared:
4. As at the relevant date (6 December 2000) and to the best of my knowledge and belief trade Sub-contractors and Consultants engaged by the Contractor in relation to the Works have been paid all monies due and owing to them in accordance with their Sub-contract Agreements, save for unapproved variations, claims requiring further clarification and/or further back-up information, late claims, over claimed progress claims, disputed claims, claims being adjusted by the Project Quantity Surveyor and retentions in respect of work which they have carried out or services which they have rendered for or in relation to the works.
10 This Statutory Declaration was purportedly in compliance with Clause 43.2 of the General Conditions which provided:
43.2 Payment of Subcontractors
Not earlier than 14 days after the Contractor has made each claim for payment under Clause 42.1, and before the Principal makes that payment to the Contractor, the Contractor shall give to the Superintendent a statutory declaration by the Contractor or, where the Contractor is a corporation, by a representative of the Contractor, who is in a position to know the facts declared, that all subcontractors have been paid all moneys due and payable to them in respect of work under the Contract.
43.3 Withholding of Payment
If the Contractor fails -
(a) to provide, within 5 days of the direction by the Superintendent pursuant to Clause 43.1, the statutory declaration or documentary evidence as the case may be; or
(b) to comply with Clause 43.2,
then notwithstanding Clause 42.1, the Principal may withhold payment of moneys due to the Contractor until the statutory declaration or documentary evidence, as the case may be, is received by the Superintendent.
If the Contractor provides to the Superintendent satisfactory proof the maximum amount due and payable to workers and subcontractors by the Contractor, the Principal shall not be entitled to withhold any amount in excess of the maximum amount.
43.4 Direct payment
Where the Principal is entitled to or is required to make payment to a subcontractor of a sum certified by the Superintendent, as owing to the Subcontractor under the subcontract, the Principal may, on behalf of the Contractor, make the payment directly to the Subcontractor and the amount so paid shall be a debt due from the Contractor to the Principal.
At the written request of the Contractor and out of the moneys payable to the Contractor, the Principal, may on behalf of the Contractor make payments directly to any worker or subcontractor.
11 On 6 December 2000 the Superintendent issued an assessment of the plaintiff's Progress Claim no 15 in the amount of $1,035,941.
12 On 14 December 2000 Mr Ian Patterson of a Subcontractor, Tru Floor Services Pty Ltd (Tru Floor) telephoned the Project Manager, Mark Charles Robertson employed by the Superintendent. The following conversation occurred:
Patterson: We haven't been paid for 3 months and are owed about $450,000.
Robertson: What about the stat dec you gave us a few months ago saying you've been paid?
Patterson: Well, we signed those under duress because we had to. If we didn't sign, we'd never get work from Chicks again. There are only two big builders to work for in this town, and Chicks are one of them. We think you should withhold payment from Chicks and pay us direct.
Roberston: If what you say is true you have both falsified stat decs. We are not going to recommend payment directly to you as we have no contract with you. I'll take this up with Chicks to hear their side of the story.
13 The Statutory Declaration to which Mr Robertson referred which Tru Floor had provided was made on 13 October 2000 in which he stated:
5. As at the relevant date (13 October 2000) I confirm that all moneys due and payable to Sub-contractor in relation to the works have been paid to them save for unapproved variations and retentions in respect of any work which they have carried out or materials or goods which they have supplied or services which they have rendered for or in relation to the works.
14 As the result of the conversation between Mr Patterson and Mr Robertson, the Superintendent advised the defendant to withhold payment in relation to Progress Claim 15 until it had contacted the plaintiff.
15 On 15 December 2000 Mr Robertson spoke to Mr Jenkins on the telephone. Mr Robertson claimed in his affidavit that Mr Jenkins said:
I've met with Tru Floor and I can explain the differences between us. Firstly the amount they claim - some of it's not due yet. Secondly, they've recently cashed a cheque I previously told them to hold, and thirdly, we've got a dispute over variations. I suggest the way forward is for you to withhold an amount of $100,000, which is about the amount of the disputed variations.
16 On 18 December 2000, after further discussion with the Superintendent, the plaintiff wrote to the Superintendent enclosing a further statutory declaration. It is apparent that two subcontractors had been discussed, Leffler Simes Pty Ltd and Tru Floor. The covering letter stated:
1. My arrangements with Steve Camillo of Leffler Simes Pty Ltd on 6 December '00 were that we would give them a cheque for approximately $10,000 immediately and upon being paid our current claim we would make up the difference to a total of $30,000 prior to the Christmas break, with the remainder of the claims would be paid next year. That day the writer, hand delivered a cheque in the sum of $11,000 to Trevor Patten at Westend Plaza site as agreed and upon the receipt of payment for our November claim we will forward the balance as per our agreement with Steve Camillo.
2. In respect of Tru Floor Service, their contract sum is $493,615.47 for which they have been paid $449,966.24. The abovementioned contract sum is subject to a cash retention of 5% which is yet to be claimed. Tru Floor Service Invoice no.60394 for the sum of $86,824.05 (excluding GST) fell due for payment on Friday 15th December 00. Tru Floor have claimed variations in excess of $125,000 of which some have been approved and paid and others are yet to be resolved.
Under the circumstances we request that you withhold $100,000 from our current progress claim payment until we can further discuss the variations and claims with Tru Floor and arrive at a satisfactory resolution.
We would appreciate your release and payment of our progress claim for the sum of $935,941 with the remaining of $100,00 prior to Christmas. We appreciate your assistance in this matter.
17 The statutory declaration submitted and dated 18 December 2000 stated:
4 As at the relevant date (6.12.2000) and to the best of my knowledge and belief trade Sub-contractors and Consultants engaged by the Contractor in relation to the works have been paid all moneys due and owing to them in accordance with their Sub-contract agreements and/or agreed financial payment arrangements , save for unapproved variations, claims requiring further clarification and/or further back-up information, late claims, over claimed progress claims, disputed claims, claims and retentions in respect of work which they have carried our or service which they have rendered for in relation to the Works.
(Emphasis added)
5. As at 18 December 2000 and to the best of my knowledge and belief Chick have resolved and agreed the terms of payment with Leffler Simes Pty Ltd as per the verbal agreement as at the relevant date.
6. As at 18th December 2000, and to the best of my knowledge and belief Chick are reviewing Tru Floors Service Pty Ltd Sub-contractor/Variations and will reach agreement on quantum meruit and payment terms within the next few days. Chick furthermore agrees to $100,000 being withheld from progress claim no 15 against Tru Floor Service Pty Ltd's pending variations until this matter is resolved.