sec.27Meetings of principal body corporate

### sec.27 Meetings of principal body corporate Within 3 months after the registration of the initial plan of survey, the company shall, in the prescribed manner, convene a meeting of the principal body corporate to be held within that period. Maximum penalty—20 penalty units. The agenda for a meeting convened under subsection (1) shall consist of the following items— to decide whether insurances effected by the principal body corporate should be confirmed, varied or extended; to decide whether any amounts determined under section 33 (1) (h) or (2) should be confirmed or varied; where there are more than 3 members of the principal body corporate—to determine the number of members of the executive committee; to elect the chairperson, secretary and treasurer of the principal body corporate and other members of the executive committee; to decide whether to make by-laws regulating, controlling or prohibiting the passage through and conduct and activities of persons on or within all or part of the secondary thoroughfares; to decide whether to make development control by-laws. The meeting convened under subsection (1) shall be the first annual general meeting of the principal body corporate and at such meeting a chairperson, secretary and treasurer shall be elected. However, a person may be elected to 1 or more of those offices. The company shall not fail or neglect to deliver to the principal body corporate at its first annual general meeting— all plans, specifications, drawings showing water pipes, electric cables and drainage, certificates, diagrams and other documents (including policies of insurance) obtained or received by it and relating to the secondary thoroughfare; if they are in its possession or under its control, the principal body corporate roll, books of account and any notices or other records relating to the secondary thoroughfare; the budget showing the estimated expenditure of the principal body corporate in relation to the secondary thoroughfare on an annual basis; other than documents which exclusively evidence rights or obligations of the company and which are not capable of being used for the benefit of the principal body corporate or any of the members of the principal body corporate, other than the company. Maximum penalty—20 penalty units. The company shall not fail or neglect to deliver to the principal body corporate at or before its annual general meeting first held after the registration of the initial plan of survey of the adjacent site— all plans, specifications, drawings showing water pipes, electric cables and drainage, certificates, diagrams and other documents (including policies of insurance) obtained or received by it and relating to the secondary thoroughfare within the adjacent site; if they are in its possession or under its control, any books of account and notices or other records relating to the secondary thoroughfare within the adjacent site; the budget showing the estimated expenditure of the principal body corporate in relation to the secondary thoroughfare within the adjacent site on an annual basis; other than documents which exclusively evidence rights or obligations of the company and which are not capable of being used for the benefit of the principal body corporate or any of the members of the principal body corporate, other than the company. Maximum penalty—20 penalty units. Schedule 2 , part 1 of the Building Units and Group Titles Act 1980 in force at the commencement of this Act applies to and in respect of the first annual general meeting of the principal body corporate and voting at that meeting and schedule 2 , part 2 of that Act in force at the commencement of this Act applies to and in respect of meetings of the principal body corporate, other than the first annual general meeting, and voting at those meetings. However, the provisions in those schedules relating to the rights and obligations of mortgagees and mortgagors shall not apply and the application of the Building Units and Group Titles Act 1980 , schedule 2 , part 2 is subject to schedule 3 and schedule 9 , definition ordinary resolution . The provisions of the schedules referred to in subsection (5) shall, for the purposes of subsection (5) , be read and construed as if— references therein to ‘aggregate lot entitlement’ were references to the total of the initial lot entitlements of the initial lots which have not been subdivided into secondary lots and the secondary lot entitlements of the secondary lots; references therein to ‘body corporate’ were references to principal body corporate; references therein to ‘by-laws’ were references to principal body corporate by-laws or development control by-laws; references therein to ‘council’ were references to executive committee; references therein to a ‘lot’ were references to an initial lot or a secondary lot; references therein to ‘lot entitlement’ were references— in the case where a ‘lot’ is an initial lot—to the initial lot entitlement of that lot; in the case where a ‘lot’ is a secondary lot—to the secondary lot entitlement of that lot; references therein to the ‘original proprietor’ were references to the company; references therein to a ‘proprietor’ were references to a proprietor within the meaning of this part; references therein to the ‘roll’ were references to the principal body corporate roll; references to particular provisions of the Building Units and Group Titles Act 1980 (other than the provisions in those schedules) were references to corresponding provisions of this Act. When an expression is substituted for an expression used in the Building Units and Group Titles Act 1980 and referred to in subsection (5B) , the substituted expression shall, for the purposes of subsection (5B) , be read and construed in the same manner as the expression for which it is substituted is required to be read and construed. If a meeting of the principal body corporate is not convened in accordance with subsection (1) , the Minister for Justice and Attorney-General may, pursuant to an application by the principal body corporate or any member of the principal body corporate appoint by order a person to convene a meeting of the principal body corporate within such time as may be specified in the order and the meeting convened by that person shall, for the purposes of subsection (3) , be deemed to be the meeting convened under subsection (1) . At any time after the meeting convened under subsection (1) has been held, the Minister for Justice and Attorney-General may, pursuant to an application made to the Minister for Justice and Attorney-General by a member of the principal body corporate, appoint by order a person, nominated by the member, who has consented to that nomination, if there is not an executive committee, to convene a meeting of the principal body corporate within such time as may be specified in the order and a meeting so convened shall, for the purpose of the election of the chairperson, secretary and treasurer of the principal body corporate and the other members of the executive committee, be deemed to be a first annual general meeting of the principal body corporate. An order made under subsection (6) or (7) may include such ancillary or consequential provisions as the Minister for Justice and Attorney-General thinks fit. Notwithstanding subsection (5) , where an order made under subsection (6) or (7) so provides— the person appointed to convene a meeting of the principal body corporate by the order shall preside at the meeting and, while the person so presides, shall be deemed to be the chairperson of the principal body corporate; and notice of that meeting may be given in the manner specified in the order. Notwithstanding that an order has been made under subsection (6) or that a meeting has been convened pursuant to any such order, the company remains liable to the penalty provided by subsection (1) for any failure to comply with that subsection. s 27 amd 1987 s 11; 1987 No. 91 s 17 ; 2009 No. 26 s 77 ; 2019 No. 7 s 313 s ch 1 pt 2 (sec.27-ssec.1) Within 3 months after the registration of the initial plan of survey, the company shall, in the prescribed manner, convene a meeting of the principal body corporate to be held within that period. Maximum penalty—20 penalty units. (sec.27-ssec.2) The agenda for a meeting convened under subsection (1) shall consist of the following items— to decide whether insurances effected by the principal body corporate should be confirmed, varied or extended; to decide whether any amounts determined under section 33 (1) (h) or (2) should be confirmed or varied; where there are more than 3 members of the principal body corporate—to determine the number of members of the executive committee; to elect the chairperson, secretary and treasurer of the principal body corporate and other members of the executive committee; to decide whether to make by-laws regulating, controlling or prohibiting the passage through and conduct and activities of persons on or within all or part of the secondary thoroughfares; to decide whether to make development control by-laws. (sec.27-ssec.3) The meeting convened under subsection (1) shall be the first annual general meeting of the principal body corporate and at such meeting a chairperson, secretary and treasurer shall be elected. (sec.27-ssec.3A) However, a person may be elected to 1 or more of those offices. (sec.27-ssec.4) The company shall not fail or neglect to deliver to the principal body corporate at its first annual general meeting— all plans, specifications, drawings showing water pipes, electric cables and drainage, certificates, diagrams and other documents (including policies of insurance) obtained or received by it and relating to the secondary thoroughfare; if they are in its possession or under its control, the principal body corporate roll, books of account and any notices or other records relating to the secondary thoroughfare; the budget showing the estimated expenditure of the principal body corporate in relation to the secondary thoroughfare on an annual basis; other than documents which exclusively evidence rights or obligations of the company and which are not capable of being used for the benefit of the principal body corporate or any of the members of the principal body corporate, other than the company. Maximum penalty—20 penalty units. (sec.27-ssec.4A) The company shall not fail or neglect to deliver to the principal body corporate at or before its annual general meeting first held after the registration of the initial plan of survey of the adjacent site— all plans, specifications, drawings showing water pipes, electric cables and drainage, certificates, diagrams and other documents (including policies of insurance) obtained or received by it and relating to the secondary thoroughfare within the adjacent site; if they are in its possession or under its control, any books of account and notices or other records relating to the secondary thoroughfare within the adjacent site; the budget showing the estimated expenditure of the principal body corporate in relation to the secondary thoroughfare within the adjacent site on an annual basis; other than documents which exclusively evidence rights or obligations of the company and which are not capable of being used for the benefit of the principal body corporate or any of the members of the principal body corporate, other than the company. Maximum penalty—20 penalty units. (sec.27-ssec.5) Schedule 2 , part 1 of the Building Units and Group Titles Act 1980 in force at the commencement of this Act applies to and in respect of the first annual general meeting of the principal body corporate and voting at that meeting and schedule 2 , part 2 of that Act in force at the commencement of this Act applies to and in respect of meetings of the principal body corporate, other than the first annual general meeting, and voting at those meetings. (sec.27-ssec.5A) However, the provisions in those schedules relating to the rights and obligations of mortgagees and mortgagors shall not apply and the application of the Building Units and Group Titles Act 1980 , schedule 2 , part 2 is subject to schedule 3 and schedule 9 , definition ordinary resolution . (sec.27-ssec.5B) The provisions of the schedules referred to in subsection (5) shall, for the purposes of subsection (5) , be read and construed as if— references therein to ‘aggregate lot entitlement’ were references to the total of the initial lot entitlements of the initial lots which have not been subdivided into secondary lots and the secondary lot entitlements of the secondary lots; references therein to ‘body corporate’ were references to principal body corporate; references therein to ‘by-laws’ were references to principal body corporate by-laws or development control by-laws; references therein to ‘council’ were references to executive committee; references therein to a ‘lot’ were references to an initial lot or a secondary lot; references therein to ‘lot entitlement’ were references— in the case where a ‘lot’ is an initial lot—to the initial lot entitlement of that lot; in the case where a ‘lot’ is a secondary lot—to the secondary lot entitlement of that lot; references therein to the ‘original proprietor’ were references to the company; references therein to a ‘proprietor’ were references to a proprietor within the meaning of this part; references therein to the ‘roll’ were references to the principal body corporate roll; references to particular provisions of the Building Units and Group Titles Act 1980 (other than the provisions in those schedules) were references to corresponding provisions of this Act. (sec.27-ssec.5C) When an expression is substituted for an expression used in the Building Units and Group Titles Act 1980 and referred to in subsection (5B) , the substituted expression shall, for the purposes of subsection (5B) , be read and construed in the same manner as the expression for which it is substituted is required to be read and construed. (sec.27-ssec.6) If a meeting of the principal body corporate is not convened in accordance with subsection (1) , the Minister for Justice and Attorney-General may, pursuant to an application by the principal body corporate or any member of the principal body corporate appoint by order a person to convene a meeting of the principal body corporate within such time as may be specified in the order and the meeting convened by that person shall, for the purposes of subsection (3) , be deemed to be the meeting convened under subsection (1) . (sec.27-ssec.7) At any time after the meeting convened under subsection (1) has been held, the Minister for Justice and Attorney-General may, pursuant to an application made to the Minister for Justice and Attorney-General by a member of the principal body corporate, appoint by order a person, nominated by the member, who has consented to that nomination, if there is not an executive committee, to convene a meeting of the principal body corporate within such time as may be specified in the order and a meeting so convened shall, for the purpose of the election of the chairperson, secretary and treasurer of the principal body corporate and the other members of the executive committee, be deemed to be a first annual general meeting of the principal body corporate. (sec.27-ssec.8) An order made under subsection (6) or (7) may include such ancillary or consequential provisions as the Minister for Justice and Attorney-General thinks fit. (sec.27-ssec.9) Notwithstanding subsection (5) , where an order made under subsection (6) or (7) so provides— the person appointed to convene a meeting of the principal body corporate by the order shall preside at the meeting and, while the person so presides, shall be deemed to be the chairperson of the principal body corporate; and notice of that meeting may be given in the manner specified in the order. (sec.27-ssec.10) Notwithstanding that an order has been made under subsection (6) or that a meeting has been convened pursuant to any such order, the company remains liable to the penalty provided by subsection (1) for any failure to comply with that subsection. - (a) to decide whether insurances effected by the principal body corporate should be confirmed, varied or extended; - (b) to decide whether any amounts determined under section 33 (1) (h) or (2) should be confirmed or varied; - (c) where there are more than 3 members of the principal body corporate—to determine the number of members of the executive committee; - (d) to elect the chairperson, secretary and treasurer of the principal body corporate and other members of the executive committee; - (e) to decide whether to make by-laws regulating, controlling or prohibiting the passage through and conduct and activities of persons on or within all or part of the secondary thoroughfares; - (f) to decide whether to make development control by-laws. - (a) all plans, specifications, drawings showing water pipes, electric cables and drainage, certificates, diagrams and other documents (including policies of insurance) obtained or received by it and relating to the secondary thoroughfare; - (b) if they are in its possession or under its control, the principal body corporate roll, books of account and any notices or other records relating to the secondary thoroughfare; - (c) the budget showing the estimated expenditure of the principal body corporate in relation to the secondary thoroughfare on an annual basis; - (a) all plans, specifications, drawings showing water pipes, electric cables and drainage, certificates, diagrams and other documents (including policies of insurance) obtained or received by it and relating to the secondary thoroughfare within the adjacent site; - (b) if they are in its possession or under its control, any books of account and notices or other records relating to the secondary thoroughfare within the adjacent site; - (c) the budget showing the estimated expenditure of the principal body corporate in relation to the secondary thoroughfare within the adjacent site on an annual basis; - (a) references therein to ‘aggregate lot entitlement’ were references to the total of the initial lot entitlements of the initial lots which have not been subdivided into secondary lots and the secondary lot entitlements of the secondary lots; - (b) references therein to ‘body corporate’ were references to principal body corporate; - (c) references therein to ‘by-laws’ were references to principal body corporate by-laws or development control by-laws; - (d) references therein to ‘council’ were references to executive committee; - (e) references therein to a ‘lot’ were references to an initial lot or a secondary lot; - (f) references therein to ‘lot entitlement’ were references— (i) in the case where a ‘lot’ is an initial lot—to the initial lot entitlement of that lot; (ii) in the case where a ‘lot’ is a secondary lot—to the secondary lot entitlement of that lot; - (i) in the case where a ‘lot’ is an initial lot—to the initial lot entitlement of that lot; - (ii) in the case where a ‘lot’ is a secondary lot—to the secondary lot entitlement of that lot; - (g) references therein to the ‘original proprietor’ were references to the company; - (h) references therein to a ‘proprietor’ were references to a proprietor within the meaning of this part; - (i) references therein to the ‘roll’ were references to the principal body corporate roll; - (j) references to particular provisions of the Building Units and Group Titles Act 1980 (other than the provisions in those schedules) were references to corresponding provisions of this Act. - (i) in the case where a ‘lot’ is an initial lot—to the initial lot entitlement of that lot; - (ii) in the case where a ‘lot’ is a secondary lot—to the secondary lot entitlement of that lot; - (a) the person appointed to convene a meeting of the principal body corporate by the order shall preside at the meeting and, while the person so presides, shall be deemed to be the chairperson of the principal body corporate; and - (b) notice of that meeting may be given in the manner specified in the order.