Part 11History of employees

Part 11—History of employees 55—Duty to keep history (1) The Commissioner must cause a history to be kept of the conduct and service of every employee. (2) The history of each employee must include the following particulars: (a) full name, identification number, personal description, marital status and next of kin; (b) educational, trade or professional qualifications gained, and special training completed, before or after joining SA Police; (c) appointments, promotions and transfers; (d) war service, military distinctions and other distinctions; (e) entries, as directed by the Commissioner in each case, of meritorious conduct and other matters favourable to the employee; (f) punishments imposed by the Commissioner (unless the Commissioner directs the punishment is not to be recorded); (g) such particulars of any penalty imposed on the employee in a court of law as the Commissioner directs; (h) leave granted or taken; (i) any other particulars required by or under the Act or these regulations or directed from time to time by the Commissioner. (3) The history of each employee must be maintained in the manner and place directed by the Commissioner. 56—Removal of entry relating to punishment or penalty (1) If— (a) there is an entry recording a punishment or penalty in the history of an employee; and (b) not less than 5 years have elapsed since the entry was made; and (c) no further entry recording a punishment or penalty has since been made, the employee may apply to the Commissioner in writing to have the entry, and any previous entry recording a punishment or penalty, removed from the employee's history. (2) On receipt of such an application, the Commissioner— (a) may, if he or she thinks fit, order that the entry or any previous such entry be removed; and (b) must in any event advise the employee of the Commissioner's response to the application. 57—Access of employee to history An employee— (a) must be given access to his or her history in accordance with procedures approved by the Commissioner; and (b) must, on application, be supplied with a copy of the history. 58—Record of commendation of employee (1) If an employee displays unusual moral or physical courage or shows exceptional tact, skill or ability, the officer in charge of the employee may, if it is considered that the conduct of the employee justifies a commendation being recorded, cause a report giving full particulars to be furnished to the Commissioner. (2) The Commissioner must, if satisfied (on the basis of that report or such further inquiry as the Commissioner may require) that the conduct of the employee deserves commendation, cause a record to be made in the employee's history. 59—Certificate of service (1) On ceasing to be employed under the Act, an employee will, on application to the Commissioner, be granted a certificate of service showing the employee's rank (or position), period of service and such other information as may be approved by the Commissioner. (2) A certificate showing the rank (or position) and period of service of a deceased employee will be supplied to the employee's next of kin on request. (3) The Commissioner may, on application, issue a duplicate certificate of service if satisfied of the loss or destruction of the original certificate.