59Keeping documents—other than for continued dispensing supplies or medication chart prescriptions

#### 59 Keeping documents—other than for continued dispensing supplies or medication chart prescriptions (1) An approved supplier commits an offence if: (a) the approved supplier supplies a pharmaceutical benefit, other than a pharmaceutical benefit that is: (i) a dangerous drug; or (ii) supplied under subsection 89A(1) of the Act; or (iii) supplied on the basis of a medication chart prescription; and (b) the approved supplier does not keep a document required by subsection (3), (4) or (5) that relates to the supply for at least 2 years from the date the pharmaceutical benefit was supplied by the approved supplier. Penalty: 0.2 penalty units. (2) An offence against subsection (1) is an offence of strict liability. > Note 1: For a pharmaceutical benefit supplied as referred to in subparagraph (1)(a)(ii) or (iii), see sections 60 and 61. > Note 2: The document may be kept in an electronic form (see subsection 12(2) of the Electronic Transactions Act 1999). Electronic prescriptions (3) For the purposes of subsection (1), if the supply was on the basis of an electronic prescription, the approved supplier must keep: (a) the electronic prescription, or a copy of the electronic prescription; and (b) any repeat authorisation or deferred supply authorisation on the basis of which the supply was made. Paper‑based prescriptions (4) For the purposes of subsection (1), the approved supplier must keep a document referred to in an item in the following table if: (a) the supply was on the basis of a paper‑based prescription; and (b) the supply is of a kind referred to in that item. > Note: If a supply is covered by more than one item in the table, then documents must be kept under each of those items. ```html <table cellspacing="0" cellpadding="0" style="width:100%; border-collapse:collapse"><thead><tr><td colspan="3" style="border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Documents to be kept for paper</span><span>‑</span><span>based prescriptions</span></p></td></tr><tr><td style="width:10.08%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Item</span></p></td><td style="width:51.88%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Kind of supply</span></p></td><td style="width:38.04%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Document</span></p></td></tr></thead><tbody><tr><td style="width:10.08%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>1</span></p></td><td style="width:51.88%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>Both of the following apply in relation to the supply:</span></p><p class="Tablea"><span>(a) the supply was the first or only supply of a pharmaceutical benefit authorised by the prescription;</span></p><p class="Tablea"><span>(b) a CTS claim is made for the supply.</span></p></td><td style="width:38.04%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>The Medicare/DVA copy.</span></p></td></tr><tr><td style="width:10.08%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>2</span></p></td><td style="width:51.88%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>Both of the following apply in relation to the supply:</span></p><p class="Tablea"><span>(a) the supply was on the basis of a repeat authorisation or a deferred supply authorisation;</span></p><p class="Tablea"><span>(b) a CTS claim is made for the supply.</span></p></td><td style="width:38.04%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>The repeat authorisation or deferred supply authorisation.</span></p></td></tr><tr><td style="width:10.08%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>3</span></p></td><td style="width:51.88%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>After the supply, there are no remaining supplies of pharmaceutical benefits that are authorised by the prescription.</span></p></td><td style="width:38.04%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>The pharmacist/patient copy.</span></p></td></tr></tbody></table> ``` Orders lodged under section 33 (5) For the purposes of subsection (1), if the supply is on the basis of an order lodged under section 33, the approved supplier must keep: (a) if a CTS claim is made for the supply—the order; and (b) if a claim is made for the supply using the manual system referred to in section 99AAA of the Act—the duplicate of the order. Definition (6) In this section: > dangerous drug means a drug or medicinal preparation in respect of which the law of the State or Territory in which the prescription is written provides that a pharmacist who dispenses that drug or medicinal preparation, or who dispenses it on the last of a number of occasions of supply indicated in a prescription for its supply, must take possession of the prescription and cancel it or deliver it to the authority administering that law.