32Keeping documents—other than for continued dispensing or medication chart prescriptions

#### 32 Keeping documents—other than for continued dispensing or medication chart prescriptions (1) If an approved supplier supplies a pharmaceutical benefit, other than a pharmaceutical benefit that is: (a) a dangerous drug; or (b) supplied under subsection 89A(1) of the Act (continued dispensing); or (c) supplied on the basis of a medication chart prescription; the approved supplier must keep a document required by subregulation (3A), (3B) or (3C) that relates to the supply for at least 2 years after the supply. Penalty: 0.2 penalty units. > Note: For a pharmaceutical benefit supplied as mentioned in paragraph (b) or (c), see regulations 32A and 32B. (3) An offence against subregulation (1) is an offence of strict liability. > Note: For strict liability, see section 6.1 of the Criminal Code. Electronic prescriptions (3A) For subregulation (1), if the supply was on the basis of an electronic prescription, the approved supplier must keep: (a) the electronic prescription; and (b) any repeat authorisation or deferred supply authorisation on the basis of which the supply was made. Paper‑based prescriptions (3B) For subregulation (1), the approved supplier must keep a document referred to in an item in the following table if: (a) the supply was on the basis of a paper‑based prescription; and (b) the supply is of a kind referred to in that item. > Note: If a supply is covered by more than one item in the table, then documents must be kept under each of those items. ```html <table cellspacing="0" cellpadding="0" style="width:100%; border-collapse:collapse"><thead><tr><td colspan="3" style="border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Documents to be kept for paper</span><span>‑</span><span>based prescriptions</span></p></td></tr><tr><td style="width:10.08%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Item</span></p></td><td style="width:51.88%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Kind of supply</span></p></td><td style="width:38.04%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Document</span></p></td></tr></thead><tbody><tr><td style="width:10.08%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>1</span></p></td><td style="width:51.88%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>Both of the following apply in relation to the supply:</span></p><p class="Tablea"><span>(a) the supply was the first or only supply of a pharmaceutical benefit authorised by the prescription;</span></p><p class="Tablea"><span>(b) a CTS claim is made for the supply.</span></p></td><td style="width:38.04%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>The Medicare Australia/DVA copy.</span></p></td></tr><tr><td style="width:10.08%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>2</span></p></td><td style="width:51.88%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>Both of the following apply in relation to the supply:</span></p><p class="Tablea"><span>(a) the supply was on the basis of a repeat authorisation or a deferred supply authorisation;</span></p><p class="Tablea"><span>(b) a CTS claim is made for the supply.</span></p></td><td style="width:38.04%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>The repeat authorisation or deferred supply authorisation.</span></p></td></tr><tr><td style="width:10.08%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>3</span></p></td><td style="width:51.88%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>After the supply, there are no remaining supplies of pharmaceutical benefits that are authorised by the prescription.</span></p></td><td style="width:38.04%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>The pharmacist/patient copy.</span></p></td></tr></tbody></table> ``` Orders lodged under regulation 16 (3C) For subregulation (1), if the supply is on the basis of an order lodged under regulation 16, the approved supplier must keep: (a) if a CTS claim is made for the supply—the order; and (b) if a claim is made for the supply using the manual system referred to in section 99AAA of the Act—the duplicate of the order. Definition (4) In this regulation: > dangerous drug means a drug or medicinal preparation in respect of which the law of the State or Territory in which the prescription is written provides that a pharmacist who dispenses that drug or medicinal preparation, or who dispenses it on the last of a number of occasions of supply indicated in a prescription for its supply, must take possession of the prescription and cancel it or deliver it to the authority administering that law.