sec.127NRecords to be kept by relevant entities

### sec.127N Records to be kept by relevant entities A relevant entity for an election must ensure a record about each prescribed matter is made that— includes the information necessary to demonstrate, to the greatest extent practicable, the relevant entity’s compliance with this part and part 9 , division 5 in relation to the prescribed matter; and without limiting paragraph (a) , includes the information required by regulation to be included in the record; and complies with section 127R . Maximum penalty—20 penalty units. A relevant entity may transfer a record made by or for the relevant entity under subsection (1) to another person in the ordinary course of the relevant entity’s business or administration. If a relevant entity transfers a record under subsection (2) , the relevant entity must— make a record about the transfer that includes— details sufficient to identify the record transferred, including the date it was made; and the name and contact details of the person to whom the record is transferred; and the date the record is transferred; and tell the person to whom the record is transferred about the person’s obligations under section 127S in relation to the record. Maximum penalty—20 penalty units. For subsection (1) , it does not matter whether a return about the prescribed matter is required to be given to the electoral commission under this part. s 127N ins 2023 No. 8 s 47 (sec.127N-ssec.1) A relevant entity for an election must ensure a record about each prescribed matter is made that— includes the information necessary to demonstrate, to the greatest extent practicable, the relevant entity’s compliance with this part and part 9 , division 5 in relation to the prescribed matter; and without limiting paragraph (a) , includes the information required by regulation to be included in the record; and complies with section 127R . Maximum penalty—20 penalty units. (sec.127N-ssec.2) A relevant entity may transfer a record made by or for the relevant entity under subsection (1) to another person in the ordinary course of the relevant entity’s business or administration. (sec.127N-ssec.3) If a relevant entity transfers a record under subsection (2) , the relevant entity must— make a record about the transfer that includes— details sufficient to identify the record transferred, including the date it was made; and the name and contact details of the person to whom the record is transferred; and the date the record is transferred; and tell the person to whom the record is transferred about the person’s obligations under section 127S in relation to the record. Maximum penalty—20 penalty units. (sec.127N-ssec.4) For subsection (1) , it does not matter whether a return about the prescribed matter is required to be given to the electoral commission under this part. - (a) includes the information necessary to demonstrate, to the greatest extent practicable, the relevant entity’s compliance with this part and part 9 , division 5 in relation to the prescribed matter; and - (b) without limiting paragraph (a) , includes the information required by regulation to be included in the record; and - (c) complies with section 127R . - (a) make a record about the transfer that includes— (i) details sufficient to identify the record transferred, including the date it was made; and (ii) the name and contact details of the person to whom the record is transferred; and (iii) the date the record is transferred; and - (i) details sufficient to identify the record transferred, including the date it was made; and - (ii) the name and contact details of the person to whom the record is transferred; and - (iii) the date the record is transferred; and - (b) tell the person to whom the record is transferred about the person’s obligations under section 127S in relation to the record. - (i) details sufficient to identify the record transferred, including the date it was made; and - (ii) the name and contact details of the person to whom the record is transferred; and - (iii) the date the record is transferred; and