This section sets out practical, source-grounded compliance steps for prospective witnesses, public bodies, inquirers and third parties who may be affected by an inquiry under the Act. All recommendations are traceable to specific provisions of the Act.
If you are summoned (s 9)
- Confirm service and the summons terms. A summons must be served personally or by leaving it at your usual residence (s 9(2)). If service is defective, record the facts and raise the issue promptly with the Board or Commissioner.
- Attend and produce documents as required. The Chairperson or Commissioner has statutory power to summon attendance, evidence and documents (s 9(1)). Non-attendance or failure to produce documents after valid service may constitute contempt under s 12 and expose you to the penalties in s 11.
- Seek approval for legal representation early. The Act permits representation by a legal practitioner or agent "with the approval of the Board or Commissioner" (s 7). Apply for approval in writing before the scheduled attendance where possible, and preserve communications evidencing the request.
When giving evidence (ss 10, 13)
- Prepare to give evidence on oath. The Board or Commissioner may require evidence on oath (s 10). Ensure affidavits and sworn statements conform to statutory oath/affidavit requirements influenced by the Oaths, Affidavits and Declarations Act, as noted in the Act’s endnotes.
- Understand limited admissibility protections. Statements to the Board are not admissible in other civil or criminal proceedings except for prosecutions for offences under this Act (s 13). Do not assume absolute immunity from all later legal action; the Act carves out admissibility in Act-based prosecutions.
Avoid misleading conduct (s 14)
- Do not intentionally give misleading information or documents. The Act criminalises intentional provision of misleading information or documents to inquirers where the person knows the recipient is acting in an official capacity (s 14(1)-(2)). If a document contains a misleading aspect and you must provide it, draw the misleading aspect to the Board’s attention and, to the extent you reasonably can, provide the information necessary to cure the misleading aspect (s 14(4)). Document such disclosures contemporaneously to evidence reliance on the statutory exception.
Handle confidential information carefully (s 14A)
- If you obtain information in the course of performing functions connected with administering the Act, treat that information as confidential and do not disclose it deliberately except under the stated exceptions in s 14A(3): for administration of the Act, with the consent of the person to whom the information relates, for legal proceedings arising out of the Act, or where the information is already public. Keep records of any claimed consent or statutory basis for disclosure. Be aware of the maximum penalty in s 14A(1) and that strict liability applies to the element of obtaining the information in the course of functions connected with the Act (s 14A(2)).
If entry, inspection or seizure is sought (s 8)
- Verify authorisation. The Act requires that a Board member, Commissioner or authorised person be "appropriately authorised" to exercise entry, inspection or seizure powers (s 8). Ask to see the instrument of authorisation or identification that shows the person is an authorised person pursuant to s 6A(1) and (2).
- Record the interaction. If entry or seizure occurs, take contemporaneous notes, record the scope of items seized, and request a written receipt or inventory of seized items where practicable.
If you are an inquirer, Board member or authorised person (ss 4, 4A, 6, 6A, 5)
- Ensure formal appointments and instruments are in order. The Minister or Administrator makes appointments (ss 4, 4A). Instruments should specify powers, quorums and any limitations; authorised persons must be authorised in writing to exercise specified powers (s 6A(1)-(2)).
- Maintain records of authorisations, summonses and service. Summonses must be in writing and service must be by the methods stated (s 9). Record how service was effected and keep file copies.
- Respect the immunity threshold but document statutory basis for actions. While s 5 grants protections equivalent to those of a Supreme Court judge, inquirers should document decision-making, authorisations and statutory grounding for intrusive measures.
Publication and reporting (ss 16-17)
- Check whether proceedings are in camera. A Board or Commissioner may direct proceedings be private where desirable in the public interest (s 16). Only report publicly on proceedings that were not directed to be in camera, and ensure any report is a fair and accurate account made in good faith to benefit from s 17 protections. Keep records establishing good-faith motives for publication and absence of ill-will (s 17(2)).
Financial and administrative compliance (s 18)
- If entitled to allowances or travel reimbursement, consult the regulations for scales of allowances and payment processes (s 18(2)(a)-(b)). The Act delegates these details to regulations to be made by the Administrator.
Practical steps in the event of complaint or threat of prosecution
- If accused of obstruction, contempt, misleading conduct or confidentiality breach, early legal advice is essential. The Act makes certain elements strict liability and imports Part IIAA of the Criminal Code (s 3A). Defence counsel will need access to records of service, contemporaneous communications, and any evidence of reasonable excuse or of corrective action under s 14(4) to mitigate exposure.
- Preserve evidence of contemporaneous remedial actions. If you identify a misleading document after disclosure, create an auditable trail showing the steps taken to correct or explain the misleading aspect to the Board, as s 14(4) conditions this as a defence pathway.
Records, audit trails and governance
- Maintain clear records of communications with the Board or Commissioner, consents for disclosure where relevant, internal authorisation logs for persons who may obtain information under the Act, and inventories of seized items. Proper documentation supports compliance with s 14A exceptions and protects against accusations of intentional disclosure.
In short, compliance under the Act is operational: ensure valid service and attendance, avoid intentional misleading disclosures and unauthorised publication of confidential materials, verify authorisations for searches and seizures, secure Board approval for legal representation where necessary, and keep clear contemporaneous records to support defences or statutory exceptions where relevant. All these steps are traceable to the statutory provisions cited above.