14Lodging documents by email

#### 14 Lodging documents by email (1) A document that is required or permitted to be lodged with the Commission under these Rules may be lodged by emailing the document to an email address approved by the General Manager for the lodgment of documents by email. > Note: The email addresses approved for lodgment of documents are available at www.fwc.gov.au. (2) However, if a matter has been allocated to a Commission Member, a document lodged by email in relation to the matter must be emailed to the email address of the Commission Member’s chambers approved by the General Manager. > Note: The approved email addresses for Commission Members’ chambers are available at www.fwc.gov.au. (3) If a document is lodged by email: (a) the document must be attached to the email: (i) for a statutory declaration—as a PDF or other image format approved by the General Manager; and (ii) for any other document—as an attachment in Word, RTF or PDF format or another format approved by the General Manager; and (iii) without any security restrictions; and (b) the covering email must state: (i) the name, address, telephone number and fax number (if any) of the natural person sending the email; and (ii) an email address to which the Commission can send notices or other documentation; and (iii) if the document is an application commencing a matter—that fact; and (iv) if the document relates to an existing matter—the matter number given to the matter by the Commission. > Note: For subparagraph (a)(i), the statutory declaration must be signed and witnessed. (4) If a document lodged in accordance with this rule is an application commencing a matter: (a) the General Manager must send an acknowledgment of lodgment, by email, to the person lodging the document; and (b) the application is not taken to have been lodged until the acknowledgment of lodgment mentioned in paragraph (a) has been sent; and (c) once the acknowledgment of lodgment mentioned in paragraph (a) has been sent, the application is taken to have been lodged at the time it was received electronically by the Commission. (5) A person who lodges a document by email must: (a) retain a paper copy of the document; and (b) retain a paper copy of either: (i) a receipt indicating the document was delivered to the Commission; or (ii) the email as a “sent item” showing the transmission address and the date and time of transmission; and (c) produce the paper copies of the documents retained under paragraphs (a) and (b) if directed to so by the Commission.