20Lodging documents by email

20 Lodging documents by email 20.1 Subject to subrule 20.2, a document that is required or permitted to be lodged by these Rules may be lodged by emailing the document to FWA to any email address that is approved by the General Manager for the lodgment of documents electronically. > Note The email addresses approved for lodgment of documents electronically can be found on FWA’s website at: 20.2 If a matter has been allocated to an FWA Member, any document lodged by email must be sent to the email address of the FWA Member’s chambers. > Note The email addresses can be found on FWA’s website at: 20.3 If a document is to be lodged by email under this rule, the email must: (a) include the document to be lodged: (i) as an attachment in Word, RTF or PDF format or another format approved by the General Manager; and (ii) with all security restrictions removed; and (b) state, in the body of the email: (i) the name, address, telephone number and fax number (if any) of the natural person sending the email; and (ii) an email address to which FWA can send notices or other documentation; and (iii) if the document is an originating application — that fact, together with the State or Territory office in which the document is to be lodged; and (iv) if the document relates to an existing matter — the FWA matter number. 20.4 A statutory declaration that is required by these Rules may be lodged by email only by sending a PDF or other image of the statutory declaration in accordance with subrule 20.3. > Note A statutory declaration must be signed and witnessed. 20.5 If a document lodged in accordance with rule 20 is an application commencing a proceeding, the General Manager must send an acknowledgment of lodgment to the lodging party by email. 20.6 If a document lodged electronically in accordance with rule 20 is an application commencing a proceeding, it is taken not to have been lodged until the acknowledgment of lodgment mentioned in subrule 20.5 has been sent. When the acknowledgment is dispatched, the document will be treated as lodged at the time it was received electronically. 20.7 A person who lodges a document by email must: (a) retain a paper copy of the document; and (b) retain a paper copy of either: (i) the receipt that indicates the document was delivered; or (ii) the email as a “sent item” showing the transmission address and the date and time of transmission; and (c) produce the paper copy of the documents retained under paragraphs (a) and (b), as directed by FWA.