Ground 1 - Denial of Natural Justice - Failure to Adjourn Resulted in Applicant not Receiving a Fair Hearing
20 The relevant facts are summarised in the applicant's written submissions and are largely not in dispute. However, there are some, such as in (4) below, where, on a reading of the transcript of the proceedings before the Tribunal on 27 November 2006, I would draw a different conclusion from that submitted by the applicant.
(1) As indicated in [11] above, on 6 November 2006 Mr Christopher Levingston, solicitor, gave written notice to the Tribunal that he was unable to appear for the applicant on the hearing of the matter. He informed the applicant that a "step-in" solicitor would appear for her.
(2) The matter had been listed for hearing before the Deputy President on 27 and 28 November 2006. About five days before the hearing was to commence, the applicant was informed that the "step-in" solicitor who was to appear in lieu of Mr Levingston was not available to appear.
(3) The application for the adjournment was not opposed. There was no suggestion that any prejudice would have been caused to the Minister by an adjournment.
(4) The Deputy President indicated that he was unavailable from 11 to 20 December. This is based on the following excerpt from the transcript:
"THE D. PRESIDENT: If somebody is going to assist you the date would need to be convenient to that person as well. As you have heard from Mr Palfrey, we really have got three weeks. 20th is a Wednesday, yes, just over three weeks to have a hearing and to give a decision. It's hard enough to give a decision, let alone one very short period of time. So the matter really would have to be heard next week, some day. Is 8 December convenient to you, Mr Palfrey, it is a Friday? That is Friday week.
MR PALFREY: I don't have another hearing on that date. I have from the 11th a two week hearing.
THE D. PRESIDENT: From the 11th at the moment I don't have a free day, certainly up to the 20th. I do not have a free day. The only free day I possibly have is Friday week."
I do not read this as the Deputy President saying he is only unavailable from 11 to 20 December. His words: "[F]rom the 11th" are really a reference back to what Mr Palfrey has said: "I have from the 11th a two week hearing". The Deputy President is saying: "[A]t the moment I don't have a free day, certainly up to the 20th. I do not have a free day. The only free day I possibly have is Friday week [8 December]."
(5) The Deputy President indicated that he was possibly available on 8 December 2006, however, no hearing room was found to be available on that day. The Deputy President said: "Indeed there are no days available seemingly up until 20 December", which, in context, could only be read as meaning that there were no days up until 20 December 2006 on which a hearing room was available.
(6) The applicant observes that the Deputy President did not canvass the possibility of having the matter heard before a different Tribunal member in order to accommodate the adjournment application; but presumably this was because no hearing rooms were available on any day up until 20 December 2006.
(7) The Deputy President did not canvass the possibility of having the matter heard either before himself or another member of the Tribunal between 1 - 7 December 2006 inclusive; but presumably this was because, in the case of the Deputy President, his only free day up until 20 December was 8 December, and in any case, because no hearing room was available.
(8) On 27 November 2006 when the adjournment application was made, the Deputy President was not part-heard in the matter.
(9) The matter was accordingly listed for hearing on 28 November 2006 whereupon the applicant was unrepresented.
(10) The applicant gave evidence at the proceeding without the benefit of a legal representative to assist her in adducing her evidence in chief nor to protect her interests during her cross-examination or to conduct re-examination or make submissions in reply on her behalf.
(11) The consequences of a failure to overturn the decision to cancel the applicant's visa are extremely grave for the applicant putting her at risk of deportation. The task before the applicant was an extremely onerous one especially without the benefit of legal representation.
21 The Minister put a different spin on some of these matters. His counsel observed that in early November 2006 the applicant engaged the services of a solicitor who explicitly stated he could not appear at the hearing. On her behalf, that solicitor filed the SOFAC containing comprehensive submissions/contentions on all relevant issues - the applicant's length of residence in Australia; her family disposition; her past and present community ties and her criminal conduct. He also filed on her behalf a witness statement from her mother. The applicant was well aware of all the relevant evidence and issues and had the benefit of legal advice. The Tribunal attempted to grant the applicant's request for an adjournment on the morning of the hearing but was unable to grant one longer than a day due to the time constraints upon it to make the decision (see [15(a)] above) and the lack of availability of any other hearing rooms. In the circumstances, it was simply not possible for the Tribunal to fully accommodate the request.
22 Both parties referred me to the provisions of s 39 of the Administrative Appeals Tribunal Act 1975 (Cth) ("the AAT Act"), which provides:
"39 Opportunity to make submissions concerning evidence
(1) Subject to sections 35, 36 and 36B, the Tribunal shall ensure that every party to a proceeding before the Tribunal is given a reasonable opportunity to present his or her case and, in particular, to inspect any documents to which the Tribunal proposes to have regard in reaching a decision in the proceeding and to make submissions in relation to those documents.
(2) This section does not apply to a proceeding in the Security Appeals Division to which section 39A applies."
The Tribunal is specifically empowered to adjourn a proceeding when reviewing a decision (under s 40(1)(c) of the AAT Act).
23 The applicant submitted that the Tribunal failed to provide her with a reasonable opportunity to present her case for the reasons outlined in [20(1)] - [20(11)] above. I have some difficulty with this submission. The matters outlined in [20(1)] - [20(11)] above are undoubtedly relevant to the issue of the exercise of the Tribunal's discretion to only grant a very limited adjournment, but, apart from [20(10)], they do not seem to me to be reasons why the Tribunal's decision constituted a failure to provide the applicant with a reasonable opportunity to present her case.
24 I was referred to what was said by Deane J in Sullivan v Department of Transport (1978) 20 ALR 323 at 342, namely:
"Section 39 of the Administrative Appeals Tribunal Act provides, for present purposes, that 'the Tribunal shall ensure that every party to a proceeding before the Tribunal is given a reasonable opportunity to present his case'. In dealing with an application for review, the Tribunal is plainly under a duty to act judicially, that is to say, with judicial fairness and detachment. In these circumstances, the requirement contained in s 39 that the Tribunal shall ensure that a party to the proceedings before it be given a reasonable opportunity to present his case constitutes statutory recognition of an obligation which the law would, in any event, imply. Where a Tribunal is under a duty to act judicially, the principle that a party must be given a reasonable opportunity to present his case is at the heart of the requirements of natural justice which it is obliged to observe (see R v Moodie (1977) 17 ALR 219 at 225)."
25 A little later (at 343) his Honour said:
"A refusal to grant an adjournment can constitute a failure to give a party to proceedings the opportunity of adequately presenting his case. … The absence of any application for an adjournment does not, however, necessarily conclude the issue adversely to the appellant. The failure of a tribunal which is under a duty to act judicially to adjourn a matter may, conceivably, constitute a failure to allow a party the opportunity of properly presenting his case even though the party in question has not expressly sought an adjournment."
26 When pressed as to what the Deputy President should have done in the circumstances but did not do, counsel for the applicant submitted:
(1) "First and foremost he should have canvassed the possibility of having the matter heard by another member of the Tribunal."
As I have indicated at [20(6)] above, presumably the Deputy President did not undertake any such canvassing because he was aware that no hearing rooms were available on any day up until 20 December 2006.
(2) "[H]e should have canvassed the dates, between 1 December of that year …" and 7 December as to whether the matter could be heard by himself or another member of the Tribunal.
As I have indicated in [20(4)] above, my reading of the relevant excerpt from the transcript indicates that the Deputy President did not have any days available from that moment until 20 December 2006, other than the next day (28 November 2006) and possibly 8 December 2006. That last-mentioned date was not a choice because of lack of availability of a hearing room, and the possibility of the matter being heard by another member of the Tribunal in the 1 to 7 December 2006 period was out for the same reasons.
27 Finally, the applicant submitted that the subsequent conduct of the hearing, together with the Deputy President's initial instinct to accede to the request to adjourn the matter, only serves to emphasize the merits of the adjournment application - the reason the Deputy President chose not to do so being apparently based entirely on pragmatic considerations regarding room availability.