The Calderbank Offer Basis
20 Enterprises served a Calderbank offer on the defendants on 24 September 2009. The offer was made in the context of a listed four-day hearing commencing on 26 October 2009. The offer was expressed to remain open for acceptance until 5pm on Tuesday, 6 October 2009. If indemnity costs are to be awarded on the basis of this letter Enterprises submits that such costs should commence from the expiry of the offer, which for practical purposes is Wednesday, 7 October 2009: the Auswest Timbers case at [16]. The Calderbank letter explained on behalf of Enterprises that "it is our view that our client's claim is in the order of $240,000 plus legal costs "but that "in the interests of saving the parties further costs" the settlement offer was being made. The letter offered settlement on terms that the defendants pay Enterprises the sum $129,000 plus their legal costs.
21 Judgment for the plaintiff was entered in these proceedings on 26 November 2010 in the sum of $159,220.47 plus 75 per cent of the plaintiffs' costs. Enterprises has bettered the Calderbank offer in terms of damages by a margin of about $30,000. A question for consideration is whether Enterprises bettered its position with respect to costs. But about this question there are two competing views.
22 Enterprises submits that a simple mathematical analysis of its unassessed legal costs up to and including the date of acceptance of the offer shows they were $167,841.25 inclusive of GST. I accept the correctness of this amount as the accrued costs to that date. Thereafter Enterprises submits that its legal costs up to the date of judgment on 26 November 2010 were a further $171,933.34 including GST. Between the date of judgment and the time of submissions Enterprises' legal costs are said to be no less than a further $32,395 including GST.
23 Enterprises submits that with this background when costs are assessed it is clear that the date on which the offer is made, about a calendar month before the commencement of the hearing, was the approximate half way point in the plaintiff incurring litigation related costs. After the offer was made Enterprises incurred more than the costs it had incurred before the offer was made. Enterprises' submits that its offer is effective as a Calderbank offer and the Court's jurisdiction to depart from the usual order for costs is enlivened by the amount of the offer and the circumstances in which the offer was made.
24 The defendants have a different perspective on the operation of the Calderbank letter. The defendants' contention is that Enterprises did not better the offer. The defendants calculate this in two steps. First they say at the time the offer was made Enterprises was only entitled to $143,105. The defendants reach this figure by basing their calculation on a principal sum of $80,000, not $100,000, to allow for the apportionment I made of 20% on account of Ms Ventouris being a concurrent wrongdoer. The defendants' calculation then adds 80% of Enterprises' recovery costs (being $43,788) and deducts 80% of actual recoveries of $25,164 to leave a net recoveries figure of $18,624. Interest on the principal loss up to 24 September 2009, when the Calderbank offer was made, is $38,865. Interest on net recovery costs over the same period is $5,616. Thus the defendants' say the sum to be compared with the Calderbank offer is $143,105, being the sum of $80,000, $18,624, $38,865 and $5,616. The defendant's say that Enterprises only bettered its settlement offer by $14,105 or less than 10%.
25 The next point in the defendants' logic is to say that Enterprises has only recovered 75 per cent of its costs. The defendants submit that the plaintiffs' 25 per cent reduction in costs to that point of $167,841.25 (being $41,960.31) wholly eclipses the discount between the judgment and the Calderbank letter of only $14,105. The defendants' logic is that Enterprises' offer actually would have required the defendants to pay at least $27, 855 more than they were obliged to under the judgment.
26 The principles of law in relation to Calderbank offers was recently summarised by the Court of Appeal in Commonwealth of Australia v Gretton [2008] NSWCA 117 to which I make reference and it is not necessary to reproduce those principles here.
27 There are a number of difficulties in the defendants' argument. First the defendants are calculating a comparable for the Calderbank offer by assuming a 20% discount to Enterprises' claim based on the concurrent wrongdoer apportionment that occurred in the judgment. But their costs calculation overlooks the fact that at the time the Calderbank offer was made that the then existing defence did not plead a concurrent wrongdoer defence and did not seek a reduction by way of apportionment for Ms Betty Ventouris' conduct. This amendment only occurred quite late during the trial as my first judgment explained: Ventouris Enterprises Pty Ltd v Dib Group Pty Ltd [2010] NSWSC 963 at [123]. It is only fair to assess the reasonableness of the offer in the light of the then existing pleadings. At the time of the Calderbank letter Enterprises was justified in calculating the offer on the basis that there would be no apportionment and no reduction of its losses on account of Ms Ventouris' conduct. Although this is not the judgment that Enterprises actually received a true like for like calculation at the time of the Calderbank offer is one that would adjust the actual outcome in Enterprises' favour by about $32,000. If the 20% apportionment discount is removed the principal amount recovered rises by $20,000 and the recoveries and interest figure by 20% or approximately $12,000. This exceeds the 25% costs discount that the plaintiff suffered.
28 Secondly I do not think that the 25% costs discount should be held against Enterprises in this calculation at all. The Calderbank offer fully discounted the causes of action on which Enterprises ultimately lost and for which the Court awarded the 25% costs discount. The defendants would have saved themselves all their subsequent expenditure on the costs of defending these causes of action if they had accepted the offer, which was little more than the principal sum claimed plus interest and a small amount for recoveries.
29 Thirdly the Calderbank letter of 24 September 2009 was otherwise reasonable and should have been accepted. It gave the defendant ample time to consider it, two weeks. The evidence for trial was virtually all available at the time of the offer. It represented a genuine compromise, indeed a deep discount on the amount claimed. It was clear and simple. It foreshadowed an application for indemnity costs if not accepted. It was given a clear month before the trial and issued at a time when only 50% of the plaintiff's costs had been incurred. It well fulfilled the requirements to base an effective claim for indemnity costs in my view.
Conclusions and Orders
30 Enterprises is entitled to an award of indemnity costs against the defendants from 7 October 2009. This conclusion follows not from the conduct of the defendants in defending the claim. Rather the defendants failure to accept Enterprises' Calderbank offer served on 24 September 2009 was unreasonable and is the basis to award indemnity costs.
31 Accordingly, the Court orders and directs that