The application to amend the Current Pleading
27 In the course of opening the case, senior counsel for the applicant conceded that, although the Current Pleading asserted that the services listed in Schedule A were provided by OSGS, in fact a number of those services had been provided by Naleview. Accordingly, counsel proposed that the applicant would amend Schedule A to delete the Naleview services.
28 Senior counsel opened the case on the basis that the applicant had obtained two electronically-recorded spreadsheets from OSGS' City Office, one for 2015/16 and one for 2016/17 (the Spreadsheets). Each Spreadsheet contains tabs (or files) labelled "City Office Clients" and "City Office Clients-Alphabetical". I understand the latter to be merely a rearrangement of the former in alphabetical order of the surname of the client. Counsel stated that the entries in Schedule A had been taken from the City Office Clients tabs of the Spreadsheets. Counsel submitted that the transactions recorded within those tabs provided evidence that the Schedule A services were provided by OSGS because OSGS operated from the City Office, implying that the label "City Office Clients" was applied to OSGS' clients.
29 The affidavits relied upon by the applicant were admitted into evidence without the deponents being required for cross-examination, with one exception. The respondents required Matthew Burtt, an officer of the Australian Taxation Office, for cross-examination. After Mr Burtt's cross-examination, the applicant closed its case.
30 The respondents read the affidavit of the respondents' solicitor, Terrence Fisher, who was not required for cross-examination. The respondent then closed its case. The evidence was completed on the first day of the trial.
31 The respondents' counsel requested that the applicant produce an amended version of Schedule A to reflect the applicant's concessions before closing addresses commenced. The trial was then adjourned until the next day.
32 At the commencement of the second day, senior counsel for the applicant announced that a mistake in Schedule A of the Current Pleading had been discovered. The applicant's lawyers had thought that the transactions listed in Schedule A had been transposed from the City Office Clients tabs of the Spreadsheets. They had discovered that Schedule A instead consisted of transactions found within tabs labelled "2015,16 (Alphabetical)" and "2016,17 (Alphabetical)" in the Spreadsheets. It appears that the solicitor who prepared Schedule A had transposed the entries from the wrong tabs. Contrary to the way the applicant's case had been opened, Schedule A did not include the clients and transactions listed in the City Office Clients tabs of the Spreadsheets (other than nine which I was informed were common to both sets of tabs).
33 The applicant then sought leave to file a second further amended statement of claim (the Proposed Pleading). The Proposed Pleading contains three schedules, described as "Schedule A1", "Schedule A2" and "Schedule A3", in replacement of Schedule A.
34 Schedule A1 of the Proposed Pleading sets out the Affidavit Allegations, namely those transactions that are the subject of affidavits from clients. Schedule A1 is not controversial.
35 Schedule A2 contains the names of clients and transactions taken from the City Office Clients tab from the two Spreadsheets (omitting corporate clients).
36 Schedule A3 contains those transactions where it is alleged that Mr Hacker personally provided tax agent services to the City Office Clients described in Schedule A2.
37 Schedule A2 of the Proposed Pleading contains 606 names and transactions. Only nine of those names and transactions are included in Schedule A of the Current Pleading. Accordingly, Schedule A2 contains some 597 allegations of contraventions of s 50-5(1) of the TAS Act that are not pleaded in the Current Pleading.
38 Schedule A3 contains a smaller number of transactions than Schedule A2 because it only includes transactions where there is evidence that OSGS actually received payment from a client for Mr Hacker's services. There are 487 transactions in Schedule A3, nine of which are included in Schedule A of the Current Pleading. Accordingly, there are 478 alleged contraventions in Schedule A3 which are not alleged in the Current Pleading.
39 The applicant submits that the amendments should be allowed because they are necessitated by what was a simple mistake, and because the amendments will cause no prejudice to the respondents. The applicant submits that it filed written opening submissions in advance of the hearing, and opened its case, on the basis that it was relying upon the City Office Clients tabs of the Spreadsheets. It submits that both sides conducted their case on the basis that the City Office Clients transactions formed the basis of the alleged contraventions. The applicant submits that this is demonstrated by the respondents' cross-examination of Mr Burtt, which was conducted to support a submission that no inference should be drawn that the City Office Clients were clients of OSGS. Counsel for the respondents has said that was also the purpose of Mr Fisher's affidavit, which demonstrated that the City Office was the registered address for numerous other companies. The applicant submits that all it is seeking to do is to bring the particulars into line with the way the case was conducted by both sides. The applicant submits that the respondents have not suggested that they would have run the case in a different way if the amendments had been foreshadowed prior to the evidence and have not sought an adjournment.
40 The respondents submit that what the applicant proposes to do, after the close of evidence, is to introduce some 597 new allegations against OSGS and some 478 new allegations against Mr Hacker. The respondents submit that the applicant's opening of its case was on the basis that the Schedule A contraventions were only being pursued to the extent that they correlated with the City Office Clients tabs in the Spreadsheets. They submit that it was never the applicant's case that they were pursuing all the relevant entries in the City Office Clients tabs, but only those that were in common with entries in Schedule A of the Current Pleading, and there were only nine entries in that category. The respondents submit that what was represented was that it was the nine entries that were being pursued, not the further 600-odd transactions in the City Office Clients tabs.
41 The respondents submit that the applicant's outline of opening submissions refers expressly to the Spreadsheets recording details of lodgement dates, amount paid and by what method, and other details. The respondents point out that those details do not feature in the City Office Clients tabs, but only in the "2015,16 (Alphabetical)" and "2016,17 (Alphabetical)" tabs of the Spreadsheets. The applicant's outline goes on to say that the fact that OSGS had these records in its office allows an inference to be drawn that it provided tax agent services to each of the individuals recorded in the spreadsheet. The outline says later that, "some clients are identified as city clients, which invites the inference that the services were provided by OSGS to those clients".
42 The respondents submit that the cross-examination of Mr Burtt was designed to advance the submission that, contrary to the applicant's case, the fact that the Spreadsheets are obtained from the City Office premises provided a flimsy basis for inferring that OSGS must have provided the services. They submit that this does not demonstrate acquiescence to the way the applicant's case was presented.
43 Rule 16.53 of the Federal Court Rules 2011 (Cth) requires an applicant to apply for the leave of the Court to amend its pleading in circumstances such as the present. Under r 1.41, the Court may grant or refuse to grant the orders sought.
44 The factors relevant to the exercise of the discretion include the importance of the amendment to the party applying for it, the stage of the litigation in which leave to amend is sought, the explanation for the delay in seeking that leave and the potential for loss of public confidence in the legal system which can arise where the court is seen to accede to applications made without adequate explanation or justification: Aon Risk Services Australia Ltd v Australian National University (2009) 239 CLR 175 at [30] and [111]-[114].
45 The applicant relies upon Water Board v Moustakas (1988) 180 CLR 491, for the proposition that amendment of particulars may be allowed more readily than the amendment of material facts. The High Court held at 497:
In deciding whether or not a point was raised at trial no narrow or technical view should be taken. Ordinarily the pleadings will be of assistance for it is one of their functions to define the issues so that each party knows the case which he is to meet. In cases where the breach of a duty of care is alleged, the particulars should mark out the area of dispute. The particulars may not be decisive if the evidence has been allowed to travel beyond them, although where this happens and fresh issues are raised, the particulars should be amended to reflect the actual conduct of the proceedings. Nevertheless, failure to amend will not necessarily preclude a verdict upon the facts as they have emerged: See Dare v. Pulham (1982), 148 C.L.R. 658. In Leotta v Public Transport Commission (N.S.W.) (1976) 50 A.L.J.R. 666, at p. 668; 9 A.L.R. 437, at p. 446, a case having been submitted to the jury which was factually different from that alleged in the pleadings and particulars, Stephen, Mason and Jacobs JJ. observed that the pleadings should have been amended in order to make the facts alleged and the particulars of negligence precisely conform to the evidence. The failure to apply for the amendment in that case was held not to be fatal. But in Maloney v Commissioner for Railways (N.S.W.) (1978) 52 A.L.J.R. 291 at p. 294; 18 A.L.R. 147, at p. 151-152. Jacobs J., with whom the other members of the court agreed, pointed out that the conclusion in Leotta was reached only upon the presupposition that the new issue or new way of particularizing the existing issue had emerged at the trial and had been litigated.
46 I do not accept the applicant's characterisation of the amendments as merely amending particulars of the allegations made. Each of the services set out in Schedule A2 and Schedule A3 of the Proposed Pleading is alleged to be a separate contravention of s 50-5(1) of the TAS Act. The fact that the services are set out in schedules should not mask the fact that the Proposed Pleading makes some 597 allegations of contraventions against OSGS and some 478 allegations against Mr Hacker not previously made. Each new allegations exposes OSGS and Mr Hacker to the possibility of a separate pecuniary penalty.
47 The applicant submits that the respondents acquiesced in the presentation of the applicant's case in a manner different from the pleaded case. In Banque Commerciale SA (En Liqn) v Akhil Holdings Ltd (1990) 169 CLR 279, the High Court held at 286-287:
The function of pleadings is to state with sufficient clarity the case that must be met: Gould and Birbeck and Bacon v Mount Oxide Mines Ltd. (In liq.) (1916) 22 C.L.R. 490, at p. 517, per Isaacs and Rich JJ. In this way, pleadings serve to ensure the basic requirement of procedural fairness that a party should have the opportunity of meeting the case against him or her and, incidentally, to define the issues for decision. The rule that, in general, relief is confined to that available on the pleadings secures a party's right to this basic requirement of procedural fairness. Accordingly, the circumstances in which a case may be decided on a basis different from that disclosed by the pleadings are limited to those in which the parties have deliberately chosen some different basis for the determination of their respective rights and liabilities. See, eg, Browne v Dunn (1893) 6 R., at p. 76; Mount Oxide Mines (1916) 22 C.L.R. at pp. 517-518.
Ordinarily, the question whether the parties have chosen some issue different from that disclosed in the pleadings as the basis for the determination of their respective rights and liabilities is to be answered by inference from the way in which the trial was conducted. It may be that, in a clear case, mere acquiescence by one party in a course adopted by the other will be sufficient to ground such an inference. …
48 The names and transactions in Schedule A of the Current Pleading were taken from the "2015,16 (Alphabetical)" and "2016,17 (Alphabetical)" tabs of the Spreadsheets. I do not accept the applicant's submission that its written outline of argument made it clear that the case was being put on the basis that it relied upon the transactions in the City Office Clients tabs, rather than the "2015,16 (Alphabetical)" and "2016,17 (Alphabetical)" tabs. The outline referred to details that did not appear in the City Office Clients tabs, and only appeared in the "2015,16 (Alphabetical)" and "2016,17 (Alphabetical)" tabs. The outline did not refer by name to the City Office Clients tabs, but referred to only "city clients", which could have been a reference to any of the names discovered in the spreadsheets found in OSGS' City Office in Brisbane.
49 However, I accept that in its opening, the applicant expressly relied upon the entries under the City Office Clients tabs of the Spreadsheets. I do not accept the respondents' submission that the applicant's opening should be understood as only pursuing allegations involving the nine clients that were named both in the City Office Clients tabs and the "2015,16 (Alphabetical)" and "2016,17 (Alphabetical)" tabs. However, at no point during the opening did the applicant seek to amend Schedule A in the way that is now proposed. Accordingly, there was disconformity between the opening and the pleading. It can be said that it was uncertain, at best, as to which contraventions in Schedule A were being pursued during the opening. In fact, it was the respondents' counsel who asked for the applicant to amend Schedule A prior to closing addresses to reflect the concessions made by the applicant so that she could understand which contraventions were being pressed. It was the process of amendment which revealed the error to the applicant's lawyer. I do not think it can be inferred that the respondents' counsel understood and was aware of the disconformity, when it was clearly not evident to the applicant's lawyers. It certainly cannot be said that the applicant's opening was presented on the basis that OSGS had committed some 597 contraventions of s 50-5(1) of the TAS Act that had not previously been alleged, and Mr Hacker some 478 contraventions. I do not accept that there was acquiescence by the respondents in the presentation of the applicant's case on a different basis to the basis pleaded.
50 I do not think that the respondents are required to demonstrate precisely how they might have run the case differently if Schedule A had been amended in the way now proposed prior to the close of evidence. What is clear is that the applicant now seeks to allege hundreds of new contraventions against OSGS and Mr Hacker for the first time. The respondents were entitled to defend the case on the basis of what has been pleaded. They have had no opportunity to investigate the new transactions. Simply because the respondents did not challenge individual items in Schedule A does not mean that they might not have taken a different approach in relation to the new allegations if given adequate opportunity to do so. For example, the respondents have pointed out that there were three people working in the City Office. Mr Hacker may have wished to examine whether he personally provided tax agent services to the 478 clients. It cannot be determined that the respondents are not prejudiced by the proposed amendments.
51 The applicant has provided an explanation for seeking the amendments and its delay in doing so, namely that a simple mistake was made and was not picked up earlier. But I do not think that is an adequate explanation. The applicant has been represented by lawyers throughout the proceeding and, even if the making of the original mistake is understandable, it should have been discovered well before the close of evidence in the trial.
52 The refusal of leave to amend would mean that the applicant cannot pursue all the allegations it wishes to pursue. On the other hand, the effect of the amendments would be to allow the applicant to make hundreds of new substantive allegations of contraventions of s 50-5(1) of the TAS Act. The application has been made, not just at a late stage, but after the close of evidence. The explanation for the applicant's delay is inadequate. Further, there may be prejudice to the respondents by reason of their inability to investigate the new allegations.
53 In these circumstances, the application for leave to amend should be refused. Accordingly, the case must be determined on the basis of the Current Pleading.