Defendant's preparation, the weather and ground conditions
- The ABCRA is a corporate entity for overall control of the sport of campdrafting. According to its Memorandum of Association, [15] the objects for which the association is established include relevantly "to encourage, foster and promote campdrafting and rodeos in Australia; to promote friendship and good fellowship amongst persons interested in campdrafting and rodeos; to coordinate and assist all organisations conducting campdrafts and rodeos in Australia; to assist generally in the promotion, conduct and propagation of camp drafting and rodeos in Australia and to assist in obtaining uniformity of rules and standards of the sports of campdrafting, rodeos and other sports involving horsemanship conducted at rodeos in Australia".
- Paragraph 4 of the Memorandum of Association makes it clear that the ABCRA is designed to be not-for-profit:
"[4] The income and property the Association, whencesoever derived, shall be applied solely towards the promotion of the objects of the Association set forth in this Memorandum of Association; and no portion thereof shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit to the members of the Association…"
- Craig Young, the executive officer of the ABCRA since October 2017 confirmed that the ABCRA is a not-for-profit organisation: [16]
"[3] ... Any profits are not distributed to members. They are applied either towards programs or other initiatives for the organisation or in some cases to charity. This was the position as at January 2011."
- Craig Young also explained [17] that in the relevant financial year (and afterwards) the ABCRA did employ a number of staff carrying out administrative roles and they were paid a salary by the ABCRA. The executive officer, receptionists, events administrators and marketing and accounts officers were paid.
- Relevantly to the volunteers defence raised in the proceedings Mr Young stated:
"[8] None of the people who were on any of the District Committees or who filled the Committee positions for the ABCRA or who are directors for the ABCRA zones have been paid any salary, fees or honorariums at any time by the ABCRA. The ABCRA did not in 2010/2011 or in any other time pay any fee, salary or honorarium to Leanne Shorten, Darren Shorten, Allan Young, Albert Wayne Smith, Scott Mitchell, Jack Callinan and Colin Jack Gallagher."
- Mr Young was not cross-examined and his statement was admitted without objection.
- Darren Shorten was the only witness who gave oral evidence for the ABCRA. He was director of the Hunter Zone of the ABCRA. He described that as an honorary position. [18] He was employed as assistant pastoral manager at the Ellerston Station but in performing his role for Ellerston District Sports Club he was not paid any fee or salary and the position was voluntary. He said that any profits are not distributed to members and would be donated to charity. [19]
- The role of the Ellerston District Sports Club was to coordinate and conduct carnivals and rodeos affiliated with the ABCRA and to assist the competitors and to encourage amateur and novice sportsmen in camp-drafting, rough-riding and horsemanship generally. [20]
- Object 2.4 of the Constitution states:
"To observe and uphold the Rules and Constitution of the Australian Bushmen's Carnival Association"
(The Australian Bushmen's Carnival Association was the precursor to the ABCRA).
- Ellerston is in the Hunter Valley and the campdraft event is held once a year on a property known as Belmont. Mr Shorten said that there was limited advertising about the event, that it was a very popular event and the open date for entries was 13 December 2010.
- Mr Tapp gave evidence that when he arrived on the Wednesday before the event (5 January 2011) it was wet and that it had rained the day before the day of the accident (7 January 2011), but on Saturday, the sun was out. [21]
- Mr Shorten's evidence regarding the preparation of the surface for the arena and its state on the first day of the campdrafting event - 7 January 2011 - was as follows: [22]
"[12] Leading up to the campdraft event in January 2011, I helped in the preparation of the grounds to make sure they were neat and tidy and ready to accommodate all of the competitors. I did not do any actual work on the arena. That was all done by Jack Callinan and Scott Mitchell.
[13] It is a requirement of the event that a Hazard and Risk Assessment be completed prior to an event, to ensure the accuracy of the information submitted to the ABCRA. At pages 7 to 10 of this Evidentiary Statement is a true copy of the Hazard and Risk Assessment completed in the days prior to the event.
[14] On the first day of the campdrafting event on 7 January 2011, I had two horses in the novice draft and also had one horse in the open for open draft. I did not think there was anything wrong with the surface. In fact I thought it was better than previous years, as it had a better ground covering and did not appear to be as dusty. There was moisture in the topsoil, but it was not wet."
- The Ellerston District Sport Club Incident Report - 12 January 2011, also notes as the first bullet point:
"Ground Preparation - Renovated with Hunter Zone ABCRA Renovator 27th October 2010, 30th December 2010, 7am Friday 7th January 2011, 6.00pm Friday 7th January 2011."
- Annexed to his statement was the ABCRA Hazard and Risk Assessment form which Mr Shorten stated was completed "in the days prior to the event". [23] It was tendered by the defendant (Exhibit 5) and has handwritten at the top "Ellerston District Sports Club".
- During his oral evidence Mr Shorten confirmed, consistently with paragraph [10(a)] of the Amended Defence, that the Hazard and Risk Assessment form had been completed by Leanne Shorten. She was not called by the defendant to give evidence. It was clear however that Leanne Shorten was available to give evidence should the defendant have chosen to call her. She attended Court on 2 May 2018 pursuant to a subpoena issued by the plaintiff's solicitor however she was not called to give evidence for the plaintiff. At the request of senior counsel for the plaintiff, Ms Shorten was formally excused by the Court on that same day.
- A submission was made by senior counsel for the plaintiff, Mr Bartley SC, that I should draw a Jones v Dunkel [24] inference from the absence of any evidence from Ms Shorten (and a list of others). This is a matter to which I will return, but I note persuasive submissions from counsel for the defendant explained why I should draw no such inference.
- The Hazard and Risk Assessment form addressed a number of parameters including "Ground surface". The "Risk" column in respect of that item has typewritten on the form "Injury to spectators and competitors". In the column headed "Risk Level" the letter "L" is handwritten. The same letter is written in respect of each parameter in the four page document. Handwritten in the column headed "Controls" for the "ground surface" parameter is the following: "ground maintenance carried out prior to event".
- Mr Shorten included the following detail in his statement: [25]
"[16] After the events had finished on the Friday night the committee got together, that is, Jack Callinan, myself, Morris Mitchell and Scott Mitchell. There were also a number of others. We decided to renovate the arena again, just to keep it nice and soft and competitive. There had been no complaints on the Friday to me or anyone else which I knew of about any problems with the surface of the arena."
- Mr Shorten noted in his statement that previous campdrafts before 2010 had been only over two days and this campdraft was to be over three days. He stated that the "fact of this extra day was one of the reasons raised in the discussion about renovating the ground." [26]