State of Tasmania v Leighton Contractors Pty Ltd
[2004] TASSC 132
At a glance
Source factsCourt
Supreme Court of Tasmania
Decision date
2004-11-16
Before
Cox CJ
Catchwords
- **
Source
Original judgment source is linked above.
© 2026 Zoe. All rights reserved.
Zoe is a legal information platform. Always consult the official source for authoritative text.
[2004] TASSC 132
Supreme Court of Tasmania
2004-11-16
Cox CJ
Original judgment source is linked above.
CITATION: State of Tasmania v Leighton Contractors Pty Ltd (No 3) [2004] TASSC 132
Contracts - General contractual principles - Construction and interpretation of contracts - Penalties and liquidated damages - General principles - Genuine pre-estimate of loss accruing from breach of contract.
Dunlop Pneumatic Tyre Company Limited v New Garage and Motor Company Limited [1914] UKHL 1; [1915] AC 79; Robophone Facilities Ltd v Blank [1966] 1 WLR 1428; Philips Hong Kong Ltd v Attorney General for Hong Kong (1993) 61 BLR 49; Multiplex Constructions Pty Ltd v Abgarus Pty Ltd (1992) 33 NSWLR 504, referred to.
Judgment Number: [2004] TASSC 132
DCM Contract Design, construct and maintain contract.
DELM Department of Environment and Land Management.
DIER Department of Infrastructure Energy and Resources.
DPEMP Development Proposal and Environment Management Plan.
DPIWE Department of Primary Industries, Water and Environment.
The Project Deed The contract entered into on 24 June 1999 between the State and Leighton.
Railway Route The route chosen for the construction of the Hagley Bypass.
LEIGHTON CONTRACTORS PTY LTD (ACN 008 893 667) (NO 3)
1 These proceedings arise out of a contract entered into on 24 June 1999 ("the Project Deed") between the State of Tasmania ("the State"), by its department, the Department of Infrastructure Energy and Resources ("DIER") and Leighton Contractors Pty Ltd ("Leighton"), pursuant to which Leighton, as the contractor, was to design, construct and maintain for 10 years 13.65 kilometres of new highway to be incorporated into the Bass Highway and comprising two sections called the Westbury Bypass and the Hagley Bypass.
2 The Hagley Bypass section of the project required the realignment of the highway to bypass the town of Hagley. This section of the new highway passed through a sensitive area of cultural landscape known as the "Hagley Mill Cultural Landscape". Hagley House is also situated within the Hagley Cultural Landscape adjacent to the route of the new highway at chainage 20140. It is an historic homestead built in 1826.
3 It is the case of the State that, because of the sensitive nature of the area near Hagley House, the Project Deed paid particular attention to minimising the potentially detrimental impact of the new highway which was to bisect the landscape. The Environmental Documents which were incorporated into the Project Deed, namely the Development Proposal and Environment Management Plan (the "DPEMP"), the planning permits and the Environment Protection Notices issued under the Environmental Management and Pollution Control Act 1994, s44, together with the provisions of the Project Deed itself, required the construction of the Hagley Bypass to be "in cut" below natural surface level ("NSL") opposite Hagley House.
4 Leighton, however, prepared design documentation and, between January and May 2000, proceeded to construct the Hagley Bypass in front of Hagley House 1.239 metres above NSL in fill.
5 On 15 November 2000 the Principal, by its representative, Mr Peter Holland ("the Principal's Representative") directed Leighton to proceed with the final design and construction of the Hagley Bypass in front of Hagley House 1.5 metres below NSL in cut.
6 The nub of the dispute is that Leighton has claimed that the direction from the Principal's Representative dated 15 November 2000 to place the relevant portion of the Hagley Bypass in cut amounted to a Change under the provisions of the Project Deed which ought to be valued and paid for by the State in accordance with the compensation provisions of the Project Deed and further that Leighton ought to have been granted an extension of time within which to complete the project. However, the position of the State is that the direction was no more than a direction to Leighton to comply with the requirements of the Project Deed which specified that the highway in front of Hagley House was to be "in cut".
7 The relief sought by the State is a number of declarations to the following effect:
A A declaration that the Design Documentation submitted to the Principal's Representative by the defendant on or about 17 September 1999 which detailed the Hagley Bypass in front of Hagley House to be 1.24 metres above NSL in fill was not in accordance with the Project Deed;
B A declaration that the direction of the Principal's Representative by letters dated 13 November 2000 and 15 November 2000 did not constitute any change in design documentation pursuant to cl 4.2(a) of the Project Deed or as defined in the Project Deed;
C A declaration that Leighton is not entitled to any adjustment of the contract sum in its favour pursuant to cl 7 of the Project Deed by reason of the direction of the Principal's Representative, by letters dated 13 November 2000 and 15 November 2000;
D A declaration that Leighton is not entitled to any extension of time in respect of the date for construction completion of the project works by reason of the necessity for it to comply with the direction of the Principal's Representative, by letters dated 13 November 2000 and 15 November 2000.
8 The works consisted of two sections of the Bass Highway, being the Westbury Bypass in the west and the Hagley Bypass in the east. The limits of the contract works for construction of the Westbury and Hagley Bypasses were defined by highway chainages as follows:
* west of Beresfords Lane overpass bridge (chainage 7400m);
* east of Hagley Station Lane bridge (chainage 21050m).
The length of highway within the limits of the contract works is 13.65 kilometres.
9 Initially the new highway was to be designed and constructed as in part a single carriageway and in part a dual carriageway, with the facility to ultimately develop the highway into a totally dual carriageway as part of a future project. The scope of the project works included:
* approximately 3.2 kilometres of new divided dual carriageway;
* approximately 6.7 kilometres of new single carriageway (with provision for future duplication);
* completing an existing 3.7 kilometre section of part dual and part single carriageway;
* one full diamond and two half diamond interchanges;
* upgrading local roads and relocation of services.
10 Hagley House was permanently entered on the Tasmanian Heritage Register on 17 February 1999. It was also entered on the Register of the National Estate ("RNE") under the Australian Heritage Commission Act 1975 on 21 March 1978.
11 The intended highway was to pass through pastoral areas of great heritage and cultural significance. Hagley and Westbury were settled early in the nineteenth century and developed in such a way that they resembled rural England of that time. The pristine landscape was cleared by the early colonists and boundaries established, predominantly with hawthorn hedges. The five acre rectangular block with hedge boundaries, so common in England after the Enclosure Acts of the early eighteenth century, was introduced in the settlement of rural Tasmania and is a strong element in the Hagley area.
12 Originally part of the Hagley House property, but separated from it by the railway line built in about 1870, stands the Hagley Mill. The Mill's heritage significance is recorded in its entry on the Register of the Tasmanian Heritage Council as follows[1]:
"(b) Hagley Mill is comprised of an octagonal wheelhouse with adjoining barn (built c1830-1840), and is believed to be the only extant example of its type in Australia.
(c) As well as reflecting the early history and evolution of a farm complex, the place represents a potential archaeological resource which may further aid the understanding of the history of Hagley Mill and the application of horse mill technology in Australia. ...
(e) The Mill, which later functioned as a steam mill, is a particularly fine example of evolving technological change with early evidence of emerging technology, function and design. These attributes, together with the mill's octagonal design, combine to provide an important example of a rural industrial site."
13 The Mill complex is comprised of several other buildings of similar antiquity spread over an area of approximately two hectares.
14 Hagley House itself is described in its entry on the last mentioned Register as[2]:
"... an imposing two storey Georgian house built over an extended period by Capt William Lyittleton and Dr Richardson. Capt Lyttleton was the son of the 3rd Lord Lyttleton of Hagley Hall, England, and was granted 2,000 acres at Hagley. He began the house which was still incomplete at census time in 1848. The house has a fine setting in the level landscape."
Further on the Register it is described as being[3]:
"... of historic heritage significance because of its ability to demonstrate the principal characteristics of a two storey stuccoed Old Colonial Regency rural farm house with its associated outbuildings and landscape."
15 To the north of Hagley House and standing on the brow of the hill overlooking Hagley township is St Mary's Church. It, too, dates from the early part of the nineteenth century and is crowned with a spire which was added in 1932. Slightly to the south west of the Church is located the Hagley Farm School.
16 Hagley House and the Mill and its immediate surrounds are not only individually entered on the RNE, but are also collectively entered on that Register (but not on the Tasmanian Heritage Register) as forming the Hagley Mill Cultural Landscape. The significance of this Landscape is described in the Register as follows[4]:
The Hagley Mill Cultural Landscape includes Hagley Mill, Hagley House (already registered) and part of Mill Farm. It is set in a Tasmanian rural cultural landscape of high integrity, with a strong 'English' influence reminiscent of the early development of the place. The mill itself is comprised of an octagonal wheelhouse with adjoining barn (built c1830-1840), and is believed to be the only extant example of its type in Australia. As well as reflecting the early history and evolution of a farm complex, the place represents a potential archaeological resource which may further aid the understanding of the history of Hagley Mill, the application of horse mill technology in Australia and the cultural landscape (Criterion B.2 and C.2).
The collective components of the cultural landscape and associated buildings provide integrated evidence of the history of agricultural development since early European settlement as well as the history of settlement in Tasmania. The Mill, which later functioned as a steam mill, is a particularly fine example of evolving technological change with early evidence of emerging mill technology, function and design. These attributes, together with the mill's octagonal design combine to provide an important example of a rural industrial site (Criteria A.4 and D.2).
The picturesque composition of the octagonal wheelhouse, attached barn and the assembly of other farm buildings, particularly the original dairy, cottage, etc all linked with vestiges of original split-rail fences and mature hawthorn hedging, makes a rural group of high visual quality. Views to the spire of Hagley Church and to Hagley House also contribute to the visual quality of the cultural landscape (Criterion E.1)."
17 The landscape embraced by the entry on the Register does not, however, include the road corridor to the north of Hagley House and extending east from the Mill to Hagley Station Lane. Roadworks on this section did not therefore involve direct interference with land on the National Register or the Tasmanian Heritage Register and in consequence did not require the approval of the Tasmanian Heritage Council for them to be carried out (see Historic Cultural Heritage Act 1995, s32(1)).
18 Planning for the re-alignment of the Bass Highway and the construction of the bypasses around Westbury and Hagley commenced in the mid-1970s when the overall route from Launceston to Deloraine was being reviewed for upgrading.
19 Between that time and the mid-1990s, several possible routes for the corridor were considered as part of the process of ultimately obtaining Federal Government approval for the corridor. The Department of Transport ("DoT") in 1995 released a Project Scope Report. To comply with Federal environmental and heritage legislation, the DoT was obliged to demonstrate that all prudent and feasible route alternatives had been considered in the route selection process.
20 Four possible route options were identified for the Hagley Bypass re-alignment from Quamby Brook east of Emu Plains Road to Hagley Station Lane. All of these options made provision for the ultimate construction of a dual carriageway road, with the first stage of each option comprising a two-lane single carriageway. The route options were:
* the Northern Route which is located to the north of Hagley;
* the Railway Route which follows the existing railway line;
* the Murfetts Creek Route which is a deviation of the Railway Route; and
* the Southern Route which runs to the south of Hagley and the railway. This route avoids the Hagley Mill Cultural Landscape area as listed on the RNE.
21 This Options Report was released for public comment during June and July 1995, providing individuals, interest groups and organisations with an opportunity to examine and comment on the proposed route options and to have input into the evaluation of those options. Following this consultation, the DoT determined that the Railway and Southern Routes were the only two feasible alignments that warranted further consideration. The DoT then commenced detailed investigations encompassing both the Railway and Southern Route options for the Hagley Bypass. These studies incorporated preliminary survey work, geotechnical investigations and sub-consultant assessments, including cultural heritage, noise, public consultation and social impacts. To properly evaluate the options, a Development Plan and Environmental Management Plan was prepared by Maunsell Pty Ltd and Stephenson EMF on behalf of the DoT. Although it was originally intended that a combined DPEMP would be prepared in respect of the entire project, it was subsequently decided that separate DPEMPs would be prepared in respect of the Westbury Bypass and the Hagley Bypass sections of the project.
22 The project approvals process for the Hagley Bypass involved two stages: the Federal/State Environmental and Federal Heritage approvals process and the State Planning and Heritage approvals process.
23 The following assessment and approvals were required for the project:
* State environmental assessment in accordance with agreed procedures between the former Department of Environment and Land Management ("DELM") and DoT for road projects and Guidelines established for the preparation of a DPEMP;
* Federal environmental assessment in accordance with the Environmental Protection (Impact of Proposals) Act 1974;
* Federal heritage assessment in accordance with the Heritage Commission Act 1975;
* Federal transport approval by the Minister for Transport following receipt of advice from the Federal Minister for the Environment on the environmental and heritage assessments;
* State planning approval in accordance with the Land Use Planning and Approvals Act 1993 involving an amendment to the Meander Valley Planning Scheme and a planning permit;
* State heritage approval in accordance with the Historic Cultural Heritage Act 1995.
24 The first stage involved a combined Federal and State environmental impact assessment and Federal Heritage assessment process to consider the Railway and Southern Routes for the Hagley Bypass. This joint process was co-ordinated by the former DELM. The DPEMP was prepared to satisfy the requirements of the environmental and heritage assessment at both the Federal and State levels.
25 The steps involved in this first stage assessment and approvals were as follows:
* DoT prepared a DPEMP for the Hagley Bypass which considered the Railway Route and an alternative Southern Route;
* DELM reviewed the report and determined whether it was suitable for public comment;
* DoT exhibited the DPEMP and sought community comment on the project proposal and impact assessment;
* DELM considered the community comments and provided its environmental assessment on the DPEMP and project to DoT, the Federal Minister for Transport and the Federal Environment Protection Group ("EPG");
* DPEMP was referred to the Australian Heritage Commission ("AHC") for advice under the Australian Heritage Commission Act 1975, s30;
* AHC provided advice under the Australian Heritage Commission Act 1975, s30, to the Minister for Transport;
* The Federal Minister for Transport made a decision on a preferred route alignment (Railway Route);
* The preferred route alignment was referred to EPG for environmental assessment under the Environment Protection (Impact of Proposals) Act 1974;
* EPG considered DELM's assessment of DPEMP, community comments and also sought advice on heritage matters from the AHC and Biodiversity Group;
* EPG provided environmental and heritage advice on the preferred route alignment to the Federal Minister for the Environment;
* The Federal Minister for the Environment then provided advice on the environmental and heritage obligations to the Federal Minister for Transport to consider in making a decision to fund the preferred route alignment;
* The Federal Minister for Transport then advised the Tasmanian Minister for Transport on the route alignment to be funded.
26 On 24 July 1998, at the conclusion of this first stage, the Federal Minister for Transport announced that the Railway Route would proceed as the approved route alignment. This decision on the route was based upon the recommendations of two other agencies of the Commonwealth Government, the AHC and Environment Australia ("EA"). The letter from the Commonwealth Department of Transport and Regional Development to DoT dated 7 August 1998, which confirmed the decision, included the following[5]:
"The AHC and EA have been fully involved with the entire DPEMP since 1995 and their decision to accept the process and the ultimate route recommendation is based upon certain conditions as indicated in their letters to this Department (AHC of 17 July 1998 and EA of 23 July 1998). I understand that these two agencies have also written to your Department on this matter.
As the route selection phase is now complete and in order for the proposal to receive formal Stage 3 approval in the future, I am writing to advise you that Tasmania's compliance with the conditions stipulated by AHC and EA for the future planning and construction of the Westbury-Hagley section of the Bass Highway, will be a condition attached to the provision of federal ALTD funds for this project. A copy of the letters from the AHC and EA are attached for your information."
27 The conditions indicated by AHC in its letter of 17 July 1998, referred to above, were to the following effect[6]:
"Pursuant to s30 of the Australian Heritage Commission Act 1975, the Commission considers the 'Railway Route' to have some adverse impacts on the heritage values of RNE places (Hagley Mill Cultural Landscape, Hagley House, Hagley Mill and Immediate Surrounds) and 'Woodside' (a place nominated for entry in the RNE), as presented in the DPEMP (pp 127-128, 132-140). However, alternative routes have been carefully considered and the Commission is satisfied that the measures to minimise impacts of the Railway Route have been extensively and adequately formulated in the DPEMP.
The Commission recommends that all of the minimisation measures specified for the 'Railway Route' option in the DPEMP be implemented."
In her letter of 23 July 1998, the Head of EA wrote[7]:
"I advise that any decisions made by Department of Transport and Regional Development regarding this proposal should have regard to the recommendations as detailed in the attachment to this letter. I also attach a copy of the Environment Australia's environmental review which puts my recommendations in context."
The attached recommendations are as follows[8]:
"It is recommended that the following matters are taken into account by the Department of Transport and Regional Development in any decision to proceed with this proposal.
1 The proponent shall implement the proposal as described in, and in a manner consistent with the environmental protection undertakings and management strategies outlined in the Development Proposal and Environmental Management Plan (DPEMP) and supporting documents ...
3 The proponent notifying the Environment Assessment Branch of Environment Australia of:
(a) any changes to the proposal that result in variations to impacts identified in the DPEMP;
(b) any variations between predicted and actual impacts;
(c) the success in implementing the above recommendations with details of any problems or discrepancies; and
(d) any feedback received from the local community or other interested groups regarding the project."
28 The Department of Primary Industries, Water and Environment ("DPIWE") (the successor to the Department of Environment and Land Management (Tas)) subsequently endorsed the Hagley Bypass DPEMP in its letter dated 20 November 1998, which included the following[9]:
"The Department is satisfied that the DPEMP has highlighted the major impacts associated with the Department of Transport's preferred option for the Hagley Bypass, and that it describes appropriate management prescriptions to deal with these impacts.
I therefore consider that the DPEMP is suitable for the Meander Valley Council to use in support of any amendment to their planning scheme."
29 The Federal Minister for Transport and the Tasmanian Government then determined to proceed with the implementation of the approved Railway Route.
30 DoT then commenced the second stage of the approvals process and initiated the State planning and heritage processes necessary for implementation of the approved Railway Route. The planning process involved the preparation of an Amendment to the Meander Valley Planning Scheme to include the land within appropriate road zoning and subsequent application for the necessary planning permits under the scheme.
31 The heritage process involved approval for a Works Application to alter or disturb sites of heritage significance included on the Tasmanian Heritage Register ("THR"). Works Applications were sought and granted for works at the Hagley Mill and Woodside.
32 This document was issued in March 1998. The Executive Summary which precedes the main text acknowledges that, in respect of both routes considered, the scale of construction and engineered landforms of the highway will change the character of the landscape[10]:
"However, the proposed stage revegetation and landscaping of the areas between the roads, ramps and railway will assist to lessen impacts along the route alignment.
Planting design will be carefully balanced to decrease the visual impact of the highway without dominating the landscape. The landscaping concept will include a mixture of both indigenous and exotic plant species located appropriately to ensure that the landscaping enhances with existing characteristics of the landscape along the highway and takes into account the cultural values of the area.
Landscape concepts for the Woodside interchange in both the Railway Route and the Southern Route have been prepared by the DoT. These concepts depict the proposed landscape management recommendations to be considered for each route."
33 In respect of cultural heritage effects, the Executive Summary notes that the Railway Route[11]:
"... will have an adverse effect on several places and structures of cultural significance in proximity to the alignment. The sites and areas affected are:
[dagger] Railway line and former Hagley Station."
34 The document proper commences with an introduction where, at cl 1.3, the purpose and scope of the DPEMP is described. It is said that the document has been prepared in accordance with generic guidelines for preparing a DPEMP produced by DELM in 1996 and the specific guidelines for the preparation of a DPEMP plan for major re-alignment of the Bass Highway formulated by the DELM in June 1995 in consultation with the (then) Commonwealth Environment Protection Agency. Both sets of guidelines are included as an Appendix to the DPEMP. The aim of the DPEMP is said to be[12]:
"[dagger] to provide information to justify the DoT proposal for a new road to follow a corridor known as the Hagley Bypass;
s to provide a framework in which the decision-making agencies can consider the environmental aspect of the proposed Railway Route and the alternative Southern Route for the highway;
s to provide DELM with sufficient information to conduct an environmental assessment of the proposed Hagley Bypass and consider the Railway Route and the alternative Southern Route;
s to provide a source of information from which interested individuals and groups may gain an understanding of the proposals, the need for the proposals, the environment which they will affect, the impacts which may occur and the measures taken to avoid or minimise the potential impacts;
s to provide a forum for public consultation and informed comment on the road proposals; and
s to present environmental management proposals which will minimise and mitigate any adverse environmental impacts of the road proposals."
35 The introduction notes that the DPEMP is comprised of two volumes, a main report and the accompanying technical appendices. The main report was structured as follows[13]:
"[dagger] Section 2 describes the study area and Hagley Mill.
[dagger] Section 3 presents the objectives of the project and standards for construction.
[dagger] Section 4 presents an overview of the environmental and planning legislation and the policy framework for the project.
[dagger] Section 5 presents an overview of the historical planning for the corridor undertaken up to the commencement of the DPEMP.
[dagger] Section 6 describes the consultation activities which have been undertaken for the development of the proposed alignments for the Hagley Bypass and an outline of the environmental investigations that followed.
[dagger] Section 7 describes the proposal and details the design components for the proposed alignment for the bypass.
[dagger] Sections 8 to 15 describe the existing conditions within the study area.
[dagger] Sections 16 to 22 provide an assessment of the likely environmental effects of the bypass alignment options.
[dagger] Sections 23 and 24 detail the Conservation and Management of Hagley Mill and Environmental Management Plan (EMP) for the construction and operation phases of the project which is aimed at minimising or mitigating impacts on the environment."
36 It can be seen from this summation of the text of the DPEMP that sections 2 - 22 are largely descriptive of the proposal, the problems associated with it, and measures for minimising adverse impacts, while sections 23 and 24 contain detailed instructions or requirements, firstly in respect of the Hagley Mill complex itself and, secondly, in respect of the actual construction and operation phases of the plan.
37 At cl 1.5, objectives for avoiding or mitigating environmental impacts upon the proposed routes include identifying "areas which might need particular caution to prevent environmental damage during construction or operation"[14]. In a reference to the Land Use Planning and Approvals Act 1993, cl 4.3.2 discusses the objective of ensuring that the effects on the environment are considered, and provide for explicit consideration of social and economic effects when decisions are made about the use and development of land. The clause further notes that[15]:
"The road design process also furthers this objective by having undertaken detailed discussions with farmers and residents in the area to ascertain the local, social and economic consequences of the proposal proceeding. Adjustments to the road design have been made wherever possible to incorporate this feedback."
38 In section 6 of the DPEMP, attention is given to consultation for Hagley Bypass options and DPEMP development. At cl 6.1, it is pointed out by way of introduction to the section that the DoT was obliged to demonstrate that all prudent and feasible route alternatives had been considered in the route selection process and that in order to achieve this, DoT had examined all previous route options and had identified two new possible scenarios.
39 Clause 6.1.2 describes the Railway Route as follows[16]:
"This alignment would commence from a bridge over Quamby Brook, veering towards the south east where it would join the railway alignment. It would then pass under Emu Plain Road, which would remain close to its present level on a bridge over the new highway. Drainage needs would predominantly dictate the grading of the road, falling gently in cut towards the railway at the Woodside Farm and then following the levels of the highway.
East of Mill Farm the proposed road would sink below ground level to join the existing new Bass Highway beyond Hagley Station Lane. Hagley Station Lane would be raised up 3 to 4 metres above its existing level to pass over the new road." [emphasis added]
"Provision for the ultimate construction of four-lane dual carriageway in the vicinity of the Hagley Mill with a modified cross section for the ultimate development proposal consisting of a 2.8 metre median with New Jersey barrier (Refer to Figure 7.2) rather than providing the typical 15 metre median. This modified highway cross-section will enable the Hagley Mill complex to be kept intact in its present location.
The initial two-lane single carriageway construction will be approximately 8.4 metres from the modern skillion structure on the south side of the historic barn which abuts the Mill Wheelhouse. When the duplication is constructed, the dual carriageway will be approximately 3.5 metres from the skillion structure (Refer to Figure 7.2). The Mill Wheelhouse itself will be separated by a distance of approximately 19.4 metres from the edge of the carriageway in the initial construction and 14.5 metres from the ultimate dual highway."
Figure 7.2 is attached to these reasons for judgment as Annexure 1.
41 Under the heading in cl 7.5 "Vertical Alignment", the DPEMP provides:[18]
"The vertical alignments of each option have been developed to take into consideration the following objectives:
[dagger] provision of site distances adequate for a design speed of 110 km/h;
[dagger] compatibility with the existing terrain and constraints at existing roads and properties along the highway;
[dagger] minimising the visual impact at key locations, including heritage areas, resulting in a depressed highway where possible;
[dagger] provision for the drainage of the highway and the adjacent land." [emphasis added]
42 It should be noted that the corridor between the railway line on the southern side of the proposed highway and the Mill and other buildings of heritage value on its northern side is extremely narrow. A dual carriageway can only be accommodated by placing both carriageways side by side, separating them by a 2.8 metre median with a New Jersey barrier until the corridor widens sufficiently to permit of a typical 15 metre median between the east and west bound lanes.
43 Under the heading at cl 7.15 "Environmental Management", cl 7.15.1 deals with project design, construction and post construction. The DPEMP states[19]:
"The planning for the design, construction and operation of the project has been guided by the philosophy of minimising impacts. Individual requirements proposed by DoT for environmental management during construction and operation are outlined in the EMP detailed in Section 24 of this DPEMP." [emphasis added]
"Prior to the commencement of any construction works, the Contractor will be required to produce a Construction Environmental Management Plan (CEMP) for all works. This CEMP will establish how the Contractor plans to achieve the environmental performance objectives and management requirements prior to, and during construction.
The Contractor's CEMP will be submitted to DoT for review prior to commencement of construction works."
44 Among the roles said in cl 7.15.2 to be fundamental to the implementation and continuing review of environmental management, it was noted that DoT would be responsible for "ensuring in conjunction with regulatory authorities that the features of the EMP for construction and operation are embodied in the Contractor's works contract document and are implemented by the responsible parties". The DoT was also required to be responsible for reviewing the contractor's CEMP prior to the commencement of construction works and any subsequent updates. Under cl 7.15.3 "EMP Management Issues", it is said that[21]:
"DoT's EMP for Construction and Operation is presented in detail in Section 24 of this DPEMP. It proposes the objectives, management requirements and commitments, and monitoring, requirements for the following discipline areas:
[dagger] erosion mitigation and sediment control;
[dagger] Contractor's site including storage and maintenance of machinery and dangerous goods;
Under the heading "Visual and Landscaping" it is noted that[22]:
"The visual amenity of the Hagley Basin and specifically Hagley House and the Hagley Mill and its surrounding landscape will be maintained. Landscaping of the site, and in particular the replanting and rehabilitation works for the site and roads will be undertaken as soon as practicable with the surrounding environment from 'Woodside' to Hagley Station Lane".
45 In cl 15.4.2 specific items of the Hagley area were identified by Clive Lucas Stapleton and Partners in 1996 to have cultural significance. Major historic landscapes included Hagley House/Hagley Church/Woodside/Hagley School Group/Mill Farm, while major historic sites were identified as St Mary's Church/Rectory/Graveyard/Hagley School/Woodside/Hagley House and Mill Farm.
46 At cl 15.4.4 physical constraints arising from the statement of significance made by Clive Lucas Stapleton and Partners are suggested. Among them is the proposition that "The visual and historic relationship between Hagley House, Hagley Farm School, St Mary's Church and the Mill farm complex should be preserved"[23].
47 At cl 15.4.5 it is noted that several sites in the study area are on the Register of the National Estate under the Australian Heritage Commission Act 1975. Those affected by the proposed road routes included Hagley House, Hagley Mill and immediate surrounds and Hagley Mill Cultural Landscape. Section 19 deals with visual and landscape effects. Under cl 19.2.1, dealing with the Railway Route from Woodside interchange to Mill Farm, the document reads[24]:
"At the western end of the Railway Route, the new highway (from ch 15810) will be at the level of the Westbury Bypass temporary connection to the existing Bass Highway, which is approximately 2 metres above ground level rising to approximately 4 metres (approximate ch 16400). ...
From ch 16400, the Railway Route progressively drops down to approximately 1 metre above ground east of the existing at-grade rail crossing (ch 17300). The Railway Route then continues at a generally constant grade on fill, elevated up to approximately 3.5 to 4 metres above ground to ch 19600 west of Mill Farm. ...
In the vicinity of the 'Glenlea' property (ch 17700) which is Crown land, the highway will be elevated approximately 3 metres and the overpass located to the west at ch 17400 will be at a height of approximately 7 metres."
48 Under cl 19.2.2 "Mill Farm to Hagley Station Lane", the document reads[25]:
"Heading east from ch 19600, the highway commences in cut and continues depressed past Mill to east of Hagley Station Lane (ch 20750). In the vicinity of the Mill, the Railway Route will be approximately 1 to 2 metres below ground level.
The Railway Route will alter the landscape in the vicinity of Mill Farm and Hagley House. The highway will introduce a dynamic element to the landscape at a scale greater than the existing railway line. The highway will impact on the immediate viewshed of the Hagley Mill complex.
The nature of the relatively flat landscape and the visual dominance of the hawthorn hedges allow either the total or partial screening of the Hagley Mill Wheelhouse from the road. ...
Hagley House is located approximately 200 metres from the new highway. In the vicinity of Hagley House, the new highway will be depressed by approximately 4 metres. The new highway will not be directly visible from Hagley House due to the depression of the road and the existing plantings on the property to the north, north-east and north-west of the main residential building. This vegetation will act as a significant screen to the highway.
To the west [sic] of the Hagley Station Lane, the highway continues in cut to ch 20750 and then rises close to ground level to join with the existing Bass Highway at approximately ch 22000." [emphasis added] (The author's reference to "West of the Hagley Station Lane" is clearly intended to be a reference to the east, as Hagley Station Lane is situate at chainage 20520 and chainage 20750 is to the east of it.)
49 Section 20 of the DPEMP is devoted to Noise Effects, both from construction generated noise and operation generated noise, the latter being described as "the long term noise arising from the normal operation of the highway once it is constructed. This type of noise is largely attributable to road traffic from motor vehicles and heavy vehicles, but also includes any equipment utilised for on going maintenance of the highway"[26]. The report notes that neither the DoT, nor DELM had established formal standards for the assessment of allowable noise standards or for deciding where noise attenuation measures were warranted. Reference had therefore been made to national standards and standards adopted by other States. After referring to some of the other standards, the report selected as an appropriate criterion the interim traffic noise policy developed by the New South Wales Road Traffic Authority ("RTA") in September 1992. This policy requires consideration of noise level reduction at all stages during development of the project. It also sets specific noise level objectives for day time and night time for designated assessment sites (eg, residential areas, hospitals and schools). The Noise Level Objectives are based on predicted traffic conditions ten years after the opening of a project. Clause 20.2 sets out details of the basic noise level objective in the following terms[27]:
"The basic noise level objective is Leq (24 hours) = 60 dB(A), adjusted as follows:
a) Where existing noise levels are more than Leq (24 hours) = 57 dB(A), the noise level objective is existing noise level +3 dB(A).
b) Where existing noise levels are between Leq (24 hours) = 48 and 57 dB(A), the noise level objective is Leq (24 hours) = 60 dB(A).
c) Where existing noise levels are less than Leq (24 hours) = 48 dB(A), the noise level objective is existing noise level + 12 dB(A).
The Leq measure now adopted by RTA is the equivalent continuous noise level, while L10 is the noise level exceeded 10% of the time. As a comparison, L10 (18 hour) is about 3 dB(A) higher than Leq (24 hour). RTA's base objective of Leq (24 hours) = 60 dB(A) is therefore approximately equivalent to L10 (18 hours) = 63 dB(A). As far as noise level differences are concerned, a 3 dB(A) increase would be approximately the same whether measured in terms of L10 or Leq. Hence the RTA criteria are very similar to those of VicRoads.
The RTA policy provides specific guidelines for locations where noise levels are already high and it is therefore proposed that this policy be adopted in assessing the need for noise reduction measures for future levels of traffic on the Hagley Bypass."
50 Clause 20.3 contains an assessment of the number of dwellings which may be affected by noise attributable to the Railway and Southern Route options. It was noted that dwellings more than 150 metres away from the route options might be aware of increased traffic noise but attenuation measures were unlikely to be required. Hagley House is shown as one of the dwellings situate between 150 metres and 300 metres from the Railway Route. As part of a noise study undertaken by acoustic consultant, Pearu Terts, in 1996, the predicted future noise levels were calculated based on forecasted traffic levels for the bypass. The existing noise levels L10 (1 hour) as measured in the table which followed were converted to L10 (18 hour) measurements and from these converted measurements the existing noise levels at the most critical sites were estimated. Predicted noise levels for the closest dwellings in 1999 and 2009 were calculated and listed in the table which, in respect of Hagley House, situate at chainage 20200, recorded that it was off-set 230m right, had an existing noise level of 41 - 46 and did not require a barrier or noise mound. The noise level at 1999 was calculated at 53.3 - 56.3, while the predicted noise level as at 2009 was 54.6 - 57.6. In a further table entitled "Summary of Noise Attenuation Requirements"[28], it was noted that Hagley House did not require any noise attenuation according to the New South Wales RTA Criteria. After dealing with noise levels at a number of other locations along the Railway Route of the Hagley Bypass, the DPEMP noted[29]:
"The predicted noise levels at 'Hagley House' have been calculated to be below the above criteria, therefore no attenuation measures have been recommended. However, as 'Hagley House' is situated in a relatively quiet surrounding and presently used for accommodation purposes, monitoring at this location will be carried out to confirm the predicted noise levels. This will be conducted both prior to and post construction of the Railway Route option."
51 In section 22, cultural heritage effects are considered. At cl 22.2, which deals with European heritage, it is noted that the Hagley Bypass will traverse landscape of identified cultural significance and that "Due to the scale and engineering requirements of the road it is inevitable that the landscape will be affected by its presence"[30]. The overall effects were said to include[31]:
"[dagger] visual intrusion where the road infrastructure will be incongruent with the landscape character, upsetting its aesthetic (eg picturesque) qualities;
[dagger] loss of some farming land and associated hedgerow and field patterns leading to a loss of integrity and coherence in the character of the landscape;
[dagger] disruption to visual and historic curtilages disturbing the landscape as a setting for historic features; and
[dagger] loss of some historic and other structures."
52 It was noted that the Railway Route would have an adverse effect on several places and structures of cultural significance in proximity to the alignment. The sites affected were recorded as Woodside, Hagley Mill Complex, Hagley House, Hagley Mill Cultural Landscape and the railway line and former Hagley station.
53 At cl 22.2.1 under cultural landscape impacts, it was noted[32]:
"The scale of construction and the engineered landforms of the highway will alter the character of some elements of the cultural landscape. However, the proposed staged revegetation and landscaping of the areas between the roads, ramps and railway will assist to lessen impacts along the route alignment."
54 Dealing specifically with Hagley Mill Cultural Landscape, cl 22.2.1.1 notes in respect of the Railway Route that[33]:
"The construction of a four-lane road along the railway line will form a significant physical barrier to the front of Hagley House, cutting the visual linkage to St Mary's Church, the Hagley Farm School and Hagley Mill Farm and potentially devaluing the historic and cultural associations between them. The house would effectively be isolated from these significant and related places, and the former entrance drive to the House will be further severed.
The depression of the highway in the vicinity of the Mill will assist to lessen the impact on the visual connection from the house to the church and school. It would be possible to construct a small mound on the southern side of the highway to screen the highway from Hagley House and at the same time retain the vista between the house and the church. ...
To reduce the impact upon the Hagley Mill Cultural Landscape, the following minimisation measures have been considered in the alignment for the Railway Route:
[dagger] The Railway Route will follow an established line reducing the impact of introducing a new, modern element into the rural landscape. This will maintain current field patterns and reduce the need to remove existing vegetation. The visual effect of the road from surrounding vantage points will also be reduced.
[dagger] Hagley Station Lane will bridge the new road maintaining the dominance of the existing road pattern over the new and reduce the size of the required overpass.
[dagger] At Hagley House, the road will be in a depression. The road surface will not be seen from the house and the historic visual links between the house, church and school will be maintained.
Though the evidence of the former track between house and farm will be lost, the diagonal tree lines which followed this route will be maintained.
[dagger] The road will be in a depression reducing the visible impact and aiding the maintenance of views to Hagley House." [emphasis added]
55 The fourth part of the DPEMP is entitled "Conservation and Environmental Management" and it comprises sections 23 and 24. The preceding three parts were entitled "Background and Proposal", "Existing Environment" and "Environmental Effects and Safeguards" respectively. Section 23 is headed "Hagley Mill Conservation Plan" and deals in detail with a number of conservation management works for the Mill and surrounding buildings. It is not confined to the construction phase, but also addresses the long term future management arrangements for the Mill complex. Section 24 is headed "Environmental Management Plan" and states the plan's aim as being to "mitigate adverse impacts on the environment". Its objectives are stated to be to[34]:
"[dagger] Establish a framework for environmental controls to be applied to construction activities to ensure that the project will achieve satisfactory environmental performance standards.
[dagger] Provide data for assessment, mitigation and recovery from impacts on the environment caused by construction.
[dagger] Establish a framework for environmental management to be applied to operation of the Bass Highway.
[dagger] Establish a framework to ensure open lines of communication with the surrounding community."
56 Clause 24.2 sets out the scope of the Environmental Management Plan. It says[35]:
"This EMP sets out the management requirements proposed by DoT for the project during construction and operation which are aimed at achievement of a high level of environmental performance and minimisation of adverse impacts."
Clause 24.3.1 provides that the contractor will be required by DoT to produce a Construction Environmental Management Plan (CEMP) for all works, prior to the commencement of construction works. This CEMP must establish how the contractor plans to achieve environmental performance objectives and requirements as set out in the DoT's contract documents and in accordance with all relevant Government legislation and Local Authority regulations.
57 Clause 24.4 deals with the Environmental Management Plan in the construction phase. Under a heading "Cultural Heritage", the document deals with the objectives of long term conservation and management of items of archaeological or heritage value in the Mill complex area. A series of management requirements and commitments is set out under the objectives. The first is that (C1.1)[36]:
"The DoT shall ensure that the highway is constructed in a manner which is consistent with the Hagley Mill Conservation Management Plan and Plan of Management as approved by the AHC and Tasmanian Heritage Council (Railway Route)."
The remaining requirements and commitments of C1 deal specifically with the Mill complex. C2 sets out the objectives in respect of fauna, they being to minimise the disturbance of fauna to ensure that construction activities do not introduce exotic fauna and to ensure that native fauna are not impacted by unrestricted access to the carriageway. There follows a series of management requirements and commitments in respect of fauna, dealing with such matters as the location of site offices etc, management practices in respect of the storage and use of rubbish and the like, and liaison with Parks and Wildlife Service. C3 deals with flora in the same way. Objectives are set out in order to produce a landscape plan for the project which minimises disturbance to the indigenous vegetation and introduced hedgerows. Management requirements and commitments then follow, detailing measures not dissimilar to those in respect of fauna. C4 deals with the control of exotic flora and fauna in much the same way, an objective being that exotic flora, in particular declared weeds, and fauna, are not to be introduced to the construction site and management requirements and commitments are set out, including the banning of dogs from the work site and the preparation of a weed control program.
58 C5 deals with visual and landscape. The objectives set out are[37]:
"[dagger] To minimise visual impact of the roadworks upon the landscape of Woodside homestead, the Hagley Mill complex (Railway Route for Hagley Mill) and rural residential properties in proximity to the route.
[dagger] To provide a landscaping theme consistent with the surrounding environment for implementation of the Hagley Bypass.
The management requirements and commitments set out under these objectives are as follows[38]:
"C5.1 Detailed landscape plans will be prepared for the route covering rehabilitation and landscaping prior to commencement of construction.
C5.2 The aim of the landscape plan will be to reinforce the existing indigenous and exotic planting pattern though [sic] revegetation and regeneration of the existing regime in conjunction with theme plants to reflect the development pattern.
C5.3 The landscape plans will include landscape management plans prepared specifically for both the Woodside property and the Hagley Mill Cultural Landscape Area (as listed on the Register of the National Estate). The landscape management concept will be formulated in consultation with the AHC and Cultural Heritage Branch of DELM. The aim of the plan will be to develop landscaping measures to minimise the impact of the highway on the Hagley Mill Cultural Landscape (Railway Route).
C5.4 The treatment of cut and fill batters will be designed taking into account visual and landscape considerations.
C5.5 Seed collection and propagation of appropriate indigenous native species will be undertaken for the rehabilitation and revegetation program and implementation of the landscape plan during post-construction.
C5.6 The landscape plan will include a rehabilitation program which will address:
[dagger] rehabilitation of site office, works and storage areas; and
[dagger] methodology for soil placement and level surface preparation."
The Environmental Management Plan then deals with a number of other aspects such as erosion mitigation and sediment control, the nature of fill material, hydrology and drainage, contaminated sites, noise management, vibration management, traffic management and access, construction machinery and equipment storage, maintenance and refuelling, storage and handling of dangerous goods on site, community advice, air quality and dust control and waste management. In respect of each of these additional items, objectives are nominated and specific management requirements and commitments are tabulated under each heading.
59 Clause 24.5 is headed "Environmental Management Plan: Operation Phase". This section of the DPEMP deals with objectives relating to the Hagley Mill complex and its environs. The Management Requirements and Commitments deal with the implementation of the Hagley Conservation Management Plan and the Hagley Mill Plan of Management, vibration management so as to ensure that the structural integrity of the Mill and other structures within the Mill surrounds are not affected, landscaping within the road corridor and noise management, the objective of which is to ensure that noise levels from the use of the Bass Highway remain within acceptable limits at the boundary of adjacent residential properties, one of the commitments in respect of noise being 04.2, namely that DoT will ensure that noise levels at residential premises are not increased as a result of the operation of the Bass Highway and that where they are higher than acceptable standards, all feasible and practical measures are taken to reduce them.
60 At Appendix D of the DPEMP and headed "Design Concept" were attached progressive Layout Plans in 700 metre sections along the Hagley Bypass. These plans were prepared by Maunsell Pty Ltd. The layout plan[39] for the 700 metre section from chainage 19300 to chainage 20000, which passes Hagley Mill (at approximately chainage 19750) contains symbols from shortly east of Murphetts Creek (approximately chainage 19580) indicating a retaining wall on both sides of the dual carriageway, a clear indication that the road in this area was, in Maunsell's Design Concept, to be in cut. East of the Mill complex, the retaining wall continued on the southern side of the road adjacent to the railway line, while on the northern side a symbol variously described as a "tadpole" or "tear drop" indicated that the road was to be lower than the land adjacent to it. In the next plan[40] which covers the 700 metre section from chainage 20000 to chainage 20700 (about 200 metres east of Hagley Station Lane), the tear drop symbols continue on the northern side of the road to Hagley Station Lane and beyond, while on the southern side the retaining wall concludes at chainage 20000 and the tear drops commence at a point a little to the east of chainage 20100 and continue across the frontage of Hagley House getting progressively larger towards Hagley Station Lane which was to bridge the new highway. These symbols clearly show the road, according to Maunsell's Design Concept, to be in cut in the vicinity of Hagley House. The plans do not, however, give any detail as to the depth of the cut nor do they, or indeed any other parts of the DPEMP, contain any engineering information from which the depth of the cut could be calculated with precision.
61 Pursuant to the requirements of the Land Use Planning and Approvals Act 1993, DIER made application to the Meander Valley Council for a number of permits to enable the bypass to be built. Because the works passed over an Aboriginal cultural heritage site and two properties registered on the RNE and/or the Tasmanian Heritage Register, three specific permits were required for those sections of the works, whilst a fourth related to the balance of the road works and included the area in front of Hagley House.
62 The fourth permit which described the relevant development as "Major Road Works (Hagley Bypass)" granted permission to develop the road corridor from the west of Woodside to the east of Hagley Station Lane as major road works. This permit was issued by the Meander Valley Council to DIER on 7 January 1999 and bears the number 368/98[41]. It was made subject to the following five conditions[42]:
"1 Development shall generally be in accordance with the attached plans, as endorsed.
2 Development shall be in accordance with the Meander Valley Planning Scheme 1995.
3 Works shall be carried out in accordance with the DPEMP submitted by Maunsell McIntyre, except where an EPN issued by DPIWE takes precedence over the DPEMP.
4 A Site management Plan is to be developed that include health and safety requirements for the handling of any contaminated soil during the road works.
5 Surface water runoff into waterways is to be minimised during construction."
The plans attached to the permit were prepared by Maunsell McIntyre. They were a variation on the design concept layout plans which that company had prepared and attached to the DPEMP in that the former had shown the proposed dual carriageway, whereas the latter showed the highway as it was now intended to be constructed, that is, partly dual carriageway and partly a single carriageway. Thus the 700 metre section from chainage 20000 to chainage 20700 which passed in front of Hagley House was now shown as a single carriageway with provision for later development to a dual carriageway and in that section where there had been an absence of any symbols on the southern side of the highway between chainage 20000 and chainage 20100, the tear drop symbol had been inserted, even more clearly demonstrating the draftsman's intention that the road be in cut. Once again, however, the depth of cut could not be ascertained with precision.
63 The permits granted in respect of Hagley Mill and Woodside were numbered D366/98 and D367/98 and were both issued on 9 February 1999. The first condition of each of these permits differed from D368/98 in respect of the major road works in that it required that the development be in accordance with the application and plans submitted therewith rather than being "generally" in accordance with the application and plans. In each case, as with D365/98 which dealt with the Aboriginal Cultural Heritage site, the plans were identical. Other conditions common to all the permits, other than D365/98, were that requiring submission to, and approval by, the council of suitable landscape plans which demonstrated the measures to minimise the visual effect of the road works on the site in question and on surrounding properties and the development of a site management plan for the handling of contaminated soil. In respect of the Mill, the other condition was[43]:
"Preservation works and protection measures documented in the Hagley Mill - Plan of Management and formulated in accordance with the Hagley By-Pass Development Proposal and Environment Management Plan (DPEMP) March 1998 is to be undertaken at the Mill Farm complex prior to works being undertaken on the site."
In respect of Woodside, the other condition was[44]:
"Proposed works are to be undertaken to minimise the effects on 'Woodside' and as detailed in the Hagley By-Pass Development Proposal and Environmental Management Plan (DPEMP) March 1998".
Permit D365/98[45] relating to the Aboriginal Cultural Heritage site required that development "shall generally be in accordance with the attached plans, as endorsed", that it be in accordance with the Mersey Valley Planning Scheme 1995, that works should be carried out in accordance with the DPEMP except where an EPN issued by DPIWE takes precedence over the DPEMP, that a site management plan be developed to deal with contaminated soil, that surface water run off into waterways be minimised during construction, that a permit be sought and obtained from the Tasmanian National Parks and Wildlife Service in accordance with the Aboriginal Relics Act 1975, and "where a site is significance [sic] is identified during the construction of the road works any adverse impacts are to be mitigated in consultation with the Tasmanian National Parks and Wildlife Service and the Tasmanian Aboriginal Land Council"[46].
64 By virtue of the Environmental Management and Pollution Control Act 1994, s44(1)(d), the Director of Environmental Management has power, where he is satisfied that in relation to an environmentally relevant activity it is desirable to vary the conditions of the permit, he may cause an Environment Protection Notice (EPN) to be issued and served on the person who is or was responsible for the environmentally relevant activity. This Act is administered by the Minister for Primary Industries, Water and Environment. On 11 December 1998, the Manager, Environmental Operations under delegated power of the Director of Environmental Management, issued an Environment Protection Notice No 338/1 on the basis that in accordance with s41(1)(d), it was desirable to vary the conditions of the permit in respect of the realignment of the Bass Highway. The activity nominated as the subject of the EPN was described as "road construction and operation of the realignment of the Bass Highway at Westbury by-pass corridor". However, this was an error and on 1 June 1999 the Director amended EPN 338/1 so that the activity now read "Road Construction and Operation of the Realignment of the Bass Highway at Hagley Bypass road corridor". The EPN was addressed to the Secretary of DIER. The grounds upon which the notice was issued were said to be as follows[47]:
"Specific environmental requirements need to be met to avoid environmental harm due to the large areas of land to be disturbed for road construction, which has the potential for impacts on flora and fauna, air and noise emissions, groundwater and surface water contamination through contaminated runoff, and changes to the hydrological characteristics of the land, if appropriate precautions, specified in this notice, are not taken."
The recipient of the notice was required to comply with the following conditions in Schedule 2 of the EPN[48]:
"G1 The land must be developed and used, and the activity (or activities) on the land must be carried out and monitored, in accordance with prescriptions detailed in a Construction Environmental Management Plan (CEMP), prepared in accordance with conditions G2 and G3.
G2 (a) The CEMP must be prepared by the Contractor undertaking the development of the major road works by or on behalf of the DoT.
(b) The CEMP shall be prepared to the satisfaction of the Director.
(c) The CEMP must be submitted to the Director for consideration and approval.
(d) The CEMP may be modified or amended from time to time by the Contractor to the satisfaction of the Director.
G3 As a minimum the CEMP must comply with the environmental management requirements as set out in the 'Hagley Bypass Development Proposal and Environmental Management Plan, March 1998', prepared by Maunsell Pty Ltd for the Department of Transport.
(a) Identify and assess the risk from, provide protection from and provide a remedy for, any adverse environmental impact which may result from the construction and performance of any component of the works;
(b) Define the environmental responsibilities of the Contractor and of each position within the Contractor's management team;
(c) Include schedules of available resources, including personnel to deal with environmental incidents; and
(d) Define the environmental safeguards and systems to be implemented for the Project Works for reporting, monitoring, corrective action, auditing and the adoption of environmentally sensitive work practices. This is to include, but not necessarily be limited to procedures for:
(ii) Noise, water, air quality, vibration and groundwater, monitoring and control;
(iv) Dust control measures including monitoring, mitigation and remedial actions;
(vi) Storage, maintenance and refuelling of construction plant and equipment;
(viii) Detection, treatment and disposal of contaminated materials and water;
(ix) Water quality control measures and facilities;
(xii) Landscaping, revegetation and rehabilitation measures;
(xiv) Incident response strategies for upset or emergency conditions.
G5 The Contractor must not commence development or works except:
(a) with the prior written approval of the Director, and
(b) with the prior written approval of the Department of Transport.
G6 All development and works must be carried out in accordance with the requirements of the DPEMP and the CEMP as approved by the Director."
65 On 28 January 2000, after the contract had been let to Leighton, a further EPN No 420/1 in respect of the Hagley Bypass road corridor was issued, addressed, this time, to Leighton. On this occasion the Director relied upon s44(1)(a) of the Environmental Management and Pollution Control Act 1994, which empowers him to issue an EPN to the person responsible for that activity if he is satisfied that in relation to an environmentally relevant activity, environmental harm is, or is likely to be, caused. Grounds were stated as follows[49]:
"The Construction Environment Management Plan submitted by your company on 25 October 1999 does not contain sufficient environmental instructions to address the potential environmental impacts of the proposed works. Comprehensive environmental safeguards and controls are required to avoid environmental harm due to the large areas of land to be disturbed for road construction, which has the potential for impacts on cultural heritage, flora and fauna, groundwater and surface water contamination through contaminated runoff, and changes to the hydrological characteristics of the land along with impacts associated with air and noise emissions. This notice specifies appropriate safeguards and controls to avoid or minimise environmental harm." [emphasis added]
66 The requirements of the second notice included the following:
1 The land must be developed and used, and the activity (or activities) on the land must be carried out and monitored, in accordance with prescriptions detailed in the Construction Environmental Management Plan (CEMP).
2 All development and works must be carried out in accordance with the requirements of the DPEMP and the CEMP, unless otherwise approved in writing by the Director.
Other requirements dealt with matters such as the management of contaminated material, storage of fuels, oils and waste oils, handling of hazardous chemicals, truck movements and speeds, weed control, burning off, noise restrictions, blasting and landscaping. In respect of each of the seventeen requirements imposed by the EPN specific grounds were set out in the schedule. The grounds for imposing conditions 1 and 2 were specified as follows:
"1 Condition to ensure that it is clear that the works are to be carried out in accordance with the DP & EMP and the CEMP.
2 Condition to enable the Director to give approval to amend the requirements of the DP & EMP and the CEMP if necessary."
67 Authority from DIER to proceed with the Design Construct and Maintain contract for the Westbury/Hagley Bypass was given by the Commonwealth Department of Transport and Regional Development on 18 August 1998. A number of applicants registered interest in tendering for the project and a total of five were invited to participate in the Request for Proposal stage. On 2 October 1998 an Invitation to Tender (ITT)[50] was issued seeking the submission of tenders from the Selected Tenderers, among which was Leighton.
68 At 1.2.1 "Status of Approvals", the ITT stated:[51]
"(a) The Project Works have been the subject of environmental impact studies. The resulting Development Proposal and Environmental Management Plans (DPEMP) are included as Exhibit B -'Environmental Documents' to the Project Deed. The Environmental Documents are summarised as follows:
(i) Bass Highway Hagley Bypass DPEMP Volume 1, 2A and 2B, March 1998; and
(ii) Bass Highway Westbury Bypass DPEMP Volume 1 & 2, November 1997.
(b) The Tenderer must base its Tender on investigating, designing, constructing and maintaining the Project in accordance with the Environmental Documents and the environmental requirements contained in the Project Deed.
(c) Appendix P3 of Exhibit A 'The Principal's Planning and Environmental Obligations' documents the current status of the Principal's obligations in relation to Environment and Planning.
(d) An Environmental Protection Notice (EPN) will be issued by the Department of Environment and Land Management (DELM) for both the Westbury and Hagley Bypass. These will be issued to Tenderers prior to close of Tenders. The Contractor will be required to comply with the DPEMP's, these EPN's and any further notices or such issued by DELM.
(e) The Tenderer must allow to obtain any other approvals, including environmental approvals associated with its design and methodology for undertaking the Project Works. The Contractor will be required to meet all conditions or obligations attached to all approvals or identified in the Environmental Documents and Notices even if stated as being the responsibility of the Principal unless specifically stated in Appendix P3 of Exhibit A or being an obligation of the Principal."
"(a) For the purpose of its own planning, the Principal has undertaken a concept design for both the Hagley and Westbury Bypasses, the 'Principal's Concept Design'. This is available as Information Documents to which Part 3.10 of the ITT applies.
(b) The Principal's Concept Design is not complete. The Principal does not warrant, guarantee or represent that the Principal's Concept Design complies with the requirements of the Project Deed or of any relevant design standards.
(c) Furthermore, the Principal does not warrant, guarantee or represent that the Principal's Concept Design encompasses the most effective design solution."
69 At 1.4.4 the ITT dealt with Tenderers Design Development, stating[53]:
"(a) The Tenderer must develop and accept full responsibility for the design upon which its Tender is based. The design must comply with the requirements of the Project Deed.
(b) In particular, Tenderers are not bound by the precise grades and alignment nominated on the Principal's Concept Design. However, to be conforming a Tenderer's design:
(i) Must comply with all the requirements of the Project Deed, in particular Exhibits A and B;
(ii) The Project Works must fall within the Property Boundaries; and
Exhibits A and B were identified as the Scope of Works and Technical Criteria and the Environmental Documents respectively.
70 Information Documents were provided to Leighton in October 1998. They included the Principal's Concept Design Drawings, Geotechnical and Contamination Reports and drawings of the existing upgraded, but currently unused, section of the Bass Highway between Violet Banks and Dawson Hill Saddle. The Concept Design Drawings in respect of the section of the bypass between Hagley Mill and Hagley Station Lane were the same as those attached to the Mersey Valley Council permits.
71 A pre-tender meeting was conducted at DIER's Launceston office on 28 October 1998. This included a site inspection of the project which highlighted the Hagley Mill and Station Lane areas.[54] No specific reference was made to Hagley House, nor to any necessary amenity being provided in respect of that property. Representatives of Leighton included Tom Brock of Gutteridge Haskins and Davey ("GHD") who were Leighton's design consultants. Those attending on behalf of the Principal included the project director, Phil Cantillon. Minutes of this meeting were kept by Mr Cantillon and circulated to those attending. Tenderers were reminded that a conforming tender had to be submitted and it was stated that a conforming tender was one which met all of the requirements as currently defined by the ITT documents. Under the heading "Environmental & Cultural Heritage Requirements", the minutes recorded[55]:
"DIER is looking for a very high level of environmental performance on this project. This requirement reflects the sensitive environmental and cultural heritage issues of the locality of this project.
We will be looking for demonstrated commitment to best practice and performance in the environmental management of infrastructure development projects and a commitment to regular environmental auditing and reporting for the duration of the contract.
The Construction Environmental Management Plan (CEMP) is a key document ensuring that the required level of environmental performance is achieved. The CEMP is a document, which integrates design, construction and environmental elements into the project. Its function is to ensure that environmental mitigation measures and safeguards are designed into the project and not regarded as later add ons.
Section 3.5.4 of the Scope of Works and Technical Criteria (Tender Vol 3) outlines the requirements in relation to the CEMP."
At 12.3 of the minutes road drainage adjacent to Hagley Mill was addressed and the minutes record[56]:
"DIER noted the potential road drainage complexities in the vicinity of Hagley Mill. DIER pointed out on site local embankment damage following recent flooding. DIER commented that Tasrail could be contacted for further details on water levels in the area at the time of the flooding."
At 12.11 sites of cultural significance were addressed. The minutes record[57]:
"DIER pointed out on site the location of an Aboriginal site of cultural significance adjacent to the rail line on Don Scott's property. The site will be fenced by others prior to award of the contract.
The Hagley Mill was inspected by tenderers. DIER explained the cultural significance of the site and outlined restoration works to be carried out by others. DIER reinforced the environmental and cultural obligations of the contractor when working in the area.
DIER explained the likely complexities of road construction adjacent to the well. DIER noted that the well is currently full of water."
At 13.5 the following question and answer were recorded[58]:
"Q5 What is the situation with respect to landowners and works for landowners?
A5 The information regarding accommodation works for landowners as scheduled in the tender documents is complete. The works reflect current agreements with land owners. Land owners cannot expect the contractor to carry out more work than what has been agreed with DIER. DIER will not pay additional costs to the contractor for works carried out in excess of what is scheduled."
72 Mr Cantillon also recorded on videotape his remarks to the meeting, which included the following[59]:
"Broadly, the whole cultural heritage issues are not just the Mill but the broader precincts surrounding the Culzean property at Birralee Road, the Woodside Interchange and Hagley Mill."
73 On 10 December 1998 Leighton submitted its executed Deed of Disclaimer. The deed recited the State's invitation to Leighton to submit a tender and the provision of the information documents for the information only of Leighton as tenderer. In the operative part, warranties were given by Leighton to the effect that it had not relied, and would not rely upon, the Tender Documents as being proper, adequate and suitable for the purposes of enabling it to complete the design, construction and maintenance obligations under the Project Deed, that it had made its own independent evaluation of the Tender Documents' suitability and acknowledged that no representation or warranty had been made by the Principal or any one on its behalf to the tenderer that the scope of works and technical criteria and any other specifications or drawings would represent a completed design or that they would be suitable for construction and maintenance purposes. It also acknowledged and agreed that the information documents had been provided only for its information and warranted that it would not rely on them or their accuracy or adequacy for the purposes of preparing its tender or entering into any contract with the Principal with respect to the project. Leighton also warranted that it had prepared and would prepare its tender and enter into any contract with the Principal based on its own investigations, interpretations, deductions, information and determinations and acknowledged that the State would be entering into any contract with it with respect to the project in reliance upon the terms of that Deed of Disclaimer.
74 The tender period was to close on 16 December 1998, but the date for the receipt of tenders was later extended to 22 December 1998 and then to 11 January 1999. A number of addenda were released to the tenderers during the tender period. On 22 December 1998 Addendum No 7 was issued by DIER. It included the requirement for tenderers to provide as part of their tender a Mass Haul Diagram in respect of the entire length of the Westbury and Hagley Bypasses. The Mass Haul Diagram prepared by Leighton was presented later by it to DIER at a tender presentation held on 12 February 1999. It showed the area in front of Hagley House at chainage 20140 to be in cut. Leighton's tender for the project was received by DIER on about 9 January 1999.
75 Section B of the Tender Documents submitted by Leighton is devoted to Aesthetics. Under B2.2 and the heading "Architectural and Cultural Heritage Concept Design", there appear these statements[60]:
"Other architectural elements which are significantly impacted are the Hagley Mill, and a number of historic homesteads, most notably Woodside, Danville and Culzean. Although the road design has avoided effects on the actual buildings, there are significant impacts on their visual, landscape and land curtilage qualities.
Apart from these more or less direct effects, the major cultural impacts of the highway will be visual and auditory assaults on the general landscape character. For the protection of the heritage values Clive Lucas, Stapleton and Partners 1996 have made a series of recommendations, a summary of which includes the following:
- alignment of the highway with existing property boundaries, to avoid interference with existing curtilages and vegetation;
- depressing of the roadway to minimise its visual prominence;
Measures have already been taken in the Department of Transport's design work to accommodate these requirements." [emphasis added]
76 Leighton's tender included drawing no 3117[61] which shows the road in front of Hagley House in cut and drawing no 3202, a longitudinal section, likewise shows it in cut at chainage 20140. Mr Brock gave evidence of the grade line levels at varying stages of the concept and design phases and tabulated them in a computer printout[62]. At chainage 20140 the Leighton tender design drawing showed the road to be 0.795 metres below NSL and at chainage 20200 to be 1.102 metres below NSL.
77 During the course of tender negotiations, DIER agreed to vary a specification in the Scope of Works and Technical Criteria (SOWTC) in respect of the depth of cut to be observed at Hagley Mill. The ITT documents had stipulated that at the Mill (chainage 19720) no point must exceed 148 metres Australian Height Data (AHD). According to Mr Brock's printout, the NSL at the Mill was 149.500 metres AHD. If that be so, it meant that the road needed to be placed in cut beside the Mill a minimum of 1.5 metres. DIER, however, agreed to amend the SOWTC by raising the height not to be exceeded to 149 metres AHD thereby reducing the level of cut to 0.5 metres below NSL. However, an examination of Leighton's longitudinal section at CB3/122 demonstrates that the NSL was slightly higher, namely 149.728 metres AHD. Although the road was in fact designed and constructed below 149 metres AHD and slightly more than 1 metre below NSL, DIER did authorise a reduction in the maximum height at the Mill which was less than 1 metre thereby, arguably, authorising something inconsistent with the statement in the DPEMP that "In the vicinity of the Mill, the Railway Route will be approximately 1 to 2 metres below ground level"[63]. However, having regard to the imprecision implied by the terms "in the vicinity" and "approximately" and to the difficulty in determining the precise NSL at chainage 19720, I think nothing turns on this.
78 Prior to submission of its tender, Leighton procured a review by one of its staff, Rick Collins, of the proposed Project Deed and other contractual documentation. In a memorandum dated 15 December 1998[64] Mr Collins observed that in his opinion the terms set out in the tender documents were particularly complex and in some cases unreasonable. He was critical of some of the terms of the Deed of Disclaimer referred to in par73 (supra) observing that[65]:
"It is unrealistic for the Principal to consider that a Tenderer would not rely on the Information Documents in the preparation of its Tender. You should clarify in your Tender the extent to which you have necessarily relied on the information in the Information Documents."
With respect to environmental requirements, Mr Collins observed[66]:
"... you should have particular regard to the requirements of Exhibit B 'Environmental Documents' and other environmental requirements."
He then set out cl 2.4(a) to (f) of the Project Deed which provided[67]:
(a) carry out the Contractor's Activities in an environmentally responsible manner so as to protect the Environment in accordance with the Environmental Documents and all relevant Law;
(b) comply with all instructions and advices relating to the Environment from relevant Authorities;
(c) immediately notify the Principal's Representative in writing of any breach or potential breach or non-compliance or potential non-compliance with the conditions or requirements of any of the Environmental Documents or any Law regarding the Environment in the carrying out of the Contractor's Activities;
(d) make good any pollution, contamination or damage to the Environment arising out of, or in any way in connection with, the Contractor's Activities; and
(e) without limiting clause 2.4(d) [and subject to clause 3.4], bear the risk of all Hazardous Materials in, under or around the land within the Property Boundaries which:
(i) are disturbed by the carrying out of the Contractor's Activities; or
(ii) otherwise arise out of, or in any way in connection with, the Contractor's activities,
(iii) dispose of, or otherwise deal with, such Hazardous Materials in accordance with Law and the Environmental Documents; and
(iv) remediate the land within the Property Boundaries to the extent it is in any way degraded by such Hazardous Materials; and
(f) indemnify the Principal against any claim, damage, expense, loss, liability, fine or penalty the Principal suffers or incurs arising out of, or in any way in connection with a failure by the Contractor to comply with any obligation under this clause 2.4."
He also referred to cl 3.5.4 of SOWTC. He also observed that[68]:
"The Environmental Protection Notices referred to above are supposed to be included in Appendix P4 of Exhibit A, but to date none have been provided.
You should clarify in your tender the basis of your offer with respect to any subjective and/or unreasonable requirements that may be included in the Environmental Documents and/or that may be required by Authorities and which, if not clarified, may be given the highest precedence."
After further negotiations the contract documents were finalised and the necessary approvals for the State to enter into the proposed contract were obtained. The finalised contract documents were despatched to Leighton for signing under DIER's letter of award dated 23 June 1999. The Project Deed was signed by both the State and Leighton and was entered into on 24 June 1999.
79 The contract entered into consisted of voluminous documentation comprehensively described as the Project Deed.
80 The Project Deed[69] included terms and conditions, scope of works and technical criteria and the DPEMPs prepared for both the Hagley Bypass and the Westbury Bypass. The Project Deed consisted of a total of five volumes as follows:
Volume 1 Terms, Conditions and Schedules[70]
(Volume 1 contained 19 Schedules) (Deed pp iv-v)[71]
Volume 2 - Exhibit A Vol 2(a) - Part (i): Scope of Works and
Volume 3 - Exhibit B Vol 3(a) - Part (i): Development Proposal
Volume 4 - Exhibit C - Principal's Insurance[81]
The State of Tasmania "Combined Construction Risk and Legal Liability
Policy" dated 4 February 1998 including endorsements
Volume 5 - Exhibit D - Overall D&C Program[82]
I shall confine myself, at this stage, to noting the principal provisions of the contract relevant to the dispute outlined in par6 (supra).
81 Under Volume 1 of the Deed entitled "Terms Conditions and Schedules":
* "Deed"[83] was defined to mean "this deed including all schedules and exhibits" (ie, Vols 1 - 5). (Vol 1, Deed, p4)
* "Environmental Documents"[84] were defined to mean "the documents contained in exhibit B" (ie, Vol 3) (Vol 1, Deed, p5)
Included in the Project Deed were references to various "Accommodation Works" to be undertaken by the Contractor, Leighton. These works were to be undertaken specifically to accommodate the individual needs of owners of properties abutting the new highway. Such things as the provision of new fencing; drainage pipes under the highway; cattle crossing facilities and the like were contemplated. The definition of "Accommodation Works", was provided for in Volume 1 (Project Deed, Vol 1, cl 1.1, p1), which is defined to include both:
"(a) those works specified in appendix P2 to the Scope of Works and Technical criteria; and
any property (including any structure thereon) outside of the Property Boundaries [the 'Property Boundaries' are those referred to in cl 1.3(a) Scope of Works and Technical Criteria (Project Deed Vol. 2(a) p1) which limited the site of the words[86]] which is affected by the Bypass, is maintained to at least the standard that it was in immediately prior to the date of this Deed including:
but excludes ... those works referred to in paragraph (a)(i) of the definition of 'Bypass' in this clause 1.1."
The definition of "Bypass" in Volume 1 (Project Deed, Vol 1, cl 1.1, p2) means the physical works comprising the construction of the highway, as opposed to ancillary works not integral to the structure of the highway.[87]
82 An Order of Precedence for interpretation was set out in cl 1.7 (Project Deed Vol 1, p16)[88] as follows:
The following order of precedence applies in the event of any inconsistency, ambiguity or discrepancy between the various documents comprising this Deed:
(c) exhibit A (the Scope of Works and Technical Criteria) excluding appendices;
(d) exhibit A appendices provided by the Principal (appendices P1 to P23);
(f) exhibit A appendices provided by the Contractor (appendices T1 to T23)."
83 The Deed was expressed to be an entire contract pursuant to cl 1.16 (Project Deed, Vol 1, p19) and cl 1.19 (Project Deed, Vol 1, p20)[89].
84 The Deed by cl 1.18 expressly provided for a regime of "non-reliance" in respect of information provided to Leighton prior to entering into the Deed. (Deed, Vol 1, pp19 - 20)[90]. Further, certain "Information Documents" were provided by the Principal to Leighton as defined (Deed, Vol 1, pp7 - 8). The Information Documents did not form part of the Deed and the Principal was expressly rendered immune from suit in respect of them pursuant to cl 1.18 (Deed, Vol 1, pp19 20).
Obligation of Leighton to Comply with the "Environmental Documents"
85 Leighton incurred a specific obligation under Volume 1 of the Deed to comply with the environmental requirements contained in the Environmental Documents. This was expressed by cl 2.4(a) (Deed Vol 1 p24) as follows[91]:
(a) carry out the Contractor's Activities in an environmentally responsible manner so as to protect the Environment in accordance with the Environmental Documents and all relevant Law;"
Obligation of Leighton to Comply with "all relevant law"
86 Further, "Law" is defined in the Deed to include "Approvals" (Deed, Vol 1, p9)[92]. "Approval" is defined in the Deed to include a "permit" or "other requirements of any Authority which must be obtained or satisfied under Law". (Deed, Vol 1, p1)[93]. "Authority" is defined in the Deed to include any "local government authority". (Deed, Vol 1, p2)[94].
87 Counsel for the State submits that the mandatory requirements prescribed by cl 2.4 of the Deed for Leighton to comply with "all relevant Law" also applied to compliance with the Meander Valley Council Planning Permit issued for the project and the Environmental Protection Notices issued by DPIWE.
88 Another provision of note is found in cl 2.4(c) (Deed, Vol 1, p25) to the following effect[95]:
(c) immediately notify the Principal's Representative in writing of any breach or potential breach or non-compliance or potential non-compliance with the conditions or requirements of any of the Environmental Documents or any Law regarding the Environment in the carrying out of the Contractor's Activities."
"Contractors Activities" is defined in the Deed to mean[96]:
"all things or tasks which the Contractor is, or may be, required to do to comply with its obligations under this Deed".
(Deed, Vol 1, p4). For Leighton, this included the obligation to design the works in accordance with the Environmental Documents and the Meander Valley Council Planning Permits.
Obligations of Leighton in respect of the Design of the Works
89 Leighton assumed particular obligations under the Deed in respect of the design of the Project Works. Pursuant to cl 4.1 (Deed, Vol 1, pp34 - 35), Leighton not only assumed the mandatory obligation to design the Project Works (cl 4.1(a)), it also gave specific warranties in relation to the design and construction of the Project Works (cl 4.1(b)) as follows[97]:
(i) it has checked and carefully considered the Scope of Works and Technical Criteria and that it is fit for its purpose of enabling the Contractor to satisfy the other warranties given in this clause 4.1(b);
(ii) the design of the Project Works will satisfy the requirements of the Deed;
(iii) construction in accordance with the design of the Project Works will satisfy the requirements of this Deed; and
(I) in the case of the Bypass and the Upgrade Works, Construction Completion;
(II) in the case of each discrete element of the Local Road Works and the Accommodation Works, its completion; and
(III) in the case of the River Care Works, their completion,
(B) remain at all relevant times in accordance with the requirements of the Deed;"
90 Further, Leighton gave a specific warranty that the other warranties given under cl 4.1 would remain unaffected by design work carried out by others prior to entry into the Deed. Clause 4.1(c) provided[98]:
(c) agrees the warranties given in this clause 4.1 will remain unaffected and that it will bear and continue to bear full liability and responsibility for the design and construction of the Project Works notwithstanding any design work carried out by others prior to the date of this Deed and incorporated in this Deed; and ..."
91 Clause 4.2 is an important clause in respect of the Preparation of the Design Documentation. It provided as follows[99]:
(a) Without prejudice to any rights of the Principal and the Contractor under this Deed, the Principal and the Contractor must take all reasonable steps to prioritise and expedite the design review process described in this clause 4.2. In this regard the Contractor must give the Principal's Representative:
(i) the opportunity to attend the Contractor's project design meetings;
(ii) throughout the preparation of the Design Documentation (including the Design Documentation referred to in clause 5.5.1(c) of the Scope of Works and Technical Criteria) the opportunity to comment on and monitor the design performance of the Contractor; and
(iii) without limiting clauses 4.2(a)(i) and 4.2(a)(ii), at the 15% and 85% stage of each discrete design element in the Project Works, 3 sets of all Design Documentation (including the Design Documentation referred to in clause 5.5.1(c) of the Scope of Works and Technical Criteria) relating to that element.
It is the intention of the parties that the Principal's Representative will, without prejudice to any rights of the Principal under the Deed, comment on the proposed Design Documentation at the 15% and 85% stage, so as to minimise the need for further comments on the final Design Documentation.
In the event that the Principal's Representative directs the Contractor to change Design Documentation which is in accordance with the requirements of the Deed, as verified by the Design Verifier or the Design Verifier Durability, such direction shall constitute a Change to be valued in accordance with clause 7.
(b) Each design component referred to in clause 4.2(c) and any other design component nominated by the Principal's Representative of the final versions of the Design Documentation (including the Design Documentation referred to in clause 5.5.1(c) of the Scope of Works and Technical Criteria) for each discrete design element of the Project Works must (where relevant) be verified by the Design Verifier. Such verification shall comprise all aspects of the design other than the durability, which is to be verified by the Design Verifier Durability.
(d) The verification of the Design Verifier required under clause 4.2(b) must be in the form shown in schedule 12.
(e) The Contractor must submit progressively to the Principal's Representative final Design Documentation for the various elements of the Project Works. For each such element of the Project Works, the Contractor must:
(i) submit to the Principal's Representative 3 sets of the final Design Documentation verified in accordance with clause 4.2(b) including amended versions so verified, together with;
(A) the relevant final design report as required under clause 5.2 of the Scope of Works and Technical Criteria; and
(B) the relevant durability assessment report required under clause 5.8.4.1 of the Scope of Works and Technical Criteria;
(ii) not commence construction for a period of 14 days from the date that all items required under clause 4.2(e)(i) have been submitted to the Principal's Representative for the Principal's Representative (if it so desires and subject to the provisions of clause 4.2(a)) to consult with the Contractor and comment on that Design Documentation; and
(iii) not amend for construction purposes any Design Documentation which has:
(A) been submitted to the Principal's Representative in accordance with this clause 4.2(e); and
unless it first submits the proposed amendments (duly verified under clause 4.2(b)), together with relevant amendments to the other items required under clause 4.2(e)(i), to the Principal's Representative and the process in this clause 4.2(e) has been reapplied to the proposed amendments.
The Principal's Representative shall endeavour to provide comments (including rejection) within the 14 day period referred to in clause 4.2(e)(ii), but the Contractor understands and accepts that such comments (including rejection) may not be provided until up to 7 days after the end of that 14 day period. In appropriate circumstances the Principal's Representative may (at the absolute discretion of the Principal's Representative) waive the requirement for some or all of the 14 day waiting period. It is also agreed by the Contractor that the commencement of construction works for an element of the Project Works prior to the expiration of 21 days from the date that items required under clause 4.2(e)(i) in respect of that element of the Project Works have been submitted to the Principal's Representative in accordance with clause 4.2(e)(ii), will be at the Contractor's risk and without prejudice to the rights of the Principal under this Deed.
(f) The Principal's Representative may reject any Design Documentation submitted to it under clause 4.2(a) and clause 4.2(e), which is not in accordance with the requirements of the Deed. Such rejection notice must state the reasons why the Principal's Representative considers the relevant Design Documentation is not in accordance with the requirements of the Deed.
(g) If any Design Documentation is rejected by the Principal's Representative under clause 4.2(f), the Contractor must promptly amend the Design Documentation and:
(ii) re-submit it to the Principal's Representative, together with relevant amendments to the other items required under clause 4.2(e)(i),
and after this the process in clause 4.2(e) will be reapplied to the amended Design Documentation.
(h) Unless otherwise agreed by the Principal's Representative, the Contractor must not use for construction purposes any Design Documentation unless it has:
(i) been verified by the Design Verifier under clause 4.2(b); and
(ii) been submitted and reviewed by the Principal's Representative under clause 4.2(e) and if relevant clauses 4.2(f) and 4.2(g).
(i) The Principal and the Contractor acknowledge and agree that:
(i) receipt, review or rejection of, or consultation or comments regarding, any Design Documentation by the Principal's Representative is solely for the purpose of monitoring the performance of the Contractor;
(ii) the Principal's Representative owes no duty to the Contractor to review the Design Documentation for errors, omissions or compliance with the requirements of this Deed; and
(iii) no review or rejection of, or consultation or comments regarding, any Design Documentation or any other Direction by the Principal's Representative about any Design Documentation will in any way lessen or otherwise affect:
(A) the Contractor's warranties under clause 4.1 or any other of its liabilities and responsibilities under this Deed or otherwise according to law; or
(B) the Principal's rights against the Contractor whether, under this Deed or otherwise according to law.
(iv) the Principal and the Contractor must take all reasonable steps, without prejudice to any rights of the Principal or the Contractor under this Deed, to prioritise and expedite the design and approval process."
92 Clause 4.3 required the Contractor to engage the Design Verifier and the Design Verifier Durability and to ensure that they fulfilled their role and functions under the Deed and would act honestly, fairly and independently of the Contractor and its sub-contractors. The Contractor was to provide the Principal's Representative with a deed of covenant executed by the Design Verifiers within seven days of the date of the Deed. The deed of covenant set out in Schedule 13 of the Deed provided for the Design Verifiers to warrant to the Principal that in performing their respective services under the terms of the Deed, they would owe the Principal a duty of care, would in performing their services, exercise reasonable skill and care and acknowledged their awareness that the Principal would be relying on their skill and judgment in the performance of their services.
93 It is submitted by counsel for the State that the appointment of Design Verifiers was a critical facility created by the Deed to ensure that the Leighton design was in accordance with the requirements of the Project Deed, for these were to be independent entities commissioned by Leighton to review the design as it was being developed. It is submitted that this constituted an in-built contractual mechanism to ensure that the design which Leighton developed would comply in all respects with the requirements of the Project Deed. The Design Verifier was defined in the Deed to be Ove Arup Consult Pty Ltd, however this company was later replaced pursuant to cl 4.3(b) of the Deed by Hyder Consulting (Australia) Pty Ltd ("Hyder"). The Design Verifier Durability was defined in the Deed to be Maunsell McIntyre Pty Ltd.
"5.2 Discrepancy between Deed and Design Documentation
If there is any ambiguity, discrepancy or inconsistency between this Deed and any Design Documentation which has been verified under clause 4.2(b), submitted under clause 4.2(e) and not rejected under clause 4.2(f), then unless otherwise directed by the Principal's Representative, the requirements of this Deed will prevail."
95 The Contract was a design, construct and maintain contract (DCM Contract). It provided for the Contractor to design the highway, subject to the parameters set by the Deed, to construct it according to the design it evolved and which was duly verified and not rejected by the Principal's Representative, and to maintain it for a period of 10 years after the Date of Construction Completion. Clause 6 is devoted to maintenance and repair clauses.
96 In the event that a Change was directed by the Principal's Representative to the Design Documentation which was in accordance with the requirements of the Deed as verified, cl 4.2(a) (supra) had provided that such a direction would constitute a Change to be valued in accordance with cl 7. "Change" was defined in cl 1.1 as follows[101]:
and includes additions, increases, decreases, omission, deletions, demolition or removal to or from any of these."
98 Clause 7.1 provided as follows[102]:
(a) The Principal's Representative may at any time issue a document titled 'Change Price Request' to the Contractor which will set out details of a proposed Change which the Principal is considering.
(b) Within 14 days of the receipt of a 'Change Price Request' the Contractor must provide the Principal's Representative with a written notice in which the Contractor sets out:
(i) its proposed adjustments to the Design and Construction Contract Sum or the Maintenance Contract Sum (or both) for the proposed Change; and
(ii) the effect (if relevant) which the proposed Change will have on the Overall D&C Program and the Subsidiary D&C Programs, including the Date for Construction Completion.
(c) The Principal will not be obliged to proceed with any proposed Change the subject of a 'Change Price Request'.
(a) Whether or not the Principal's Representative has issued a 'Change Price Request' under clause 7.1, the Principal's Representative may at any time, by a written document titled 'Change Order', direct the Contractor to implement a Change as specified in the 'Change Order'.
(b) Where the Contractor has provided a notice under clause 7.1(b) with respect to the Change, the 'Change Order' will state whether one or more of the following:
are adjusted as set out in the Contractor's notice under clause 7.1(b)."
100 Clause 7.3 dealt with the formulae for assessing compensation appropriate to the Change.
If a Direction by the Principal's Representative, other than a 'Change Order' under clause 7.2, constitutes or involves a Change, the Contractor must, if it wishes to make a Claim against the Principal arising out of, or in any way in connection with, the Direction:
(a) within 7 days of receiving the Direction and before commencing work on the subject matter of the Direction, give notice to the Principal's Representative that it considers the Direction constitutes or involves a Change;
(b) within 21 days of giving the notice under clause 16.1(a), submit a written claim to the Principal's Representative which includes the details required by clause 16.3(b); and
(c) continue to carry out the Contractor's Activities in accordance with this Deed and all Directions of the Principal's Representative, including any Direction in respect of which notice has been given under this clause 16.1."
102 This document was incorporated into the Project Deed as Vol 2, Exhibit A. I now set out a number of relevant parts of the SOWTC:
(a) The Contractor must design and construct the Project Works and maintain the Bypass, the Upgrade Works and the Prior Works. The Contractor must undertake all work in accordance with the requirements of the Deed including:
(i) Exhibit A - Scope of Works and Technical Criteria (SOW&TC) including Appendices;
(ii) Exhibit B - Environmental Documents (ie DPEMD (inter alia) )
(iii) Exhibit C - The State of Tasmania 'Combined Construction Risk and Legal Liability Policy 1998'; and
"2.2 Delivery Objectives and Strategy[106]
(a) In order to achieve the delivery objectives required by the Principal, the Contractor must provide:
(iii) A design that is integrated with the built and natural environment, that is readily maintainable, maintains user convenience and embraces a rural landscape design theme which captures opportunities for:
(2) Consistent visual theme for road users and neighbours;
(vii) A pro-active community involvement strategy to develop a positive relationship with the community;
(viii) Minimisation of disruption to traffic both during construction and during the maintenance period;
(x) A seamless interface with the existing upgraded Bass Highway;
(xi) Value for money when viewed on the basis of service and whole of life costs."
"2.3 Nature and Extent of Contractor's Activities[107]
(a) The nature and extent of the Contractor's Activities includes but is not necessarily limited to:
(x) Development and implementation of a Construction Environmental Management Plan which includes environmental monitoring and reporting to the relevant Authorities;
(xiii) Adjustments to properties (Accommodation Works) as detailed in Appendix P2 of this Exhibit (A);
(xiv) Development and implementation of the Project Plans;
(xv) Development and implementation of proactive community consultation programs and participation in the Principal's community involvement initiatives."
(a) The Contractor's Activities must be carried out in an environmentally responsible manner and in accordance with the requirements of:
(ii) The Deed, including the Environmental Documents (Exhibit B); and
(b) The Contractor will be required to meet all conditions, responsibilities, obligations or such attached to all approvals identified in the Deed (including the Environmental Documents and Notices) even if stated as being the responsibility of the Principal unless specifically stated in Appendix P3 as being an obligation of the Principal. The Contractor is to obtain all necessary approvals, licences, permits and authorisations required to carry out the Contractor's Activities.
(c) The Contractor must comply with Exhibit B, the Environmental Protection Notices and any other notices or such issued by the Department of Primary Industries Water and Environment (DPWIE) or its successor Authorities or entities.
(d) The Contractor is to undertake, monitor and report on all construction practices so that they are consistent with the Construction Environmental Management Plan."
"2.6 Landscaping and Aesthetics[109]
(a) The Contractor is responsible for all landscaping and aesthetic design, including cultural heritage. Landscaping is to be provided to all areas within the Project Site and as outlined on the Contractor's Concept Design Drawings. The Contractor is also responsible for rehabilitating all other areas affected by construction and maintenance of the Project Works.
(b) The Contractor must ensure that the totality of any design and individual features:
(i) Are sympathetic with existing areas (both built and natural) through which the Project Works pass;
(vi) Are generally aesthetically pleasing to the local community, road users and the travelling public."
(a) The Contractor is to prepare Project Plans as outlined in this Clause 3.5. Each Project Plan must be a Quality Assurance document prepared in accordance with ISO 9001. Project Plans include:
"3.5.4 Construction Environmental Management Plan (CEMP)[111]
(a) The Contractor must develop, maintain and obtain approval from DPIWE of a Construction Environmental Management Plan (CEMP) (refer Appendix T9) in accordance with the requirements of the Deed and to a standard which satisfies all relevant Authorities. The CEMP must also be compatible with the CEMP Guidelines included in Appendix P5 and must satisfy the requirements of the Environment Protection Notice (EPN) included in Appendix P4 of this Exhibit (A).
(i) Identify and assess the risk from, provide protection from and provide a remedy for, any adverse environmental impact which may result from the construction and performance of any component of the Project Works;
(ii) Define the environmental responsibilities of the Contractor and of each position within the Contractor's management team;
(iii) Include schedules of available resources, including personnel to deal with environmental incidents; and
(iv) Define the environmental safeguards and systems to be implemented for the Project Works for reporting, monitoring, corrective action, auditing and the adoption of environmentally sensitive work practices. This is to include, but not necessarily be limited to procedure for:
(2) Noise, water, air quality, vibration and groundwater monitoring and control;
(4) Dust control measures including monitoring, mitigation and remedial actions;
(6) Storage, maintenance and refuelling of construction plant and equipment;
(8) Detection, treatment and disposal of contaminated materials and water;
(12) Landscaping, revegetation and rehabilitation measures;
(14) Incident response strategies for upset or emergency conditions.
(v) Fulfil any requirements and conditions of the Environment Protection Notice (Appendix P4 of this Exhibit (A)).
(c) The CEMP may be separated into discrete plans which deal with each of the Design, Construct and Maintenance phases of the Contractors Activities."
(a) The design of the Project Works must be such that it is in accordance with the Design and Specification Reference Documents (refer Clause 5.3) of this Exhibit (A)).
(b) The design is to be such that the Project Works forms an integral part of the Tasmanian road network in visual and functional respects.
(c) The design must be developed to ensure the Contractor complies with the requirements of the Deed including the performance and maintenance requirements. Except where the provisions of the Deed specify otherwise, materials, manufactured articles and workmanship must conform to the Design and Specification Reference Documents current at the date of the Deed.
(d) The Project Works include a number of general design constraints as follows:
(i) The Bypass alignment must be consistent with that shown in the Environmental Documents and Notices allowing for the future duplication depicted therein;
(ii) The Contractor's Detailed Design Drawings must incorporate the limits of the Project Site, Property Boundaries and the permanent fence lines that are consistent with the Contractor's Concept Design Drawings (refer Appendix T1) and Clause 1.3 'Project Site & Property Boundaries' of this Exhibit (A).
(iii) The positioning of all road furniture on the Bypass must be done in a way which is compatible with other existing upgraded sections of the Bass Highway.
(e) The Contractor is to undertake a detailed fauna investigation to ensure that fauna provisions satisfy the obligations of the Deed."
(a) The Contractor must submit a final design report in accordance with Clause 4.2(e) of the Deed for each significant element of the Project works (eg the pavement or drainage design of a section of the Project Works the design of a structure, etc).
(iii) Evidence that the design has been verified by the Design Verifier and is satisfactory with respect to the Deed;
(v) The details specified in the 'Contractor's Design Handover Report Requirements' contained within Appendix P9 of this Exhibit (A); and
(vi) The 'Contractor's Design Handover Report' as specified in Appendix T6 of this Exhibit (A)."
"5.6.1 Horizontal and Vertical Alignments[114]
(a) The horizontal and vertical alignments are to be such that they comply with all requirements of the Deed and do not vary significantly from the Contractor's Concept Design Drawings (refer Appendix T1).
[Appendix T1 consisted of Leighton's Concept Design Drawings which it submitted to the Principal as part of its tender for the Project Works. It included Drawing No 3117 Revision 1 and Drawing No 3202 Revision 1 referred to in par 76 (supra).]
"5.7.3 Road Layout Adjoining Hagley Mill[115]
(a) As identified in the Environmental Documents, special layout arrangements are requirement in the vicinity of the Hagley Mill to minimise the impacts on the Mill and its precinct. These are to achieve:
(i) Maximum separation between the Bypass and the Mill; and
(ii) Lowering of the Bypass level below existing ground to reduce visual impact.
(b) The design profile must be such that no point at Chainage 19,720 must exceed a level of 149.0m AHD on either the initial or the ultimate duplicated road surface (allowing for any future pavement overlaying proposed in the pavement design)."
"5.7.4 Noise Mitigation Measures[116]
(a) Noise mitigation measures must be designed and provided by the Contractor to comply with the Environmental Documents. These measures must, at a minimum, achieve the performance prescribed by the Noise Amelioration Requirements contained within Appendix P18 of this Exhibit (A).
(b) A noise attenuating earth mound, with batter slopes of 2:1, located within the property of F Arnold, adjacent to the northern fence line and continuing through and onto land owned by Tasrail Pty Ltd, as detailed in Appendix P2 of this Exhibit (A), is to be provided."
"5.12 Clearance of Overhead Structures[117]
(a) Overhead structures require a posted clearance to one (1) decimal place (post clearance to be advised by the Principal's Representative) and are required to have an actual clearance of not less than 5.48m between the underside of the bridge and the wearing surface at Construction Completion."
(a) In addition to the requirements of the Environmental Documents, the Contractor must develop and maintain a drainage system and develop design solutions in accordance with the Design and Specification Reference Documents (Appendix P8 of this Exhibit (A)). The drainage system must keep changes in the natural drainage environment to an absolute minimum and make provision to counter any effects on adjoining properties.
"5.18 Landscape and Aesthetics[119]
(a) The Contractor must include suitably qualified and experienced landscape design architects and cultural heritage consultants in the design team from concept stage. The development of all design solutions must be integrated into a cohesive landscape design incorporating good design practice, consistent with the concepts in the Environmental Documents and the Contractor's Concept Landscape Design (refer Appendix T5 of this Exhibit (A)).
(b) The contractor must ensure that careful consideration is given to the materials used, and the form(s) of all Bypass features to ensure they:
(ii) Visually relate to the landscape character taking account of cultural heritage significance assigned to particular items and their setting; and
(iii) Form an integral part of the design of the Project Works."
5.18.2 Landscape and Cultural Heritage Design QUOTE CHECKED
(a) The landscaping and cultural heritage design is to achieve the following outcomes:
(i) Design alterations and modifications to the fabric of the landscape are in a style which is consistent with, and congenial to, the identifiable ecological, socio-economic and cultural functions of the landscape;
(ii) The degree of visual intrusion of the highway during and after construction is limited and minimised, specifically with regard to the elements of contrast, convergence, co-dominance and framing;
(iii) Areas of visual containment are identified and enhanced with reference to the character of areas at different scales and distances; and
(iv) Disturbance to existing flora and fauna habitats or significant stands of vegetation is limited and minimised."
104 On 20 July 1999 Leighton conducted a Value Management Workshop in Melbourne to which Mr Cantillon of DIER and Messrs Peter Holland and Leigh Wade of Pitt & Sherry were invited. The purpose of the meeting was to identify items that would reduce the cost for the Contractor and improve the design of the project. Leighton prepared the Agenda which was distributed to the three invitees on their arrival. Leighton had assembled a number of ideas for discussion with the Principal. One of these ideas was to revisit the grade lines along the full length of the bypass project.
105 Tom Brock of GHD, Leighton's design consultant, was present at this meeting. His evidence-in-chief in respect of it was as follows:
"103 Prior to the meeting, GHD and others had assembled a number of ideas to include in those that were to be considered at the VM meeting. The workshop was arranged to collectively and collaboratively identify other ideas, add them to the list of ideas that had already been assembled and to jointly explore the merits and implications of all of them in a forum that was more open and broad than a formal design coordination meeting which tends to become focussed on detail rather than the bigger picture.
104 The meeting was not constrained to the matters that GHD or Leighton wished to address. The Principal, the Principal's Representative, Leighton, and Leighton's design team had equal opportunity to discuss any relevant matters that they wished to address. I can say that the meeting itself was relaxed and that Mr Cantillon and the representatives from Pitt & Sherry, freely contributed to the discussions. No complaint was made at the meeting that the DIER personnel had insufficient time to prepare for the meeting or that the meeting was in any way 'sprung on them'.
105 Prior to the meeting, GHD had also assembled a list of grading controls that applied to the project works. Its purpose was to identify every fundamental grading control that applied to the proposed works, to understand the envelope in which the detailed geometric design of the highway was required to fit and to examine each of the grading controls to establish the extent of opportunity, if any, that each presented. This list was introduced as being a complete list of the fundamental grading controls required by the Contract requirements.
106 I led the discussion on this point. I started at the western limit of the Bypass works and moved progressively along the route, describing in turn every fundamental grading control and listing each of them on a whiteboard. As each grading control was described, the group discussed it with a view to understanding its nature and need, described any ideas that we had brought to the discussion, identified any further options that might arise from the discussion and assessed the merits and implications of these ideas and options. I conducted this exercise in an attempt to understand the nature of all of the controls that had to be satisfied by a design which complied with the Contract requirements. The list of grade controls that was developed from this process on the whiteboard is documented in the VM workshop notes[120], which to my recollection is a complete list of the controls developed.
107 Although the table of grade controls in paragraph 2.3 of the VM workshop notes[121] is annotated either HP (High Priority), MP (Medium Priority) or LP (Low Priority), all of these listed grade controls were mandatory requirements that had to be met by an acceptable design. The 12 grade controls listed were as follows:
(i) Match Dawsons Saddle - this was a requirement that the western end of the new road had to match in level and grade the previously existing unused portion of road. It was recognised that some of the existing but unused section of the highway could be reworked to provide better grading for the new road. This would require the extent of Leighton's road construction works to be extended further west than the original match point with the existing road.
(ii) Birralee Bridge - specified clearance required between finished road level and the underside of the bridge structure.
(iii) Provision for east-facing ramps at Birralee Road - the east-facing ramps at the Birralee Road interchange were not part of the project scope at that stage, was added by a later variation. At the time of the VM workshop, it was a requirement of the design that provision be made for the ramps.
(iv) Flood level at Quamby Brook - the SOW&TC required that the road had to have a certain freeboard above maximum flood level.
(v) Emu Plain Road over Bypass - a specified clearance was required between the finished road level and underside of the bridge structure.
(vi) Scott Stock Culvert - drainage design had to allow for the minimum height and width of this stock crossing.
(vii) Deviation over Bypass - specified clearance was required between the finished road level and the underside of the bridge structure.
(viii) Murphetts Creek - road level had to provide for appropriate freeboard above a culvert designed to carry the flood flows specified in Sections P10.2 and P10.4 of Appendix P10[122].
(ix) Gibsons Stock Culvert - this had to be drained to the nearby Murphetts Creek. Its very constraining influence on the road design between Hagley Mill and Murphetts Creek was described in detail.
(x) Hagley Mill - specific control on road level at chainage 19720 (no higher than RL 149.0). This control point aggravated the grading and drainage difficulties at Gibsons Stock Culvert, and had previously resulted in the DIER raising the specified value from RL 148 to RL 149 during the tender period.
(xi) Hagley Station Lane Bridge - specified clearance required between the finished road level and the underside of the bridge structure. The level of Hagley Station Lane Bridge was controlled by the level of the level crossing with the railway, and
(xii) Eastern match - the new highway had to match level and grade where it merged into the existing highway.
108 It is my recollection that the annotation of HP (High Priority), MP (Medium Priority) or LP (Low Priority) referred to the priority that was agreed in discussions between all present at the meeting including the people in the DIER team, in relation to the degree of further consideration of particular opportunities at each of the respective grading controls. The ones annotated HP had the highest potential for delivering benefit to the Project. The ones annotated LP had the lowest.
109 The Principal and the Principal's Representative had every opportunity to identify any other fundamental grading controls. Neither did. That was the nature and purpose of this part of the grading control discussion at the meeting, and through the meeting Phil Cantillon and the Pitt & Sherry representative Peter Holland did discuss and make comment on grading control points referred to in the Minutes of the Meeting.
110 Nobody at the meeting suggested that any other part of the alignment beyond the immediate influence of any fundamental grading control needed to remain in cut or fill as shown in Leighton's Concept Design drawings. No suggestion was made by anybody that the alignment in the vicinity of Hagley House was a grading control and was required to be in cut or could not be in fill if appropriate from an engineering point of view. Nobody at the meeting recognised the vicinity of Hagley House as a grading control that was required to be met. If there had been any grading control, or sensitivity other than those discussed at the meeting, I would certainly have expected the Principal and the Pitt & Sherry representatives to have raised such matters for discussion at this meeting.
111 Developing this list of grade controls was critical to enable GHD to start the final design with confidence. I took the list of fundamental grading controls confirmed at the VM meeting away and used it as the basis of the various designs that GHD developed during the final design phase. I had no reason to believe there were any fundamental grading controls that affected the design other than those identified, or that there was any required control or sensitivity in the vicinity of Hagley House."
In cross-examination Mr Brock acknowledged that the 12 grade controls were dictated by specific provisions of the contract and could be calculated with precision, whereas the area in the vicinity of Hagley House, if required by the Environmental Documents to be in cut, were not the subject of any other specific textual provision in the Project Deed and the grade line was not specifically laid down. While I accept Mr Brock's evidence as to what occurred at the meeting, I am not persuaded that the attendees representing the Principal would necessarily have understood the discussion to invite the nomination of any other grading control, including that at Hagley House (if that were perceived by them to be mandated by the contract) and consideration of the question whether that could be varied as the design evolved. If the aim of the meeting was to reduce the Contractor's costs, it was really up to the Contractor to nominate all mandated grade lines including those required to be in cut but in respect of which no specific dimensions of cut were laid down. There was no reason for the representatives of the Principal to raise the matter at all.
106 Leighton was obliged to submit a Construction Environmental and Management Plan ("CEMP") to be approved by DPIWE before it could obtain access to the site. Its scope was set out in SOWTC, cl 3.5.4 (supra). It was required to comply with guidelines which were set out in Appendix P5 of the Project Deed. They dealt with matters such as fauna, flora, visual and landscape, nature of fill material, hydrology and drainage, contaminated sites, noise management and Aboriginal sites. Under the heading "Visual and Landscape", P5.1.4, set out management requirements and commitments, included among which was "The treatment of cut and fill batters will be designed taking into account visual and landscape considerations"[123]. The DPEMP reference clause ascribed to this requirement was nominated as "Hagley C5.4". The Hagley DPEMP management, requirement and commitment C5.4 is in identical terms. The first of the objectives of C5 of that DPEMP was said to be "To minimise visual impact of the road works upon the landscape of Woodside homestead, The Hagley Mill Complex (Railway Route for Hagley Mill) and rural residential properties in proximity to the route"[124].
107 The CEMP produced by Leighton underwent a number of revisions before it was finally approved by DPIWE in January 2000. It was subjected to close scrutiny by DPIWE and by Pitt & Sherry. Mr Skene from Leighton was primarily responsible for its preparation and he was somewhat exasperated by some of the queries raised by Mr Woodward of Pitt & Sherry, regarding them as overly pedantic. Be that as it may, revision number 5 was submitted to DPIWE on or about 25 October 1999 and received final approval on 28 January 2000. Prior to its submission, Leighton verbally sought approval to gain site access. On 20 October 1999[125] DPIWE advised that the draft CEMP then under review appeared to contain a number of minor omissions, but granted conditional approval for site access until an EPN incorporating the descriptions in the CEMP could be issued. The CEMP (Edition 5) was submitted to Hyder, the Design Verifier, on 7 December 1999. On 28 January 2000, DPIWE advised Leighton[126]:
"The CEMP has been reviewed by officers in the Environment Planning and Scientific Services Division. DPIWE is satisfied that the CEMP has addressed the major impacts associated with the Department of Transport's preferred option for upgrading the Bass Highway for the Westbury Bypass, and that it describes appropriate management prescriptions to deal with these impacts."
Although the bypass is referred to in this extract as the "Westbury Bypass", the letter was headed "Environment Protection Notice No 420/1 Bass Highway upgrading - Hagley Bypass" and the EPN No 420/1 which accompanied it was likewise referable to the Hagley Bypass. Accordingly, the author was clearly referring to the Hagley Bypass and expressing the department's satisfaction in respect of this section of the bypass. The CEMP contains no prescriptions in respect of the vertical alignment of the road in the vicinity of Hagley House.
108 On 9 August 1999 Leighton submitted its 15% Design. The drawings showed a variation from the tender concept drawings placing the road at chainage 20140 in front of Hagley House on fill and approximately 0.85m above NSL at the Design Line. The relevant drawings were DD1142 Revision 1[127] which depicted the road at or near NSL and the longitudinal section DD1407 Revison 1[128] which showed the amount of variance between design line and NSL to be 0.85m on fill. By a letter dated 11 June 1999, but despatched by facsimile to DIER on 27 July 1999, Leighton (under the hand of Mr Steven Knowles, its Design Manager for the project) advised that the 15% Design Documentation would be submitted on 9 August 1999. In that letter Leighton advised that[129]:
This package will be available on or about 9 August 1999. The drawings will include the following information;
* Long sections and horizontal geometry for the Main Carriageway and Minor Roads
* Drawings showing batter lines consistent with the horizontal and vertical gradings however will not include any drainage works
These drawings will be similar in appearance to our tender concept drawings however will include a revised title block, to be A3 size and at a scale of 1:1000 (ie, the total number of alignment plans will be doubled)."
109 No indication was given in that letter that in fact there was a proposal to vary the horizontal or vertical alignment of the highway. By that date, however, several meetings with Mr Brock had taken place and by late July 1999 the vertical alignment, including that in front of Hagley House, had been settled. The reason why, according to Mr Knowles, the grade line at Hagley House had been raised from the Tender Concept Design was that, having visited the site in early July 1999, he had observed water in the well at Hagley Mill at 1 metre below NSL, he was aware of the problems at Hagley Station Lane with the batter stability, there being evidence of ground water seepage in those batters and these factors indicated to him a need to get the road out of that groundwater at the earliest possible opportunity[130]. While raising the road would effect a saving of cost for the Contractor, there were also sound engineering reasons, both in respect of construction and maintenance, for this course. Despite suggestions in cross-examination of several of Leighton's witnesses that the change was motivated by a desire to maximise profit and that it was effected with a degree, if not of stealth, then certainly of lack of candour, I am satisfied that the predominant reason for it was an appreciation of the improved constructability such a change in design would achieve and that there was no deliberate lack of candour on the part of any of Leighton's officers.
110 I also reject what appears to be a suggestion that Leighton was manipulative in respect of the solution to a problem at Gibsons Stock Underpass. On all the plans the underpass was to be constructed at chainage 19650, just west of the Mill. Murphetts Creek ran nearby and it was anticipated that the underpass, its vertical alignment dictated by the design constraint at the Mill, would not adequately drain into the creek. Several options for solving the problem were discussed by Mr Knowles and Mr Brock, one of them being that the underpass be relocated to the east of the Mill. This option was discussed with the Gibsons, for whose amenity the underpass was required and their agreement was procured subject to stock access tracks being constructed on Crown land. On 19 August 1999 the option of relocating the underpass in the Mill to chainage 19820 was raised in the letter to the Principal's Representative and its approval sought for this variation. It was pointed out that[131]:
"The relocation of the underpass will also require revision to the grade line in the area and other changes including additional drainage works, the effects of which are presently unknown."
111 The Principal's Representative declined to give approval for the relocation of the underpass and when the 85% Design was submitted, the road at chainage 19820 was raised by approximately 0.5 metres to 0.379 in fill in order to accommodate the underpass relocation should the flooding problem prove insurmountable[132]. It was suggested by counsel for the State that DIER's reluctance to agree to the move and to any increase in the vertical alignment was due to concerns about interference with heritage considerations in the area of Hagley House and that the relocation would be against heritage restraints to be found in the DPEMP and dictated by the Federal authorities. Reference was made to an internal note made by Mr Wade of a telephone conversation with Mr Cantillon against Option 1 "raise road alignment (1N)" to the effect "PC (ie Phil Cantillon) advises will take trip to Canberra and possibly several months on [sic] negotiation - may not succeed". This notation is made under a heading "DPEMP Requirements". Option 2 however is identified as "Move underpass further east" and the notation against it is "involves variation - amount ?". Three further options are listed with possible solutions noted against each. I am quite satisfied that Mr Cantillon's concern about Canberra was confined to Option 1, which was to raise the highway one metre at chainage 19650. That was so close to the unnegotiable constraint of a minimum one metre cut at the Mill that it was not a feasible option without having to renegotiate with Canberra the depth of cut at the Mill. It had no reference to Option 2, namely moving the underpass to chainage 19820. I am satisfied that the underpass problem and its suggested solution were not utilised by Leighton to somehow justify raising the vertical alignment near Hagley House, contrary to what it recognised as a restraint imposed by the Environmental Documents.
112 Upon receipt of the 15% Design which included some 220 drawings, Mr Wade of Pitt & Sherry distributed it for review among a team of design reviewers with appropriate technical expertise, some of them employed by DIER and some by Pitt & Sherry. The Design Documentation was accompanied by a letter from Leighton inviting the Principal's Representative to address any queries to Mr Knowles and enclosing a letter to Leighton from GHD authored by Mr Brock. In it, he said in part[133]:
"2 Delineation of Contract Phase Design and Tender Phase Design
Since award, the design effort has been focussed on the elements which Leighton wish to commence early in the construction program. These consist of:
i) the new Bypass Works from the tie-ins from the western limit to the eastern limit
ii) Birralee Road from Tasmanian Alkaloids to south of the Lyttleton Street intersection
The design of these works has been shown in black linework on the plan drawings.
The balance of the project scope has been considered only as far as it influences the design of the works to be constructed early. These considerations include factors such as horizontal alignment, dominant grading controls, and other factors influencing the design of the works described in (i) to (v) above.
In considering this 15 % design submission, it is important to understand the current status of the development of the design. It may be broadly described as follows:
* Horizontal alignments - now fixed. With the exception of Emu Plain Road, the horizontal alignment of all roads is the same as that proposed in the tender design. The horizontal alignment of Emu Plain Road will now be straight, in keeping with the preference of the DIER. (Please note that the plans in the submission still depict the reverse curve alignment for this road and that they will be amended to accord with the straight alignment).
* subject to the comments in this letter and any further adjustments that might arise during design development or resolution of 15 % design review comments, the gradings of the Bypass, Birralee Road, the Birralee Road West-Facing Ramps and the Bass Highway Deviation are fixed
* the gradings of the other roads have yet to be finalised, but they will conform to all specified design criteria"
113 Having received comments from his design review team, Mr Wade collated them and provided to Mr Cantillon, who also had a complete set of the 15% Design Drawings, a draft of his reply. Mr Cantillon considered each comment and, after making some amendments, indicated his approval of the reply. Thereafter Mr Wade sent the following letter to Leighton headed "WITHOUT PREJUDICE" and dated 27 August 1999 [134]:
Further to your submission and letter of 9th August 1999 we advise that we have reviewed the documentation provided without prejudice to any rights of the Principal under the deed.
The following comments are not intended to be outside the scope of the original contract requirements, however, should you consider that our comments reflect a change in scope and/or involve additional costs these are to be discussed and confirmed with the Principal's Representative before proceeding any further and in any case within 14 days of this letter.
Some marked up drawings are provided to reflect comments made regarding property boundaries and accommodation works.
We acknowledge that some comments may be outside the 15% review range but we have nevertheless included them for your information."
114 The comments attached to the letter in many cases were expressed in peremptory terms, eg, "11 The existing 19 mm water supply pipeline on the north-south fence line crossing the highway at Chainage 16100 - 16150 is to be upgraded to 25mm polythene pipe ..." and "12 Drawing 1128 The fence line on the west side of the west bound exit ramp is to be moved closer to the ramp to avoid the need for construction of a laneway to connect to the southern end of the stock underpass". I think it is no exaggeration to say that the reviewers had been through the drawings with a fine-tooth comb and had indicated the view in many cases that changes ought to be made rather than merely making comments.
Typical super development at bottom of sheet - this approach has potential to provide lower sight distance on the carriageways if super transition occurs on crests. EG Chainage 20100."
Has only stopping sight distance and will require double barrier linemarking. Is this appropriate?"
117 Both these comments are directed to drawings depicting the highway in the vicinity of Hagley House and their authors, who were all agents of the State, must have been conscious of the fact that the 15% design showed the road at that location on fill and not in cut as the tender design had depicted. Despite his denial of detailed perusal of these particular drawings and of any knowledge or appreciation on his part at this time that the road at Hagley House was now designed to be on fill, counsel for Leighton submits that there is a strong basis for drawing the inference that Mr Cantillon did appreciate that this change had been made and that, but for supervening events to which I will later come, he was satisfied that the road design was compliant with the Deed.
118 Leighton's response to Pitt & Sherry's "comments" was relevantly as follows[137]:
We agree that superelevation development in the vicinity of crest curves has the potential to affect sight distance. The design will be developed and checked to ensure that adequate sight distance is provided throughout.
The crest curve at Ch 20200 has only stopping sight distance and will require double barrier linemarking. The gradeline controls at Hagley Mill and the required clearance under Hagley Station Lane require the introduction of either a crest curve or a long length of road in a significant cut in materials that have been identified as having slope stability problems."
They also responded to each of the other comments. They concluded the letter with the statement[138]:
"We are presently incorporating the above comments onto the Drawings where appropriate and expect to issue the 85% Civil Design Documentation on 15 September 1999."
119 The Review by the Principal and the Principal's Representative of the 15% Design made no protest at, nor critical comment about, the fact that the road at Hagley House was shown to be on fill. There was no suggestion that there was any lack of compliance with the Deed.
120 This iteration of the design was presented to Pitt & Sherry by letter of 20 September 1999. It consisted of over 200 drawings and some draft specifications which were submitted to the review team by Mr Wade. The road in the vicinity of Hagley House was again shown on fill. Indeed it was at a greater height above NSL than that shown in the 15% Design Drawings. The teardrop symbols on Drawing No WD 1142A clearly showed the road at Hagley House on fill while the longitudinal section drawing No WD 1407A showed the amount of variance between the design line and NSL to be approximately 1.2 metres on fill. This set of documents was part of a package known as "Package A" of documentation it had been agreed could be submitted for verification confined to the earthworks, drainage and services for the main carriageway, Birralee Road and ramps and the Bass Highway Deviation.
121 Once again the comments of the review team were collated by Mr Wade and his draft response to Leighton submitted to Mr Cantillon for scrutiny and comment. Fifty comments were made and passed on to Leighton by letter marked "WITHOUT PREJUDICE" and dated 6 October 1999[139]. No comment was made about the vertical alignment at Hagley House. Leighton responded in detail to each comment by letter dated 14 October 1999[140]. On 29 October 1999, Pitt & Sherry replied[141] making further comments on only four of the 50 items of comment previously made. When it was put to him in cross-examination, Mr Cantillon reluctantly conceded that it might fairly be said that by the last-mentioned date, the Contractor was being told that there were no issues of any significance outstanding in connection with the 85% Review. He was not prepared to concede that there was no other correspondence with might suggest the opposite. None was produced. On 17 November, Leighton replied to the outstanding four matters in Pitt & Sherry's letter of 29 October 1999. Mr Cantillon conceded that this constituted a complete response to them[142].
122 On 9 November 1999, Leighton submitted Final Design Documentation for the Birralee Road Bridge over Bass Highway and the Old Bass Highway Bridge over the Bass Highway and railway. This it had been agreed was to be the subject matter of package B. In the letter, Leighton sought the Principal Representative's approval to commence work on the Birralee Road Bridge. On 15 November 1999, Mr Wade responded, saying in part[143]:
"We note with concern that you have already commenced construction on this bridge without submitting the necessary documentation as required by the Deed.
Your commencement of construction work on this bridge is in direct violation to the requirements of Clause 4.2(e)(ii) of Volume 1 of the Deed which states in part that 'The Contractor must not commence construction for a period of 14 days from the date that all items required under Clause 4.2(e)(i) of the Deed have been submitted to the Principals Representative ...'
Your submissions to date fall well short of meeting the requirements of the above Clause in that much of the documentation is either incomplete or missing entirely.
Your request to allow construction to commence on the Birralee Road Bridge is therefore rejected."
123 On 15 November 1999, Mr Wade wrote another letter, again marked "Without Prejudice" to Leighton stating the following[144]:
Further to your submission and letter of 1st November 1999, and additional information provided under cover of your letter dated 5th November 1999, we advise that we have reviewed the documentation provided without prejudice to any rights of the Principal under the Deed.
It is noted that you have considered this documentation to be submitted at the final design documentation stage. The information submitted does not comply with the Deed requirements for final submission and this will be the subject of separate correspondence. However, to assist you with the ongoing design process we have reviewed this submission and provided commentary as per attached details. Another review will be necessary when the documentation is complete.
The following comments are not intended to be outside the scope of the original contract requirements, however, should you consider that our comments reflect a change in scope and/or involve additional costs these are to be discussed and confirmed with the Principal's Representative before proceeding any further and in any case within 14 days of this letter."
This was a formula which was to become an almost ritualistic incantation in correspondence regarding a number of other design submissions, including submissions 14 and 15 which related specifically to the main carriageway which incorporated the road as it passed Hagley House.
124 On 9 November 1999, Leighton submitted what was described as "Final Design Documentation (Submission No 10)". The covering letter identified it as consisting of the following[145]:
"1 Civil Design Package B which includes the earthworks and drainage for Emu Plain Road, the Woodside Interchange Ramps, Hagley Station Lane and the Hagley Station Lane Ramps. The alignment of Emu Plain Road north of the proposed Bass Highway is presently under review and has therefore been omitted from this drawing issue.
2 Revisions to the Design Package A drawings to incorporate comments made by the DIER, the Design Verifier and Geotechnical Engineer following the completion of additional geotechnical investigation of the stability of the cut batters at the eastern limits of the works. Any changes that have been made to the previously issued drawings are highlighted by the 'clouding' of the affected area and including a brief description of the change in the title block."
125 Included among the drawings were drawings number 1141, 1142 and 1143, numbers 1141 and 1142 being among drawings said to have been revised "as described in point 2 above". Once again, drawing number 1142 showed the road at Hagley House on fill. The changes highlighted by "clouding" did not affect the road or its vertical alignment, but related to an access track outside the northern boundary of limited access. This access track had been the subject of negotiations with the Gibsons who owned land opposite Hagley House, and Mr Cantillon had knowledge of them. Submission No 10 was subjected to the Design Review Process and drawing numbers 1141 to 1143 were, on 19 November 1999, made the subject of a comment by Graeme Dennis, DIER's Property Officer, to the following effect:
It has been agreed that the access track and fenced corridor to be constructed between Ch19880 and Ch20480 will be shifted as close as possible to the highway to allow more land to be occupied by Gibson.
A minimum clearance of 6 metres is to be maintained between the fence along the southern side of the access track and the highway earthworks. (Confirm details with Phil Cantillon)."
126 Although counsel for Leighton submits that it is highly likely in the circumstances that all three plans were shown to Mr Cantillon, he claimed to have no recollection of seeing them. Had he seen them, it would have been obvious to him that the road at Hagley House was on fill. Mr Wade's letter to Leighton on 25 November 1999, together with his collation of comments, was again subjected to Mr Cantillon's scrutiny prior to its despatch. The letter was again headed "WITHOUT PREJUDICE" and read as follows[146]:
"Further to your submission and letter of 9th November 1999, we advise that we have reviewed the above documentation and provided comments thereon without prejudice to any rights of the Principal under the Deed.
It is noted that you have considered this documentation to be submitted at the final design documentation stage. The information submitted does not comply with the Deed requirements for final submission and this issue has already been addressed under cover of separate correspondence in relation to Submission No 9. However, to assist you with the ongoing design process we have reviewed this submission and provided commentary as per attached details. Another review will be necessary when the documentation is complete.
The following comments are not intended to be outside the scope of the original contract requirements, however, should you consider that our comments reflect a change in scope and/or involve additional costs these are to be discussed and confirmed with the Principal's Representative before proceeding any further and in any case within 14 days of this letter."
Comment No 10 was[147] identical to Mr Dennis' comment, save that the words "(Confirm details with Phil Cantillon)" were deleted.
127 On 4 January 2000, Leighton submitted "Final Design Documentation (Submission No 14)". The documentation comprised the following[148]:
"1 Civil Design Package C which consists of final design for;
(i) the earthworks and drainage for the Violet Banks Entry Ramp
(iii) earthworks and drainage for Emu Plain Road north of the proposed Bass Highway and
2 Amendments to previously issued drawings incorporating further comments from the DIER and the Design Verifier. A number of changes have also been introduced following our review of constructability issues."
128 A number of drawings were included and among them was drawing WD 1142C. After review by the Review Team and vetting by Mr Cantillon, the submission was the subject of a letter dated 21 January 2000[149] from Mr Wade, following the same formula used to respond to Submission No 10. Among the comments was one specifically directed to drawing number 1142, namely:
In all, 49 comments were made and prior to the above letter attaching them being sent, Mr Cantillon emailed Mr Wade on 21 January 2000[150] saying "Leigh, have gone thru the drawings and comments. Response as follows:" He then addressed five of the comments, but did not refer to comment No 46. In cross-examination, Mr Cantillon claimed that he did not go through all the drawings, but only those which needed to be examined so as to understand the comment. As comment No 46 indicated a breach of a particular specification, he said he had not found it necessary to examine the plan and claimed not to have seen it.
129 Mr John Eckersley-Maslin is an engineer and a director of Pitt & Sherry. From 1993 until 1997, he was Senior Project Manager with the Department of Transport which subsequently became DIER. In that position, he was responsible for planning, concept designs and liaison with affected stakeholders in respect of the Westbury and Hagley Bypasses, including the proposals for the road to go through a national heritage site. Once a decision had been made regarding the corridor for the Bass Highway, this being the Railway Route at Hagley, which took the highway through the site of the Hagley Mill, a major study was made of the Mill and its surrounds, and options for its removal or preservation considered. He met with many of the landholders along the route and on 21 March 1995, met with Mr and Mrs Errol Minahan, the owners of Hagley House, which was then run as a bed and breakfast establishment. On a later occasion, probably on 30 March 1995, Mr Eckersley-Maslin made a statement to the Minahans that the road in front of their house would be designed so that they would not see any cars, but might see the top of an occasional truck.
130 In May 1997, Mr Eckersley-Maslin left the Department and went to work for Maunsells overseas. By the year 2000, he had returned and was working with Pitt & Sherry. As it happened, he was called upon in the absence of one of the other Reviewers, who was on holiday, to participate in the 100% Design Review constituted by Submission No 14. On 18 January 2000, following his review of that submission insofar as it related to earthworks and pavement design, he sent an email to Leigh Wade with a copy to Peter Holland. The opening paragraph of the email read[151] :
"Per our conversation yesterday, herewith my comments on the submission, in lieu of Ralph Rallings, who is on leave. I have listed them by drawing number.
There are a few issues which worry me, and which are outside the scope of the E/W [ie, earthworks] and pavement review required, but which relate to my past experience with the project on behalf of the Dept, and include undertakings that I made. You should at least discus them with Peter H [ie, Holland] and Christine Barnes, and maybe on to Phil Cantillon (maybe they have been addressed). I will underline the drawing number in these instances."
131 He sent this email to Mr Wade once he had seen enough of the project documentation in January 2000 to note that the proposed highway was not in cut in the vicinity of Hagley House. Specifically, in relation to drawing number 1142, Mr Eckersley-Maslin said, in his email[152]:
"Highway in front of Hagley House has been lifted from early concepts discussed with the Minahans. Has anyone discussed this with them? They were expecting a road in some cut in front of their house, and in particular in the view towards the church on the hill. Raised roadway will be more noisy and more obtrusive."
132 Despite his advice to Mr Wade that the latter should refer Mr Eckersley-Maslin's concerns, including that in respect of Mr Minahan, to Mr Holland, Ms Barnes, the landscape consultant, and possibly Mr Cantillon, Mr Wade did not do so. He contacted Mr Dennis, the DIER property officer because he had been dealing with amenity issues involving local landowners and he disclosed the advice of Mr Eckersley-Maslin to him. In respect of drawing number 1142, Mr Dennis merely observed that the Minahans had had the opportunity to raise the matter of any undertakings from departmental officers at meetings and that he (Mr Dennis) had had no contact from them. Accordingly, Mr Wade did nothing further and did not advise Mr Cantillon. Mr Holland, to whom the email had been copied, likewise took no action about it.
133 Clause 4.2(b) of the Deed required each design component referred to in cl 4.2(c) to be verified by the Design Verifier. The verification was to be in the form shown in Schedule 12 (cl 4.2(d)). Schedule 12 provided for certification that[153] :
"(a) the Design Documentation set out in the schedule below:
(i) complies with all the requirements of the deed including the Scope of Works and Technical Criteria; and
(ii) is documented to enable construction in compliance with the deed; and
(b) the Contractor has addressed all issues of review, comment and consultation with the Principal in respect of the Design Documentation."
134 By letter dated 13 January 2000, Leighton wrote to Pitt & Sherry in the following terms[154]:
"Clause 4.2(d) of Volume 1 of 5 of the Project Deed details the form of verification required to be issued by the Design Verifier and the Design Verifier - Durability for the design components relevant to their commission. As the detailed design of all design components is now nearing completion we will shortly be in a position to issue Schedule 12.
However, there are a number of aspects of the design that are awaiting finalisation and the re-issue of amended drawings and we therefore propose to issue Schedule 12 with conditions detailing aspects of the design that are yet to be resolved. Typical conditions include:
a resolution of the encroachment across the leased Tasrail boundaries
We have also discussed with the Design Verifiers the on-going re-issue of Schedule 12 during the construction phase should amendments be made to the drawings and we propose that the following system be established;
3 the Design Verifier assesses the amendment and if necessary, forwards comment to Leighton. For the majority of amendments it is expected that the Design Verifier will not make comment
4 if a significant number of drawings listed on Schedule 12 are amended during the construction phase then Schedule 12 will be re-issued i.e., Schedule 12 will not be re-issued on each occasion that a drawing or specification is revised
5 at construction completion the Design Verifier and the Design Verifier - Durability issue Schedule 3 in accordance with the requirements of the Project Deed.
Please advise if the introduction of the above processes is satisfactory and achieves the intent of the Project Deed."
135 Pitt & Sherry responded on 27 January 2000, in the following terms[155]:
"Further to your letter of 13th January 2000 and our recent telephone discussion (Wade/Knowles) we respond as follows:
1 The imminent issue of Schedule 12 with conditions attached is acceptable in principle. We would expect that the list of conditions be specific and kept to an absolute minimum. A status report on each condition should be provided along with an anticipated close out date.
We note that LCPL need to accept responsibility for any work that has started or been completed which is the subject of an outstanding condition eg Encroachment into Tasrail boundaries.
It is obviously in everyones best interest to resolve these outstanding issues as soon as possible.
2 Your proposal for the re-issue of Schedule 12 during the construction phase is acceptable subject to the following amendment to your item number four.
'Following the first issue of Schedule 12 (expected shortly) Schedule 12 is to be re-issued at the end of February, when all design work including arch bridges is expected to be finalised, and subsequently at 3 monthly intervals or as otherwise agreed with the Principals Representative on site.'
We confirm that LCPL must at all times be able to provide objective evidence that the Design Verifier and the Design Verifier - Durability have had the opportunity to review and comment on all relevant document changes prior to construction."
136 Leighton provided Hyder with documentation in a number of discrete packages. The civil works comprising all elements of the road were provided in four separate packages known as A, B, C and D. Each of these successive road packages contained design documentation in the form of drawings and specifications for the entire length of the Westbury and Hagley Bypasses. Road design package B subsumed all of the design information that had been provided in package A and similarly package C subsumed package B. Each package provided design details for further elements that had not been documented in the previous package, as well as providing additional revised details for the elements previously documented. This meant that the documentation for each package comprised all of the drawings for the road including the drawings previously issued. The previously issued drawings were in many cases revised for further amended details. Package A contained all of the geometric information (horizontal and vertical alignment and cross-sections) required for Leighton to carry out the bulk earth works for the main carriageway.
137 In order to accommodate Leighton's design packaging of the road Hyder planned to issue a Schedule 12 certificate for each of packages A, B, C and D. However, Hyder had not resolved all issues in connection with packages A and B before package C was issued. As package C subsumed package B which in turn subsumed package A, no Schedule 12 was ever issued for packages A or B. On 17 January 2000 Hyder provided a Schedule 12 certificate in respect of package C. The certificate was conditional in that it was endorsed to the following effect[156]:
"The drawings listed have several outstanding issues which require response. These issues are recorded on the attached comment sheet VC00400/out/14rev0."
The comment sheet listed some twelve comments none of which affected the alignment of the road in the vicinity of Hagley House.
On 8 March 2000 Hyder issued a Schedule 12 certificate for highway package D. This also showed the alignment on fill opposite Hagley House at chainage 20140. The Schedule 12 certificate was issued subject to four verifier's comments which required a response. Once again the four issues noted did not in any way affect the road alignment and the responses received from Leighton satisfied Hyder. Mr Roberts, who conducted the verification process, did not regard the change from the road being in cut in front of Hagley House in the Tender Concept Design to being on fill in the "for construction" drawings as being significant.
138 By letter dated 29 January 2000[157], Leighton submitted Final Design Documentation (Submission No 15). It comprised the Final Design Report, Civil and Structural Drawings and Construction Specification. The drawings included WD 1142C and longitudinal section WD 1407A, the former with its teardrop symbols showing the road at Hagley House on fill and the latter indicating the level of fill to be 1.2 metres above NSL at the design line.
139 The letter, after identifying the contents of the documentation, continued[158]:
"The Final Design Report includes information as detailed in Clause 5.2(b) of Volume 2a of 5 of the Project Deed however there are a number of elements which at this stage are incomplete and pending finalisation of either the detailed design or resolution of outstanding design issues.
Elements of the works for which design is yet to be completed are as follows;
b arch crossings of Quamby Brook at Bass Highway and Birralee Road
Elements that are pending the resolution of design issues are as follows;
a the provision of grassed swale drains in lieu of gross pollutant traps
c the extent of Birralee Road roadworks at the entrance to Tasmanian Alkaloids
d final agreement from Tasrail in respect to the encroachment of batters across the leased rail boundaries
e agreement with adjacent landowners in respect of noise attenuation treatments
f the requirement or otherwise for the upgrading of the existing Murphett's Creek culvert under the existing Bass Highway
The Schedule 12 contained within Appendix B of the Final Design Report is current for the civil drawings enclosed herewith. However, Schedule 12 for the structural drawings is superseded due to recent drawing amendments arising from piling changes, the introduction of soil nails, elimination of the bearing shim plates and changes to the expansion joint details. These changes have undergone preliminary review by the Design Verifier and Design Verifier - Durability prior to the drawings being amended.
Schedule 12 for all structural drawings included with his Final Design Report will be issued by 9 February 2000 by the Design Verifier and the Design Verifier - Durability.
The Design Verifier has conditioned the issue of Schedule 12 subject to the satisfactory finalisation of the following items;
a the elements pending resolution of design issues as listed above
b fencing details around Quamby Brook as shown on Drawings 1112/C and 1115/C
c the control of overland drainage flows south of the railway line and to the east of Gibson's Stock underpass on Drawing 1141/C
d construction techniques for the culverts to be installed under the railway as shown on Drawings 1140/C and 114/C
e reinforcement details for the stormwater culvert slabs and wingwalls as detailed on Drawings 1919/C, 1920/C, 1921/C, 1922/C, 1927/A and 1928/A
f truck turning clearances on Drawings 1201/A, 1203/A, 1204/A, 1210/A, 1212/A and 1213/A
g truck passing points on Hoggs Lane on Drawings 1133/C and 1137/C.
Following completion of the signs and linemarking drawings, the Road Safety Auditor will issue the Stage 3 Road Safety Audit which is scheduled to completed [sic] by mid-February.
We also advise that the documentation contained with this submission does not include any amendments which may arise from the DIER comments associated Submission Numbers 4, 9, 10, 13 and 14. Our responses to the comments have been held over pending recent amendments to the documentation and the resolution of the design issues referred to above amongst other items. These responses will now be issued by 9 February 2000."
140 Leighton commenced work on the area of the highway in front of Hagley House on or about 9 February 2000 and began construction of the road in that vicinity in April 2000. On 17 May 2000 Mr Cantillon was contacted by the owner of Hagley House, Mr Errol Minahan, by telephone regarding the vertical alignment of the highway opposite his home. Mr Minahan and his neighbour Mr Gibson were most concerned that the alignment would now appear to be on fill and not in cut. Mr Cantillon claims that this was the first knowledge he had of any proposal by Leighton to depart from its tender concept and to construct the highway in front of Hagley House on fill. He claimed also not to have been aware of any promise previously made to Mr Minahan by Mr Eckersley-Maslin for the road to be in cut. I accept that he was unaware of that promise. Mr Cantillon sent an urgent facsimile on 17 May 2000 to Mr Wade and a copy to Mr Holland[159]. In it he referred to DIER's Concept Plan which went to tender showing the road in cut, to the EMP within the DPEMP, to cl 24.1 with its aim of avoiding adverse impact on the environment, to the management requirement at C5 of the EMP with its objective of minimising visual impact on the road works upon the Hagley Mill complex and rural residential properties in proximity to the route, to the fact that Hagley House was within the Hagley Mill cultural landscape and to Leighton's Tender Concept Drawings which also showed the road in cut. He also pointed out that the Deed required the Contractor to carry out itss activities as per the Environmental Documents (cl 2.4), required the Contractor to warrant that the design and construction of the project works would be as per the Deed (cl 4.1(e)) and stated that the Principal and the Contractor agreed that the Principal's drawing review was solely for the purpose of monitoring the performance of the Contractor and that the Principal's Representative owed no duty of care to review the design for errors, omissions or compliance with the requirement of the Deed (cl 4.1(i)). He also referred to the SOWTC claiming that that confirmed that the vertical alignment was to be such that it complied with all requirements of the Deed and did not vary significantly from the Contractor's concept at award (cl 5.6.1). He concluded[160]:
"Could you please consider this issue today. We should raise with LCPL [Leighton] tomorrow. Please advise your opinion(s) on this issue, and how you propose to deal with it.
I have a meeting lined up for 4:45pm tomorrow afternoon with Ross Gibson and Errol Minahan at Hagley House to discuss the issue. I would appreciate the attendance of someone in the ca team.
I would like to formally confirm that this is an issue of significance that we must deal with carefully and expeditiously.
I look forward to discussing this with you tomorrow."
141 On 18 May 2000 there was a Project Control Group meeting attended by Messrs Cantillon, Holland and Wade together with representatives from Leighton. The topic of the alignment at Hagley House was not raised at this meeting. Later that day Mr Cantillon met with Messrs Gibson and Minahan. On 22 May 2000 Mr Cantillon sent Mr Wade an email reporting on the meeting with Messrs Minahan and Gibson[161]. Mr Holland was recorded as saying that he thought it might be arguable to expect Leighton to lower the road. Mr Cantillon said that he firmly believed that the Environmental Documents placed considerable obligation on the contractor. By this stage Mr Eckersley-Maslin had confirmed to Mr Cantillon the prior undertaking to have a lower road in the vicinity of this location. At point 7 of his email he said he thought it was important to honour this undertaking and at point 9 he said[162] :
"I am prepared to pay for the lowering of the road to a depth to be agreed with me (subject to the outcome of your negotiations with LCPL). Desirably to 1m below natural surface (ie 2m below current FSL) if this can reasonably be accommodated. But I don't want to be 'stung', and so perhaps a higher FSL will need to be agreed. I want to be consulted on the variation if it proceeds."
"I am not prepared to compromise on this particular issue as it concerns the AHC and DELM. In particular, this is an issue that could get readily get [sic] out of control, with all sorts of spurious allegations from EM [Errol Minahan], and perhaps compromising the current rapport with RG [Ross Gibson]. DPIWE could ultimately call this issue in via its EPN powers, unless we take control."
142 I found Mr Cantillon's evidence in respect of his indication of a willingness to pay for the cost of lowering the road quite unsatisfactory. He was evasive in his answers on this issue and his assertion that he was mainly concerned to broker a quick solution, an unconvincing explanation. I find that when he discovered that a departmental officer had previously given Mr Minahan the undertaking he formed the view that the undertaking must be honoured and was initially unsure whether Leighton could be blamed for the elevation of the road when the Design Documentation which had been reviewed by the Principal's Representative and by himself clearly showed it to be on fill. He could see the potential for considerable embarrassment should the issue not be resolved quickly, for there could be political repercussions if the undertaking was not honoured and the Heritage Authorities might intervene claiming a failure to enforce the relatively imprecise provisions of the DPEMP designed to preserve heritage values. His claim that he would have been content for Leighton to seek and obtain approval from the Council and these authorities for the new design was likewise unconvincing. Had such approval been obtained it would not have solved the Minahan problem and in any event would have been likely to take so long to procure that completion of the highway would have been delayed an unacceptable period of time. What remained uppermost in Mr Cantillon's thoughts throughout this crisis was ensuring that Mr Minahan was placated with a redesign which also satisfied the environmental authorities. His initial willingness to pay for the lowering of the road was soon replaced with the determination to find some basis for laying the blame at Leighton's door.
143 While I have been critical of Mr Cantillon's evidence regarding his response to the Minahan crisis, I accept his evidence in respect of his lack of knowledge that Leighton was developing an on fill design near Hagley House. I am not prepared to draw the inference invited by the defence based on the circumstantial evidence associated with his close scrutiny of the 15%, 85% and 100% design submissions. I accept that as the project involved not merely the Hagley Bypass but a total of nearly 14 kilometres of carriageway, it is not surprising, notwithstanding the intensity of his interest in the project, that he should not have given detailed attention to every drawing and thus not observed those drawings which demonstrated a change from cut to fill near Hagley House. I accept that the comments which were made and which were relevant to that section of highway did not necessitate perusal of the plans in question to understand the import of the comments. But more importantly, Mr Cantillon was acutely conscious of the environmental constraints which the Commonwealth authorities had imposed before committing Federal funding (see pars26 and 27, (supra)). He was fully conversant with the contents of the DPEMP and had been involved in the compilation of the contractual documents. He had, furthermore, placed considerable emphasis on the environmental sensitivity of the project at the pre-tender meeting of 28 October 1998. I am quite satisfied that had he seen the relevant post-tender drawings, he would have immediately appreciated that the area in front of Hagley House was on fill and would have regarded this design as inconsistent with the Environmental Documents, as he spontaneously asserted in his email of 17 May 2000, the day on which he first became aware of the unsatisfied promise to Mr Minahan. I find it inconceivable in these circumstances that he was earlier aware of the on fill design, but ignored it or acquiesced in it, regarding it as compliant.
144 There are further reasons for his not being aware of the change in design. No specific reference was made by any of Leighton's operatives to that Change, nor was any notation made on any of the drawings indicating any Change from the tender design. While, as I have said, I do not regard Leighton as having been deliberately lacking in candour in this respect, the fact remains that nothing beyond the drawings themselves would have alerted anyone in the Principal's camp to the Change. Furthermore, the Final Design Report submitted by Leighton in late January 2000 and which was closely studied by Mr Cantillon at that time contained a section "Geotechnical Design", portion of which (section 8.3)[163] was taken verbatim from the Leighton tender documents which were prepared on the basis of an in cut design. Significantly this section of the report which described the road from West to East states[164]:
"Beyond chainage 19500, the alignment enters a cut profile in which the subgrade will be founded in low CBR clays. This area will require a minimum thickness of 200 mm of select fill to be constructed over a 300 mm depth, 3% lime stabilised subgrade."
Mr Hutchinson, Leighton's project manager, acknowledged in cross-examination[165] that the section clearly showed a cut profile heading east of chainage 19500.
145 On 23 May 2000 Pitt &Sherry wrote to Leighton the following letter[166] :
"We confirm your recent advice regarding concerns raised by Ross Gibson and Erol Minehan [sic] relating to the vertical alignment of the bypass between Hagley Mill and Hagley Station Lane. We have since met with both the above gentlemen to discuss their concerns.
Erol Minehan [sic] in particular is concerned that the height of the bypass in front of Hagley House (1.24m above natural ground level) will have an adverse impact on his business enterprise. Initial discussions with Erol [sic] would suggest that the most suitable outcome is to lower the alignment; the actual distance to be determined following discussions between Leighton and P&S.
We confirm that the current works on the alignment in this area are approaching readiness for placement of the sub-base layer so we are cognisant of the importance of a speedy resolution. Following site discussions with you today we believe the best approach is as follows:
LCPL to review the vertical alignment in this area and look at the options and consequences of putting the area opposite Hagley House into cut. Cut depth options of say 1m, 2m and 3m should be explored. This information is to then be submitted to P&S. We will then discuss the various options with you including the associated contractual implications.
I understand that the initial review by your designers will take 3-5 days."
There was no suggestion in the letter that Leighton was not complying with the deed nor otherwise responsible.
146 Leighton replied by memorandum of the same date[167] advising that it intended to proceed with construction activities in the area in question and intended to commence lime stabilisation the following day as Pitt & Sherry's letter did not request the cessation of further work in the area. It advised the name of the subcontractor. Pitt & Sherry replied the following day, reminding Leighton that the contract required the subcontractor be approved by the Principal before work commenced and seeking further information before giving such approval.
147 On 24 May 2000 Pitt & Sherry wrote the following letter to Leighton[168]:
Prior to commencing additional work in this area we urge you to further consult with the affected landowners in addition to reviewing your obligations under the Deed. Should you still decide to proceed with these additional works you do so at your own risk.
The purpose of our letter of 23 May (ref: W335) was to proactively assist with the speedy progression of this issue without getting into the contractual debate until all the relevant facts are known. However, this should not preclude you from reviewing and adhering to your contractual obligations.
Following our discussions with the affected landowners we are of the opinion that the section of road in front of Hagley House will need to be lowered. Again, this should not preclude you conducting your own investigations and perhaps finding another more suitable solution.
While your designers are investigating the implications of lowering the vertical alignment we have, in consultation with yourself, suggested that the designers concurrently consider more than one alternative. (ie 1m, 2m and 3m cuts); the outcome of which may lead to further improvement opportunities especially in relation to landscaping and other associated issues."
Mr Wade delivered this letter to Mr Robert Hutchinson, Leighton's Project Manager that day. Mr Hutchinson noted in his diary that there had been a general discussion around responsibility to advise land owners, and clauses in the Environmental Documents for the requirements at Hagley House and Hagley Mill. He recorded that Mr Wade had "suggested a solution may be LCPL redesign to tender grade line and they issue a variation for any additional work"[169].
148 On 25 May 2000 Mr Hutchinson emailed Mr Holland saying (in part)[170]:
"As requested I confirm that I will try to arrange to meet the owner of Hagley House today to discuss the owner's concern.
I wish to confirm that we have no contractual responsibility to liaise with landowners with respect to grade line and alignment issues of the bypass works nor for any matter that may pertain to State works policy.
As requested we will advise you of the outcome of the meeting."
The meeting took place in the presence of Mr Hugo from Pitt & Sherry and in the course of it Mr Hutchinson explained the various engineering reasons for the roads not being in cut. Those reasons included drainage problems, ground conditions and speed of construction. He explained that Mr Minahan's concerns were currently being seriously looked at and said that there might be a contractual issue between Leighton and DIER which was not Mr Minahan's problem.
149 On 26 May 2000 Mr Holland sent an email to Mr Hutchinson stating[171]:
"... it appears that the profile of the road opposite Hagley House can be lowered between 1 and 2 metres without any major engineering impacts."
He asked Mr Hutchinson to seek advice from GHD on the likely maximum cut depth of the road to maintain the construction within the current road corridor and any special impact on drainage and batter slopes. The email concluded[172]:
"I recognise that we haven't addressed at this stage the contractual issues. I wanted to first find the most appropriate solution to the problem. If the above issues can be resolved with Errol next week I propose that we meet on site on 6 June ... to discuss and agree the way forward both from the project and contractual perspectives."
150 By 30 May the Tasmanian Heritage Council ("THC") and Meander Valley Council ("MVC") had both been made aware that the road at Hagley House was on fill. The former indicated concern and mentioned the possibility of putting a stopwork order on the project under the Historic Cultural Heritage Act 1995, s57, while the latter indicated that it did not have an opinion on the final alignment of the road, but would be happy to accept the outcome if THC and Mr Minahan were happy with it.
151 On 30 May 2000 Leighton wrote to Pitt & Sherry reporting on the three options for lowering the road it had been asked to explore with GHD. The letter in respect of option 3 said[173]:
"Provide a gradeline which is about RL 152.6 m outside Hagley House. This would leave a cut of approximately 0.9 metres opposite Hagley House.
Table drains would be flatter than the existing design, however they would meet the specified minimum grades. There is no significant change to the catchment area past Gibson's Stock Underpass however there is still a challenge in getting the northern side table drain flows past the mill. This option also compromises the existing drainage designed will provide design challenge particularly past Hagley Mill & Gibson's underpass [sic].
An additional benefit to consider when investigating these alternatives is that the rail embankment is approximately 1.0 metre higher than the existing ground level. When considering the screening options therefore this additional metre should be considered over and above the cut levels indicated in the options above.
GHD advised that it would take them an anticipated 3 weeks to develop one of the options above. A new gradeline would take only a [sic] 2 or 3 days with the remaining time required to resolve the drainage.
We have not fully investigated any encroachment issues onto Tasrail or Gibson's in any of the above options. Other issues to be addressed in providing cut options include stability of batter slopes and presence or otherwise of ground water."
We confirm on site discussions with Erol [sic] Minahan today regarding his concerns about the road height in front of Hagley House. Present at the meeting were Ross Gibson, Erol [sic] Minahan, Leigh Wade, Peter Skene and John Eastoe.
Discussions centred around lowering the alignment to place it in approx 0.9m cut opposite Hagley House with companion earthmound and possible fencing additions to prevent any view of traffic and provide noise attenuation.
Whilst EM is still very concerned about our ability to fully satisfy his needs, my understanding was that he tentatively agreed to the following acceptance criteria:
? No traffic to be visible from the window of the upper floor of Hagley House
? Noise levels to be within acceptable limits (I acknowledge this is a grey area)
To progress this issue you have agreed to the following actions.
? Finalise the design based on your option No 3. The cut depth should be increased beyond 0.9m if practical.
? As soon as the design is sufficiently advanced arrange a meeting with Erol [sic] Minahan to demonstrate visually what is proposed.
? As discussed this will include the placing of survey pegs on the road alignment to represent the height of trucks and on the road edge to represent the height of the proposed earth mound/fence. This will need to be done in several locations along the front of his property. We can then observe these survey marks from the top floor of Hagley House to effectively demonstrate to Erol [sic] that vehicles will not be visible from his property.
? The noise issue to be addressed when the design is completed.
? Your surveyor to take the necessary levels at Hagley House (including RL of top window and distance from the alignment) - for the designers information and use.
? Tasrail boundary locations to be verified to enable inclusion of earthmound/fence details in your proposal.
? If fencing is part of the final proposal suitable landscaping (screening) may be required - this can be included later.
? It was agreed to address Ross Gibsons concerns at a later date. This may just involve suitable landscaping measures.
Would you please proceed with the above design. As agreed between Rob Hutchinson and Peter Holland the contractual issues will be discussed at a meeting on site next Tuesday.
As discussed the proposal for presentation to Erol [sic] Minahan should be available within two weeks."
Peter Skene and John Eastoe referred to in the first paragraph were employees of Leighton.
152 On 3 June Leighton replied in the following terms[176]:
"We acknowledge your letter of 1 June 2000 regarding redesign of the road alignment in the vicinity of Hagley House.
In accordance with Clause 16 Volume 1 of the Project Deed we advise that we consider your letter of 1 June to be a direction by the Principal's Representative which constitutes or involves a change to the works. We also wish to advise you that we have ceased all works in this area and therefore under Clause 9.4 Volume 1 of the Deed we intend to claim an extension of time for these works. At this stage we are unable to assess the extent of this delay or impact on the works.
As requested we have proceeded to instruct GHD to redesign the road alignment in this area."
153 On 7 June 2000, Peter Holland of Pitt & Sherry wrote the following letter to Leighton[177]:
"Highway Alignment in the Vicinity of Hagley House
I refer to recent discussions regarding the lowering of the profile of the highway between existing ground level in the vicinity of Hagley House and present my understanding of this matter as follows:
Road levels at chainage 20,140 are documented as follows:
It is noted that the level of the highway at this chainage was raised by approximately 2.15 metres from LCPL's tender design to final design.
1.2 Errol Minahan of Hagley House has an expectation that the highway in the vicinity of his property will be constructed below existing ground level and appropriate landscaping provided to maintain the environmental and heritage values of the precinct. These requirements are reinforced in the environmental documents and sections of the Deed.
Mr Minahan has raised the matter with the Tasmanian Heritage Commission as he is concerned that the proposed design does not adequately protect the environmental and cultural heritage values of the area. He is also aware that the proposed design is inconsistent with the undertakings made in the environmental documents.
The THC has threatened to place a stop work order on the project if this matter is not adequately addressed.
Following discussion on site today between Pitt & Sherry an LCPL it was agreed that the following process would be implemented:
i) GHD will redesign the highway in the vicinity of Hagley House such that the design will be consistent with the LCPL tender design. The road will be lowered further below ground level if practicable;
ii) the revised design will be presented to Mr Minahan together with concept landscaping options which will include earthmounds to address his concerns;
iii) it is agreed that reasonable costs associated with items i) and ii) above will be equally shared (DIER/LCPL) without prejudice;
iv) following receipt of items i) and ii) above LCPL shall submit a claim for what they consider to be the DIER responsibility for this work;
v) LCPL/P&S/DIER agree to meet following receipt of the above information to agree a mutually acceptable solution.
My understanding of the contractual situation is as follows:
LCPL are responsible for the design of the highway and to ensure that the design complies with the Deed.
The Deed requires lowering of the highway in the vicinity of the Hagley Mill precinct. Clause 5.7.3(a) Vol 2a of the Deed states:
'as indicated in the Environmental Documents, special layout arrangements are required in the vicinity of the Hagley Mill to minimise the impacts on the Mill and its precinct. These are to achieve:
i) maximum separation between the bypass and the Mill; and
ii) lowering of the bypass level below existing ground to reduce visual impact.'
The precinct of the Hagley Mill is defined in the Environmental documents as the Hagley Mill Cultural Landscape which comprises -
The Deed also requires that the horizontal and vertical alignment of the highway do not vary significantly from the contractor's concept design drawings. Clause 5.6.1 Vol 2a states:
'the horizontal and vertical alignments are to be such that they comply with all requirements of the Deed and do not vary significantly from the contractor's concept design drawing (refer Appendix TI).'
The Contractor is responsible for proactively managing local community expectations. Clause 10.1.1(b) Vol 2a states in part:
'Whilst carrying out the contractor's activities, the contractor must be similarly proactive and ensure that:
i) The local community and identified stakeholder groups are informed of, and wherever possible contributes to, decisions taken on the details of the project works which most affect it;'
Clause 3.5.8 of Volume 2a defines the requirements of the community involvement plan. Clause 3.5.8 (iv) states:
'identify community consultation required to ensure environment and community impacts are properly addressed'
The Contractor is responsible for compliance with all environmental requirements. Clause 2.5(b) of Volume 2a states in part:
'the Contractor will be required to meet all conditions, responsibilities, obligations or such attached to all approvals identified in the Deed (including the Environmental documents and notices) even if stated as being the responsibility of the principal unless specifically stated in Appendix P3 as being an obligation of the principal.'
The Contractor is responsible for all landscaping and aesthetic design including cultural heritage considerations:
'The Contractor must include suitably qualified and experienced landscape design architects and cultural heritage consultants in the design team from concept stage. The development of all design solutions must be integrated into a cohesive landscape design incorporating good design practice, consistent with the concepts in the Environmental documents and the contractors Concept Landscape Design.'
The outcomes of the landscape and cultural heritage design are documented in Clause 5.18.2 of Volume 2a. This clause states in part:
'the landscaping and cultural heritage design is to achieve the following outcomes:
i) design alterations and modifications to the fabric of the landscape are in a style which is consistent with, and congenial to, the identifiable ecological, socio-economic and cultural functions of the landscape;'
Landscaping outcome requirements to minimise the impact of the highway on the Hagley Mill cultural landscape are clearly documented in the Environmental documents.
The above Deed requirements clearly specify the contractor's responsibility for highway design and landscaping in the vicinity of the Hagley Mill precinct which includes Hagley House.
I trust that the above points adequately clarify our understanding of this situation and I look forward to working with you to resolve this issue in a timely manner."
154 At a Project Control Group meeting on 15 June attended by Mr Cantillon, Messrs Holland and Wade from Pitt & Sherry and Messrs Fosterling and Skene from Leighton, the following minute appears in relation to Hagley House[178]: "PDS [ie, Mr Skene] confirmed that GHD have prepared a preliminary design for the lowering of the road in front of Hagley House. The preliminary plan should be available in the next few days." In the action column Mr Skene was given the responsibility of submitting a price to Mr Wade for the works.
155 On 27 June 2000 Mr Wade noted in his diary a telephone call from Mr Cantillon. His note of the conversation was as follows:
Contractual side needs to be discussed with PJH [ie Holland]
The same day Mr Wade met with Leighton officers, Messrs Eastoe and Skene. He made a file note as follows[179]:
"2pm short meeting LW/PDS/JE to discuss LCPL proposal to lower road in front of Hagley House.
LCPL had rough price est but declined to give me a copy.
* Total cost of E/W, landscaping, noise fences & mounds etc 400k
156 Both Messrs Eastoe and Skene disputed that Leighton had accepted any responsibility at this meeting. The figures which they showed to Mr Wade, but a copy of which they did not leave with him, are set out in detail at CB40/141. This shows a revised scope of works totalling $391,938, but offset against this was a figure of $187,947, representing Leighton's original obligation to achieve a maximum noise level of 65 decibels. The document notes that sound checks conducted by Pearu Terts had indicated that the sound attenuation requirements for the upper windows at Hagley House could be met by the construction of a 2 metre high fence 5 metres from the road. This was based upon the road not being in cut. The note continues "the requirements of the deed can therefore be achieved by the construction of a 3 metre mound over 500 metres max, and appropriate landscaping"[180]. I find that this is the origin of the supposed acceptance by Leighton of a responsibility to pay approximately $200,000 towards the cost of rectification. It did not amount to an acceptance of any responsibility for the lowering of the road, but merely represented a variance between the actual cost and the savings in respect of noise attenuation which would be achieved by a deeper cut. After this meeting Mr Wade rang Mr Cantillon and Mr Holland with rough details of the figures provided by Leighton. He recorded in his diary[181]:
Advised PDS [ie Skene] - road will definitely be lowered - DIER will pay some of the cost depending on final discussions re responsibility."
The following day Mr Wade recorded a telephone call to Mr Jamieson of MVC in which he was advised that if Mr Jamieson did not hear anything he was happy so long as THC and Mr Minahan were happy.
157 On 6 July Pitt & Sherry wrote the following letter to Leighton[182]:
"Highway alignment in the Vicinity of Hagley House
I confirm that a meeting was held at Hagley House at 10am today with Erol [sic] Minahan, John Eastoe and Leigh Wade where we observed several survey markers that you had placed along the alignment the day before.
We noted your advice that the bottom horizontal bar on the survey marker represented the final height of the proposed earth mound/fence; and also your confirmation that a 4m high vehicle on the bypass would not be visible from the top floor of Hagley House with the earth mound/fence in its final location. (EM had previously considered this to be his acceptance criteria refer our letter of 1 June 2000)
It was my understanding that based on the above advice and assurances, Erol [sic] was happy with the proposed location and height of the earth mound/fence.
Given your assurances that the proposed earth mound/fence provides the necessary protection (visual and noise) it would appear that the most appropriate solution to this issue is to place the bypass in cut opposite Hagley House.
To enable a speedy resolution of this issue, would you please provide the following information by 13 July 2000.
* Full comprehensive costing details for Design, Construction and Maintenance
* Your assessment of LCPL responsibility (itemised) along with detailed reasons to support your position
* Supply of all design information for DIER review including landscaping
* Details of any claim for a time extension (any such claim should include full justification and supporting details)
It is noted that the supply of this information does not relieve the Contractor of his obligations under the Deed including the requirement to obtain other approvals for work in this area.
With respect to Ross Gibsons concerns, (visual and noise) our understanding is that these would be addressed by LCPL as part of your obligations under the Deed.
Leighton replied on 13 July saying they were unable to provide the information by 13 July, but would do so by 20 July.
158 By this stage Mr John Pilley, a Victorian solicitor admitted in this State and now having the carriage of these proceedings as delegate of the Director of Public Prosecutions who is solicitor on the record for the State, had been called in to advise Messrs Cantillon, Wade and Holland about the dispute. It was resolved at a meeting of all four on 17 July 2000 that Mr Pilley's purpose should be disguised and the "official" reason for his presence held out as one to "help improve the deed for the next contract - Bridgewater". This was DIER's next anticipated project for which contractual documentation would need to be prepared at some stage. I am at a loss to understand the need for this subterfuge.
159 On 20 July 2000 Leighton forwarded to the Principal's Representative initial design details for lowering the road and advised that it was unable then to provide full comprehensive cost details as requested. It estimated the cost of redesigning and reconstructing the work as in the order of $419,000. The estimate made no allowance for any additional costs to the maintenance provisions of the contract. In respect of Pitt & Sherry's request for Leighton's assessment of its responsibility (itemised) with detailed reasons to support its position, Leighton advised[183]:
"The issue at hand, being the, Hagley House, property owners' concern relating to the location of the upgrading of the Bass Highway we consider to be the responsibility of the State of Tasmania.
The concerns of the property owner of Halgey [sic] House, we believe, aren't sufficiently identified in the contract documents for Leighton to be responsible for this matter. In fact, the only special layout arrangement identified in the contract documents is a control point in the vicinity of the Hagley Mill to minimise the impact on the Mill and it's [sic] precinct. The current adopted and partly constructed design complies in this regard."
It also advised that it would provide programming details and details of any claim for a time extension after receipt of the Principal's Representative's direction to proceed with the design submitted therewith.
160 In cross-examination Mr Cantillon agreed that the estimated cost of $419,000 was a fair and reasonable sum for all the works then envisaged as necessary to realign the highway. At a PCG meeting on 20 July 2000 Hagley House was discussed, both Pitt & Sherry and DIER claiming that the price was substantially more than they had expected.[184] By now Mr Cantillon's willingness to meet the cost of the altered design and construction seems to have totally evaporated.
161 On 15 August 2000 Pitt & Sherry wrote to Leighton rejecting the proposition that the responsibility for the vertical alignment of Hagley House was that of the State. They claimed that it did not comply with the requirements of the Deed and that Leighton was in breach of the obligations to comply with the Environmental Documents. They claimed that the on fill design was a significant change from the tender concept design and said that the matter had been raised by THC who had threatened to issue a stop work order if the requirements of the environmental documents were not met. The letter concluded "would you please within 21 days (ie, by 6 September 2000) what action LCPL propose to take to rectify this breach of Contract".
162 At a meeting between representatives of the various parties on 17 August 2000, Leighton took offence at the tone of the last mentioned letter and the suggestion that it was in breach of contract. Accordingly, Pitt & Sherry agreed to withdraw that letter and subsequently (on 22 August 2000) delivered a similar letter[185], again dated 15 August 2000, but with the reference to any breach of contract deleted. The letter also noted that at an Executive Management Meeting on 17 August, it had been agreed that Leighton would meet with DPIWE, THC and others as necessary, including the land owner to identify an acceptable engineering solution before meeting again with DIER and Pitt & Sherry to progress the matter.
163 Although the Principal's Representative had the power to give a direction to the Contractor if satisfied the work was not compliant, no such direction was given for several months and it was not until mid-August 2000 that Pitt & Sherry positively asserted to Leighton that there was non-compliance which it was Leighton's obligation to address at its own expense. Although their letter of 7 June 2000 set out the writer's understanding of the contractual situation and cited some clauses of the Deed, it by no means amounted to a clear assertion that Leighton was in the wrong and had to meet the cost of rectifying the position[186]. On the contrary, Mr Cantillon indicated in his internal email dated 22 May 2000 his willingness to pay for lowering the road[187], and Pitt & Sherry suggested in its letter of 7 June 2000 that the parties share the cost of redesigning the highway and invited Leighton to submit a claim for extra work it considered to be the responsibility of DIER[188]. It seems that the prospect of the Principal having to pay some $419,000 to rectify the situation resulted in a harder line being taken by the Principal's Representative, although it was not to result in a formal direction until November of that year.
164 Leighton had maintained a consistent attitude that the on fill design was compliant and that it was not in breach of the Deed or the Environmental Documents. It is clear and I so find that its basic position was that it would do what the Principal's Representative directed it to do, but the Principal would have to pay for any variation from the design which it maintained was compliant. Its involvement in negotiations with Mr Minahan, the THC and the MVC in seeking to find a solution which would satisfy all those parties in no way prejudiced its position, in my view, and does not indicate any acceptance by Leighton of responsibility for having wrongly placed the road on fill. In co-operating, by participating in these negotiations, it was merely fulfilling an obligation imposed upon it by cl 10.9 of the Deed which provided in part that the Contractor should deal proactively with any complaint by anyone including any Authority or any landowner and take all measures to resolve these matters as soon as possible.
165 Mr Graeme Corney is the Senior Heritage Advisor to the THC. He heard of Mr Minahan's complaints in May 2000 and became actively involved in the resolution of the complaint in late August 2000. On 31 August 2000 he met with Leighton's representatives, Messrs Hutchinson and Damiani, and Peter Holland from Pitt & Sherry at his Hobart office. Mr Holland's minutes of the meeting[189] recorded that Mr Corney had indicated that the THC might be happy that the cultural landscape values were not compromised if the finished road surface was somewhere near NSL. A site visit would be necessary to determine if the proposed on fill works impacted on the cultural landscape values. He indicated that the THC was concerned only with heritage values and not with any issues affecting Mr Minahan's amenity, which was the responsibility of MVC as the planning authority. It was agreed that Mr Corney would view the site on 5 September 2000.
166 On that day Mr Corney met with Messrs Hutchinson and Skene. He brought Mr Minahan with him. Mr Hutchinson made this note of the meeting[190]:
"Met Graeme Corney on-site with Peter Skene, Graeme had brought Errol Minehan [sic] along as well. Initially the discussion centred on shifting the top of the vertical curve to the west. I indicated that I was not sure from a geometrical viewpoint whether this was possible as it had been my understanding we had already shifted this as much as possible to reduce the catchment flowing past Hagley Mill. I was not 100% sure this was the case and indicated that it could be checked with the designers. Graeme asked whether the road could be lowered and still drain. I indicated that it could be lowered some where between 1 to 2 m. I also indicated this was a very expensive exercise (>$400,000) and could also create additional geotechnical issues with pavement cracking (a recent issue on the whole of the project where pavements have been constructed on these natural materials). I also indicated that I am not sure whether lowering the road solved all the amenity issues including noise.
There was general discussion with drainage design and I expressed concerns about drainage past Hagley Mill where the road was below the watertable and that I was reluctant to lower any more of the road. He indicated if it could save money, that he may not have an objection to raising the road past Hagley Mill.
I also indicated to Graeme and Errol that it was not my position to negotiate solutions to some of these issues as they traverse matters of Public Policy that may set precedent for government."
167 On 15 September Leighton wrote to Mr Corney seeking confirmation from THC that from a cultural landscape perspective, the design of the road past Hagley House on natural surface was acceptable. The same day Mr Corney replied saying that it was difficult for him on the site visit to form a judgment of the impact of the current formation on the cultural landscape due to temporary earthworks screening the site. He pointed out that the existing railway formation which is approximately 1.2 metres above NSL should not be used as the basis for the top level of the new highway as such manmade formations constituted part of the cultural landscape and had some value in themselves. The new highway would therefore have to be below the top of the railway. He concluded[191]:
"Although I cannot say with certainty (because of the screen affect [sic] of the temporary earthworks), I think it likely that because of the shear [sic] visual mass of the new roadworks, it will need to be no higher than the existing natural ground line to have no impact on the cultural landscape."
168 A further meeting took place at the site office on 13 October 2000 in the presence of Messrs Cantillon, Corney, Jamieson of the MVC, Minahan and representatives of Leighton and Pitt & Sherry. Mr Corney said that the THC's concerns included construction of the highway above natural ground level and mounding of earth above natural ground level which may impact on the cultural landscape. He did not have any concerns in respect of hedges, as there was a history of hedges in the area. Mr Jamieson indicated that MVC did not consider the alignment of the highway in the vicinity of Hagley House to be "generally in accordance with" the requirements of the Planning Permit and noted that the Land Use Planning & Approvals Act 1993 allowed for civil enforcement by landowners in the event of non-compliance. After a further site visit a possible solution was suggested by DIER and Pitt & Sherry, namely[192]:
"-- Highway nominally 1m in cut below natural surface level;
-- An earth mound constructed nominally 500mm above rail level for a length of approximately 200mm [sic] in the vicinity of HH.
-- Landscaping on top of the earth mound to a height of nominally 2m (it was suggested that some hedges could be relocated from the Woodside off ramp location to this earth mound).
* The total proposed screening height from wearing surface to the top of vegetation is approximately 5.2m. The proposed solution would comply with the noise constraints documented in the DPEMP."
To this Mr Corney was recorded as saying that[193]:
"the construction of an earth mound above rail level would compromise the cultural landscape values of the area as the rail line would be obscured by the mound. THC would therefore not support the construction of an earth mound above rail level."
169 In evidence Mr Corney elaborated on this proposal pointing out that the approximate height of 5.2 metres should have been 4.7 metres, namely, 1 metre in cut, 1.2 metres to the top of the railway formation, a further 500 millimetres of mound above the railway line and 2 metres of vegetation in the form of hawthorns. He was not troubled by the added height due to vegetation, but was not prepared to accept mounding which exceeded the height of the railway formation and obscured it. He was, however, prepared to accept mounding level with the top of the railway and regarded this as a reasonable solution. This would mean that the road surface would be 2.2 metres below the top of the mound which, in his view, provided "a reasonable screening of most of the traffic - 85 or 90% of the traffic - all of that traffic that was below that height"[194]. Earlier in the meeting Mr Cantillon indicated that the traffic mix on the highway was 85% cars and 15% commercial vehicles. I take Mr Corney's comment to mean that with the road surface 2.2 metres below the top of the mound, all the cars would be below that height and possibly some of the commercial traffic, the balance of which would be partially screened.
170 It appears Mr Cantillon was still not satisfied with this solution and suggested depressing the road a further 500 millimetres as the mound could not be raised by this figure above the railway line. It was agreed that Leighton submit this proposal to GHD for design. Mr Brock reviewed it and determined a workable solution which was put to an Executive Management Meeting by Leighton on 30 October 2000. The solution comprised[195]:
"-- The grade line in cut 1.5m below natural surface;
-- The crest of the vertical curve moved nominally 200m to the west;
-- K&G [kerbs and gutters] used to resolve the drainage issues due to flat grades.
* The grade line is for the ultimate design which means that the carriageway to be constructed under this Contract will be nominally 1.7m in cut."
171 This solution, including the 1.2 metre earth mound, was accepted by Messrs Minahan, Jamieson and Corney and signed off by them on a letter prepared by Mr Cantillon and sent to each of them on 8 November 2000. Whilst Mr Corney was content that the lowering of the road 2.2 metres below the top of the mound, level with the railway line, was a reasonable solution screening up to 90% of the road traffic from the vision of those at Hagley House, he expressed the view that the ultimate solution of lowering it a further 0.5 metres by way of cut "was the right solution"[196]. I do not take this to mean that the heritage requirements of the project could only be met by lowering the road by 1.5 metres below NSL and that they could not have been achieved with a cut of 1 metre as originally suggested by DIER with the proviso that an earth mound on the southern side of the highway be raised 0.5 metres above the railway line. It seems clear that Mr Corney's objection to that proposal was confined to the visual obstruction this would cause to the railway formation and that he had no difficulty with a cut of 1 metre per se. There was never any suggestion that viewed from the north, a cut of 1 metre would be unsatisfactory, nor even that any kind of mounding was necessary on the northern side of the highway to protect the heritage value of the landscape viewed from St Mary's Church or other points north of the highway. Deepening the road a further 0.5 metres would make no difference to the observation from Hagley House of 85% - 90% of the traffic which was, in any event, effectively screened by the cut of 1 metre. I am satisfied that the THC neither would, nor could, validly have taken any action against Leighton or stopped the project had the cut been confined to 1 metre below NSL. Leighton's apparent acquiescence in the solution accepted by the landowners and embodied in the letters of 8 November 2000 did not constitute an acknowledgement that heritage values could only be preserved by adopting that solution. Leighton's position remained the same as it had always been: it regarded that course, if it was directed to do it, as a Change for which it should be paid.
172 The landowners, THC, MVC and DPIWE, having signified their agreement to the proposed solution on about 9 November 2000, Pitt & Sherry wrote to Leighton on 13 November 2000 as follows[197]:
"I acknowledge receipt of your covering letter dated 2 November 2000 and the attached concept design drawings (received 6 November 2000) detailing the revised vertical alignment of the Highway in the vicinity of Hagley House.
As agreed at EMM No 7 on Monday 30 November 2000 a proposal document incorporating the concept design drawings has been prepared and issued to Errol Minahan, Ross Gibson, Meander Valley Council, THC and DPIWE for sign off.
I am pleased to report that sign off of the Highway design in the vicinity of Hagley House has been received subject to the following conditions:
1 The level of the wearing surface of the Highway will be 1.5m below natural surface level (NSL) in front of Hagley House;
2 The crest of the vertical curve will be moved approximately 200m west of Hagley House;
3 An earth mound will be constructed between the Highway and the rail line in the vicinity of Hagley House to the level of the rail line. (The height of the earth mound in the vicinity of Hagley House is dictated by THC cultural heritage requirements which limit the level of an earth mound to the height of the rail line);
4 The length of the earth mound will be approximately 200m. The limits of the earth mound are to be discussed and agreed with Errol Minahan;
5 Suitable landscaping nominally 2m high will be provided on the earth mound. The landscaping plan and the choice of plant species are to be discussed and agreed with Errol Minahan and THC.
Attached are copies of correspondence from Stakeholders.
The above conditions are required to comply with the conditions of the project Approvals and do not negate in any way the Contractors responsibilities under the Contract.
In accordance with the above Approvals requirements would you please progress with the detail design and construction of the Highway in the vicinity of Hagley House."
173 On 14 November 2000 Leighton replied[198]:
"Reference is made to your letter dated 13 November 2000.
The conditions referred to in that letter are clearly conditions negotiated with adjacent landowners to meet their amenity requirement for whatever reason. They are new conditions to be imposed on the contract and before they become the responsibility of the Contractor a Change Order should be issued in accordance with the provisions of Clause 7 of the Deed.
It is not accepted that these conditions in any was [sic] relate to the definition of Approval's contained in the deed. Therefore we are unable to rely on your last paragraph of the referenced letter as having any purported direction or contractual significance.
It is understood that Ian Luck and Chris Wells are meeting 15 November 2000 to agree the change order."
174 On 15 November 2000 the Principal's Representative gave Leighton a formal direction to design and construct the highway in the way specified in its letter of 13 November. The letter read[199]:
Vertical Alignment in the Vicinity of Hagley House
In accordance with Clause 16.1 of Volume 1 of the Deed the Contractor is directed to proceed with the final design and construction of the Highway in the vicinity of Hagley House as documented in Pitt & Sherry letter dated 13 November 2000 (Reference T1869/L98159H129.let).
175 On 21 November Leighton wrote to Pitt & Sherry advising[200]:
"In accordance with Clauses 16.1(a) and 9.4(a) we hereby give notice that the direction referred to in that letter constitutes a Change and advise that this Change will cause a delay for which we claim an extension of time. We will submit details of our claim and extension of time associated with this change, as may be required by the contract.
In this regard, please note that amongst other things, the Deed in Clause 4.2(a) provides that -
'In the event that the Principal's Representative directs the Contractor to change Design Documentation which is in accordance with the Deed, as verified by the Design Verifier or the Design Verifier Durability, such a direction shall constitute a Change to be valued in accordance with clause 7'
We confirm that the Change will necessitate removal and reconstruction of work previously carried out in accordance with Design Documentation."
The same day Leighton advised GHD of the Direction.
176 On 30 November 2000 Leighton sought an extension to the time requirements for an extension of time under cl 9.4 and claim details under cl 16, proposing a postponement until 22 December 2000. Approval for this course was given on 5 December 2000 by Pitt & Sherry. The date for Construction Completion prior to December had been 23 March 2001. Additional ramps were ordered by the Principal during 2000 and on 1 December 2000 a Change Order in respect of the ramps was issued and the date for Construction Completion extended to 13 April 2001. The 85% Design Documentation in respect of the altered alignment at Hagley House was submitted to Pitt & Sherry by Leighton on 21 December 2000 and the same day Leighton wrote claiming the cost of the removal of work already carried out and the design and construction of the alleged Change amounting to approximately $5,000,000. It also sought an extension of time to Construction Completion until 24 October 2001 saying[201]:
"Our preliminary programme for the Change set out in Annexure 2 shows the roadworks in the area of Hagley House being completed in September, 2001 at which time traffic can be diverted onto the Bypass works. The final works required to be carried out after diversion of traffic onto the Bypass is shown on the programme to be completed in October 2001. These dates are subject to change and are highly dependant [sic] on the direct and indirect delays that maybe caused by unanticipated soil, ground water and weather conditions and other matters beyond our reasonable control that may be experienced during 2001. Accordingly, we claim an extension of time until 24 October 2001, but we reserve the right to claim further extensions of time to take account of the circumstances actually encountered during the performance of the Change."
177 On 11 January 2001, Mr Holland responded as follows[202]:
"I acknowledge receipt of your letter dated 21 December which was received on 22 December 2000 claiming time and costs associated with the revised design of the highway in the vicinity of Hagley House.
* The Contractor's concept design drawings show the highway in front of Hagley House being nominally 1.1 metres in cut below Natural Surface Level (NSL). LCPL's final design, as presently partly constructed, details the highway in front of Hagley House nominally 1.2 metres in fill above NSL.
LCPL has an obligation under the Deed not to vary significantly the concept design as stated in Clause 5.6.1 of Volume 2a of the Deed.
* The Meander Valley Council planning permit issued for the Hagley Bypass shows this section of highway in cut. LCPL must comply with the requirements of the planning permit under Clause 2:3 of Volume 1 of the Deed.
* LCPL did not keep affected residents informed in accordance with obligations under Clause 10 of Volume 2a of the Deed. In fact in about around December 1999 LCPL represented to Errol Minahan (the owner of Hagley House) that the highway would be 3 metres in cut in front of Hagley House as admitted in LCPL notes of meeting attached to letter dated 25 October 2000.
* Environmental documents in Volume 3 of the Deed refer to the highway being in cut in the vicinity of Hagley House.
Accordingly, my direction of 15 November 2000 does not constitute or involve a Change and your claim for time and costs is rejected."
178 In determining whether the Direction of 15 November 2000 was, within the meaning of cl 4.2(a), a Change Order to be valued in accordance with cl 7, the first question is whether the on fill design documentation was in accordance with the requirements of the Deed. This in turn requires consideration of the extent to which the DPEMP laid down constraints with which the on fill design was inconsistent. Clearly enough the DPEMP was part of the Environmental Documents which were a constituent part of the Deed and there were six provisions of the Deed which mandated that the design be in accordance with the Environmental Documents. They were:
* Clause 2.4(a) of Volume 1 which provided in part[203]:
(a) carry out the Contractor's Activities in an environmentally responsible manner so as to protect the Environment in accordance with the Environmental Documents and all relevant Law;"
* Clause 5.1(b) of Vol 1 which provided in part[204]:
The Contractor must construct the Project Works in accordance with:
* Clause 2.1(a) of the SOWTC which provided in part[205]:
(a) The Contractor must design and construct the Project Works and maintain the Bypass, the Upgrade Works and the Prior Works. The Contractor must undertake all work in accordance with the requirements of the Deed including:
(i) Exhibit A - Scope of Works and Technical Criteria (SOW & TC) including Appendices;
* Clause 2.5(a) of the SOWTC which provided[206]:
(a) The Contractor's Activities must be carried out in an environmentally responsible manner and in accordance with the requirements of:
(ii) The Deed, including the Environmental Documents (Exhibit B);
* Clause 5.1(d)(i) of the SOWTC which provided[207]:
"(d) The Project Works include a number of general design constraints as follows:
(i) The Bypass alignment must be consistent with that shown in the Environmental Documents and Notices allowing for the future duplication depicted therein;"
* Clause 5.18.1(a) of the SOWTC which provided[208]:
"The Contractor must include suitably qualified and experienced landscape design architects and cultural heritage experts in the design team from the concept stage. The development of all design solutions must be integrated into a cohesive landscape design incorporating good design practice, consistent with the concepts in the Environmental Documents and the Contractor's Concept Landscape Design (refer Appendix T5 of this Exhibit (A)."
Counsel for Leighton argue that the DPEMP, while containing a number of desiderata for dealing with the adverse environmental impacts to which the construction of a road through the landscape is likely to give rise, mandates only those management requirements set out in its fourth part which comprises the Hagley Mill Conservation Plan (section 23) and the Environmental Management Plan (section 24). These latter, in turn, being translated into a CEMP duly approved by DPIWE are the sole source of any requirements on the design of the highway enjoined by the Deed.
179 Counsel for Leighton submit that as nowhere in the DPEMP can there be found any precision as to the depth of cut or, save in the Maunsell drawings attached to it, the location of cut in the vicinity of Hagley House, the predicated design solutions not included in Part 4 could not have been intended to impose contractual obligations. They are merely background information expressing a possible design solution which must be balanced against other obligations of the Contractor to produce a cost effective engineering solution which pays proper regard to such requirements of the SOWTC as, for example, cl 2.2(a)(iii) which requires[209];
"A design that is integrated with the built and natural environment, that is readily maintainable, maintains user convenience and embraces a rural landscape design theme which captures opportunities for:
(2) Consistent visual theme for road users and neighbours;
"Minimisation of the Principal's risk in respect of incurred cost and completion delays and in respect of costs associated with ongoing maintenance after the expiry of the Maintenance Period."
"The design must provide for cost-effective duplication of the road section and transitions ... "
"The drainage system must keep changes in the natural drainage environment to an absolute minimum and make provision to counter any effects on adjoining properties."
180 Counsel for the State, however, argue that the DPEMP sets out design parameters nominating concepts which were to provide safeguards against the environmental impacts which might devalue the heritage areas along the highway. Although no specific depth of cut is mentioned in the document, it is redolent with concepts which mandate the depression of the road in the general vicinity of Hagley House as the means of preserving the heritage values of this part of the landscape. Thus, for example, the DPEMP in cl 6.1.2 says "East of Mill Farm the proposed road would sink below ground level to join the existing new Bass Highway beyond Hagley Station Lane"[213]; cl 7.5 says that the vertical alignments of each option including the Railway Route have been developed to take into consideration the objective of "minimising the visual impact at key locations, including heritage areas, resulting in a depressed highway where possible"[214]; cl 19.2.2 indicates that to the east of Hagley Station Lane "the highway continues in cut to ch 20750 and then rises close to ground level to join with the existing Bass Highway at approximate ch 22000"[215]; and cl 22.2.1.1 provides that "at Hagley House, the road will be in a depression. The road surface will not be seen from the house and the historic visual links between the house, church and school will be maintained"[216]. Even assuming these concepts are, in themselves, no more than desiderata, the inclusion in the Deed of the obligation set out in SOWTC cl 5.18.1[217] to the following effect:
"The Contractor must include suitably qualified and experienced landscape design architects and cultural heritage consultants in the design team from the concept stage. The development of all design solutions must be integrated into a cohesive landscape design incorporating good design practice, consistent with the concepts in the Environmental Documents and the Contractor's Concept Landscape Design (refer Appendix T5 of this Exhibit (A))"
demonstrates that the concept of depressing the road near Hagley House as a means of minimising adverse impacts was to be incorporated into the design of the road in this locality. This appears to have been recognised by Leighton in Appendix T5 where the author (Leighton's consultant, Patricia Barwick) while not specifically naming Hagley House, says[218]:
"Other architectural elements which are significantly impacted are the Hagley Mill, and a number of historic homesteads, most notably Woodside, Danville and Culzean. Although the road design has avoided effects on the actual buildings, there are significant impacts on their visual, landscape and land cartilage qualities.
Apart from these more or less direct effects the major cultural impacts of the highway will be visual and auditory assaults on the general landscape character. For the protection of the heritage values Clive Lucas, Stapleton and Partners 1996 have made a series of recommendations, a summary of which includes the following:
- alignment of the highway with existing property boundaries, to avoid interference with existing curtilages and vegetation;
- depressing of the roadway to minimise its visual prominence;
Measures have already been taken in the Department of Transport's design work to accommodate these requirements."
It seems clear to me that the measures referred to in the last sentence include the in cut design made obvious in the Design Concept drawing mentioned in par60 (supra), as well as the textual references mentioned above.
181 That the obligations imposed by the DPEMP in respect of road design are not confined to the requirements and commitments specified in section 24 thereof is further demonstrated by the wording of cl 7.15 mentioned in par43 (supra). That subclause says:
"The planning for the design, construction and operation of the project has been guided by the philosophy of minimising impacts. Individual requirements proposed by DoT for environmental management during construction and operation are outlined in the EMP detailed in Section 24 of this DPEMP."
It is significant, in my view, that a distinction is made between design, construction and operation, planning for which is to be guided by this philosophy, and construction and operation which are made subject to specific constraints which are set out in section 24 and which will, in due course, be translated into the CEMP. In other words, while construction and operation are made subject to the latter constraints, design is not relieved of the constraint imposed to ensure the minimising of adverse impact by adopting the measures indicated outside Part 4.
182 In my view, a fair and objective reading of the DPEMP as incorporated into the Project Deed requires the Contractor to develop a design which minimises the adverse impact of the highway in the area of Hagley House by adopting an in cut approach. This is particularly reinforced by the inclusion in Appendix D of concept drawings which clearly show the road in the area of chainage 20140 in front of Hagley House to be in cut.
183 An argument was advanced on the basis of Figure 7.2[219] that construction of the road on fill was visualised by virtue of the fact that this figure does depict the road on its southern side as being on fill. The figure is in two parts. The lower part clearly shows a cross section immediately adjacent to Hagley Mill to be in cut. Both parts are depicted as "Typical Highway Cross Sections at Hagley Mill Area", but the upper part is described as "Bass Highway Bypass - Duplicated Carriageway with NJB [New Jersey Barrier] - Section East or West of Mill Site". That diagram does show the southern (or the ultimate west bound) half of the roadway as being on fill in an area where an NJB has been adopted as a means of bisecting the highway. Other plans suggest that the NJB will extend east of the Mill as far as chainage 20050 approximately and well to the west of the Mill[220]. In my view, that neither mandates nor even indicates that the road is to be on fill in the vicinity of Hagley House at chainage 20140. It is purely schematic showing the dimensions of the road surface at notional points to either east or west of the Mill. The configuration of the ground levels at this notional point are not intended to be actual.
184 There is further support for the view that obligations in addition to the requirements and commitments specified in section 24 of the DPEMP are to be observed by the Contractor in the approach of DPIWE in granting its approval to the CEMP but, at the same time, imposing additional requirements than those contained in the latter document as conditions of the EPN. It will be recalled that the first EPN issued to DIER before the contract was let made no specific mention of impacts on cultural heritage (see pars64 - 66 (supra)). However, the EPN issued to Leighton once it had submitted its CEMP stated that the Notice was given because its CEMP did "not contain sufficient environmental instructions to address potential impacts of the proposed works"[221] and that "comprehensive safeguards and controls [were] required to avoid environmental harm due to the large areas of land to be disturbed for road construction which [had] the potential for impacts on cultural heritage"[222] in addition to other aspects of the environment mentioned in the previous EPN. A condition designed to supplement mere observance of the CEMP was formulated on the ground that it was "to ensure that it is clear that the works are to be carried out in accordance with the DP&EMP and the CEMP"[223]. The DPEMP clearly had more in the way of safeguards which DPIWE required to be observed than were contained in the CEMP even though that was satisfactory in safeguarding the construction and operation phase as opposed to the design phase of the project.
185 An on fill construction not being in accordance with the mandated cut design contemplated by the DPEMP, Leighton's construction of the highway at Hagley House 1.239 metres on fill constituted a breach of the Planning Permit, D368/98, a condition of which was that works were to be carried out in accordance with the DPEMP. It is unnecessary therefore to consider whether the development was "generally in accordance with" the plans attached to the permit. Mr Westerway, the Town Planner with the MVC who issued the permit, did not regard the vertical alignment as of significant concern, but the elevation or depression of sections of a major road passing over so sensitive a heritage area as the Hagley landscape should have been of significance to him and for the reasons already given, his view that the Management Requirements and Commitments contained in section 24 of the DPEMP were the only significant ones for Town Planning purposes, was erroneous. Though the depth of cut was not specified in the DPEMP and no longitudinal sections were attached to the permit, the plans, when considered in the context of the strategies outlined in the DPEMP (ie, those not confined to section 24 thereof), mandated something other than an on fill design. One of a height of 1.239 metres above NSL represented, in my view, a substantial departure from the drawings and produced a situation in which it could not be said that the constructed road was generally in accordance with those drawings. The design was non-compliant with the permit.
186 Again, in as much as the EPN required that all development and works had to be carried out in accordance with the requirements of the DPEMP as well as the CEMP, there was a breach of the EPN and a failure to abide by "all relevant Law"[224].
187 Although, as I have held that Leighton's on fill design was non-compliant and it is unnecessary to advert to the noise requirements of the Deed, I am nonetheless of the view that Leighton's design did not infringe them. The consensus of both acoustic experts called was that at the façade of Hagley House the noise level of an on fill road would not have exceeded that laid down by the RTA. The State argued that as the DPEMP by section 24.5 laid down as a Noise Management Objective ensuring[225]:
"... that noise levels from the use of the Bass Highway remain within acceptable limits at the boundary of adjacent residential properties." [Emphasis added]
there was a requirement not to exceed such minimum level as was laid down by the RTA and that, there being nothing in that policy identical to the grounds of Hagley House for which a level was provided, the most appropriate standard to adopt was that for urban parks. The Interim Traffic Noise of RTA observed that noise level objectives for places of worship and urban parks would depend on the characteristics of each site and would be determined on a case by case basis[226] and stated:
"However, as a general guide, the day-time Noise Level Objectives for residential sites could be applied during the following times:
* Urban parks: 7:00 am to 7:00 pm. These parks generally include picnic grounds, bushwalking tracks, public gardens and, particularly small areas of urban passive open space."
Dr Bullen who was called by the State, opined that[227]:
"Given that one objective of the DPEMP is to limit noise within 'the boundary of adjacent residential properties', it would be possible to regard the grounds of Hagley House as an area of 'passive urban open space', and hence 'as a general guide' the noise criteria for a residential façade would apply throughout these grounds."
I can see no basis for adopting the same criteria at the boundary of a country property 150 metres or more from the façade of the principal residence and none for equating with an urban park the grounds of a bed and breakfast establishment on the southern side of the highway which bypasses the small township of Hagley further to the north. It was only on this basis that Dr Bullen could demonstrate any excess of allowable noise limits flowing from the on fill design. Even then his calculations were based on an assessment of an existing ambient noise which ignored the regular if relatively infrequent, daily passages of a train adjacent to the boundary of Hagley House. I prefer the evidence of Mr Huybregts, Leighton's witness, who included the train noise in determining existing ambient noise and who considered the criteria for an urban park inappropriate and irrelevant.
188 Even if the design had been compliant, to establish that the Direction amounted to a Change Order, Leighton had in addition to demonstrate that its Design Documentation was verified by the Design Verifier or the Design Verifier Durability.
"Each design component referred to in clause 4.2(c) and any other design component nominated by the Principal's Representative of the final versions of the Design Documentation (including the Design Documentation referred to in clause 5.5.1(c) of the Scope of Works and Technical Criteria) for each discrete design element of the Project Works must (where relevant) be verified by the Design Verifier. Such verification shall comprise all aspects of the design other than the durability, which is to be verified by the Design Verifier Durability."
190 When, on 29 January 2000 Leighton submitted its final Design Documentation (Submission No 15), it acknowledged that the Final Design Report did not contain information in respect of a number of elements for which design was not then complete. These included landscaping, signs and line marking and street lighting. A final landscape report was not submitted until June 2000. Prima facie then the requirement for each design component in cl 4.2(c) was not satisfied in respect of components (v), (vi) and (viii). Leighton seeks to justify these omissions on the basis that they were not then relevant within the meaning of cl 4.2(b). While it is arguable that signs, line marking and street lighting may not have then been relevant in the sense that their design may not have impacted on other design components but rather have followed them, the same cannot be said of landscaping. This was a crucial aspect of the other components of the design, as is evidenced by the obligation in SOWTC cl 5.18.1[229] to include landscape design architects in the design team from the concept stage and to develop design solutions which were integrated into a cohesive landscape design consistent with the concepts in the Environmental Documents and the Contractor's Concept Landscape Design, as set out in Appendix T5 (see par180 (supra)). Leighton's consultant, Ms Barwick, did not participate in the development of the geometric design, but developed a landscape plan based on the design submitted in January 2000. No verification of a landscape or environmental component was included in Hyder's Schedule 12 Certificate submitted on 17 January 2000 or in that of 13 March 2000; nor was its omission excused by the Principal's Representatives acceptance in principle of conditional Schedule 12 certification (see par135 (supra)). Furthermore, Leighton did not provide Hyder with a copy of the DPEMP, so the latter was not in a position to provide proper verification that the environmental requirements of the Deed had been complied with.
191 The Final Design Report was also deficient in that no Durability Design Verification was provided as part of the civil design documentation and no Durability Assessment Report on the roadworks as required by SOWTC cl 5.8.4.1[230] was submitted until 7 August 2001[231]. The relevance of the durability assessment to be undertaken by the Design Verifier Durability is to be determined by reference to those components which have component design lives as listed and described in Appendix T4[232]. This lists the Bypass Roadworks as an asset element with sub-asset items Base A and Sub-Base 1 with a design life of 20 years, while two coat seal 14/7 has a design life of 10 years. Design lives are laid down for longitudinal linemarking, pavement symbols, guide posts and a variety of other traffic facilities listed as asset elements under the asset type "roadworks". The other components of Appendix T4 relate to Bridge Works. There seems no logical reason why the parties should have intended to exclude any of the items with the design lives listed in that appendix from durability verification and to confine it to structures such as bridges and culverts. Clause 4.2(b) of the Deed, volume 1[233], required the verification by the Design Verifier Durability of the durability aspects of each design component set out in cl 4.2(c), which included not only structural design, but earthworks, sub-grade and pavement design.
192 True it is that SOWTC cl 5.8 dealing with Durability commences in sub-cl 5.8.1[234], which is headed "General", with the words "(a) Durability standards and guidelines for the various materials and components used in all steel, concrete and masonry structures must be in accordance with the Design and Specification Reference Documents and, in particular, the AUSTROADS Bridge Design Code and amendments, with the following additional requirements:" (all of which related to such structures and are not readily seen as being addressed to roadworks as such). It is also true that Leighton, in correspondence and in its project plans in respect of durability, focused on structures, while the first record of any request from Pitt & Sherry that Leighton produce a durability assessment report for the earthworks of the main carriageway is to be found in the minutes of a Durability Meeting held on 18 April 2000[235] which was attended by Leighton's Design Verifier Durability, Mr Frank Collins. The latter was unable to give evidence due to a family misfortune, but his statement was tendered as an exhibit by Leighton, without objection in the circumstances from the plaintiff. In his statement, he said that he had attended a meeting with DIER representatives at Leighton's Melbourne office on 31 May 1999 and that it was his "understanding of the requirements of the durability verification required at that stage was that it was confined to the durability of the concrete in the structures (bridges and culverts). There was no mention of non-structural items such as roadworks, earthworks, drainage, lighting, etc."[236] Nevertheless, although this was his understanding and the expectation of Leighton's officers, the matter is to be tested by a reference to the requirements of the contract, and in my view the wording of cl 4.2 of the Deed is not to be read as confining durability verification to structures, nor is there anything in SOWTC cl 5.8 which is inconsistent with a requirement to verify the durability of all components with specified design lives. To the extent that there is any such inconsistency, the former takes precedence in any event[237].
193 I have found the Leighton design non-compliant and not properly verified and it follows that, leaving issues of estoppel to one side, the Principal's Representative's direction does not constitute a Change to be valued in accordance with cl 7 by virtue of cl 4.2(a). But what are the consequences of non-compliance? The starting point is an analysis of the Design Review Process mandated at cl 4.2 of the Deed.
194 The "Design" aspect of the Design, Construct and Maintain Contract entered into between the parties gave the Contractor the right and obligation to design the bypass within the constraints of the Project Deed, including the Environmental Documents and that of the SOWTC cl 5.6.1(a)[238], which required that the vertical alignment should not vary from the Contractor's Concept Design Drawings. A design meeting these requirements would be compliant, but the Principal reserved the right to have input into the design and to make suggestions and comments.
"(a) Without prejudice to any rights of the Principal and the Contractor under this Deed, the Principal and the Contractor must take all reasonable steps to prioritise and expedite the design review process described in this clause 4.2. In this regard the Contractor must give the Principal's Representative:
(i) the opportunity to attend the Contractor's project design meetings;
(ii) throughout the preparation of the Design Documentation (including the Design Documentation referred to in clause 5.5.1(c) of the Scope of Works and Technical Criteria) the opportunity to comment on and monitor the design performance of the Contractor; and
(iii) without limiting clauses 4.2(a)(i) and 4.2(a)(ii), at the 15% and 85% stage of each discrete design element in the Project Works, 3 sets of all Design Documentation (including the Design Documentation referred to in clause 5.5.1(c) of the Scope of Works and Technical Criteria) relating to that element.
It is the intention of the parties that the Principal's Representative will, without prejudice to any rights of the Principal under the Deed, comment on the proposed Design Documentation at the 15% and 85% stage, so as to minimise the need for further comments on the final Design Documentation.
In the event that the Principal's Representative directs the Contractor to change Design Documentation which is in accordance with the requirements of the Deed, as verified by the Design Verifier or the Design Verifier Durability, such direction shall constitute a Change to be valued in accordance with clause 7."
While the Principal's Representative retained a right to give the Contractor directions as to the design which could be compensable, this clause gave the Principal no right to demand changes to a compliant design without compensating the Contractor for any additional cost occasioned thereby. The purpose of the submission of documentation at the 15% and 85% design stages was to minimise the need for further comments on the final design documentation. The process enabled the Principal's Representative to point out any aspect of the design which he thought non-compliant and to suggest design improvements which may or may not have involved additional cost.
196 Clauses 4.2(b) and (c) dealt with the verification required for each component identified in the latter sub-clause, and cl 4.2(d) with the form of verification. Clause 4.2(e) provided[239]:
"(e) The Contractor must submit progressively to the Principal's Representative final Design Documentation for the various elements of the Project Works. For each such element of the Project Works, the Contractor must:
(i) submit to the Principal's Representative 3 sets of the final Design Documentation verified in accordance with clause 4.2(b) including amended versions so verified, together with;
(A) the relevant final design report as required under clause 5.2 of the Scope of Works and Technical Criteria; and
(B) the relevant durability assessment report required under clause 5.8.4.1 of the Scope of Works and Technical Criteria;
(ii) not commence construction for a period of 14 days from the date that all items required under clause 4.2(e)(i) have been submitted to the Principal's Representative for the Principal's Representative (if it so desires and subject to the provisions of clause 4.2(a)) to consult with the Contractor and comment on that Design Documentation; and
(iii) not amend for construction purposes any Design Documentation which has:
(A) been submitted to the Principal's Representative in accordance with this clause 4.2(e); and
unless it first submits the proposed amendments (duly verified under clause 4.2(b)), together with relevant amendments to the other items required under clause 4.2(e)(i), to the Principal's Representative and the process in this clause 4.2(e) has been reapplied to the proposed amendments.
The Principal's Representative shall endeavour to provide comments (including rejection) within the 14 day period referred to in clause 4.2(e)(ii), but the Contractor understands and accepts that such comments (including rejection) may not be provided until up to 7 days after the end of that 14 day period. In appropriate circumstances the Principal's Representative may (at the absolute discretion of the Principal's Representative) waive the requirement for some or all of the 14 day waiting period. It is also agreed by the Contractor that the commencement of construction works for an element of the Project Works prior to the expiration of 21 days from the date that items required under clause 4.2(e)(i) in respect of that element of the Project Works have been submitted to the Principal's Representative in accordance with clause 4.2(e)(ii), will be at the Contractor's risk and without prejudice to the rights of the Principal under this Deed."
Thus the Contractor was obliged to allow the Principal's Representative up to 21 days from the submission of the documentation before commencing construction and, unless the Principal's Representative exercised his right of rejection under cl 4.2(f), could not amend that documentation for construction purposes save after submitting proposed amendments and having them verified. The penalty for commencing construction works for an element of the project works prior to the expiration of 21 days was that the commencement of such works was to be at the Contractor's risk and without prejudice to the rights of the Principal under the Deed.
"(f) The Principal's Representative may reject any Design Documentation submitted to it under clause 4.2(a) and clause 4.2(e), which is not in accordance with the requirements of the Deed. Such rejection notice must state the reasons why the Principal's Representative considers the relevant Design Documentation is not in accordance with the requirements of the Deed."
The right of the Principal's Representative to reject the documentation was dependent upon it not being in accordance with the Deed, and the Principal's Representative was obliged to justify his rejection of the documentation by specifying the reasons why he considered that documentation not to be in accordance with the requirements of the Deed.
198 The procedure required to be followed in the event of such rejection was set out in cl 4.2(g), which provided[241]:
"(g) If any Design Documentation is rejected by the Principal's Representative under clause 4.2(f), the Contractor must promptly amend the Design Documentation and:
(ii) re-submit it to the Principal's Representative, together with relevant amendments to the other items required under clause 4.2(e)(i),
and after this the process in clause 4.2(e) will be reapplied to the amended Design Documentation."
The obligation to promptly amend the documentation cannot be meaningfully carried out unless the Principal's Representative nominates what has to be amended in the course of stating his reasons for considering the documentation non-compliant. If the lack of appropriate reports is said to be the basis of non-compliance, they would have to be identified and the Contractor would have to submit them duly verified.
"(h) Unless otherwise agreed by the Principal's Representative, the Contractor must not use for construction purposes any Design Documentation unless it has:
(i) been verified by the Design Verifier under clause 4.2(b); and
(ii) been submitted and reviewed by the Principal's Representative under clause 4.2(e) and if relevant clauses 4.2(f) and 4.2(g)."
This clause provides a relaxation of the stringency of cl 4.2(d) by allowing the Principal's Representative scope to agree to the use by the Contractor for construction purposes of documentation which has not been verified and reviewed by him under cl 4.2(e) and if the subject of rejection under cl 4.2(g).
200 Clause 4.2(i) deals with the effect of the involvement of the Principal's Representative in the review process and I shall return to this at a later stage.
201 From what I have set out from cl 4.2, I think the following conclusions can be drawn:
1 The Principal or its representative has no right to dictate any particular design solution without compensating the Contractor for any additional cost if the design submitted is compliant.
2 The Contractor must not commence construction of an element of the works for a period of 14 days from the date that all items such as the drawings for the element, its final design report and durability assessment report have been submitted to the Principal's Representative.
3 If the Contractor commences construction work prior to the expiration of 21 days from the last-mentioned date, it will be at risk of rectifying any non-compliant aspects of that work at its own expense.
4 If the design is non-compliant and the Principal's Representative rejects it, he has the duty to state in what respect it is non-compliant.
5 If the design is rejected for non-compliance and the Principal's Representative states in what respect it is non-compliant, the Contractor has a duty to amend it so as to make it compliant and to re-submit it duly re-verified.
6 The Principal's Representative may agree to construction proceeding, notwithstanding that the design documentation is non-compliant in the sense of being contrary to a specific constraint or deficient in that some item of documentation has not been provided.
7 The obligation of the Contractor to amend non-compliant design documentation under cl 4.2(g) is enlivened by its rejection by the Principal's Representative and his nomination of the non-compliant aspect of the design. Absent such a rejection or statement of the reason for rejection, no obligation arises under cl 4.2(g), although the Contractor will be in breach of the contract and at risk of rectifying, at its own cost, those aspects of the project works carried out non-compliantly.
202 In the circumstances of this case, I am of the view that Leighton's non-compliant on fill design was not in fact rejected by the Principal's Representative prior to construction proceeding. It is true that the final design documentation was deficient for the failure to include a variety of reports which I have outlined above. At pars138 and 139 (supra) I adverted to the letter of 29 January 2000 from Leighton enclosing Submission No 15. Pitt & Sherry's response to it employed the ritualistic incantation I referred to in par123 (supra). It was dated 17 February 2000 and read as follows[243]:
'Final Design Documentation' - Submission No 15
Further to your submission and letter of 29th January 2000, we advise that we have reviewed the above documentation and provided comments thereon, without prejudice, to any rights of the Principal under the Deed.
It is noted that you have considered this documentation to be submitted at the final design documentation stage. The information submitted does not comply with the Deed requirements for final submission and this issue has already been addressed under cover of separate correspondence in relation to Submission No 9. However, to assist you with the ongoing design process we have reviewed this submission and provided commentary as per attached details. Another review will be necessary when the documentation is complete.
The following comments are not intended to be outside the scope of the original Contract requirements, however should you consider that our comments reflect a change in scope and/or involve additional costs, these are to be discussed and confirmed with the Principal's Representative before proceeding any further, and in any case, within 14 days of this letter.
It attached a list of 75 comments, none of which was addressed to the issue of the vertical alignment at Hagley House. It is to be noted that the letter did not expressly reject the design documentation, although it asserted that the information contained in the submission did not comply with the Deed requirements for final submission. It was said that "this issue has already been addressed under cover of separate correspondence in relation to Submission No 9". What was being referred to appears to be the letter of 15 November 1999, set out at par123 (supra)[244]. That letter contained a complaint that the information submitted as part of the final design documentation stage in respect of the Birralee Road bridge did not comply with the Deed requirements for final submission and that the documentation was incomplete. It was said that the information submitted would be the subject of further correspondence. I have been unable to find any further such correspondence, but even if there were some, the Principal's Representative's letter of 17 February 2000 does not identify it, nor particularise the documentation in respect of the civil work, the subject of Submission No 15, which is said to be deficient. The comments attached to the letter of 17 February 2000 did include the following[245]:
Plans are not final with the following yet to be completed or defined.
The report should not be viewed as final while there are still design activities to be completed eg:
Some aspects of the durability plan were criticised and some were said not to have been sighted.
203 At best the attachment of these comments to the letter of 17 February 2000 spelt out some deficiencies in the documentation provided in Submission No 15, but far from indicating a rejection of that documentation, it invited its supplementation. Certainly the design of the vertical alignment of the road was not rejected. It follows that the obligation of the Contractor to amend that design and re-submit it pursuant to cl 4.2(g) was not enlivened by that letter.
204 Furthermore, the conduct of the Principal's Representative in not insisting upon a stop being made to the construction of the road near Hagley House once it was started on or about 27 April 2000, when it must have been obvious to him as the Principal's Representative on site that the road was in fact being constructed, notwithstanding the absence of various items of documentation, is strong evidence that he agreed to that construction being carried out in those circumstances and that he thus relieved the Contractor of the restraint otherwise imposed by cl 4.2(h).
205 When the on fill design was brought to Mr Cantillon's attention in May 2000 and the view that it was non-compliant with the Environmental Documents formed by the State, the Principal's Representative wrote a number of letters to Leighton[247] pointing out Mr Minahan's concerns, but none of them can fairly be described as indicating a rejection of Leighton's design, still less as stating the reason why it was thought to be non-compliant. The same is true of Pitt & Sherry's letter to Leighton of 6 July (see par157 (supra))[248]. It was only in Pitt & Sherry's letter of 15 August 2000[249] that it was first asserted that:
"The vertical alignment of the Highway in the vicinity of Hagley House does not comply with the requirements of the Deed under Clause 5.1 of Volume 1 of the Deed and Clause 2.1(a) of Volume 2a in that the Highway is not constructed in accordance with the requirements of the Environmental Documents."
However, by this stage what was being asked of Leighton was not merely a compliant design which would satisfy the requirements of the DPEMP and Heritage Authorities but one which predominantly would satisfy Mr Minahan's amenity. Leighton had no responsibility towards Mr Minahan beyond that which was implicit in the Deed. It was not bound to fulfil any promise made by a departmental officer not reflected in the Deed.
206 By this stage, Leighton was under an obligation to rectify its non-compliant design and to submit a design which was compliant. Instead of being directed to do so by Pitt & Sherry, Leighton was put in the position of having a specific solution, dictated by the need to satisfy Mr Minahan, thrust upon it. While it had an obligation under cl 10.9[250] to deal proactively with any complaint in respect of any aspect of the carrying out of its activities and to take all measures to resolve those matters as soon as possible, this did not require it to accede to any demand made by Mr Minahan or the Principal on his behalf. All it could be expected to do was to participate in discussions aimed at resolving the problem and not create obstacles to such resolution. However, its basic obligation was merely to produce a design which was compliant with its obligations under the Deed, even if this did not fulfil the promise made by DIER to Mr Minahan. To the extent that the Direction required the Contractor, in order to satisfy Mr Minahan, to construct to a design which involved any greater cost than that of an otherwise compliant design, it constituted a Change. Clause 16.1[251] provides:
"If a Direction by the Principal's Representative, other than a 'Change Order' under clause 7.2, constitutes or involves a Change, the Contractor must, if it wishes to make a Claim against the Principal arising out of, or in any way in connection with, the Direction:"
give certain notices. This was, in my view, such a Change which justified the making of a claim to the difference in cost between what was constructed and what could have been constructed at a lesser cost and still have been compliant.
207 It was submitted by counsel for the State that the process of consultation with the various stakeholders undertaken between June and early November 2000 was a requirement of the contractual process to resolve disputes and that Leighton cannot complain at having to re-design the road at a level to which it agreed. As well as the obligation set out in cl 10.9 of the Deed[252], it had an obligation to comply with the SOWTC cl 10.7(a) which provided[253]:
(a) The Contractor must expeditiously address and seek the early resolution of all complaints and claims, directed against the Contractor or others, by members of the community in respect of the Contractor's Activities. In doing so the Contractor must make proactive use of alternative dispute resolution mechanisms and procedures for the prompt resolution of any claims which are not quickly solved bilaterally."
This, however, carries the matter no further. Leighton was not obliged to carry out the demands of the complainant when a lesser response would have been compliant. Although Leighton participated in the process, it always made it clear that it expected to be paid for any directed Change and did not agree that the re-alignment it was directed to carry out was the appropriate solution.
208 The existing surface level at chainage 20140 was 153.512 metres AHD. Leighton's tender concept showed the highway at this point in cut 0.795 metres. GHD's plan submitted to the Principal after the Executive Management Meeting of 30 October 2000 and referred to at par170 (supra) showed that realignment at this point to be 1.513 metres in cut. While Leighton insists that this depth of cut represented a cut of 1.7 metres below the grade line for the ultimate two carriageway design, Mr Brock's evidence[254] shows the road built in cut 1.513 metres[255]. The directed cut set out in Pitt & Sherry's letter of 13 November 2000[256] unequivocally provided that "the level of the wearing surface of the road will be 1.5m below natural surface level (NSL) in front of HH". Counsel for Leighton submit that it should at the least be compensated for the additional cost of constructing a road in cut to the level at which it was ultimately built as compared with its concept tender design cut of 0.795 metres, for that it says must have been compliant. I do not accept that such a degree of cut was necessarily compliant. The tender concept was just that - a concept. Other factors had to be taken into consideration such as the general heritage and cultural requirements of the contract and neither the acceptance of the tender by the Principal nor the requirement that the ultimate vertical alignment not vary significantly from the tender concept design automatically conferred compliant status on that degree of cut, nor fixed that level as the only level of cut which would be compliant. It was submitted that the State had led no evidence that the tender design was not in accordance with the Project Deed, but Mr Corney's evidence, which I accept, indicates that he regarded a depth of cut of 1 metre as necessary to satisfy the heritage requirements of the Deed (see par171 (supra)).
209 The other heritage consultants called by the State, while all agreeing that some degree of cut was necessary to preserve the heritage value of the landscape, did not nominate any particular level of cut at Hagley House as an appropriate minimum. Mr Clive Lucas advocated a cut solution and said that the road as built would seem to have respected his conclusion that a shallow cut was appropriate, but did not suggest that anything less than the as built solution would not also have respected them. He also said[257] that the as built road was "better in the cutting than not in the cutting" and added "I think what's been built there is as good as you'll get in that situation. I was pleasantly surprised." This does not indicate to me that he would not have regarded a cut of 1 metre as acceptable. Mr Bryce Raworth said that a cut of 1.2 metres would not[258] "completely obscure vehicles, but it [would] provide a base design that [could] be readily augmented by additional measures such as the construction of raised mounds to either side, and/or the use of landscaping devices such as the introduction or augmentation of the hedge rows typical to the area". He did not, however, address the acceptability of a cut of 1 metre or of 0.795 metres. Mr Nial Simpson likewise did not do so.
210 Leighton called Mr Paul Davies, a chartered architect and heritage consultant. He gave evidence that in his opinion the constructed alignment of the road in front of Hagley House, while an acceptable solution, was not the preferred alignment and that the road should have been constructed at grade or in a shallow cutting of up to 300 millimetres maximum to better protect the cultural heritage values of the setting. He supported the view of the plaintiff's experts that an on fill design was not acceptable from a heritage point of view. His reason for placing a maximum height of 300mm was a little difficult to follow. It seemed to be that protecting the views from Hagley House to the north and from other vantage points such as the church to the south could be achieved by further mounds and landscaping. On the other hand he claimed that road users were deprived of views of Hagley House by burying the road there. However, in cross-examination[259] he agreed that placing mounds alongside the road would have much the same effect as depressing the road. It also seems to me that the additional mounding he was advocating would obscure the railway formation which the other heritage experts regarded as a valuable portion of the landscape. I am unpersuaded by his evidence that a cut of less than 1 metre would have been compliant and prefer that of Mr Corney.
211 I am satisfied that such a depth of cut would have been compliant and that Leighton is entitled to be paid for the difference in cost between construction of the road at a depth of 1.5 metres and one at 1 metre. There is some evidence that the drainage could have been achieved without a drainage blanket and hence far more cheaply had the road been constructed in accordance with the tender concept, but as that is not the yardstick of compliance and the drainage system there shown was only in the early stages of design, and furthermore, there being no specific evidence as to what drainage would have been necessitated with a cut of 1 metre rather than 1.5 metres, whether allowance should be made for extra drainage will have to await determination of the issue of quantum. While in its action under the contract Leighton is entitled to such additional cost as I have mentioned, it is not entitled to the cost of placing the road on fill or removing the fill once the direction was received.
212 Leighton claims an extension of time pursuant to cl 9.4 of Vol 1 of the Project Deed in respect of the Date for Construction Completion of the Project Works by reason of the requirement for it to comply with the Direction.
213 Clause 9.4(a) relevantly provides[260]:
(a) If the Contractor is, or is likely to be, delayed:
(i) prior to the Date for Construction Completion, by an Excusable Cause of Delay in a manner which will prevent it from achieving Construction Completion by the Date for Construction Completion;
An "Excusable Cause of Delay" is defined in cl 1.1 as follows[261]:
"Excusable Cause of Delay means any of the following causes of delay:
(iii) an employee of the Principal performing duties in the Department of Infrastructure, Energy and Resources; or
(iv) an Other Contractor engaged by the Principal for the purposes of the functions of the Department of Infrastructure, Energy and Resources;
but excluding any direction given by the Principal to the Contractor under Clause 5.3 for the performance of Provisional Works where such direction has been given on or before the latest date indicated in Table 1.1 of Schedule 1.
(c) a Change the subject of a Direction by the Principal's Representative, except where the Change is instructed in the circumstances described in clause 8.6(b)(ii);
"(ii) requiring the Contractor to carry out a Change to overcome the Defect, or any part of it, and specifying the time within which this must be carried out;"
214 Having regard to my finding that the Direction to lower the road 0.5 metres more than was necessary to make the design compliant was more than the Principal's Representative could legitimately require Leighton to do without compensation for the additional cost, Leighton has, in my view, made out a case for an extension of time. In the first place, at the time the claim was made, I find that the requirement to do such additional work was likely to delay the Contractor in a manner which would prevent it from achieving construction completion by the Date for Construction Completion, namely 13 April 2001. In the second place, the required work was a Change, the subject of a direction by the Principal's Representative, which was not one instructed in the circumstances described in cl 8.6(b)(ii).
215 In the alternative, Leighton pleads that another excusable cause of delay was the conduct of the Principal's Representative, notably the failure of Mr Wade and Mr Holland, having received advice from Mr Eckersley-Maslin that the 100% on fill design which he was reviewing for Pitt & Sherry was inconsistent with the promises he had made to Mr Minahan that the road would be in cut in front of his premises, to alert Leighton to that fact and the giving of incorrect advice by Mr Cantillon to Leighton that the Accommodation Works[263] listed in Exhibit A, Appendix P2 in volume 2(a) of the Project Deed represented a complete list. As to the latter, I do not accept that Mr Cantillon's advice was incorrect. Accommodation Works did not include the highway itself and any requirement to meet Mr Minahan's amenity was dictated primarily by the obligations to abide by the DPEMP and relevant Permit. Had special provision been made in Appendix P2 in respect of it, this litigation would probably not have ensued, but its omission, having regard to the definition of Accommodation Works, was not inappropriate and Mr Cantillon's statement did not amount to a representation that the road design was totally unaffected by any requirement to protect the heritage aspects of Hagley House.
216 As to the conduct of Mr Wade in failing to bring Mr Eckersley-Maslin's email to Leighton's attention, I am far from persuaded that such knowledge would have deterred Leighton from persisting in its claims that the on fill design was compliant or made it any more amenable to changing its design. Transmission of that knowledge to Mr Cantillon would probably have accelerated the confrontation which ultimately occurred in May 2000, but I do not accept that Mr Wade's (or Mr Holland's) omission to bring the email to Leighton's attention or to discuss it with each other, Christine Barnes or Mr Cantillon as suggested by Mr Eckersley-Maslin, was a cause of delay by which Leighton was or was likely to be delayed in a manner which would prevent it from achieving construction completion by the Date for Construction Completion.
217 In my view, the Direction of the Change nominated in the Principal's Representative's letter of 15 November 2000 was an Excusable Cause of Delay. Mr Hutchinson's Resource Analysis, which I accept, showed that the works required for the Hagley House realignment absorbed approximately 14 per cent of the overall resources available to Leighton to complete the works in the period January 2001 to May 2001. The period from January 2001, by which time the re-design had been settled, until 13 April 2001, the Date for Construction Completion, is the busiest time of the year for road construction and there was an acute shortage of trucks, graders, rollers and water trucks. Leighton supplemented its local plant fleet with plant from interstate and employed three additional foremen and one engineer from interstate to supervise the Hagley House realignment work. Even though Leighton secured these additional resources, it was Mr Hutchinson's belief that realignment work at Hagley House delayed the project by 4 to 6 weeks and critically forced completion of the works to Construction Completion beyond early May 2001 when the set in of wet wintry conditions prevented the sealing of the road until after the winter of 2001. I am satisfied that the additional work required to be done pursuant to the Direction made it likely that the Contractor would be delayed beyond 13 April 2001, the Date for Construction Completion. Mr Holland would not accept that it was a Change and on this basis rejected the claim for an extension of time in his letter of 11 January 2001[264].
218 The State seeks to amend its pleadings to rely on the alleged non-fulfilment of certain conditions precedent to a claim under cl 9.4 of the Project Deed. Clause 9.4(b)[265] provides:
"(b) To claim an extension of time the Contractor must:
(i) within 14 days of the first occurrence of the cause of the delay submit a written claim to the Principal's Representative for an extension to the Date for Construction Completion which:
(A) gives detailed particulars of the delay and the occurrence causing the delay; and
(B) states the number of days extension of time claimed together with the basis for calculating that period, including evidence that it will be delayed in achieving Construction Completion in the manner described in clause 9.4(c)(iii); and
(ii) if the effects of the delay continue beyond the period of 14 days after the first occurrence of the cause of the delay and the Contractor wishes to claim an extension of time in respect of the further delay, submit a further written claim to the Principal's Representative:
(A) every 14 days after the first written claim until 7 days after the end of the effects of the delay; and
(B) containing the information required by clause 9.4(b)(i)."
Clause 9.4(c) relevantly provides[266]:
"(c) Subject to clause 9.4(g), it is a condition precedent to the Contractor's entitlement to an extension of time that:
(i) the Contractor must give the written claim required by clause 9.4(b) as required by that clause;
(ii) the cause of the delay was beyond the reasonable control of the Contractor;
(iii) the Contractor must have actually been, or be likely to be, delayed:
(A) prior to the Date for Construction Completion, by an Excusable Cause of Delay, in a manner which will prevent it from achieving Construction Completion by the Date for Construction Completion unless that date is extended; or
219 The State seeks to make the following amendments to its reply and defence to counterclaim[267]:
"65.3 Further, it was a condition precedent to Leighton's entitlement to an extension of time that Leighton give a written claim to the Principal's Representative for an extension to the Date for Construction Completion which satisfied the requirements of clause 9.4(b) of Volume 1 of the Project Deed.
The Principal refers to clause 9.4(c)(i) and 9.4(b) of Volume 1 of the Project Deed.
65.4 Leighton failed to give a written claim for an extension to the date for Construction Completion which satisfied the requirements of clause 9.4(b) of Volume 1 of the Project Deed.
Leighton purported to claim an extension of time by letter to the Principal's Representative dated 21 December 2000 and the attachments thereto.
(a) Did not give detailed particulars of the delay,
(b) Did not give detailed particulars of the occurrence causing the delay,
(c) Did not state the number of days extension of time claimed,
(d) Did not state the basis for calculating the number of days extension of time claimed,
(e) Did not include evidence that Leighton would be delayed in achieving Construction Completion in the manner described in clause 9.4(c)(iii) of Volume 1 of the Project Deed, and
(f) Purported to claim an extension of time for a period in excess of 14 days.
65.5 By reason, inter alia, of the matters aforesaid Leighton is and was not entitled to an extension to the Date for Construction Completion.
The Principal admits that Leighton purported to make a claim for an extension of time from 22 December 2000 to 24 October 2001 but denies that it was entitled to any such extension of time.
The principal further refers to and repeats paragraph 53 hereof."
Paragraph 77 of the defendant's defence and counterclaim reads[268]:
"Leighton made a claim for 306 calendar days extension of time (from 22 December 2000 to 24 October 2001) to bring the Project Works to Construction Completion by reason of the Change constituted by the Direction, alternatively the Hagley House Change ('the Extension of Time Claim'):
Leighton refers to its letters to the Principal's Representative dated 3 June 2000 and 21 December 2000.
Copies of the letters are in the possession of the solicitors for Leighton and may be inspected by appointment."
The Principal admits that Leighton made a claim for an extension of time from 22 December 2000 to 24 October 2001 but denies that it was entitled to any such extension of time."
220 Counsel for the defence opposed the amendments to par66 on the basis that it is analogous to the withdrawal of an unqualified admission. Certainly the admission of the making of the claim is in no way qualified and merely disputes the entitlement to the extension of time without alleging any deficiencies in form. On 30 November 2000, Leighton wrote the following letter to Pitt & Sherry[269]:
Vertical Alignment in Vicinity of Hagley House -
Further to our letter dated 21 November 2000 and subsequent discussion in the PCG of the 22 November 2000, we submit for your consideration an extension to the time requirements for:
With the new design to be finalised it is considered information supplied at this stage may be premature. Accordingly we would propose to supply extension of time detail and claim detail by 22 December 2000 when the 85% design review has commenced.
On 5 December, Pitt & Sherry replied in these terms[270]:
Vertical Alignment Iin the Vicinity of Hagley House - Notices
I refer to your letter dated 30 November 2000 requesting an extension of time for the provision of details under Clause 9.4 and Clause 16 of Volume 1 of the Deed.
As requested in your letter, approval is given to provide details by Friday 22 December 2000.
221 In opening the case for the defence on 28 April 2004, Mr Digby QC adverted to these letter and asked me to bear them in mind[271] as:
"... there is a pleading in this case that we're not entitled to an extension of time because we haven't properly communicated our intention to make a claim for extension of time under clause 9 of the contract".
"I might indicate to the Court that - I'll seek instructions on the matter but I don't anticipate pressing the notice point. I don't recall it being a pleading but if it's there I'll seek instructions on that matter."
On 16 July 2004, the solicitor for the State wrote to Leighton's solicitors[273]:
"... we wish to confirm that the plaintiff does not take any point in relation to the late delivery of the letter of the 21st of December 2000, which the defendant will evidently contend is a written claim within the meaning of clause 9.4(b) of the project deed. The submission of the written claim was the subject of an extension of time granted by the principal's representative by letter dated the 5th of December 2000 in response to your client's request for an extension made by letter dated the 30th November 2000. However, the plaintiff makes no admission or concession regarding the sufficiency of the plaintiff's letter of the 21st of December 2000 for the purposes of clause 9.4(b) of the project deed. It is the plaintiff's case that the defendant has never submitted a written claim to the principal's representative as required by clause 9.4(b) of the project deed."
222 Mr Digby contends that a fair reading of the letter would convey to the reader that the State reserved the right to argue that the letter was not sufficient in some substantial way, but that there was no argument about the timing of the claim, whereas the proposed amendments, notice of which was first given to Leighton's solicitors on or about 12 August 2004, seek to raise arguments about the timing of the claim[274] "including the fourteen day argument". As I read the proposed amendments as to time, they do not raise arguments that the claim was not submitted within 14 days of the first occurrence of the delay but only that Leighton was not entitled to submit a claim for a period of time in excess of 14 days.
223 Leighton's letter claiming an extension of time dated 21 December 2000 reads as follows[275]:
Vertical Alignment in Vicinity of Hagley House.
We refer to your letter T1906/L98159 H138 dated 15 November, 2000 in which you direct us to proceed with the final design and construction of the Bypass in the vicinity of Hagley House as documented in your letter dated 13 November, 2000, ref T1869/L98159 H129.1et.
Further to our letters dated 21 November, 2000 and 29 November, 2000 and your letter dated 5 December, 2000 and as maybe required by Clauses 9.4 and 16 of Volume 1 of the Deed, we confirm that your direction dated 15 November, 2000 constitutes or involves a Change and that the Change will delay Construction Completion.
Your direction directs us to change Design Documentation which is in accordance with the requirements of the Deed, as verified by the Design Verifier. Clause 4.2 (a) of Volume 1 of the Deed provides that such direction shall constitute a Change to be valued in accordance with Clause 7.
The Change necessitates the removal of work previously carried out in accordance with the abovementioned Design Documentation and the design and construction of the Change as documented in your letter dated 13 November, 2000.
Our proposed detailed design of the Change is set out in Annexure 3. These Design Documents have also been submitted under separate cover for your review pursuant to Clause 4.2 of Volume 1 of the Deed.
The design of the Change incorporates your requirements as set out in your letter dated 13 November, 2000. These include for example:
1 The level of the wearing surface at least 1.5m below natural surface in front of Hagley House (approx chainage 20140);
2 The crest of the vertical curve is now approximately 200m west of this chainage at ch 19940;
3 An earth mound approximately 200m long has been incorporated between the railway and the road.
4 A piped drainage system with kerb and gutter. This drainage system assists with draining the flat grades resulting from the redesign and reduces earthwork volumes and easement width requirements.
Our calculation of the reasonable amount for the Change valued in accordance with Clause 7 is set out in Annexure 1 as clarified below, based on the programme for the design and the construction of the Change as set out in Annexure 2.
From an engineering perspective the Change requires that the Bypass in the area of Hagley House be constructed to an undesirable vertical alignment. It also requires additional works to be constructed on tertiary clay subgrades which as we are aware can provide concern as to the pavement behaviour under varying moisture conditions. Accordingly additional geotechnical investigation has been undertaken. This investigation identified that the clay subgrade is expected [sic] contain ground water at elevated hydrostatic head levels. A new pavement design has therefore been adopted in which a 350mm drainage blanket layer replaces the 200mm select fill layer to cater for this groundwater.
Our calculation of the reasonable amount for the Change includes allowances to take account of the soil, ground water and weather conditions we consider are likely to be encountered. For example, we have included an allowance for stabilisation of the subgrades. This stabilisation may be required for construction purposes to enable the pavement to be constructed in the conditions encountered at the site. We have also included an allowance for standby and unproductive costs due directly and indirectly to the effects of inclement weather on the orderly performance of the Change.
We have allowed for placing the surplus material from the Change at a location on the site within 3km of Hagley House and for contouring and landscaping this surplus material. We have also allowed a general construction contingency to allow for incidental matters not currently allowed for in the design but which may be required to complete the works. However, it is emphasised that the above allowances do not include for soil, ground water and/or weather conditions beyond those likely to be encountered, nor have we allowed for material haulage and/or tip fees beyond those indicated above, and we reserve our rights to make further submissions in the event of encountering such circumstances.
Our preliminary programme for the Change set out in Annexure 2 shows the roadworks in the area of Hagley House being completed in September, 2001 at which time traffic can be diverted onto the Bypass works. The final works required to be carried out after diversion of traffic onto the Bypass is shown on the programme to be completed in October 2001. These dates are subject to change and are highly dependant [sic] on the direct and indirect delays that maybe caused by unanticipated soil, ground water and weather conditions and other matters beyond our reasonable control that may be experienced during 2001. Accordingly, we claim an extension of time until 24 October 2001, but we reserve the right to claim further extensions of time to take account of circumstances actually encountered during the performance of the Change.
Our calculation of the reasonable amount for the Change includes time related costs for the period from 22 December, 2000 to 24 October 2001 at the rate per day stated in Part 5 of Schedule 1 of the Deed. We have included a reasonable allowance for cost of maintaining the completed Bypass works in this extended period, but we have not allowed for repairing uninsured damage to the Bypass that may occur in this extended period.
Subject to the above clarifications, the reasonable amount for the design and construction of the Change is $4,810,739 as shown in Annexure 1. This amount excludes the Goods and Services Tax which should be added in accordance with agreed payment procedures and is based on monthly progress payments on account during the performance of the Change.
As discussed, notwithstanding the Changes to the pavement design to take account of the anticipated soil and ground water conditions, we are concerned that the nature of these conditions are such that the roadworks and drainage in the area of Hagley House will require increased routine and event maintenance. Our calculation of the reasonable amount for the Change does not include any allowance for increased maintenance costs. We suggest that increased routine and event maintenance costs for the Change be valued as a Change to the contract maintenance requirements and paid progressively during the maintenance period based on the actual necessary maintenance costs less an appropriate allowance based on Schedule 2 of the Deed.
224 In my view, this letter did give detailed particulars of the delay and of the occurrence causing the delay. It pointed out that the Change necessitated the removal of work previously carried out and the design and construction of the Change as documented in Pitt & Sherry's letter of 13 November 2000. It set out in Annexure 3 its proposed detailed design of the Change and referred specifically to the incorporation therein of the four requirements set out in Pitt & Sherry's letter of 13 November 2000. It also annexed a preliminary programme for the works involved. Pitt & Sherry had been on notice since Leighton's letter of 3 June 2000[276] that an extension of time claim would be made and this had been confirmed by Leighton in its letter of 21 November 2000[277]. The letter of 21 December 2000 also detailed Leighton's understanding of the length of the delay and annexed a preliminary programme showing the programme of works the subject of the Change. Pitt & Sherry's letter of 11 January 2001[278] rejecting the claim made no suggestion that Leighton's letter was deficient in providing any particulars of the delay, nor of its cause which was clearly identified as the Direction of 15 November 2000.
225 The letter made quite clear the number of days extension sought. It specifically stated that it was to be until 24 October 2001. On 1 December 2000, a Date for Construction Completion had been extended to 13 April 2001. The proposed amendments seeking to rely on a failure to state the number of days sought is without substance.
226 The letter cannot be fairly criticised, in my view, for failing to state the basis for calculating the number of days' extension of time claimed. The preliminary programme annexed to it was said to show[279]:
"... the roadworks in the area of Hagley House being completed in September, 2001 at which time traffic can be diverted onto the Bypass works. The final works required to be carried out after diversion of traffic onto the Bypass is shown on the programme to be completed in October 2001."
Leighton was thereby outlining the basis of the claim as being that the works, the subject of the Direction,, would not be completed until September 2001 with the consequence that the traffic diversion works would not be completed until October 2001.
227 In my view, ample evidence was provided that Leighton would be delayed. The programme alone makes this clear. Once again, Pitt & Sherry's letter of rejection raised no issue that the likelihood of delay had not been established.
228 The amendments seeking to rely on the lodgement of a claim in excess of 14 days is also without substance. Clause 9.4(b) does not disentitle the Contractor from submitting a written claim for any period of time in excess of 14 days. The State does not assert in its proposed amendment that the Contractor should have submitted a fresh written claim every 14 days after 21 December 2000. By the time Pitt & Sherry granted an extension of the time required to make a written claim to 22 December 2000, more than 14 days had elapsed since the giving of the Direction which caused the delay on 15 November 2000. I accept Mr Digby's submission that the State, by its letter of 5 December 2000, waived its right to rely on any time bar. Until the formulation of these proposed amendments, there was never any suggestion that the Principal's Representative placed any reliance on the non-fulfilment of any of the conditions precedent set out in cl 9.4. In the exercise of my discretion, I decline to grant the amendments sought and set out above. In any event, I regard them as without substance.
229 Argument was addressed on behalf of the State that Leighton was not entitled to an extension of time because it was a condition precedent required by cl 9.4(c)(i)[280] that the cause of the delay was beyond the reasonable control of the Contractor. No reliance was placed on this sub-clause in the proposed amendments I have just mentioned and I am unable to find any such plea in the State's reply and defence to counterclaim. However, I do not accept the argument that the cause of the delay was beyond the Contractor's control. The giving of the Direction which was the cause of the delay was, in my view, beyond Leighton's control because the Direction was not something to which Leighton did consent or should have consented, but was dictated by the Principal or its Representative in order to satisfy the promise made to Mr Minahan and the Direction, as given, required Leighton to undertake more work than it was obliged to perform to comply with the contract.
"Subject to clauses 9.4(e) and 9.5, the Date for Construction Completion will be extended if the conditions precedent in clause 9.4(c) have been satisfied by a reasonable period determined by the Principal's Representative and notified to the Principal and the Contractor within 21 days after the Contractor's written claim under clause 9.4(b)."
It is common ground that, if, contrary to Mr Holland's decision to reject it, Leighton is entitled to an extension of time, the Court should determine what is a reasonable period of time to grant, placing itself in the Principal's Representative's position at the time Mr Holland should have made that determination, that is, within 21 days of receipt of the letter of 21 December 2000. In doing so, I accept that the Court is not bound by the Contractor's estimates as set out in any existing programmes (although they would be highly relevant), but may have regard to all relevant information then available to the Principal's Representative. If, irrespective of the state of progress of the works, the time necessary to carry out the work which was the subject of the Direction will be greater than the time remaining until the Date For Construction Completion, then the Contractor would, prima facie, be entitled to an extension of time even if all other work is hopelessly behind schedule and could not possibly be finished before the Date For Construction Completion. The State submits that any other concurrent contract or initiated cause of delay ought to be taken into account in determining what is a reasonable time in these circumstances as failure to do so would not be reasonable. Leighton submits that on the evidence adduced, there is no identification of any such concurrent cause of delay. The delays in pavement rectification and the Birralee Arch have not been shown, having regard to the drain on Leighton's resources, to have had the effect of delaying Leighton from achieving Construction Completion.
231 If Leighton's extension of time is to be determined by a direction to lower the road by 1.5 metres when no Change from the partially constructed on fill design was justified, as Leighton argues, then the materials before the Court enable me to make an assessment of what would be a reasonable time to allow in respect of that Change. However, I have not accepted that argument and have formed the view that Leighton could validly have been required to depress the road to 1 metre below NSL, but not to 1.5 metres and hence is entitled to compensation in respect of an extension of time which is reasonably occasioned by the additional degree of cut. A very important factor in this respect is the difference (if any) in the type and cost of drainage required by each such realignment. The evidence does not enable me to assess this. It was put to me when considering the issue of whether the tender concept design of a cut of 0.795 metres was necessarily compliant (see par 211(supra)) that the drainage solution, while potentially involving the use of a drainage blanket, did not require that treatment, nor did SOWTC cl 7.3.3.2(d)[282] which provides in respect of cut zones:
"East of approximate Chainage 20000 to the eastern limit of the works ground water conditions encountered at subgrade level may require appropriate treatment. This may consist of a 200mm thick drainage blanket comprising free-draining aggregate constructed beneath the select fill or other suitable sub-surface drainage systems." [Emphasis added]
The concept tender drawings further showed a drainage system reliant upon table drains. Hence it was argued that if the tender design had been compliant, the direction to go to 1.5 metres in cut would have necessitated a totally different and more expensive drainage system and hence led to delay which would have equalled that occasioned by the lowering of the road from on fill to 1.5 metres in cut. As I have already observed, the evidence does not really enable me to draw that conclusion in respect even of the tender concept design. A fortiori it is not apparent that putting the road in cut to only 1 metre below NSL would have been feasible without using a drainage blanket, and relying on table drains. In other words, if such an exercise would have involved works (eg, drainage works) of no less complexity and cost than the ultimate realignment at 1.5 metres below NSL, no extension of time could have been justified. As the parties did not address the contingency of compensation for an unnecessary additional cut of 0.5 metres, and as this trial has been confined to the issue of liability, a determination of the length of time which should have been awarded by the Principal's Representative will have to await the trial of the issue of quantum if the parties cannot agree. Similarly I am unable to nominate the period of time in respect of which Leighton would be entitled to delay costs.
232 The Deed, by cl 11.6 provided[283]:
(a) If the Date of Construction Completion has not occurred by the Date for Construction Completion, the Contractor must pay liquidated damages at the rate of $8,000 for every day after the Date for Construction Completion until the Date of Construction Completion or this Deed is terminated, whichever is first.
(b) The amount referred to in clause 11.6(a) is a genuine pre-estimate of the Principal's damages if the Contractor does not achieve Construction Completion by the Date for Construction Completion.
(c) The amount payable under this clause 11.6 will be a debt due from the Contractor to the Principal."
In reliance on this clause, the Principal's Representative withheld from Leighton the sum of $8,000 per day from 13 April 2001 to the Date for Construction Completion, namely 29 November 2001. Leighton pleads that this clause is unenforceable as a penalty.
233 The relevant principles were set out by Lord Dunedin in Dunlop Pneumatic Tyre Company Limited v New Garage and Motor Company Limited [1914] UKHL 1; [1915] AC 79 at 86 - 88, where his Lordship said:
"l Though the parties to a contract who use the words 'penalty' or 'liquidated damages' may prima facie be supposed to mean what they say, yet the expression used is not conclusive. The Court must find out whether the payment stipulated is in truth a penalty or liquidated damages. This doctrine may be said to be found passim in nearly every case.
2 The essence of a penalty is a payment of money stipulated as in terrorem of the offending party; the essence of liquidated damages is a genuine covenanted pre-estimate of damage (Clydebank Engineering and Shipbuilding Co v Don Jose Ramos Yzquierdo y Castaneda [1904] UKHL 3; [1905] AC 6.
3 The question whether a sum stipulated is penalty or liquidated damages is a question of construction to be decided upon the terms and inherent circumstances of each particular contract, judged of as at the time of the making of the contract, not as at the time of the breach (Public Works Commissioner v Hills [1906] AC 368 and Webster v Bosanquet [1912] AC 394.
4 To assist this task of construction various tests have been suggested, which if applicable to the case under consideration may prove helpful, or even conclusive. Such are:
(a) It will be held to be penalty if the sum stipulated for is extravagant and unconscionable in amount in comparison with the greatest loss that could conceivably be proved to have followed from the breach. (Illustration given by Lord Halsbury in Clydebank Case [1904] UKHL 3; [1905] AC 6.)
(b) It will be held to be a penalty if the breach consists only in not paying a sum of money, and the sum stipulated is a sum greater than the sum which ought to have been paid (Kemble v Farren [1829] EngR 590; 6 Bing 141). This though one of the most ancient instances is truly a corollary to the last test. Whether it had its historical origin in the doctrine of the common law that when A promised to pay B a sum of money on a certain day and did not do so, B could only recover the sum with, in certain cases, interest, but could never recover further damages for non-timeous payment, or whether it was a survival of the time when equity reformed unconscionable bargains merely because they were unconscionable, - a subject which much exercised Jessel MR in Wallis v Smith 21 Ch D 243 - is probably more interesting than material.
(c) There is a presumption (but no more) that it is penalty when 'a single lump sum is made payable by way of compensation, on the occurrence of one or more or all of several events, some of which may occasion serious and others but trifling damage' (Lord Watson in Lord Elphinstone v Monkland Iron and Coal Co 11 App Cas 332).
(d) It is no obstacle to the sum stipulated being a genuine pre-estimate of damage, that the consequences of the breach are such as to make precise pre-estimation almost an impossibility. On the contrary, that is just the situation when it is probable that pre-estimated damage was the true bargain between the parties (Clydebank Case, Lord Halsbury [1905] AC at p11; Webster v Bosanquet, Lord Mersey [1912] AC at p 398."
This formulation was repeated by the Privy Council in Philips Hong Kong Ltd v Attorney General for Hong Kong (1993) 61 BLR 49. Leighton acknowledges that the burden of establishing that the sum deducted is a penalty lies upon it (Robophone Facilities Ltd v Blank [1966] 1 WLR 1428 at 1447).
234 In AMEV-UDC Finance Ltd v Austin & Anor [1986] HCA 63; (1986) 162 CLR 170 at 190, Mason and Wilson JJ referred to "the landmark decisions of the House of Lords in Clydebank Engineering and Shipbuilding Co v Don Jose Ramos Yzquierdo y Castaneda [1904] UKHL 3; [1905] AC 6 and Dunlop Pneumatic Tyre Co Ltd v New Garage and Motor Co Ltd [1914] UKHL 1; [1915] AC 79" and said:
"In both these decisions, in conformity with the doctrine's historic antecedents, the concept is that an agreed sum is a penalty if it is 'extravagant, exorbitant or unconscionable'".
"Instead of pursuing a policy of restricting parties to the amount of damages which would be awarded under the general law or developing a new law of compensation for plaintiffs who seek to enforce a penalty clause, the courts should give the parties greater latitude to determine the terms of their contract. In the case of provisions for agreed compensation and, perhaps, provisions limiting liability, that latitude is mutually beneficial to the parties. It makes for greater certainty by allowing the parties to determine more precisely their rights and liabilities consequent upon breach or termination, and thus enables them to provide for compensation in situations where loss may be difficult or impossible to quantify or, if quantifiable, may not be recoverable at common law. And they may do so in a way that avoids costly and time-consuming litigation. But equity and the common law have long maintained a supervisory jurisdiction, not to rewrite contracts imprudently made, but to relieve against provisions which are so unconscionable or oppressive that their nature is penal rather than compensatory. The test to be applied in drawing that distinction is one of degree and will depend on a number of circumstances, including (1) the degree of disproportion between the stipulated sum and the loss likely to be suffered by the plaintiff, a factor relevant to the oppressiveness of the term to the defendant, and (2) the nature of the relationship between the contracting parties, a factor relevant to the unconscionability of the plaintiff's conduct in seeking to enforce the term."
I think it is a fair observation that in this case the nature of the relationship between the State and a large corporation such as Leighton does not suggest any relevant imbalance in bargaining power.
235 In Robophone Facilities Ltd v Blank (supra) at 1446 - 1447, Diplock LJ said:
"But however anomalous it may be, the rule of public policy that the court will not enforce a 'penalty clause' so as to permit a party to a contract to recover in an action a sum greater than the measure of damages to which he would be entitled at common law is well established, and in these days when so often one party cannot satisfy his contractual hunger à la carte but only at the table d'hôte of a standard printed contract, it has certainly not outlived its usefulness.
Nevertheless the courts would be doing an ill turn to those to whom the rule about 'penalty clauses' is designed to protect if they were to apply it so as to make it impracticable for parties to agree at the time when they enter into a contract upon a fair and easily ascertainable sum to become payable by one party to another as compensation for the loss which the latter will sustain as a consequence of its breach. It is good business sense that parties to a contract should know what will be the financial consequences to them of a breach on their part, for circumstances may arise when further performance of the contract may involve them in loss. And the more difficult it is likely to be to prove and assess the loss which a party will suffer in the event of a breach, the greater the advantages to both parties of fixing by the terms of the contract itself an easily ascertainable sum to be paid in that event. Not only does it enable the parties to know in advance what their position will be if a breach occurs and so avoid litigation at all, but if litigation cannot be avoided, it eliminates what may be the very heavy legal costs of proving the loss actually sustained which would have to be paid by the unsuccessful party. The court should not be astute to descry a 'penalty clause' in every provision of a contract which stipulates a sum to be payable by one party to the other in the event of a breach by the former."
236 In this case, the sum of $8,000 per day for each calendar day of delay past the Date for Construction Completion was, according to Mr Cantillon, calculated having regard to the following estimated costs of supervising the contract until it was completed[284]:
"The calculation of the daily sum for liquidated damages referred to in the Project Deed was carried out as follows:
Site Running Expenses (telephone, courier, postage, etc)
He said that the calculation was prepared by Mr Holland, reviewed by himself and adopted by DIER rounded to $8,000. It was intended, he said[285]:
"... to provide an estimate of the actual loss to the Principal on a daily basis for such delays. The calculation included an estimate of actual direct costs to be incurred by the Principal in the event of delay. It did not include loss by way of interest on the Principal's capital outlay, which on $30 million at 5% pa amounts to approximately $4,000 per day."
In cross-examination he agreed that Mr Holland had a lot of other projects for which he was responsible and also that as manager of the National Highways Programme, a number of other road projects fell within the scope of his responsibilities. The rates at which the Principal, Mr Cantillon, the Principal's Representative, Mr Holland and the Principal's Site Representative, Mr Wade, were charged for a six day week represented an annual rate to each in the order of $360,000, $430,000 and $330,000 respectively. Calculated on an annual basis, the charge-out rates for all other personnel whose services might be required if the Contract overran are extremely high and, notwithstanding Mr Cantillon's unwillingness to make the concession, extravagant and speculative in my opinion. Furthermore, based on this method of calculation which assumes costs being incurred on six days of each week totalling $48,000 the deduction of $56,000 for every week of delay represents a surcharge of $8,000 per week over and above the costs estimated to be incurred.
237 Mr Holland prepared a hand written document entitled "Calculation of Liquidated Damages" prior to the award of Contract[286], which was in the following form:
He claimed not to remember when and in what circumstances he had prepared it and suggested that it may have been idle "doodling" to get some rough estimate of what might be reasonable liquidated damages. In terms of the time and cost estimated to be incurred by the personnel in question, it is far more modest than the estimate of Mr Cantillon.
238 The figures in that estimate are extremely high in themselves (eg, OHS and secretarial assistance, $2,400 per week) and the number of hours contemplated totally speculative in some cases. An allowance of two hours per day every day for legal advice is even more speculative. I infer that Mr Holland's original calculations in respect of direct costs were inflated to produce a figure of $8,000. A firm called Evans & Peck produced the final figure for the Principal but no one from that organisation was called to give evidence as to how the calculation was made.
239 The fact that this project was a public utility with no anticipation of a loss of revenue by reason of the delay is not in itself a proper reason for claiming that the State could suffer no damage other than the direct costs itemised above. In Clydebank Engineering and Shipbuilding Co v Don Jose Ramos Yzquierdo y Castaneda[287], the Spanish Government sued for liquidated damages due to the late delivery of certain warships for its Navy. The House of Lords found the absence of any demonstrable financial loss due to the delay in delivering vessels, which gave no commercial return, no barrier to enforcement of the claim as a genuine pre-estimate of the damage the government incurred which obviated the need for complex evidence to attempt to prove the damage. So, too, in Philips Hong Kong Ltd v The Attorney General of Hong Kong[288], the Privy Council noted the following:
"Here the Government in its evidence provides an explanation as to how the liquidated damages were calculated. So far as the missing of Key Dates was concerned, the amount of damages was calculated by applying a formula to what was anticipated would be the value of the interfacing contracts. (The actual value of the contracts was higher.) In the case of delay in completion of the whole of the Philips contract the calculation was partly based on a formula applied to the total value of the Philips contract in accordance with a manual of instructions for contracts of this nature which the Government had prepared. This was a perfectly sensible approach in a situation such as this where it would be obvious that substantial loss would be suffered in the event of delay but what that loss would be would be virtually impossible to calculate precisely in advance. In the case of a governmental body the nature of the loss it will suffer as the result of the delay in implementing its new road programme is especially difficult to evaluate. The Government reasonably adopted a formula which reflected the loss of return on the capital involved at a daily rate, to which were added figures for supervisory staff costs, the daily actual cost of making any alternative provision and a sum for fluctuations. Except for the 'alternative provision', the appropriate figures were calculated by reference to the estimated final contract sum."
240 In Multiplex Constructions Pty Ltd v Abgarus Pty Ltd (1992) 33 NSWLR 504 at 518 - 519, Cole J said:
"Thirdly, if the arguments addressed by the builder are correct in relation to works of a public nature, such as dams or major road works, where traditionally such public works do not yield a cash flow, or any cost of capital incurred in the works is, for instance in the case of a dam related to a water supply, to be recouped over a defined period of time at a defined interest rate, delay in completion of construction would simply defer commencement of that recoupment period such that it could be said, on one view, that delay caused the proprietor no loss. Conceptually I do not think it is correct to say that public works, because they may not yield a cash flow, cannot result in damages to the state or public authority if delay in construction occurs. Whilst the example may be peripheral to the one being here considered, it demonstrates that, at least in some instances, an appropriate measure of liquidated damages is the cost of capital tied up for the period of delay. I regard it as an inadequate answer, in the case of a public work, to say that if the work were delayed say six months, no damage is suffered, and no liquidated damages could be validly agreed, because there was no delay in receipt of cash flow, and there was mere deferment of a planned recoupment of capital and interest costs over time."
241 In the present case, it does not appear that any estimation was made in respect of the Principal's loss other than direct costs of supervising an over-run contract and it is my view that these costs are extravagant and exorbitant as they are totally disproportionate to the likely actual costs anticipated to be incurred. Furthermore, the evidence is that the costs of the project were fully funded by the Commonwealth Government and the State has not been exposed to either its capital cost or the costs incurred after the Date for Construction Completion. In these circumstances I am of the view that the estimate of $8,000 for each calendar day of delay was not a genuine pre-estimate of the likely damage to the State resultant upon the late opening of the bypass and is unconscionable.
242 The State seeks leave to amend its pleading in respect of this issue so as to plead estoppel by a deed having regard to cl 11.6(b)[289]. The application was made in the closing stages of the trial. Counsel for the State was unable to site any authority where estoppel by deed has been held to deny a party relief against a penalty. The imposition of a penalty is discouraged by the Courts. In Robophone Facilities Ltd v Blank (supra), Diplock LJ said at 1446:
"But the right of parties to a contract to make such a stipulation is subject to the rule of public policy that the court will not enforce it against the party in breach if it is satisfied that the stipulated sum was not a genuine estimate of the loss likely to be sustained by the party not in breach, but was a sum in excess of such anticipated loss and thus, if exacted, would be in the nature of a penalty or punishment imposed upon the contract breaker."
243 Kemble v Farren (1829 - 1834) All ER 641 is a case referred to in AMEV-UDC Finance Ltd v Austin (supra) as marking "a turning point because Tindal CJ refused to give effect to a declaration by the parties that the stipulated sum was liquidated damages and determined its true character as a penalty" (at 188 - 189). At 192, their Honours said:
"At least since the advent of the Judicature system a penalty provision has been regarded as unenforceable or, perhaps void, ab initio: (Citicorp Australia Ltd v Hendry [1985] 4 NSWLR 1). In all that time it has been thought that no action could be brought on such a clause, no doubt because the courts should not lend their aid to the enforcement in any way of a provision which is oppressive."
244 The granting of the amendment is a discretionary matter to be determined judicially on the basis of what is just in the circumstances. Having regard to the policy referred to above, I decline to give aid to the enforcement of a provision which I regard as oppressive and I refuse the application.
245 By par39 of its defence and counterclaim, Leighton pleads that the State is estopped from claiming that[290]:
"(i) Leighton's Design Documentation for the Road in the vicinity of Hagley House was deficient in any of the respects as alleged in the Statement of Claim herein;
(ii) Leighton's construction of the Project Works in accordance with Leighton Design Documentation for the Road in the vicinity of Hagley House was in breach of the Project Deed requirements;
(iii) Leighton's Design Documentation for the Road in the vicinity of Hagley House required further work to be done by Leighton in order to comply with the Project Deed;
(iv) the Project Deed had not been complied with in relation to Leighton's Design Documentation for the Road in the vicinity of Hagley House; and
(v) as a consequence of the matters referred to in the aforesaid subparagraphs (i) to (iv) hereof (inclusive) or any of them, Leighton was in breach of the Project Deed."
It bases its claim on a series of Design Representations set out in par37 thereof[291]:
37 Further, and in the alternative, the Principal's Representative, by its conduct in:
(i) submitting Leighton's Design Documentation to the design review process;
(ii) undertaking its own review of Leighton's Design Documentation;
(iii) returning Leighton's Design Documentation to Leighton with no notation that it had been rejected; and
(iv) failing to give any instructions to Leighton to undertake any amendment to the Design Documentation the subject of the allegations of design deficiency in the Statement of Claim herein;
(a) Leighton's Design Documentation had been reviewed and not rejected and thereby accepted by the Principal's Representative;
(b) Leighton's Design Documentation required no further work to be done by Leighton in order to comply with the Project Deed;
(c) the Project Deed had been complied with in relation to Leighton's Design Documentation;
(d) any instruction given by the Principal's Representative to Leighton pursuant to the Project Deed in respect of Leighton's Design Documentation had been met;
(e) Leighton's Design Documentation was not rejected by the Principal's Representative and therefore could not be changed; and
(f) Leighton should proceed to construct the Road in accordance with the Design Documentation ('the design representations').
(i) Leighton refers to the Principal's Representative's facsimile dated 27 August 1999;
(ii) Leighton refers to the Principal's Representative's facsimiles dated 6 October 1999 and 29 October 1999 to Leighton. These facsimiles were the Principal's Representative's review at 85% of design completion. The Principal's Representative made no recommendations or comments relating to the Leighton's Design Documentation for the section of Road in the vicinity of Hagley House.
Copies of the facsimiles are in the possession of the solicitors for Leighton and may be inspected by appointment."
These representations are claimed in par38 to have caused detriment to Leighton in the following way[292]:
(i) Leighton's Design Documentation was deficient in any of the respects as alleged in the Statement of Claim herein;
(ii) Leighton's construction of the Project Works in accordance with Leighton's Design Documentation was in breach of the Project Deed requirements;
(iii) Leighton's Design Documentation did not comply with the specific design requirements of the Principal;
(iv) Leighton's Design Documentation required further work to be done by Leighton in order to comply with the Project Deed;
(v) Leighton's Design Documentation required further work to be done by Leighton to comply with the design requirements of the Principal;
(vi) the Project Deed had not been complied with in relation to Leighton's Design Documentation; and
(vii) any instructions which had been given by the Principal's Representative to Leighton pursuant to the Project Deed in respect of Leighton's Design Documentation had not been complied with;
Leighton thereby acted to its detriment in relying upon the design representations referred to in paragraph 37 herein and did not amend or undertake any further work on the Design Documentation, and further Leighton carried out the Project Works in accordance with Leighton's Design Documentation."
246 The design review process was set out in the Deed, cl 4.2[293]. At cl 4.1[294] (and see par89 (supra)), the Contractor's design obligations were set out. They included the obligation to design the project works and to warrant that the design would satisfy the requirements of the Deed. By cl 4.2, the Principal and Contractor were obliged to take all reasonable steps to prioritise and expedite the design review process described therein and in that regard the Contractor was to give the Principal's Representative[295]:
(i) the opportunity to attend the Contractor's project design meetings,
(ii) the opportunity throughout the preparation of the Design Documentation to comment on and monitor the design performance of the Contractor, and
"(iii) without limiting clauses 4.2(a)(i) and 4.2(a)(ii), at the 15% and 85% stage of each discrete design element in the Project Works, 3 sets of all Design Documentation .. relating to that element."
"It is the intention of the parties that the Principal's Representative will, without prejudice to any rights of the Principal under the Deed, comment on the proposed Design Documentation at the 15% and 85% stage, so as to minimise the need for further comments on the final Design Documentation."
There followed at the conclusion of cl 4.2(a) the sentence upon which Leighton based its claim, which I have rejected, that the Direction of 15 November 2000 was a Change to be valued under cl 7, namely that[297]:
"In the event that the Principal's Representative directs the Contractor to change Design Documentation which is in accordance with the requirements of the Deed, as verified by the Design Verifier or the Design Verifier Durability, such direction shall constitute a Change to be valued in accordance with clause 7."
247 Clause 4.2(f) empowered the Principal's Representative to reject any Design Documentation under cl 4.2(a) or (e), which was not in accordance with the Deed. Clause 4.2(i) was as follows[298]:
"(i) The Principal and the Contractor acknowledge and agree that:
(i) receipt, review or rejection of, or consultation or comments regarding, any Design Documentation by the Principal's Representative is solely for the purpose of monitoring the performance of the Contractor;
(ii) the Principal's Representative owes no duty to the Contractor to review the Design Documentation for errors, omissions or compliance with the requirements of this Deed; and
(iii) no review or rejection of, or consultation or comments regarding, any Design Documentation or any other Direction by the Principal's Representative about any Design Documentation will in any way lessen or otherwise affect:
(A) the Contractor's warranties under clause 4.1 or any other of its liabilities and responsibilities under this Deed or otherwise according to law; or
(B) the Principal's rights against the Contractor whether, under this Deed or otherwise according to law.
(iv) the Principal and the Contractor must take all reasonable steps, without prejudice to any rights of the Principal or the Contractor under this Deed, to prioritise and expedite the design and approval process."
248 This process gave the Principal a right to monitor the design as it passed through various stages. The Principal's Representative was not obliged to take any particular stance, nor to give formal approval at any stage. Such comments as were made did not relieve the Contractor of any obligation to comply with the Deed, nor was any duty owed by the Principal's Representative to the Contractor to review the Design Documentation for errors or non-compliance. So long as a design was not compliant, it could be rejected and compliance required, although failure by the Principal's Representative to reject and to give reasons would relieve the Contractor of some of the obligations set out under cl 4.2 (see par201 (supra)). Although the Principal's Representative in many cases exercised his right under this clause to have input into the process by expressing comments in a peremptory tone, he had no unilateral right, without compensating the Contractor, to dictate which of more than one compliant design solutions was to be adopted. The Principal's Representative's involvement in the process was one of monitoring, of rejecting non-compliant design documentation and subject to the Contractor's right to be compensated, of directing changes to compliant design. He was not obliged to adopt any of these courses and his failure to do so did not prejudice the Principal's rights against the Contractor to insist upon a compliant design and construction in accordance with it.
249 It should also be borne in mind that pursuant to cl 4.3, the Contractor was obliged to ensure that the Design Verifiers fulfilled the roles and exercised the functions of the Design Verifiers under the Deed[299]. These included entering into a Deed of Covenant set out in Schedule 13[300] whereby they warranted that in performing their services, they owed a duty of care to the Principal, that they would, in performing their services, exercise reasonable skill and care and that they were aware that the Principal would be relying on their skill and judgment in performing the services. As it was Leighton's duty to ensure that the verifiers performed their duties reasonably and skilfully in ensuring compliance with the contract requirements, Leighton was under a clear responsibility, in my view, to ensure that the verifiers had the necessary documents (notably the DPEMP) so that that task could be properly carried out. It cannot be said in the circumstances of this case that the Principal's Representative represented, by his involvement in the design review process and his omission to reject as non-compliant the on fill design, that the Design Documentation was accepted as compliant, that it could not be changed and that Leighton should proceed to construction in accordance with it.
250 Furthermore, for an estoppel to be established, there must be reliance upon the alleged representation by the party seeking to avail itself of the estoppel. In this regard it is instructive to note that on 9 August 1999 GHD wrote to Leighton advising[301]:
"In keeping with our Quality System, we have conducted our own internal 15% design review and associated checks. We wish to assure both Leighton and the DIER that our own checking procedures will continue and, while we will welcome comment from either Leighton or the DIER on any aspect, our Quality System reviews and checks will not rely on any such comment."
While Leighton may have taken comfort in the absence of any criticism of its vertical road alignment design near Hagley House, it is clear, and I so find, that it did not rely on the Principal's Representative's conduct as particularised in par37 of its defence and counterclaim. The plea of estoppel fails.
251 In pars98 - 101 of the defence and counterclaim, Leighton pleads a case in negligence against the State. In essence the claim is that the State, by its agent the Principal's Representative, owed Leighton a duty of care in carrying out the design review process under cl 4.2, in its administration of the Project Works pursuant to the Deed, in its preparation of the Deed including the appendix which detailed the accommodation works setting out special arrangements for adjacent land owners, and in failing to advise Leighton promptly of the promise made to Mr Minahan by Mr Eckersley-Maslin as to the degree of cut which would be employed near Hagley House when that promise was brought to Mr Wade's attention in January 2000.
252 For the reasons I have already stated in relation to the issue of estoppel, I am of the view that the Principal's Representative owed no duty of care to Leighton in carrying out the design review process. The Principal's Representative merely monitored the process and was relieved by the terms of the Deed of all responsibility in respect of advising Leighton of any shortcoming in respect of the compliance of its design with the requirements of the Deed. That was the responsibility of the Design Verifier and in turn of Leighton itself. Furthermore, the Deed by cl 4.2(e)[302] provided that the commencement of construction works prior to the expiration of 21 days from the date that all items required under cl 4.2(e)(i), that is, the relevant final design report as required under cl 5.2 of the SOWTC and the relevant durability assessment report required under cl 5.8.4.1 thereof, had been submitted to the Principal's Representative would be at the Contractor's risk and without prejudice to the rights of the Principal under the Deed. Such reports were not delivered prior to the commencement of construction of the road near Hagley House and Leighton therefore accepted the risk of rectifying that work should its design prove to be non-compliant. This obviated any duty of care on the part of the Principal's Representative.
253 The administration of the Project Works was essentially assigned to Leighton and its nominated personnel. Clause 10.1[303] preserved the right of the Principal's Representative to give certain directions and, subject to an obligation to act independently of the Principal and of the Contractor in respect of certain functions such as adjusting the price for changes in law (cl 2.3(b)), delayed access (cl 3.1(c)(ii)) and notably granting extensions of time (cl 9.4(d)), provided in cl 10.1(h) that the Principal's Representative "acts at all times as the agent or the delegate of the Principal and is subject to the directions of the Principal and will act solely in the interests of the Principal".
254 The Principal was under no duty of care to Leighton in the preparation of the Project Deed. Both parties negotiated at arms length and Leighton, a large commercial organisation with ample experience in projects of this kind, received specialist advice as to the terms of the contract. Nor was there any duty of care owed in respect of the accommodations works. Mr Minahan was not entitled to any special amenity which it was the duty of the Principal to point out in the list of accommodation works. As I have said, the amenity which he claimed did not, in any event, fall within the definition of accommodation works. The obligation to construct the road in cut to the extent I have found was required by the Environmental Documents, not by any special amenity owed to Mr Minahan. There was no duty, still less any breach of it.
255 The failure of Mr Wade to draw Leighton's attention to the information contained in Mr Eckersley-Maslin's email to him of 18 January 2000 was, with the wisdom of hindsight, unfortunate, but there was, in my view, no duty of care on his part to do so. It was Leighton's duty to design in accordance with the requirements of the Deed and to put in place a process of verification which would ensure that their requirements were observed. Mr Wade was not sufficiently familiar with the environmental documents to appreciate the constraint to which the road in the vicinity of Hagley House was subject and it was understandable that he should rely, as he said he did, on the obligation of Leighton to have the design duly verified for compliance. Nor in my view was the Principal under a duty of care in those circumstances to ensure that its representative had that degree of familiarity with the environmental documents. The process of verification which Leighton warranted would be properly observed and for which Leighton was entitled to be paid as part of its tender price was the appropriate method of ensuring compliance with the Deed. In carrying out the monitoring process under cl 4.2, the Principal and its representative were protected by cl 1.20[304], which provided:
(a) Subject to any contrary express provisions of this Deed (including in clause 10.1(i)), there will be no procedural or substantive limitation upon the manner in which the Principal or the Principal's Representative may exercise any discretion, power or entitlement conferred by this Deed.
(b) Without limiting clause 1.20(a), neither the Principal nor the Principal's Representative will be under any obligation to exercise any such discretion, power or entitlement in good faith or reasonably or as required by any other legal doctrine which in any way limits the express words used in the provision of this Deed conferring the discretion, power or entitlement."
256 Leighton also complains of a breach of a duty of care on the part of the Principal's Representative in unreasonably delaying between May and November 2000 making a decision as to the alignment of the road in the vicinity of Hagley House and in failing to give a direction within 14 days of Mr Minahan's disclosure of the Eckersley-Maslin promise that the road would be in cut. I am unable to see the breach of any duty of care by the Principal's Representative. Leighton was in breach of the contract in designing and constructing a section of road which was not in compliance with the contract. It had a duty to rectify the situation and to co-operate in resolving Mr Minahan's complaint (though not an obligation to resolve it in a manner dictated by Mr Minahan's wishes). As I have found, the Principal allowed Mr Minahan's amenity to dictate the manner in which the solution was finally reached and the consequence of that is that Leighton is entitled to be paid for work which was additional to that which would have met the requirements of the contract. However, Leighton was not prevented by the lack of the Direction from putting forward a compliant solution or from executing it after it had been verified. It chose not to do so until it received the Direction. In my view, the claim in negligence has not been made out.
257 By par 102 of its defence and counterclaim, Leighton claims that the State made the following representations to it[305]:
"(i) the only landowners whose interests Leighton had to accommodate in its Design Documentation were those listed in Appendix P2 'Accommodation Works' in Volume 2(a) of the Project Deed;
(ii) all relevant matters to be considered by Leighton in the preparation of the Design Documentation were included in the Invitation to Tender Documents;
(iii) the Grade Controls nominated at the Value Management Workshop No 2 held on 20 July 1999 were to be used by Leighton for the Project Works. At the Workshop no reference was made to any Grade Controls for the Road in the vicinity of Hagley House and also the Report of the Value Management Workshop No 2 contained no reference to any Grade Controls for the Road in the vicinity of Hagley House; and
(iv) the only point on the Road where the vertical alignment was to be at a particular level was that specified in clause 5.7.3(b) in Volume 2(a) of the Project Deed, and those Grade Controls nominated at the Value Management Workshop held on 20 July 1999, and that elsewhere the vertical alignment of the Road was to be such that it would not vary significantly from Leighton's Concept Design Drawings (clause 5.6.1(a)) ('the representations')."
258 For the reasons already stated in pars205, 215 and 254, the omission of Mr Minahan from the accommodation works listed in Appendix P2 was not a matter of significance. He was not a landowner whose interests Leighton had to accommodate by the execution of any works peculiar to him or to his property. The construction of a road in cut was required by the environmental documents, not by any special arrangements which ought to have been notified to tenderers in the list of accommodation works. Hence if there was a specific representation that he was not a landowner who had a special interest which had to be accommodated, that was neither misleading nor untrue. The representation in (ii) above seems to be based on the same erroneous premise that Mr Minahan did have a special interest which had to be accommodated.
259 As to the grade controls, I have dealt with this issue at pars104 and 105 under the heading "VALUE MANAGEMENT WORKSHOP". I hold that there was no representation by the representatives of the State that the controls mentioned at that workshop were the only constraints on the vertical alignment of the bypass. If there was a representation that the only Grade Controls were the 149 metre AHD maximum at the Mill and the other Grade Controls mentioned at the Value Management Workshop, together with such levels of alignment as did not significantly vary from Leighton's Concept Design Drawings, then again there was nothing untrue or misleading about that representation. The on fill design submitted and constructed was not based on a level which did not vary significantly from the Concept Design Drawings. On the contrary, the difference between an in cut design of 0.795 metres and an on fill design of 1.239 metres was, in my view, a significant variation having regard to the requirements of the Environmental Documents. Leighton has not established a case for relief under the Fair Trading Act 1990.
260 During the course of the Project Works, Leighton alleges that pursuant to cl 7.2 of the Project Deed, vol 1[306], it was directed by the Principal's Representative to carry out changes to the Project Works. It counterclaims the cost of each such activity, which I will deal with individually.
261 Leighton puts its claim as follows[307]:
"Leighton was advised by the Principal that an existing fence was on the correct property line on the Fernley Property. Leighton used the relevant drawing in the Project Deed to develop its design concept. In surveying the property, it found that a length of the fence was not in the correct location, or was missing altogether and had to be moved. Leighton submitted a claim to reinstate the fence to the property boundary as change.
262 When Leighton took possession of the site, Mr Skene, Leighton's then construction manager, realised that the drawings illustrating the fencing to Fernley's property were incorrect in that part of the fence was in the wrong position and a significant part of the fence was not there. Tender drawings in Appendix P19[308] clearly made reference to "connect to existing fence". Mr Skene by memorandum dated 29 September 1999 requested a Direction. Mr Wade, by letter dated 6 October 1999[309] issued a Change Price Request in respect of the non-existent fence which he acknowledged had been shown on the drawings incorrectly as an "existing fence". A Change Price Request is provided for by cl 7.1[310]. Once issued by the Principal's Representative, the Contractor has 14 days within which to notify him of the price adjustment claimed for the Change. This is, in effect, a tender and the Principal is not obliged to proceed with the Change, the subject of the request. Leighton provided its price of $10,133 on 13 October 1999. In his diary of 19 October 1999, Mr Wade noted[311]:
"Fencing variation. Ray [Wall - Leighton's Earthworks Superintendent] asked me if we could approve go ahead on this as fencer has been out of work. Peter Skene told him we could sort the $ out later if there was a problem. Just wanted OK to proceed. At 10.40am advised Ray to proceed on basis we will sort $ out later."
263 Leighton proceeded to construct the fence, but its claim for the variation or Change was subsequently rejected on the basis that the drawings on which Leighton had relied were part of the Principal's Concept Design Drawings and were therefore "Information Documents". Clause 1.18 of the Project Deed, Vol 1[312], provides:
(i) warrants that it did not in any way rely upon, for the purposes of entering into this Deed, any information, representation, statement or documentation, whether forming part of this Deed or not, made by or provided to the Contractor by the Principal or anyone on behalf of the Principal;
(ii) warrants that it enters into this Deed based on its own investigations, interpretations, deductions, information and determinations; and
(iii) acknowledges that it is aware that the Principal has entered into this Deed relying upon the warranties in clauses 1.18(a)(i) and 1.18(a)(ii).
(b) Prior to the date of this Deed, the Principal provided the Contractor with the Information Documents.
(c) Without limiting clause 1.18(a), the Contractor:
(i) acknowledges and agrees that the Information Documents were provided by the Principal for the information only of the Contractor;
(ii) warrants that it did not in any way rely upon:
(B) the accuracy or adequacy of the Information Documents,
for the purposes of preparing its tender for the Contractor's Activities or entering into this Deed; and
(A) neither the Principal, nor anyone on the Principal's behalf, warrants, guarantees, assumes any responsibility for, or makes any representation about, the accuracy or adequacy of the Information Documents and nor has the Principal or anyone on the Principal's behalf done any of these things;
(B) the Principal does not owe any duty of care to the Contractor with respect to the Information Documents;
(C) the Information Documents do not form part of this Deed; and
(D) insofar as is permitted by law, the Principal will not be liable upon any Claim by the Contractor arising out of, or in any way in connection with, the Information Documents.
(d) The parties acknowledge that Clauses 1.18(a) to 1.18(c) inclusive do not apply to the extent that information provided to the Contractor by the Principal as part of the information contained within an electronic model on CD-ROM (CD-ROM Volumes 1 and 2) relates to the location of property boundaries. The parties further acknowledge that such information may be relied upon by the Contractor to the extent that it relates to the location of property boundaries. Notwithstanding this reliance the Contractor shall comply with the requirements of clause 1.3(b) of the Scope of Works and Technical Criteria."
By cl 3.4(b)[313], Leighton warranted that it had:
"... visited and examined the land within the Property Boundaries and its surroundings and done everything possible to inform itself fully as to the Site Conditions which may affect the carrying out of the Contractor's Activities;"
264 Mr Wade was sympathetic to Leighton's claim but the amount which he was entitled to authorise was capped by the Deed[314] at the sum of $10,000 and so he was not in a position to make the final decision. At Mr Cantillon's insistence the claim was rejected. The State submits that no Direction was given nor Change instructed. Leighton was always required to construct the fence in question and if it did not allow for it in its tender price, this was the result of its taking the risk of relying on incorrect material in the Information Documents which it warranted it had not relied upon. Pitt & Sherry knew that the notation on the drawing was incorrect before issuing the Change Price Request and before authorising Mr Wade to go ahead and there is no suggestion that the price was excessive. I share a feeling of sympathy for Leighton in respect of this item, but the fact remains that had Mr Wade taken the stance ultimately dictated by Mr Cantillon prior to authorising the construction of the fence, Leighton would have had to construct the fence at its own expense notwithstanding the erroneous notation on the drawing. The State was within its rights in refusing to pay this sum. Leighton cannot recover it.
265 This claim relates to the placement by Leighton on an additional 7mm seal on that part of the Project Works known as the Prior Works. A section of the Bypass from chainage 7400 to chainage 11140 which consisted of both single and dual carriageways, had been completed by another contractor in about 1996. This section of the bypass is defined in the Project Deed as the "Prior Works"[315]. Leighton had applied a 14mm seal in March 2001 at which time it expected that the bypass, including the Prior Works, would be open to traffic before winter 2001. However, the bypass was not open to traffic prior to June 2001 and shortly afterwards work on the bypass was effectively suspended until October 2001. At an extraordinary meeting convened on 31 August 2001 in Hobart[316], Leighton reported that its sub-contractor, who had placed the 14mm seal "has expressed concern that the 14mm seal on the upgrade works may strip under traffic[317]". By letter of 13 September 2001[318], Leighton wrote to the Principal's Representative advising that:
"We will also be assessing the stability of the 14mm seal on the east bound carriageway prior to opening the bypass to traffic. There is concern that the aggregate has not bedded into the bitumen binder due to the absence of traffic."
On 19 September 2001, Leighton wrote to the Principal's Representative enclosing a copy of a letter which it had apparently received from its sub-contractor, Roadways Pty Ltd, and dated 4 June 2001. In its letter, Roadways advised that it[319] "cannot take any responsibility for stripping [of the seal of the upgrade works] that occurs as a result of no traffic being allowed on the road".
266 Clause P1.4.2 of Vol 2a of the Project Deed[320] outlined the scope of works on the unused section of the Prior Works. It provided that, prior to construction completion in respect of the unused section of the Prior Works from west of the Violet Banks interchange to Dawsons Hill Saddle, Leighton was to carry out all works necessary to bring the existing surface to a standard similar to that of the bypass, including supplying and placing a 14mm seal and any patching that may be required on the east bound carriageway between approximately chainage 7400 until 9400 and the west bound carriage between approximately chainages 8400 and 11140. By letter dated 24 September 2001, Pitt & Sherry wrote to Leighton noting[321]:
"We also are concerned about the potential for the 14mm seal, completed prior to winter, to strip when opened to traffic. We would appreciate being kept informed of developments in this area and would welcome the opportunity to discuss options with you to best manage this risk."
On 26 October 2001, Mr Skene wrote to Pitt & Sherry noting that the installation of the 7mm reseal on the Prior Works would cost in the order of $50,000 and that he proposed alternative measures including diverting traffic on to the Prior Works before the opening of the bypass to observe whether the bitumen would strip. On 7 November 2001, Pitt & Sherry wrote to Leighton stating that the preferred engineering solution was the installation of a 7mm bitumen reseal above the 14mm seal[322]. On the same day, Leighton wrote to Pitt & Sherry[323] advising that Leighton intended to proceed with the placement of a 14mm seal on the Prior Works only and not to include the additional 7mm seal suggested by Pitt & Sherry. On 13 November 2001[324], Pitt & Sherry wrote to Leighton asking how Leighton intended to manage the risk should the 14mm bitumen seal strip under traffic. Leighton responded by letter of 14 November 2001[325] stating:
"To allay concerns the DIER has regarding risk (real and perceived) associated with opening the Bypass to traffic (without carrying out any additional work), Roadways [the sub-contractor] will be instructed to apply a 7mm reseal to those sections of the Prior Works sealed with a 14mm seal prior to winter 2001. The seal will be applied in the trafficked section of the pavement between the line marking. ...
Upon completion of the remedial works the costs of such works will be forwarded to the DIER for payment."
267 The Principal's Representative replied by letter dated 20 November 2001[326] stating that "All costs associated with the supply and placement of the specified seal to a safe and trafficable standard is the responsibility of the Contractor." It would appear that the additional 7mm seal was applied some time between 14 November 2001 and 29 November 2001 (the date upon which the bypass was opened to traffic) and on 11 December 2001, Leighton submitted a claim for the work. The following day, Pitt & Sherry rejected Leighton's claim[327].
268 It is clear that the application of a further 7mm seal was necessitated by the fact that the road was not trafficked upon during winter 2001. The real issue is whether or not the Direction of 15 November 2000 delayed the completion of the roadworks at Hagley House and in consequence the opening of the bypass to traffic beyond winter 2001. If it is shown that that is the case and that Leighton is entitled to an extension of time covering that period, then the inability to have traffic passing over the Prior Works and necessitating a further 7mm seal was consequential upon the Direction and the costs should be met by the State. The claim was made as an alternative to the Hagley House claim,but it cannot be classed as a directed Change in its own right as pleaded in this part of the counterclaim. Because I do not have the evidence to determine what delay was occasioned by the requirement to lower the road at Hagley House an additional 0.5 metres beyond what would have been a compliant design, I am unable to make a finding that it did delay the opening of the bypass beyond winter 2001 and necessitated the extra 7mm seal. If that is established, the supply of that extra seal was, in the circumstances, mandated by cl P1.4.2 and was a compensable consequence of the Direction. That issue must await the trial of the issue of quantum.
269 This claim was made and pursued under a misapprehension that there was nothing in the contract documents requiring the installation of frangible posts at certain locations. Frangible posts have the capacity to break off if struck by an errant vehicle and are a road safety measure clearly required by a post date of contract standard, whereas Leighton tendered when the relevant standard issued some years earlier was less definite. However, counsel for Leighton now acknowledge that cl 5.16.2 of SOWTC is directly in point. It provides[328]:
"(a) No roadside furniture is to be placed within the shoulder. Road verges are to be kept as free of furniture as possible. Roadside furniture is to achieve the following:
(i) Any furniture within the clear zone that does not collapse on impact is to be protected using a safety barrier, which must be designed to the requirements of Australian Standard AS3845 Road Safety Barrier Systems;"
As Mr Sealy who dealt with this issue for the State submitted, Leighton was always required by the project to either supply frangible posts or any road furniture within the clear zone or to protect them with appropriate barriers. It chose the former course rather than the latter in circumstances where there was no existing barrier. There was no change for which an adjustment is due to Leighton.
270 Leighton puts its claim thus in par 85 of its defence and counterclaim[329]:
"Leighton claimed that the Principal's Representative in its letter dated 18 October 2000 incorrectly directed the removal of over wet material from a landscape area and an identified stock pile area 'available for use as required by the contractor'. The removal of such material caused additional cost to Leighton. Leighton submitted a claim. The claim was for $58,083."
271 Prior to August 2000, Leighton placed a large quantity of excavated material on the northern embankment of a pre-existing stockpile situated just to the west of Hagley Mill and within the project site. As at the commencement of the Project Works, the stockpile consisted of material that was suitable for use in the formation of embankments and it was identified on Drawings Nos 3115/1 and 3116/1[330]. Each drawing contained an endorsement to the effect that the stockpile was an "existing stockpile available for use as required by the Contractor". Although Leighton claimed the material placed by it on the stockpile was "type C" or over-wet material, Mr Wade gave evidence, and photographs confirm, that it contained as well a variety of rubbish such as branches, concrete and silt from streams. I accept Mr Wade's evidence on this point.
272 SOWTC, cl 7.3.3.3(b), provides[331]:
"Over-wet material must not be used as structural fill within the core of the embankment bounded by 1.5 to 1 batter slopes unless it is able to be conditioned to ± 2% of optimum moisture content (OMC). The material may be placed in the batter flattening zone which lies between the 1.5 to 1 slope of the core and the finishing 4 to 1 slope or where available in the landscape zones or sound moundings."
(a) The Contractor must make its own arrangements for temporary or permanent stockpiles of earthworks or other materials arising from the Project Works. Materials which are not suitable to be incorporated into the works or do not form a part of the completed Project Works must be legally disposed of by the Contractor off the Project Site.
(c) Material suitable for site use as embankment fill may be stockpiled in the areas indicated for these purposes on the Contractor's Concept Design Drawings (refer Appendix Tl of this Exhibit (A)). Such stockpiles will be considered as being permanent for the purposes of this Deed and as being part of the Project Works. Other areas may not be used without the written approval of the Principal and the relevant Property Owner.
(i) Topsoiled, landscaped and maintained as part of the Bypass;
(ii) Formed so as they appear to be part of the naturally occurring landscape;
(iv) Not greater than 3.0m in height when measured relative to the natural surrounding topography at the base of the stockpile; and
(e) As a condition precedent to Construction Completion all temporary stockpile locations are to have all stockpiled materials removed and disposed of and are to be rehabilitated to a standard consistent with conditions prior to stockpiling and with the surrounding landscape.
273 Mr Wade said that he considered that the depositing of large quantities of unsuitable material on top of the existing stockpile would result in the unsuitable material having to be removed before the Contractor or any subsequent contractor could make use of the good quality material beneath. On 24 August 2000, Pitt & Sherry issued a Nonconformance Report giving the following details of non-conformance[333]:
"MATERIALS NOT SUITABLE TO BE INCORPORATED INTO THE WORKS AND WHICH DO NOT FORM PART OF THE COMPLETED PROJECT WORKS HAVE BEEN STOCKPILED ON THE SITE AROUND THE EXISTING STOCKPILE AT CH 1900 [SIC]
THIS DOES NOT MEET WITH THE REQUIREMENTS OF VOL 2A OF THE DEED, SECTION 7.34.
YOUR ATTENTION IS DRAWN TO PART E OF 7.3.4 - Condition precedent to Construction Completion."
By letter of 28 August 2000[334], Pitt & Sherry insisted on the removal of the materials added to the stockpile. There followed correspondence in which Leighton disputed Pitt & Sherry's position and claimed that the notation that the existing stockpile was available for use by the Contractor did not confine it to drawing material from the stockpile for use in the Project Works, but permitted Leighton to add to it.
274 In my view, the clear intent of SOWTC, cl 7.3.4, is to require the removal of unsuitable material of this nature. A stockpile is ordinarily understood as a collection of goods or materials capable of use in the enterprise where it is located. Making it available to the Contractor for his use, as the notation authorises, permits use of the materials in the enterprise but does not permit altering the nature of the stockpile by the addition of unusable materials. Still less does it do so in circumstances where the placement of those materials is likely to restrict the future use of the stockpile by impeding access to the usable materials covered by what is added.
275 Leighton advanced an argument that as over-wet material could be used in landscape zones, its placement on this stockpile was authorised as an aspect of its landscaping. However, the landscaping plan, while allowing for the planting of vegetation, did not provide for an alteration to the imprint of the mound and there was a height restriction in any event of 3 metres on a landscaped permanent stockpile. That height was significantly exceeded in the case of this stockpile. Furthermore, the materials in question were not confined to over-wet material, but included rubbish which should have been removed from the site. Leighton is not entitled to be paid for the removal of what it added to the stockpile.
276 Throughout the length of the bypass it was necessary to construct a number of cross drainage structures or culverts which passed underneath the surface of the roadway. The Design Reference Documents referred to in the Project Deed and generally accepted safe engineering practice, require that both the inlets and outlets of culverts within the "clear zone" be designed and constructed so as to be, as far as practicable, traversable by errant passenger vehicles. That is so that they do not present a safety hazard to vehicles leaving the roadway. Among the Design Reference Documents listed in Appendix P8.2 of the SOWTC[335] is "R32 - DRAINAGE: CULVERTS, PIPELINES AND STRUCTURES - March 1995". Paragraph R32.5.1 of that specification provides as follows[336]:
Unless shown otherwise on the Drawings, end walls and pits shall be constructed parallel to the edge of the road."
"Cross culverts typically have a standard endwall as per DIER Standard Drawing 3402-2/P24-2. The endwalls have relatively small drops and, if sufficiently close to perpendicular to the road, do not constitute a roadside hazard as set out in Table 3.l of NAASRA Safety Barriers. However, the skew of several of these cross culverts influences their hazard potential to the point that they could arguably require alternative treatments. Such instances include culvert endwalls at the following locations:
Treatments that could be considered to minimise the hazard potential of these endwalls include the following:
a Local filling to reduce the abruptness of the approach to the endwall;
b Replacement of the endwall that is perpendicular to the culvert with an endwall that is parallel to the roadway (ie skewed to the culvert);
c Extension of the culvert to locate it beyond the required clear zone (typically 9m for the main carriageways);
We are not aware of any clear guidelines regarding the degree of skew at which such a culvert becomes an unacceptable hazard and it will ultimately come down to opinion. Having now seen these in their completed form, we believe that some minimisation of hazard potential should be introduced and, in our view, the treatment (b) above seems the most appropriate, although treatment (a) might be able to be used to reasonable effect for endwalls 61-0 and 63-0."
278 In September 2001, Leighton's Road Safety Auditor also drew attention to the skewed endwalls as a safety hazard. On 6 September 2001, Leighton wrote to Pitt & Sherry adverting to the Road Safety Auditor's comments. The letter continued[339]:
"The headwalls have been constructed in accordance with the design provided by GHD. GHD have based their design around a standard headwall drawing for 300-525 mm diameter pipes as per DIER standard drawning no 3402-2/P24-2. We note however, that a 'Driveable culvert endwall' standard drawing was issued by the DIER in September 1999. This revised detail, if adopted, would address the concerns of the Road Safety Auditor.
We seek your direction on this matter to whether the revised driveable endwall detail is to be adopted for this project. We would consider the provision of such endwalls to be a variation to the contract and would be seeking reimbursement for costs associated with providing this revised detail."
Mr Wade gave evidence, which I accept, that this standard DIER drawing No 3402-2/P24-2 did not in any way show or suggest that culvert endwalls could be constructed at an angle to oncoming traffic. As I understand it, the later drawing issued in 1999 admittedly after the contract was signed, made it clear that they could not be constructed at such an angle. However, Leighton appears to be asserting that the later drawing imposed a different obligation in respect of the angle of the endwalls. As specification R32.5.1 specifically required endwalls to be constructed parallel to the edge of the road "unless otherwise shown on the Drawings" and nothing different was shown on drawing No 3402-2/P24-2, Leighton was obliged to construct them parallel to the road edge.
279 Mr Ray Dodson of GHD designed the endwalls which were not parallel with the highway. In an internal memorandum dated 18 September 2001 and addressed to Mr Brock, he stated:
"Re: Peter Skene query on headwalls not parallel to carriageway.
On the basis of spec cl R32.16.1 (sic) & discussions I have had with local Contractors, that I have 'stuffed-up' & these culverts should be parallel with the carriageway.
The reason for detailing them square to the pipe was basically to conform to the standard DIER drawings & consistency with the median drain mountable headwalls which are square to the pipe - however these are obviously not a traffic hazard. My mistake."
I am puzzled at the reference to cl R32.16.1 as the specification does not have such a number. It appears to be a reference to cl R32.5.1. Mr Dodson's memorandum is an acknowledgment of error on his part.
280 On 14 September 2001, Pitt & Sherry wrote to Leighton's in the following terms[340]:
We confirm that it is our view that those end walls within the clear zone that are not constructed parallel to the carriageway should be replaced by units that are either mountable or parallel to the verge.
With regard to the remaining headwall units inside the clear zone, they will be accepted if they are:
* Parallel to the carriageway and less than 1m in height
* Not projecting significantly above the plane of the batter".
281 I am satisfied that Leighton was never entitled to construct the culvert endwalls other than parallel to the edge of the road. Pitt & Sherry's letter of 14 September 2001 was not a direction to execute a Change. This claim fails.
282 By par91 of the Defence and Counterclaim, Leighton pleads[341]:
"91 In breach of clause 12 in Volume 1 of the Project Deed the Principal has failed, refused and neglected to make payment to Leighton of the balance of the adjusted contract sum, namely $556,977 which had otherwise been certified by the Principal's Representative.
Leighton refers to the Principal's Representative's Payment Certificate No 33 dated 13 May 2002.
(i) $120,000 withheld regarding painting to bridge railings;
(ii) $300,000 withheld regarding Hoggs Lane design issue;
(iii) $50,000 withheld regarding outstanding documentation;
(iv) $40,000 withheld regarding bridge abutment and pavement defects;
(v) $25,000 withheld regarding outstanding defects;
(vi) $10,000 regarding Mitchelson's noise fencing and testing; and
(vii) $11,977 regarding Tas Rail - Rail encroachment.
The amounts have been improperly withheld in circumstances where Leighton has provided the Principal with four unconditional undertakings as required by clause 2.7(a) in Volume 1 of the Project Deed, and the Defects Correction Periods provided in Clause 11 of the Project Deed are extant.
A copy of the Payment Certificate No 33 is in the possession of the solicitors for Leighton and may be inspected by appointment."
Item (vi) in respect of the Mitchelson issue was resolved prior to trial.
283 Leaving the claim in respect of the TasRail encroachment to one side, the State resists the payment to Leighton of the remaining five sums of money and puts Leighton to proof that it has completed these works or supplied the documentation required. It also raises by way of defence the non-fulfilment of a condition precedent to payment. In its Reply and Defence to Counterclaim, the State pleads[342]:
84.1 Save that the Principal admits that it has retained the sum of $556,977.00, the Principal denies each and every allegation contained in paragraph 91.
84.2 Save as to the sum of $11977 referred to in paragraph 84.5 hereof, the Principal says that pursuant to Clause 12.5 of Volume 1 of the Project Deed the obligations of the Principal to make payment under Clause 12.3(d) to Leighton are subject to certain conditions precedent, one of which is that the Quality Verifier engaged by Leighton, Quality Assurance Services, has given to the Principal's Representative:
(i) verification by the Quality Verifier in the form of Schedule 17; and
(ii) the report by the Quality Verifier referred to in Clause 3.4.2 of the Scope of Works and Technical Criteria,
for the relevant claim under Clause 12.3(a) of Volume 1 of the Project Deed.
84.3 The Principal says further that Leighton's Quality Verifier, Quality Assurance Services has not given the Principal's Representative verification in the form of Schedule 17 for the amounts which are referred to in paragraph 91 of the Counterclaim in connection with the relevant claim under Clause 12.3(a) of Volume 1 of the Project Deed.
84.4 Further and in any event the Principal has the right to deduct from moneys otherwise due to Leighton, any debt or any other moneys due from Leighton to the Principal or any Claim to money which the Principal may have against Leighton whether for damages, including liquidated damages or otherwise, whether under this Project Deed or otherwise.
The Principal refers to Clause 12.8 of Volume 1 of the Project Deed.
84.6 The Principal says further that the four unconditional undertakings were required under Clause 2.7(a) of Volume 1 of the Project Deed and the Principal elected to exercise its rights pursuant to Clause 12 in lieu of recovering such claims from Leighton by having recourse to such unconditional undertakings."
284 By way of Rejoinder, Leighton pleads[343]:
"102 As to the allegations in paragraph 84.3 thereof:
(i) Leighton denies that the Quality Verifier was entitled to withhold verification; and
(ii) further, the Plaintiff is in breach of the Project Deed by interfering with the certification by the Quality Verifier.
103 Leighton admits the allegations in paragraph 84.4 thereof but says further that the Plaintiff must act reasonably and in good faith."
285 The condition precedent is set out in the Project Deed, Vol 1, cl 12.5[344]:
The following are conditions precedent to the Principal's obligation to make a payment under clause 12.3(d) or 12.3(h):
(d) until the expiry of the second year of the Maintenance Period, the Quality Verifier has given the Principal's Representative:
(i) verification by the Quality Verifier in the form of schedule 17; and
(ii) the report by the Quality Verifier referred to in clause 3.4.2 of the Scope of Works and Technical Criteria,
The Quality Verifier has not given the Principal's Representative a Schedule 17 verification or the Quality Verifier's Report.
286 The assertion in Leighton's rejoinder that the Quality Verifier was not entitled to withhold verification was not developed in argument by Leighton and I accept the State's submission that if it amounts to an assertion that the Quality Verifier ought to have done so and has wrongly failed to do so, this may give rise to some remedy against the Quality Verifier but it confers no right as against the State. The only admissible evidence of interference by Leighton with the Quality Verifier is the transmission of a letter to it from the General Manager Roads and Public Transport dated 22 January 2001[345] to the following effect:
22 January 2001 Email: phil.cantillon@dier.tas.gov.au
BASS HIGHWAY UPGRADE, WESTBURY AND HAGLEY BYPASSES
CLAIM FROM LEIGHTON CONTRACTORS FOR REWORK IN THE VICINITY OF HAGLEY HOUSE
Leighton Contractors has submitted a substantial Claim Tor additional time and costs for the redesign and construction of a section of the Bass Highway in front of Hagley House.
Attached for your information is a copy of the Claim from Leighton Contractors dated 21 December 2000 and the response from Pitt and Sherry dated 11 January 2001.
The Quality Verifier has signed a Deed of Covenant in the form of Schedule 14 and warrants to the Principal that:
a) in performing these Services it will owe a duty of care to the Principal;
b) in performing the Services it will exercise reasonable skill and care; and
c) it is aware that the Principal will be relying upon the skill and judgement [sic] of the Consultant in performing the Services.
In addition, the Quality Verifier's Payment Claim Certificate in the form of Schedule 17 certifies that all work, the subject of the Progress Claim by the Contractor, has been executed and is in accordance with the requirements of the Deed.
Please be advised that DIER will be considering all options to recover costs it may incur as a result of this Claim.
No one from the Quality Verifier's organisation was called to give evidence of the perception of a threat and in my view the letter in question could not reasonably be regarded as one. A hearsay reference by Mr Skene during cross-examination when he spoke of the Quality Verifier being extremely nervous about signing certain documents "because they'd had a threat of legal action directly from the Department over Hagley House"[346] was unresponsive to the question asked and was inadmissible.
287 Nevertheless, the condition precedent was limited in time "until the expiry of the second year of the maintenance period." In cl 1.1 of vol 1 of the Project Deed[347]:
"'Maintenance Period' is defined as meaning the period commencing on the Date of Construction Completion and which expires ten years later."
The Date of Construction Completion certified by Pitt & Sherry was 29 November 2001[348] and accordingly the second year of the maintenance period expired on 29 November 2003, thereby putting an end to the requirement to produce the documentation as a condition precedent to payment. The question still remains whether or not Leighton has shown that it performed its obligations in respect of the items claimed.
288 The Principal has withheld $120,000 on the basis that Leighton failed to paint the bridge rail guard fences for six of the bridges which were part of the Project Works. Leighton applied galvanising to all the bridge railings, but claims that there is no requirement in the Deed for it to paint them as well.
289 SOWTC, cl 5.8.1(a)(v)[349] provides:
(a) Durability standards and guidelines for the various materials and components used in all steel, concrete and masonry structures must be in accordance with the Design and Specification Reference Documents and, in particular, the AUSTROADS Bridge Design Code and amendments, with the following additional requirements;
(v) Except where stainless steel of a suitable grade is used, high performance coatings must be used on all exposed steel work. The minimum maintenance free life of any steel work coating must be to the end of the Maintenance Period. At this time the coating must remain soundly adhered to the steel substrate and must be suitable for overcoating without removal. Within six (6) months prior to the expiry of the Maintenance Period the Contractor is required to re-coat any such steelwork. Lead based coatings and alkaloid base coatings must not be used;"
Leighton contends that the galvanising of the railings constitutes the application of a high performance coating and will undertake to re-coat the steelwork within six months prior to the end of the maintenance period in due course.
290 Appendix P8 to the Deed sets out the Design and Specification Reference Documents. Clause P8.4[350] calls up specification B25 of August 1996 in respect of Bridge Fence and Miscellaneous Steel Work. B25 has three provisions relevant to this dispute. The first is B25.1[351]. In part, it provides:
The protective coating, where applicable to each component, is shown on the Drawings and shall be in accordance with this Specification."
The drawings do not in fact nominate a protective coating. The second provision is cl B25.4.1(i)[352]. This relevantly provides:
Expansion joint steelwork, bridge railing and posts, duct covers and angles, gully grates, kerb supports, side entry collectors and bolts shall be galvanised except for holding down bolt assembly plates."
The third is B25.4.2(i)[353]. It relevantly provides:
Protective coating of the whole of the fence shall be carried out after its erection and after any damage to the galvanising, as a consequence of its erection and assembly, has been made good. All dry film thicknesses shall be measured by means of a certified dry film thickness gauge in accordance with AS 3804.3."
The failure of the Drawings to show the protective coating does not absolve the Contractor from applying a protective coating which is otherwise required by the specification. B25.4.1(i) requires the bridge railings to be galvanised. The fact that B25.4.1 deals with galvanising and that B25.4.2 deals with "paint systems", does not suggest to me that these are alternative systems for applying a protective coating. Clearly the railings are required to be galvanised in any event and painting is not an alternative to this. B25.4.2 details the method of surface preparation and of application of paint. It is addressed to that phase of the application of the protective coating called for by the specification after galvanising has taken place. It requires protective coating to be applied after the galvanising has been carried out and after any damage to the galvanised railing caused in the process of erecting and assembling it has been made good. I see no inconsistency or ambiguity between SOWTC, cl 5.8.1(a)(v) and any part of specification B25. If the requirements of the former in respect of protective coating will be satisfied by galvanising, it would have been unnecessary to include a requirement for high performance coatings in SOWTC when galvanising is required by specification B25 in any event. B25 is not inconsistent with SOWTC, but merely amplifies it by making it clear that painting is required after galvanising. In my opinion, Leighton was obliged to paint the bridge railings as part of the contract price and the State was justified in withholding $120,000 until this was done. An estimate of $122,506 was procured by Mr Wade prior to determining this sum[354]
291 The Contractor was obliged under the Deed to supply a not inconsiderable amount of documentation to the Principal. SOWTC, cl 7.8[355], for example, provided:
(a) The Contractor must provide As Constructed Drawings and any other relevant information showing details of the nature, location and dimensions of the completed works including Services constructed. The as constructed information is to be provided to the Principal's Representative within 28 days of completion of the works for each Construction Cost Centre set out in schedule 1 to the Deed.
(b) The As Constructed Drawings require certification from a Registered Surveyor that:
(i) The relevant works are located as shown on the As Constructed Drawings; and
(ii) They are an accurate representation of the Project Works as built.
(c) All design documentation must be presented in accordance with the requirements of the Deed.
(d) As constructed information must be supplied in both approved hard copy and electronic format.
(e) The Contractor must also provide a completed Project Completion Report as outlined in Appendix P14 of this Exhibit (A) with the relevant as constructed information.
(f) Provision of all As Constructed Information and Drawings is a condition precedent to Construction Completion."
"In accordance with Volume 1 clause 1.1 of the Deed all outstanding works on the project listed below are now classified as minor defects. For ease of administration we have divided these into 3 separate tables as follows.
* Table 2 - Physical defects to existing works within the 10 year Maintenance Boundaries
* Table 3 - Physical defects to existing works outside the 10 year Maintenance Boundaries
The above tables are included as an attachment to this letter.
We also advise that relevant deductions from future progress claims will occur until such time that the above works are completed and/or delivered to the Principal in accordance with the requirements of the Deed. With respect to the documentation requirements this amount will be $50,000. In particular we note your agreement to withhold $10,000 against the delivery of Schedule 4 & 14 from QAS. (your letter of 18 November 2001). We also reiterate that 'qualified' schedules are unacceptable."
The Table attached listed 21 items as follows[358]:
Other items not listed above but required under the Deed
We acknowledge your advice (LCPL letter dated 27/11/01) that delivery of most of the outstanding documentation will be completed in the next 4 to 6 weeks."
On 28 November 2001, Leighton had written to Pitt & Sherry accepting the retention by it of $10,000 in respect of two items (Schedules 4 and 14, ie, the first two in the above Table). Neither document has been provided.
293 Following the letter of 10 December 2001, a variety of documentation was submitted by Leighton to the Principal's Representative, but the position still remains that there is some outstanding documentation. This is set out in Mr Wade's supplementary statement Exhibit P16 submitted to the Court on 7 June 2004. Among the missing documentation are 170 electronic "as constructed" drawings which are specifically required in addition to the hard back drawings which have been supplied (SOWTC, cl 7.8(c)). The Principal may have forced the issue of the delivery of the necessary documentation by insisting on its provision as a condition precedent to Construction Completion being achieved and notified, but it did not do so and it would appear that the justification for its stance is cl 12.8 of the Deed, Vol 1[359], which provides:
The Principal may deduct from moneys otherwise due to the Contractor:
(a) any debt or other moneys due from the Contractor to the Principal; or
(b) any Claim to money which the Principal may have against the Contractor whether for damages (including liquidated damages) or otherwise,
Claim is very broadly defined as follows[360]:
"Claim includes any claim for an increase in the Design and Construction Contract Sum, the Maintenance Contract Sum, for payment of money (including damages) or for an extension of time:
(a) under, arising out of, or in any way in connection with, this Deed, including any Direction of the Principal's Representative;
(b) arising out of, or in any way in connection with, any task, thing or relationship connected with the Project Works, the Maintenance Work, the Contractor's Activities or either party's conduct prior to the date of this Deed; or
(ii) in tort for negligence or otherwise, including negligent misrepresentation; or
Inasmuch as the Principal is entitled to claim damages against the Contractor for its failure to supply all the missing documentation, cl 12.8 gives it a right to retain money otherwise owing to the Contractor. However, this cannot mean any sum which the Principal plucks out of the air. A term that the sum in question be reasonable in the sense of being reasonably proportionate to the damage sustained by the Principal by reason of that failure must be implied. Leighton's acceptance of the retention of $10,000 in respect of the first two items in the Table is clear evidence of the reasonableness of that amount, but the evidence does not enable me to make any assessment of the reasonableness of the remaining $40,000. The onus of proof of reasonableness is on the Principal and in my view it has not been discharged. Leighton is entitled to the payment of $40,000 in respect of this part of its counterclaim.
294 On Leighton's own admission (Mr Skene, Exhibit D17, pars445 ff) the position is as follows:
"445 In respect of the alleged defect relating to Bass over Bass Bridge and the $40,000 withholding that has been made for this defect, Leighton has always acknowledged that it will fulfil its responsibilities under the Project Deed and is currently investigating the geotechnical factors causing the pavement cracking and bridge abutment problems.
446 In a letter from Ian Luck to Peter Douglas dated 6 February 2004[361], Ian Luck noted:
'I again assure you that we are addressing the matter expeditiously and that we are actively pursuing the investigation and report from Dr Ian Johnston of Coffey Partners. I also confirm that Dr Johnston has been asked to address the issues associated with pavement cracking of the approaches.
I again assure you that Leighton is taking steps to address the problems expeditiously and that we will then discuss with you where we think responsibility lies. If it is Leighton's responsibility, I reaffirm that we will meet our obligations under the Deed.' "
295 Leighton's submission is that in the light of this undertaking from Mr Luck, Leighton's General Manager, and in the light of the bank guarantees held by the Principal, there is no basis for the Principal to withhold the sum of $40,000.
296 On 19 December 2003[362], Mr Luck wrote to Mr Douglas the General Manager, Roads and Public Transport of DIER as follows:
"In respect of the Bass Highway bridge diversion you should remain assured that Leighton will honour its contractual responsibilities. You are aware that in May 2003, on advice from URS Coffey and Barret Fuller Leighton undertook significant work to rectify the problems associated with the bridge (Cost to date approximately $200,000). On completion of these works Leighton were not satisfied that they had been completely successful and chose to delay finalisation of the works to enable any embedded soil stresses to relieve over time.
Leighton have put in place certain actions as described in our letter dated 11 December. I have also instructed Robert Hutchinson to provide a comprehensive status report and also commission Coffey to prepare a full and independent report on the final rectification measures. We will make available a complete copy of this report to you when available.
I understand that there are also pavement issues and that these were raised recently in correspondence with Robert Hutchinson. I can assure you Leighton will honour its contractual responsibilities."
297 It is clear that the defects have not yet been rectified and that a substantial amount may yet be involved in achieving this result. The retention of $40,000 is reasonable, in my view[363]. The fact that the Principal holds guarantees and has undertakings from the Contractor does not restrict its right not to make full payment until the work is completed satisfactorily. Leighton is not presently entitled to the payment claimed.
2 We have also assessed the value of outstanding works shown on the defects list (that are not included as deductions elsewhere) and deducted a nominal amount of $25,000 against this work.
Please advise if you disagree with any of the value of amounts deducted."
Other deductions listed included $300,000 in respect of Hoggs Lane and $120,000 for the painting of bridge railings. With a letter of 15 April 2002 from Pitt & Sherry to Leighton[366], Mr Wade supplied a list of 403 defects. By this stage only 35 defects were still outstanding. On 16 May 2002, Pitt & Sherry wrote a further letter to Leighton[367] detailing 15 alleged defects. The letter concluded "Other defect previously listed have been closed out and will not be pursued at this stage." Three of these defects related to items the subject of other deductions, namely the painting of bridge railings and two aspects of the Hoggs Lane deduction. On 27 September 2002, Pitt & Sherry wrote again to Leighton advising that 11 of the 15 defects were then still outstanding. They included the three items, the subject of other deductions. The sum of $25,000 appears to have been arbitrarily selected at a time when some 403 defects were alleged to need attention. It is hard to see the justification for retaining the whole of this amount when the list in respect of this deduction had been reduced to single figures. The amount should be paid to Leighton.
299 Mr Sealy, in relation to these deductions for missing documentation and defects, places reliance on the Project Deed, Volume 1, cl 11.8(c), which says:
(i) make any payment to the Contractor under clause 12.3(d); or
(ii) release any unconditional undertaking under clause 2.7(b),
until all the requirements set out in paragraphs (a) to (g) of the definition of 'Construction Completion' in clause 1.1 have been satisfied."
However, that part of cl 11.8 is governed by the clause's opening words, which are:
"If the Principal elects to open the whole of the Bypass for the use of the public under clause 11.4 prior to Construction Completion:"
"(c) The Bypass must be designed and constructed such that all permanent works and the future works described in Clause 5.7.2 'Provision for Future Additions' of this Exhibit (A) are located entirely within the Project Site unless approved otherwise in writing by the Principal."
301 On 9 August 1999, Leighton submitted its 15% design to the Principal's Representative for review. Mr Wade made a comment to the following effect[369]:
The earthworks appear to extend a considerable distance into the railway reserve from Ch18980 to 19060 and Ch19330 to 19950. This encroachment is unacceptable and was discussed at length during tender negotiations and is reflected in Appendix P22 and concept design drawing 3116. The road corridor is not to encroach onto the rail corridor. We also believe it appropriate that the road safety auditor comment on areas where works in these areas are close."
On 15 September 1999, Mr Wade attended a Client and Design Consultant meeting at Leighton's offices in Melbourne. The issue of batter encroachment on to the rail reserve was discussed and minuted as follows[370]:
"5.5.1 Batter Encroachment Across TasRail Boundaries
At some locations, the earthworks encroach across the TasRail lease boundaries which is unable to be avoided. DIER expressed concern about this and that it was only acceptable if a guarantee was provided by TasRail that there would be no claims made on this matter now or in the future. DIER also stated that this would be a condition precedent to acceptance of the design."
302 Clause 3.2, Volume 1 of the Project Deed provides[371]:
(a) procure for itself access to, or relevant rights over, any land in addition to the land within the Property Boundaries, which the Contractor may require for carrying out the Contractor's Activities or otherwise for the purposes of this Deed including any land upon which Accommodation Works are to be carried out;
(b) indemnify the principal against any claim against the principal by the owner or occupier of, or any other persons having an interest in, any land referred to in clause 3.2(a); and
(c) as a condition precedent to Construction Completion, if required by the Principal's Representative, provide the Principal's Representative with an executed release in favour of the Principal on terms satisfactory to the Principal's Representative from all claims from the owner or occupier of, and any other persons having an interest in, any land referred to in clause 3.2(a)."
303 By letter dated 10 February 2000[372], Mr Holland wrote to Leighton directing its attention to this clause and concluded:
"I confirm that as a condition precedent to Construction Completion an executed release in favor [sic] of the Principal is required in accordance with Clause 3.2 (c) of Volume 1 of the Deed for any extra land which the Contractor may require for its activities."
304 At a site meeting on 24 February 2000, Leighton acknowledged receipt of the lastmentioned letter and advised that it was unable to obtain indemnity from Tasrail and was considering offering one itself.
305 On 5 April 2000, Leighton forwarded to the Principal's Representative a draft Deed of Indemnity for his approval, together with drawings which showed approximately 640 metres of encroachment on to Tasrail land between chainage 18260 and chainage 19860. Following an on site inspection, Mr Wade wrote to Leighton advising that the actual encroachment appeared to be far more extensive than that depicted in the drawings and that suitable as constructed drawings should form part of the indemnity.
306 On 15 August 2000, Pitt & Sherry wrote to Leighton stating that the draft Deed of Indemnity was unsatisfactory. The issue had still not been resolved by March 2001 and on 30 March 2001, Mr Holland wrote to Leighton stating[373]:
"I refer to previous correspondence and PCG meeting discussion, regarding the impact of the Hagley Bypass roadworks upon the current Rail Reservation.
As discussed at our last PCG meeting, DIER has still not received advice from Tasrail confirming whether it is satisfied with the structural integrity of the adjusted rail embankment and formation. It was previously suggested of Tasrail by DIER that if it could not at this stage provide this confirmation, it at least indicate what further investigations it has requested Leighton Contractors (LCPL) to carry out for this to occur.
It is not appropriate, however, to wait any longer for the Tasrail advice and so DIER has forwarded Tasrail a draft copy of the proposed Deed of Release. Tasrail has approved the dispatch of a copy of the Deed of Release to yourself. This ensures that LCPL remains fully informed throughout the progress of this matter. I note that the plan referred to in this document (refer definition of 'Encroachment' in Clause 1.1) is currently being prepared and will be forwarded for your information in due course.
As previously discussed, Tasrail agreed at our last meeting, in principle, that the current lease boundaries of the Tasrail reserve could be adjusted to exclude the areas of encroachment so far as this is possible. For this purpose, a plan indicating the extent of the boundary adjustments will need to be finalised. This plan will be dispatched to you in the next few weeks along with the 'Encroachment' plan described above, following completion of a formal site survey to be carried out by the Crown Lands Office, Department of Primary Industries Water and Environment. I would appreciate your earliest confirmation that you are happy for the Crown Surveyors to enter the worksite for the purposes of this Survey.
Please note, and as previously indicated, DIER is dealing directly with Tasrail on this issue simply to assist LCPL following the protracted negotiations we have had in resolving this issue. DIER's approach remains unaltered, in that should Tasrail not accept the terms of the Deed of Release, DIER will require LCPL to execute a formal Indemnity to DIER's satisfaction in accordance with the Deed.
In this regard please find attached, on a without prejudice basis, a draft copy of the Indemnity which DIER may require LCPL to sign. I would appreciate your comments on the draft Indemnity by 20 April 2001.
I would be happy to participate with DIER and its representatives in a specially convened meeting to discuss this documentation. Please contact me direct as necessary."
307 On 26 April 2001, a meeting was held at Tasrail's office in Launceston. The Minutes recorded by Mr Holland noted the attendance of two officers of Tasrail, its solicitor, Mr Cantillon, Mr Holland and a solicitor from Crown Law. It appears that Mr Skene of Leighton was also present, but that fact is not recorded in the Minutes, nor is any assent by him to what was agreed or said recorded. Items 1 and 2 of the Minutes were[374]:
"1 Background Presentation by PJC [Mr Cantillon]
* The Crown rail and the Crown road reserves abut each other along the Hagley Byspass [sic].
* The Contractor has an obligation to design and construct the bypass within the road reserve. The Contractor has encroached into a section of the rail reserve.
* A section of the rail embankment has been trimmed and table drains have been regraded to accommodate the new works.
* There would appear no technical problem with the road reserve encroaching into the rail reserve, provided this location is properly designed and constructed.
* The response from BFP dated 2 April 2001 concerning the embankment stability in the vicinity of Murphetts Creek is considered to be inadequate.
* DIER will be maintaining the road to normal road maintenance standards.
* The purpose of the Deed of Release is to formally acknowledge the arrangements between Tasrail and DIER regarding encroachment and responsibility for maintenance.
* The Release document is drafted such that the obligations of Tasrail are subject to DIER fulfilling its obligations. Tasrail indicated the key issue is the maintenance of an embankment drain over a nominal length of say 100m. If this issue (which is not generated by either Tasrail or DIER) is not resolved then both parties could be considered to be negligent in fulfilling their obligations.
* It is proposed to change the boundary of the road/rail reserve. New property drawings will be prepared.
* DIER agrees that Tasrail's costs associated with resolution of this matter will be borne by DIER. However, these costs would be passed onto LCPL."
A copy of the Minutes was sent to Leighton on 7 May 2001. Subsequently, officers of the Crown Lands Office arranged for a formal site survey to enable the boundaries of the lease between the Crown and Tasrail to be adjusted so as to exclude from the lease, so far as possible, the areas of encroachment. A plan of the adjusted boundaries was then prepared and the lease was amended accordingly. In addition, the Crown Law Office prepared a Deed of Release for execution by both the Principal and Tasrail. The Deed was finally executed by both the Principal and Tasrail on 22 July 2002. Construction Completion had been achieved and notified in November 2001.
308 Costs of $11,977 incurred by Tasrail and DIER were the subject of approval by Mr Wade in a purported Change Order dated 7 March 2002 and have been deducted from the balance owing to Leighton.
309 In my opinion there is no authority for this deduction. Leighton had an obligation not to encroach on to the railway reserve it is true. Given the narrowness of the road corridor, it was, to say the least, extremely difficult for Leighton to avoid some degree of encroachment, but be that as it may, Tasrail was co-operative about giving Leighton access to the site and there were advantages to Tasrail in sharing a table drain which encroached on to its reserve. It hesitated, however, about giving the Release which the Principal demanded that the Contractor obtain from it.
310 The right to make this demand was granted by cl 3.2(c). The requirement had to be fulfilled prior to Construction Completion as a condition precedent to Construction Completion. That was not achieved until November 2001 and Leighton had until then to provide the Release. DIER unilaterally determined to take over the negotiations with Tasrail. It unilaterally engaged the services of the Crown Solicitor and gave an undertaking to Tasrail to meet its costs. In principle agreement for the release to be given, subject to the lease boundaries being adjusted, was given by Tasrail well before Construction Completion. The Date for Construction Completion was duly notified without any insistence by the Principal's Representative upon the fulfilment of the condition precedent. DIER took it upon itself to handle the Tasrail negotiations and there is no evidence of any agreement on Leighton's part to indemnify the Department against any costs incurred in doing so. The sum deducted should be refunded.
311 This dispute concerns the design and construction of a new section of local road approximately 1 kilometre in length which runs parallel with the bypass and links the end of the pre-existing Hoggs Lane to the new bypass at the Woodside deviation. The newly constructed extension of Hoggs Lane is located on the southern side of the bypass and is depicted in Drawings 3113 and 3114[375]. The Hoggs Lane extension was opened to traffic in about May 2000. Soon afterwards, however, cracks began to appear in the seal and pavement and their magnitude and number progressively increased over the winter months.
312 Both parties appear to have accepted that the rectification of the pavement cracking was the responsibility of Leighton. On 27 March 2001, Leighton wrote to Pitt & Sherry advising[376]:
"Please find attached VMP - 020 for the reconstruction of the Hogg's Lane pavement and the associated Hold Point Release form.
Due to the extremely low volume of traffic on Hogg's Lane the pavement can be excavated, stabilised and re-built using the approved 'portable traffic signals' lane closure that has been adopted in the past. The re-build works will also be broken up into two lengths to minimise any unnecessary disruption to local traffic. At the western end of Hogg's Lane during the 2nd stage near to the Bass Diversion, flagman will handle the traffic control to ensure eastbound traffic entering the Lane has priority. Advance warning signs will be placed along both approach directions of the Bass Diversion.
These works are planned to occur as soon as resources become available from the main carriageway. No advertising or letter-drops are required as local traffic will be minimally disrupted. Could you please return the Hold Point as appropriate and if you have any queries please let me know."
The rectification work associated with Hoggs Lane was still being shown in Leighton's April, September and November 2001 programmes.
313 In April 2001, Mr Wade withheld payment of $300,000 from Progress Claim No 23. His evidence was that[377]:
"The amount of the deduction was calculated by me using subcontract rates and was based on advice from the Contactor that, due to cracking of the pavement, it intended to reconstruct the extension by 'lime stabilising' the sub-grade and replacing the pavement and seal. As further issues arose I continued to withhold (but did not increase) the sum of $300,000 from all successive Progress Payments on account of those various issues."
On 4 May 2001, Leighton queried the reason for the deduction and Pitt & Sherry responded on 22 May 2001 advising[378];
"As previously advised we confirm that the $300,000 deduction from the above claim was our estimate of costs for the rectification works associated with the Hoggs Lane cracking problem; as per the recommendations made by your consultants.
We confirm that should you consider this amount to be excessive you are invited to provide the appropriate details for review.
We note that the extent of the cracking has increased significantly during the few months and now impacts on most, if not all, of the road formation. We are also unclear as to when you intend to complete these works."
314 Leighton argues that the defect was due to inadequate pavement thickness which was laid down by the Principal and was not Leighton's design responsibility. SOWTC, cl 5.10.2[379] provides:
(a) New Local Road pavements constructed as part of the Project Works must be designed in accordance with Appendix P7 of this Exhibit (A).
(i) Incorporate drainage practices that maintain a constrained moisture regime which will prevent significant variations in the capacity of the sub-base and sub-grade to support the pavement; and
(ii) Accommodate movements of the sub-grade associated with changes in moisture content (particularly near batters)."
Table P7.3.1 of Exhibit A provides that in respect of Hoggs Lane, the Assumed Design CBR is 6 for fill with a pavement design thickness of 300mm. For a CBR of 4, the figure is 380mm. CBR is short for California Bearing Ratio. It is a standardised measure of the load bearing value or capacity of a road sub-base or sub-grade.
315 Hoggs Lane was constructed on fill and the sub-grade was clay to which ironstone was added. In a letter to Leighton dated 28 November 2001, BFP Consultants Pty Ltd stated[380]:
"The road formation was initially constructed with a Tertiary clay fill subgrade but, after inspection by BFP, it was concluded that a design CBR value of 6 was not achievable. The clay subgrade was subsequently tyned to a depth of approximately 250mm and ironstone gravel mixed into the clay to produce a gravelly clay subgrade material which was assessed as exhibiting a CBR value in excess of 6. This value formed the basis of the 300mm pavement thickness subsequently placed.
if we accept that the gravelly clay mateiial:is the subgrade, normal soil classification methods would confirm that the subgrade comprises gravelly clay, not clay as conventionally defined or as defined elsewhere on this site. If we accept that the clay underlying the gravelly clay is the 'subgrade', the gravelly clay effectively becomes a select fill layer.
Under both circumstances, the intent of the design has been achieved."
316 Leighton argues that the mixing of ironstone into the clay rendered the sub-grade no longer "only a clay" and the requirement to increase the pavement thickness to 380mm did not apply. Furthermore, it argues, that the obligation to observe P7.3.2 effectively rendered its role one of "construct only" as opposed to "design and construct".
317 I think there is substance in the argument that the addition of ironstone reconstituted the sub-grade to something other than "only a clay". Doing so had the result of converting the CBR from a value less than 6 to one in excess of that figure thereby significantly improving its load bearing capacity. However, in my view this did not relieve Leighton of its design responsibilities in respect of Hoggs Lane.
"(vi) Reconnection of Hoggs Lane south of the railway to the Diversion road with cross section dimensions as defined in Drawing No 3014[383], and cul-de-sac terminal north of the railway;
(xi) Wearing surface as outlined in Annexure B to this Appendix P1."
In addition, cl 2.4.3 of the SOWTC[384] provides that Local Road Works include:
"... all works necessary to adjust any existing roads affected by the Bypass including the scope of works contained in clause P1.3 of Appendix P1 of this Exhibit (A). This includes:
Clause 5.10.4 of the SOWTC[385] provides:
"(a) Pavement designs must be supported by documented design calculations and must be independently verified as required by the Deed."
The term "Project Works" is defined in cl 1 of Vol 1 of the Project Deed to mean[386]:
"... the physical works which the Contractor must complete and hand over under this Deed."
I accept the State's submission that Hoggs Lane is part of the Local Road Works referred to in the Project Deed and, being physical works which Leighton must complete and hand over, forms part of the Project Works. Accordingly, the provisions of cl 4.1 of Vol 1 of the Project Deed[387] are applicable to the work. Leighton must design the Project Works, including Hoggs Lane and in respect of Hoggs Lane, give the several warranties set out in cl 4.1(b). The remaining provisions relating to the preparation review and verification of design documentation set out in cl 4.2 of the Project Deed[388] also apply to Hoggs Lane and, in fact, the design for Hoggs Lane was subjected to this process by Leighton prior to its construction.
319 SOWTC, cl 5.4[389] provides that the various Assets of the Project Works will have design lives as specified in Appendix T4. That, in turn[390], sets a design life for base A and sub-base 1 for flexible pavements of Local Roads of 20 years and of 10 years for Single Coat Seal 14. While Appendix P7.3.2 sets out a specification for Local Road Pavement Design Thickness, this represents only a minimum criterion, for SOWTC, cl 1.2[391] provides:
"1.2 Interpretation of Scope of Works and Technical Criteria
(a) The criteria in this document represent the minimum criteria that must be used by the Contractor to design, construct and maintain the Project Works."
In these circumstances, the specification set out in Appendix P7.3.2 is not mandatory and does not absolve Leighton from the obligation to achieve the design lives set out in Appendix T4, nor from its obligations and warranties under cl 4.1 of Volume 1 of the Deed.
320 On 31 August 2001, an Extraordinary Meeting was held at Hobart attended by Messrs Cantillon, Holland, Stevens, Skene and Hutchinson. Among the Schedule of 13 Issues was item 11 entitled Hoggs Lane. The discussion recorded in the Minutes drawn up by Pitt & Sherry was[392]:
"-- DIER specified the minimum sub-grade CBR and pavement thickness for Hoggs Lane rectification works. Refer to Appendix P7.
* DIER will accept responsibility for Hoggs Lane subject to evidence from LCPL that the works have been carried out in accordance with the Deed requirements."
"Provide quality records to demonstrate compliance of:
"Arrange for audit testing of the pavement, materials and subgrade."
I note that in the discussion, the minimum sub-grade CBR and pavement thickness is referred to as a DIER specification, while "Action" called for more than verification that the minimum specification had been adhered to. Five "agreed outcomes" were recorded by Mr Holland. They were as follows[393]:
* DIER will not pursue the construction of splitter islands on the prior works.
* LCPL will construct the Violet Banks entry ramp by relocating the guard fence and narrowing the width of the embankment generally in accordance with the cross section shown on Drawing No. 3013.
* DIER does not require LCPL to upgrade the guard fence on the rail crossing structure.
* The upgrade works, at the junction will be deleted from the scope of work.
* DIER will not pursue any price reduction from LCPL.
* LCPL will contribute $20,000 (direct costs) to widening the pavement and seal to an 8m width. (or as otherwise agreed on site).
* Pitt and Sherry will have input to the solution on site and the allocation and use of plant and labour.
* DIER will take responsibility for removal and reinstatement of guard fence adjacent to the road on the southern side of the rail crossing.
* DIER will take responsibility for the performance of Hoggs Lane subject to verification of construction of Hoggs Lane in accordance with the Deed requirements."
321 Leighton submits that the above outcome was a commercial resolution of the five issues and that in consideration, for example, of Leighton contributing $20,000 to widening the pavement at William Street in Westbury, DIER accepted responsibility for the performance of Hoggs Lane, subject only to verification that the pavement had been constructed in accordance with the relevant specification. I am unable to accept that there was any concluded agreement to compromise the Hoggs Lane issue. There is nothing in the document to suggest that the agreed outcome on Hoggs Lane was reached in consideration of the William Street payment, or for any other valuable consideration. The William Street widening outcome appears to be completely self-contained with its own consideration for Leighton's contribution being the agreement of DIER to take responsibility for removing and reinstating a guard fence. The other outcomes likewise appear to be complete within themselves. However, even if some contractual compromise could be deduced from the Agreed Outcomes document, I am also unable to accept that DIER bound itself to take responsibility for Hoggs Lane, subject only to the verification I have mentioned. A fair reading of point 5 is that DIER required verification that Hoggs Lane had been constructed in accordance with all the requirements imposed on Leighton by the Deed, including the necessity to design so as to achieve the design lives set out in Appendix T4. Indeed, the "Action" column seems to suggest that the production of quality records and the audit testing of the pavement had that consideration as one of its objectives.
322 After the meeting, Pitt & Sherry in a letter dated 2 November 2001[394] referred to other matters in respect of which they sought proof that all the requirements of the Deed had been met. These included questions about the minimum road level for flood protection. Deficiencies in this respect were pointed out to Leighton by GHD, its consultant, in a letter dated 14 August 2000[395] which indicated the need for an additional culvert, and a memorandum of 20 October 2000[396] outlining the need for the diversion of water into open drains to the southern side of the railway formation. Other issues were to do with a moisture regime, box culvert and the pumping of fines through pavement. Leighton acknowledges that all of these issues had been known to Pitt & Sherry prior to the meeting of 27 August 2001. They were not afterthoughts. It would certainly be extraordinary if DIER were prepared to forego any further agitation of them merely on proof that the pavement had been constructed in accordance with the relevant specification.
323 In my view, there was no compromise of the Principal's right to insist upon full compliance with the Deed. It is clear that there are still substantial defects in the pavement of Hoggs Lane and Leighton does not intend to rectify them. The sum of $300,000 is a reasonable figure for Pitt & Sherry to have retained. An insurance claim was made by Leighton in November 2000 in respect of certain cracking on the Bypass and an estimate placed by it for insurance purposes on the cost of rectifiying the cracking at Hoggs Lane. That estimate, although described as preliminary, placed a figure of $555,000 on the option of removing and replacing sub-grade materials and of $468,000 on the second option of stabilising the sub-grade[397]. Leighton is not entitled to the return of the sum of $300,000 deducted in respect of Hoggs Lane.
THE INDEPENDENCE OF THE PRINCIPAL'S REPRESENTATIVE
324 Leighton pleads that the Principal's Representative did not act independently as required by the Deed, nor reasonably and fairly. The relevant pleadings from the Defence and Counterclaim are as follows[398]:
"44 The Principal's Representative, appointed pursuant to clause 10.1 of the Project Deed, was Pitt & Sherry ('the Principal's Representative').
45 The Principal's Representative was, subject to clause 10.1(i) in Volume 1 of the Project Deed, at all material times acting as the authorised agent, and delegate of the Principal.
46 There were further terms of the Project Deed that:
(i) in exercising its functions under clauses 2.3(b), 3.1(c)(ii), 6.6(b), 6.7(b), 6.8(b), 6.8(c), 7.3(d), 8.5, 8.9(b)(i), 8.10, 9.4(d), 9.4(e), 9.5(b)(ii), 9.7(b)(ii)(A)(I), 11.2, 12.3(c), 12.4(b), 13.4(d) and 14.7(a)(i) in Volume 1 of the Project Deed the Principal's Representative will act independently of the Principal and Leighton (clause 10.1(i) in Volume 1 of the Project Deed);
(ii) the Principal's Representative will act reasonably in carrying out its responsibilities pursuant to the Project Deed (implied);
(iii) the Principal's Representative will act in good faith in carrying out its responsibilities pursuant to the Project Deed (implied);
(iv) the Principal's Representative will act honestly and fairly in carrying out its responsibilities pursuant to the Project Deed (implied);
(v) the Principal shall not interfere with the Principal's Representative in respect of the functions listed in clause 10.1(i) in Volume 1 of the Project Deed where the Principal's Representative is to act independently of the Principal and Leighton (implied); and
(vi) the Principal's Representative will co-operate with Leighton to bring about the contractual purpose of the Project Deed.
The terms in subparagraphs (ii) to (vi) are implied by operation of law and so as to give the Project Deed business efficacy.
46A It was a further term of the Project Deed that the Plaintiff by its agent the Principal's Representative would at all times during the operation of the Project Deed act in a fair manner and as moral exemplar in its dealing with Leighton.
The term is implied by operation of law, alternatively by the construction of the Project Deed."
325 Reliance for the existence of these implied terms was placed on a number of cases including Luxor (Eastbourne), Limited v Cooper [1941] AC 108, London Borough of Merton v Stanley Hugh Leach Ltd (1985) 32 BLR 51, Mona Oil Equipment & Supply Co Ltd v Rhodesia Railways Ltd [1949] 2 All ER 1014 and Secured Income Real Estate (Australia) Ltd v St Martin's Investments Pty Ltd [1979] HCA 51; (1979) 26 ALR 567. However, whilst such terms may frequently be held to be implicit in building or construction contracts, it must be remembered that it was an express term of this contract that, subject to (inter alia) cl 10.1(i), the Principal's Representative's discretions and powers were unlimited. Clause 1.20 of Vol 1 of the Project Deed provided[399]:
(a) Subject to any contrary express provisions of this Deed (including in clause 10.1(i)), there will be no procedural or substantive limitation upon the manner in which the Principal or the Principal's Representative may exercise any discretion, power or entitlement conferred by this Deed.
(b) Without limiting clause 1.20(a), neither the Principal nor the Principal's Representative will be under any obligation to exercise any such discretion, power or entitlement in good faith or reasonably or as required by any other legal doctrine which in any way limits the express words used in the provision of this Deed conferring the discretion, power or entitlement."
The pleading that the Principal's Representative appointed under cl 10.1 was Pitt & Sherry is not accurate. In fact, the functions of the Principal's Representative were divided between and performed by three persons namely Mr Wells of DIER, Mr Holland and Mr Wade. For present purposes, Mr Holland's authority as Principal's Representative in refusing an extension of time in respect of the direction of 15 November 2000 and Mr Wade's action in determining what deductions should be made in respect of outstanding defects or deficiencies are in question.
326 A significant attack was made on Mr Holland in respect of his alleged lack of independence in respect of the refusal of the extension of time. It was said to have compromised his decisions in this respect. However, in my view whether or not he acted independently as required by cl 10.1(i) or reasonably and fairly, his decision was flawed by his error in not accepting that there was an Excusable Cause of Delay and in not applying his mind to a determination of the Extension of Time required by the Direction to undertake the realignment at Hagley House at a greater depth than was legitimately required. In those circumstances, it is common ground that the Court should determine that issue. There are also complaints that Mr Pilley, who acted as solicitor for the Principal, composed, edited or settled correspondence between Mr Holland and Leighton and gave general advice to him, thereby compromising Mr Holland's independence. Even if this were so, it appears that Mr Pilley's advice operated only on Mr Holland and could have affected his independence only in respect of the issue of the extension of time and the question whether or not Leighton was entitled to compensation for a change. These are matters in respect of which the Court now has to make the decision.
327 Mr Wade undertook the deductions for the purposes of cl 8.10. He was obliged to act independently in determining the cost of rectifying any defect the subject of an instruction under cl 8.6(b). Defects include omissions. I am satisfied that he was independent. He impressed me as a careful and honest witness who, in relation to the deduction of funds for work not done or not done properly, approached that task without bias towards the Principal and, subject to what I have said in relation to the items concerning "outstanding documentation" and "outstanding defects - $25,000", assessed reasonable sums to be withheld. I have only one reservation about his evidence and that is in respect of his assertion that he forgot about the Eckersley-Maslin email of January 2000 until it was discovered in the course of preparation for trial. I am surprised that when the Minahan crisis erupted in May 2000 his receipt of the earlier email did not come immediately to his recollection. However, I am not prepared to disbelieve him in respect of this and I have no occasion not to accept his evidence on the issue of his independence, reasonableness and fairness in relation to the deductions.
328 Both parties seek leave to amend their pleadings to accord with the evidence led at the trial and with submissions in final addresses. With the exception of the proposed amendments to plead estoppel by Deed in relation to the liquidated damages or penalty issue and to plead lack of compliance with the conditions precedent to a claim for an extension of time, both of which I have declined to allow, and an amendment which was abandoned by the plaintiff in respect of the compromise of an insurance claim allegedly affecting the Hoggs Lane issue, I permit the amendments which now appear in the book of pleadings.
329 I received a great deal of evidence de bene esse. The parties' objections to evidence were tabulated in summary form in respect of each witness and written responses in tabulated form supplied. I rule on the plaintiff's objections as follows:
The Statement of Alexander Brownlie (March 2004)
The Statement of Colin Richmond dated 15 April 2004
The Statement of Colin Richmond dated 26 March 2004 (Re Esnouf)
The Statement of Colin Richmond dated 22 March 2004
The Statement of Colin Richmond dated 22 March 2004 (Continued)
The Statement of Neil Shephard dated 29 March 2004
330 I rule on the defendant's objections as follows:
331 A great many objections were taken to the fact that the witness referred to various clauses in the contract or other documents. Objection was taken to par27 on the ground that the testimony constitutes the witness' current interpretation of the Project Deed and is a comment in the nature of a submission. It is said to be inadmissible as to the construction of the Deed or otherwise irrelevant. Paragraph 27 is typical of these references and reads:
The documents themselves were relevant and in evidence at least by the conclusion of the trial. Technically speaking, there may be some merit in the objection but a great many documents were drawn to my attention in this way throughout the trial without unfairness to the other side. Where the point is taken I will, without enthusiasm, uphold it.
332 Having regard to my findings, I am prepared to make the following declaration as sought by the State in its prayer for relief, namely:
"A declaration that the Design Documentation submitted to the Principal's Representative by the defendant on or about 17 September 1999 which detailed the Hagley Bypass in front of Hagley House to be 1.24 metres above NSL in fill was not in accordance with the Project Deed."
"A declaration that the Direction of the Principal's Representative by letters dated 13 November 2000 and 15 November 2000 did not constitute any Change in Design Documentation pursuant to cl 4.2(a) of the Project Deed or as defined in the Project Deed."
I am not prepared to make such a declaration. Although the Direction did not constitute a Change in Design Documentation pursuant to cl 4.2(a) of the Project Deed, it did constitute a Change as defined in the Project Deed and required the execution of a greater amount of work than the Deed required.
The third declaration sought was that Leighton was not entitled to any adjustment by reason of the Direction. In my view, Leighton is entitled to adjustments under cl 7 consequent upon the execution of the extra work.
The fourth declaration sought was that Leighton was not entitled to any extension of time by reason of the necessity for it to comply with the Direction. I am satisfied that Leighton is entitled to an extension of time, but do not have sufficient evidentiary material to determine the extent of it.
333 On the counterclaim there will be a declaration that the Change constituted by the Direction is to be valued pursuant to cl 7 of Volume 1 of the Project Deed and I adjourn the assessment of that amount to the trial of the issue of quantum, the value to be determined having regard to the additional work of placing the roadworks in question in cut to a depth of 1.5 metres rather than to a depth of 1 metre.
334 There will also be a declaration that the Change constituted by the Direction caused the defendant delay for which it is entitled to an extension of time to the Date for Construction Completion pursuant to cl 9.4 of Volume 1 of the Project Deed. I adjourn the determination of the number of days extension of time and of any delay costs payable to the defendant pursuant to cl 9.6 of Volume 1 of the Project Deed to the trial of the issue of quantum.
335 I order that the plaintiff repay to the defendant the sum of $1,832,000 purportedly deducted as liquidated damages and declare the same to be a penalty.
336 I order that the defendant recover from the plaintiff the following amounts in respect of its counterclaim:
337 I adjourn the further hearing of the claim for Upgrade Seal to the trial of the issue of quantum. I will hear the parties on the question of interest and reserve leave to speak to the minutes of the order.
[177] [CB 40/55, 40-56, 40-57 and 40-58]
[288] [1993 61 BLR 49 at 60 - 61]
[400] [This paragraph should be on p112 of Exhibit D17 but the page is missing from Exhibit and Court copy]
# State of Tasmania
Leighton Contractors Pty Ltd
(1992) 33 NSWLR 504
(1986) 162 CLR 170
(1979) 26 ALR 567