Edith Street Property Post Acquisition -1966 to 1974
72The puzzle of documents missing in February - March 1966 is partly solved by later events. In the 8 years until about 1974 many of the same personnel who were involved in the Edith Street purchase continued in the administration of the Club and of the Sub-Branch. Their transactions in this subsequent period throw light on what they intended in March 1966.
73The 1 March 1966 Memorandum of Transfer of the Edith Street property transferred the land to Herbert Mitchell, Charles Stanley Cooper and Andrew Fulton. These three men were each involved in the Club and the Sub-Branch for a number of years after 1966. Herbert Mitchell was the Treasurer of the Sub-Branch from 1966-1967, a Trustee of the Sub-Branch from 1966-1967 and the Treasurer of the Club in 1966. Charles Stanley Cooper was the President of the Sub-Branch from 1965-1974, a Trustee of the Sub-Branch from 1966-1974 and President of the Club from 1965-1973 (although it is not clear whether he was the President of the Club in 1971). Mr Cooper died in office in 1974. Andrew Fulton was a Trustee of the Sub-Branch in 1966. The subsequent documents relevant to the Edith Street property consist of communications with the State Branch, Club balance sheets and local Council documents.
74The Sub-Branch sought financial accommodation from the State Branch in November 1968 to fund extensions to the Clubhouse. In doing so the Sub-Branch asserted its ownership of the Edith Street property. On behalf of the Sub-Branch Mr Holyhead signed on 3 November 1968 what was a standard application form, an "Application for Permission to Obtain Financial Accommodation for Sub-Branch Purposes". Mr Holyhead executed this Application for Financial Accommodation as the Sub-Branch Honorary Secretary, seeking $25,000 in finance from the State Branch. The need to do "extensions to the Club" Mr Holyhead explained was the "reason finance is required". But the Club's financial problems were more specific, as Mr Holyhead set out: the advance was needed "for extensions to the Club and owing to the fact that the Club just donated $9,000 to the Sub-Branch for the purchase of a house". The $9,000 "just donated" was not for the Edith Street property, but for the Speers Street property, the consideration for which was $9,000, a matter to which these reasons will return when the Speers Street purchase is considered.
75The Sub-Branch includes the Edith Street property among its assets in this November 1968 Application for Financial Accommodation. The November 1968 Application represented to the State Branch that the assets of the Sub-Branch were $155,750 and liabilities were $19,198, leaving the Sub-Branch with net assets of $136,552. The standard Application for Financial Accommodation form asked the Sub-Branch to "give 7[a] general description of [a] premises owned by Sub-Branch". The Club's answer in this November 1968 Application includes "Smith property, Speers Street $8,000" a reference to the address of and the consideration paid for the Edith Street property. A number of other questions were asked about the Club property in this Application, which are dealt with elsewhere in these reasons. But Mr Holyhead was here clearly claiming that the Edith Street property was a Sub-Branch asset. Given that in 1968 Mr Holyhead was also the Club's Secretary-Manager, what he did at the same time with the Club's accounts presents something of a puzzle.
76The Club published an annual balance sheet. The Club's balance sheets between 1968 and 1972 supports the Club's contentions that the Club beneficially owned the Edith Street property. In the Club's annual report for 1968, published on 31 December 1968, the Edith Street property, described as "Smith's house", is listed as an asset of the Club. Among assets, which include furniture and fittings ($33,704), Club buildings ($166,671.72) and working capital totalling $226,914.67, is an entry "Smith house.... $8,000". The Club's balance sheet was prepared by an accountant registered under the Public Accountants Registration Act 1945. The balance sheet for 31 December 1970 prepared by the same public accountant discloses total assets of a similar order, $268,769.75. The Edith Street property was again described in the 1970 balance sheet as "Smith house property at cost...$8,000".
77How is this to be reconciled? On the one hand in November 1968 Mr Holyhead is telling the State Branch that the Edith Street property was a Sub-Branch asset. Yet in the December 1968 Club accounts he is representing to the wider local Speers Point community of Club users that the Edith Street property is a Club asset. The answer more probably lies in the different purposes of the two documents. In the Club's December 1968 Annual Report, which would no doubt be read by the Club's regular users, Mr Holyhead was representing that the Edith Street property was an asset available for the Club's future purposes. After all, Club members and patrons were then no doubt keen to see that the money they were spending at the Club was building up assets which could be made available for the Club's financial future. In the contrast the audience for the November 1968 Application for Financial Accommodation was only the State Branch, which was interested to see that assets were being acquired in the Sub-Branch's name and were being held safely by the Sub-Branch away from risky adventures.
78But Mr Holyhead was not being two-faced. I infer he believed, as must the Club's board who would have authorised the December 1968 accounts, that it was legitimate at that time to include the Edith Street property as a Club asset, because the Sub-Branch could be relied on to make it available for Club purposes when called upon to do so.
79But in contrasting these two documents it must not be overlooked why Mr Holyhead was making the November 1968 application. He was acting in accordance with what he thought was his duty under the State Branch Constitution, clause 63(g) to seek State Branch approval for a dealing with Sub-Branch property. In performance of that duty he was unlikely to have misled the State Branch as to the Sub-Branch's assets. He was probably quite comfortable, and without qualification, to describe to the State Branch the Edith Street property as a Sub-Branch asset. He could do so because he also probably knew that before the Sub-Branch could make the Edith Street property available in the future to the Club, at the Club's request to secure Club borrowings, he would still have to go back to the State Branch to seek its further permission for a Sub-Branch transaction.
80The Club also dealt with the Council about the use of the Edith Street property in the years following its 1966 purchase. On 13 August 1969 the Council's records indicate that the Club was intending to make good on promises made at the time the Club had extended the Clubhouse. The Club said to the Council in this correspondence:-
"You may recollect that we promised to make available a carpark within 12 months of completion of the Club's extension. After making a few enquiries we feel that the block belonging to us in Speers Street adjoining the Golden Fleece Garage...would be more suitable as it can park 50 to 60 cars in this space. Would you please place this before Council for consideration."
81The Club did not distinguish in this correspondence between the Sub-Branch's beneficial ownership and its own beneficial ownership of what was clearly the Speers Street property. The Council took the view for planning reasons that the Club should establish its carpark on the adjoining Edith Street property, not on land that was distant from the Clubhouse, such as the Speers Street property.
82Thus, the proposal emerged within Council to use the Edith Street property as a Club carpark, instead of the Speers Street property. Council minutes of 28 November 1970 considered the result of its comparative consideration of the Speers Street property and the Edith Street property for carparking. The Council's minute records discussions that must have taken place between Council officers and Club representatives in which Club personnel were treating the Edith Street property as able to have its use and development controlled by the Club:-
"The development on and within the residential zone along Mary and Edith Streets, adjoining the Neighbourhood Business zone, comprises dwellings. Lot 15 is owned by the R.S.L. land for car parking. Obviously the club desires to extend the existing clubhouse onto the land. However, Council has required Lot 15 to be used for car parking in relation to additions approved of in 1968."
83But despite the Club's wishes, the Council expressed its preference for using the Edith Street property over the Speers Street property for carparking purposes. I infer from these dealings with the Council that the Club's board believed that there would be no difficulty with the Sub-Branch making the Edith Street property available for the Club's purposes on some mutually convenient terms. That may well have been their view at the time. But that does not mean that the Club did not regard the property as the Sub-Branch's property both legally and beneficially.
84By February 1972, the Club's Committee and the Sub-Branch trustees had begun to appreciate that their interests were diverging, or would soon be diverging. The Sub-Branch's papers include a notice of extraordinary general meeting of the Club's members scheduled for Sunday, 27 February 1972. The well-drafted notice of meeting gives notice of three resolutions with respect to the Edith Street property, the Clubhouse property and the Old Clubhouse property. All resolutions were to similar effect, which is sufficiently described in the following extract from the resolution relating to the Edith Street property. To explain the need for the first resolution the notice of meeting recited that at the time of the purchase of the Edith Street property, "it was at the time of acquisition of such premises always intended that the legal and equitable ownership thereof should vest in the Boolaroo-Speers Point R.S.L. Sub-Branch (and its Trustees) and WHEREAS by mutual mistake the legal and equitable ownership of the said premises was vested in the Boolaroo-Speers Point R.S.L & Citizens Club and WHEREAS it is desired to rectify such error". The resolution that the notice of meeting then proposed was a declaration: (1) that the Club holds the Edith Street property "beneficially on behalf of the Boolaroo-Speers Point R.S.L. Sub-Branch"; and (2) "that such lands be conveyed to such Sub-Branch (and its trustees) forthwith".
85There is no other evidence that this meeting was actually held or that this and the other two resolutions were passed or that any deeds to give effect to them were ever brought into existence. The resolutions indicated above have the words "move" handwritten next to them, as though the notice of meeting had been used as an aide memoire for action by a person attending the meeting. Whether that member moved the resolutions and whether they were indeed passed remains unknown. The Club's minute books from the period have not survived. All that can be inferred from the surviving document, which is a signed (by Mr Holyhead the Club's Secretary-Manager) copy of a notice of the proposed meeting, is that the issue was probably put before an extraordinary general meeting on 27 February 1972 in an atmosphere where some Sub-Branch members thought that the Club was assuming ownership over what was regarded by them as really Sub-Branch property. The division reflected within this litigation was present at least in minor profile in February 1972.
86Moreover, as the Edith Street property title stood in February 1972 the resolution was not really necessary nor useful in the form in which it was drafted. The resolution sought to convey the Edith Street property to the Sub-Branch trustees. But legal title was already in their names. It would not be surprising if someone realised at or before this 27 February 1972 meeting that passing these proposed resolutions was not very useful.
87The better inference is that this resolution was not passed. I draw this conclusion for two further reasons. First, there is no subsequent reference in any document in evidence to the resolution having been passed. It is the kind of resolution which, were it passed, could be expected later to have been referred to in some way. The resolution represented the victory of certainty for the Sub-Branch's claimed legal and beneficial interest in the properties over what otherwise was continuing ambiguity and differences of view. I infer from the form of the notice of proposed extraordinary general meeting that the Sub-Branch's members wanted to put the Sub-Branch's beneficial ownership of the Edith Street property beyond doubt. If the resolution had been passed, it is difficult to imagine Sub-Branch trustees not later using such a resolution against the Club during the events that followed in the 1970's. From the fact that it was not so used I infer that the proposed 27 February 1972 resolution was probably not passed.
88But I infer that the resolution was prepared for an extraordinary general meeting of the Club. Its preparation, at least supports an inference that many Sub-Branch members and Club members saw the Edith Street property as beneficially owned by the Sub-Branch, even though perhaps not all of them saw it that way.
89There is perhaps another reason to conclude that an extraordinary general meeting did not vote to pass a resolution about the Edith Street property. In contrast to a vote of Club members, what neither seems to have occurred is that the Committee of the Sub-Branch directed the transfer of the property from the Club to the Sub-Branch. This is evident from examination of the Club's balance sheet for the year ending 31 December 1972. The Edith Street property last appears in the Club's balance sheet for the year ending 31 December 1971. The following year, in place of the property itself, a loan is recorded in the Club's balance sheet as owing from the Sub-Branch to the Club, a loan that includes the written down value of the Edith Street property. The details were the following.
90The 1971 Club balance sheet, divided non-current assets into fixed assets and affiliated Club loans. The balance sheet recorded fixed assets as follows: -
$18,728 - poker machines
$35,518 - plant and furniture
$177,693.12 - freehold land and buildings (Club premises)
$8,000 - Smith property (note 2)
$239,939.12
91In that year the Club's Affiliated Loan Account was $16,564.00, reflecting a loan then owing from the Club to the Sub-Branch.
92The following year, in the balance sheet for 31 December 1972, the Club premises and the Edith Street property are removed from the list of fixed assets. But the entry for Affiliated Club Loans changes (from $16,654.00) to $171,056.92. The explanation for removal of these two fixed assets from the balance sheet appears from Note 2 to the 1972 balance sheet, which says "The Club premises and Smith property have been transferred at the direction of the Committee to the Boolaroo - Speers Point R.S.L. Sub-Branch. The values of these properties are now represented in the loan account due to the Club from the R.S.L. Sub-Branch". Thus, balance sheet Note 2 asks the reader to treat the $171,056.92 as a loan due to the Club from the Sub-Branch.
93The arithmetic of this change can be reconciled within about $2,000. A reasonable reconciliation of the fixed asset changes in the Club's 1971 and 1972 balance sheets is possible the following way. Removal of the fixed assets and affiliated Club loans from the 1971 balance sheet involves a subtraction of $169,129.12 (being $177,693.12 plus $8,000 less $16,654.00) in value. The 1972 balance sheet includes among Affiliated Club Loans, as an asset, a loan of $171,056.92 owing from the Sub-Branch to the Club. There is a discrepancy of $1,927.80 ($171,056.92 less $169,129.12) in the figures which cannot be identified 40 years later. But Note 2 makes the Club's and the Sub-Branch's intent clear. The Edith Street property was no longer to be a Club asset, neither legally or equitably. This arithmetic reconciles well with the Sub-Branch's late 1972 balance sheet (discussed later in these reasons in relation to the Main Road property) that also shows the Sub-Branch acknowledged the debt of $171,056.92 to the Club at that time.