The license arrangement
19 The task of determining the terms of the final arrangement has been made more difficult by the fact that neither side kept full records. Indeed, despite the fact that Mr Jones gave evidence that he left all records connected with the negotiations at Brookland Valley Vineyard when he ceased to be managing director of Brookland Valley and the fact that there was evidence of a thorough search for such records, Brookland Valley was not able to produce any written record of, or arising from, the negotiations. Ms Rutter's records were incomplete. They consisted of documents which were sent to her from time to time by Mr Ferin. Some of them bore handwritten annotations by her which appeared to find reflection in later versions of the document.
20 There were a number of documents transferred by facsimile from Mr Ferin to Ms Rutter. They included three draft agreements and some other documents, in the form of letters, dated 21 May 1999 intended, apparently, to be transmitted by facsimile to Mr and Mrs Jones. Mr and Mrs Jones both stated in their evidence that they had no recollection of ever seeing the letters apparently intended to be sent to them by facsimile. There is no other objective indication that they were. They might just as easily have been drafts of letters sent to Ms Rutter for her examination. I am not prepared to assume, in the absence of any evidence, that these communications were ever made by Mr Ferin to Mr and Mrs Jones.
21 However, it is possible to make confident findings about a number of matters. On 28 July 1999, Mr Jones wrote to Ms Rutter. Mr Ferin had been dismissed only a matter of days before. In his letter Mr Jones described the essential features of the arrangement which had been agreed. He proposed a small number of changes to the terms of a draft contract which was obviously before him. He proposed to make payment of the bulk of the agreed payment within a matter of days and in fact did so. Indeed, by mistake, the payment was made twice and Ms Rutter refunded the overpayment. Those events, which require more detailed examination, provide a foundation for determining the written terms of the arrangement which, although not signed by Mr Jones and Ms Rutter, is nevertheless evidenced in writing and by the payment and acceptance of the contract payment then due.
22 There were four drafts in evidence of a document entitled "Jane Rutter Agreement for Services". The fourth document post dated critical events and the time at which the contract was concluded. Nobody suggested that it accurately set out the concluded terms of the agreement. It requires no further attention. The first three documents were sent by facsimile transmission from Mr Ferin to Ms Rutter on 19 May 1999, 23 June 1999 and 29 June 1999 respectively. The documents were progressively more detailed.
23 It seems to me possible to exclude two of the documents as the one before Mr Jones on 28 July 1999, when he wrote to Ms Rutter. I shall discuss this matter again in more detail when the specific terms of the contract, as I have found it, have been set out. However, it is possible to commence to narrow the field by reference to the surrounding circumstances. It is convenient to deal first with the document sent to Ms Rutter on 23 June 1999.
24 Ms Rutter's evidence was inconclusive. However, it seems unlikely that the contract agreed was the version faxed to Ms Rutter on 23 June 1999. That document indicated that the contract would be between Ms Rutter, Mr Ferin and Brookland Valley Vineyards. The later version sent to Ms Rutter on 29 June 1999 indicated that the contract would be signed by Ms Rutter only and Brookland Valley Vineyards. A suggestion made by Mr Jones in his letter of 28 July 1999 - "Change Address in document to Jane Rutter" - is consistent with the later version of 29 June 1999. The second document contained handwritten notes by Ms Rutter which found substantial reflection in the third document. I think it unlikely that Mr Ferin sent this version as a neutral participant both to Ms Rutter and to Brookland Valley. He was representing Ms Rutter. I think it much more likely that it was sent to Ms Rutter for consideration, before being sent to Brookland Valley if acceptable to her. There are further matters of detail referred to shortly which also contributed to my conclusion that the second version did not form the basis of the final contract.
25 The first document, of 19 May 1999, does not match the terms of the document which was obviously before Mr Jones at the time he made his suggestions for inclusion in the final contract. Mr Jones' evidence was that to the best of his recollection he only ever saw one version of the "Jane Rutter Agreement for Services". In his affidavit evidence he said in two places that he believed it was likely that document was the version sent by Mr Ferin to Ms Rutter on 29 June 1999 or an earlier version.
26 In his oral evidence Mr Jones made some attempt to suggest that he probably had before him the first version and not some later version. I am not prepared to accept that evidence. As will be seen shortly Mr Jones, on 28 July 1999, made specific suggestions for final amendment of whatever document he had before him. Those suggestions cannot be reconciled with the terms of the first version. I am satisfied it was not the first version which was before him.
27 The third document, sent to Ms Rutter on 29 June 1999, bore the notation "Draft #5". It is unclear whether this notation, which does not appear on any other version, referred to drafts given to Ms Rutter for her consideration or drafts provided to Brookland Valley.
28 It is impossible to be certain that there was not some other document before Mr Jones of which no record now remains but, having regard to the terms of the proposals which he made and the general description that he offered Ms Rutter of the arrangement, I am satisfied that the version sent to Ms Rutter on 29 June 1999 reflects, in substance, the terms of the bargain finally concluded.
29 At the time he made his final suggestions, Mr Jones also had before him a facsimile from Ms Rutter dated 27 July 1999. Ms Rutter and Mr Ferin had fallen out a few days earlier. In a facsimile dated 24 July 1999 Mr Ferin proposed, nevertheless, that he continue as event co-ordinator for the events which had been arranged, while engaging someone else to actually manage the events, and work with Ms Rutter, on the days in question. On 26 July 1999, Ms Rutter sent a facsimile transmission to Mr Ferin indicating her lack of understanding of the state of negotiations but protesting that a contract should earlier have been concluded. Mr Ferin replied on the following day indicating that Mr Jones had "agreed to pay $27,500 by this Friday," a figure which I will shortly explain. Mr Ferin also alerted Ms Rutter to the possibility that the proposed performance at Brookland Valley Vineyard in November might need to be postponed. He said that, subject to one or two matters, "there's no problems with the Agreement" from Mr Jones' standpoint. This gives further support to my conclusion that the document receiving Mr Jones' endorsement was not one of the early versions.
30 Ms Rutter's facsimile transmission to Mr Jones of 27 July 1999 said the following:
"Dear Malcolm
Further to our conversation today, I enclose my account number. As agreed you will deposit $27,500 into this account. The remaining $7,500 will be settled by 30th November 1999.
I have no problem with changing the dates in November. I would like this to be as successful as possible for you. I have turned down work for this to the tune of about $10,000 so how about settling $1,000 worth of Verse 1 wine on me?!! (as compensation). Please let me know your thoughts!
Account J. E. RUTTER
[Account details omitted]
PS I hope this is OK"
31 It is evident that Mr Jones understood that Ms Rutter was not fully familiar with the course of negotiations and perhaps not with the significance of the document about which he, the following day, was to make final suggestions. His letter dated 28 July 1999 should be set out in full:
"Date: 28th July 1999
Dear Jane,
Following our telephone conversation I set out below the changes we suggest in the contract.
As a background explanation our arrangement is a licence arrangement to use your music and your name on our label and marketing material and promotions for the period of 12 months commencing 1st August 1999 with an extension of 6 months sell-off period. The production run on this wine in 1999 is a maximum of 90,000 bottles. If we wish to continue to use your music and your name in future years production we must negotiate a further agreement and failing being able to negotiate the licence is at an end and we will discontinue the use of your music and name on our Verse 1 label. The product and label at all times remain the property of Brookland Valley Vineyard including the copyright and trademarks. You have no ownership of the label but you have a licence agreement with us regarding the use of your name and music.
We would like to add in the contract
1. In the recitals add
• C. The Performer agrees to grant a licence to the Promoter to use her music and name for the marketing and promotion of the product on the terms and conditions set out hereunder
• D. The product and Verse 1 label and marketing material including trademarks and copyright remain the exclusive property of Brookland Valley Vineyard at all times subject to the licence agreement as set out hereunder.
2. Clause 2.2 add
• "in 1999 with a label which includes music and name of Jane Rutter"
3. Change Address in document to Jane Rutter
4. Add to Schedule Item 3
• Saturday November 20th 1999 Brookland Valley Vineyard
"Subject to notice by 9th August 1999 this performance can be deferred to a later date within the 12 month contract or transferred to another location subject to mutual agreement"
5. Add to Schedule Item 4
Sponsorship $20,000
Performance Sydney and Melbourne $7500
Performance Margaret River $7500
Payment to be made as follows: $27,500 on or before 30th July 1999
$7,500 within 7 days of final performance
I hope the above is clear. I suggest you give it to your legal adviser and he can contact me if he needs clarification. Thanks Jane. As soon as the contract is complete fax to us and we will sign and send a copy to you for signature.
I will forward the $27,500 on Friday direct into your bank account. I received your fax with the details and yes I agree to give you $1000 worth of Verse 1 as compensation for the possible change on the Margaret River performance.
I have spoken to Roy Ferin and he has confirmed that he will subcontract his work to Alana Hay. A copy of his letter is attached. Dee will keep in close contact with you on this. He said he had and (sic) accompanist on hand and would inform you in the next day. Please let Dee know if this has been done. We have paid Roy $750 deposit for his $1500 total services.
We are sure the event will be a big success for both of us - it is a very new concept and one that we must both get right in the first year. If it works well we will certainly be looking to continue the arrangement with you - it has so much potential for both of us.
Looking forward to seeing you in Melbourne.
Kind regards,
Malcolm & Dee"
32 28 July 1999 was a Wednesday. The Friday upon which Mr Jones said payment would be made was 30 July 1999. On Monday, 2 August 1999 two amounts of $27,500 were credited to Ms Rutter's account. She refunded one payment and retained the other. She subsequently gave the performances which were required, commencing on 9 August 1999. She had already provided the composition to which the contract referred and had approved the final form of that composition for reproduction on the Verse 1 labels. I am satisfied that Ms Rutter concluded a contract with Brookland Valley which included the additional and modified terms suggested by Mr Jones. I am equally satisfied that Brookland Valley committed itself to a contract including those terms and the terms of the document to which they were addressed. Doing the best I can with the material I am satisfied on the balance of probabilities that the draft contract which was finally concluded, amended as suggested by Mr Jones, was the one sent to Ms Rutter by Mr Ferin on 29 June 1999. As amended by Mr Jones (in the fashion which I have shown), it was in the following terms:
"Draft #5
JANE RUTTER AGREEMENT FOR SERVICES
This Agreement (7 pages) is made on the ___ day of ____________ 1999.
BETWEEN
Jane Rutter [Jane Rutter's address] (providing the services of Jane Rutter hereafter "the Performer")
AND
the party or parties set out in Item 1 of the schedule (hereinafter referred to as "the Promoter")
WHEREAS
A. The Promoter is the owner or lessor of the venues referred to in Item 2 of the schedule (hereinafter referred to as "the Venue")
B. The Promoter wishes to retain the Performer for 3 performances and the benefit of an association between the Performer and the Promoter relating to the launch, marketing and sale of the Promoter's Semillon Blanc and Cabernet Merlot wines entitled 'Verse 1' (hereafter referred to as 'the Product'), at the terms and conditions set out hereunder.
C. The Performer agrees to grant a licence to the Promoter to use her music and name for the marketing and promotion of the product on the terms and conditions set out hereunder.
D. The product and Verse 1 label and marketing material including trademarks and copyright remain the exclusive property of Brookland Valley Vineyard at all times subject to the licence agreement as set out hereunder.
NOW IT IS AGREED AS FOLLOWS:
1. Date(s) Of Performance(s)
The Performer agrees to provide its services to the Promoter on the dates set out in Item 3 of the schedule.
2. Remuneration
2.1 The Promoter agrees to pay the Sponsorship fee to the Performer referred to in Item 4 of the schedule. This fee shall be payable as to the total amount of Item 4 on the schedule, payable to Jane Rutter on the date of this Agreement. All cheques are to be made payable to Jane Rutter.
2.2 The promoter will not produce more than 90,000 units of the Product in total in 1999 with a label which includes music and name of Jane Rutter.
2.3 At the expiration of this Agreement or the expiration of the renewal option period stated in this Agreement, the Promoter will not distribute any additional quantities of the Product which embodies the Performer's name or music. The Promoter shall however receive a 6 month non-exclusive sell off period for the Product which has already been manufactured prior to the expiration of this Agreement.
3. Venue Facilities and Services
3.1 The Promoter agrees to provide at its own cost professional quality sound, lighting, staging and other production equipment, together with the necessary technical and other personnel to set up and operate said equipment. All production equipment and personnel is subject to the Performer's consent.
3.2 The Promoter will provide for the exclusive use of the Performer a grand or baby grand piano which must be tuned on the day of the performance to concert pitch at no cost to the Performer. The piano provided is subject to the Performer's consent
3.3 The Promoter agrees to provide 1 business class and 1 economy class airfare from Sydney to Melbourne (plus return) for the Melbourne performance on August 9th, 1999. The Promoter agrees to provide 1 business class and 1 economy class airfare from Sydney to Perth (plus return) for the weekend of Saturday, November 20th, 1999 (exact dates and times are to be confirmed).
3.4 The Promoter will provide all ground transport requirements for the Performer and the Performer's accompanists between the hotel, venue and airport in Melbourne on August 9th, 1999 plus Western Australia for the weekend of Saturday, November 20th, 1999. The Promoter will also provide 6 cab charge vouchers to the maximum value of $50.00 each for use by the Performer.
3.5 The Promoter agrees to provide two (2) single first class hotel accommodations for the performers in Melbourne on Monday, August 9th, 1999 and in Western Australia for up to four (4) nights from Friday, November 19th, 1999 to Sunday November 21st.
3.5(sic)The Promoter will provide meals for the performers, together with light refreshments including flat mineral water, fresh fruit and fresh juices at the Venues for each of the musicians during the performances.
4. The Performers Sponsorship Services
4.1 The Performer shall provide the written text to the composition 'Blo' by Jane Rutter for the purpose of use by the Promoter in reproduced prints of said text on the Product. The Performer, as the owner of the copyright in the composition, authorises the promoter to reproduce the composition on no more than 90,000 units of the Product. The Performer reserves all other rights in the composition.
4.2 The Performer shall provide an accompanist for each of the performances listed in Item 2 of the schedule on the dates listed in Item 3 of the schedule and the accompanist's performance fee shall be included in the Sponsorship fee listed in Item 4 of the schedule.
4.3 The Performer will be available for up to a maximum of twenty one (21) interviews in total, at mutually convenient times to promote the performances and the Product, subject to the Performer's prior professional commitments. Interviews shall be organised by the Promoter or it's authorised agents to a maximum of nine (9) print interviews, nine (9) radio interviews and three (3) television interviews.
4.4 All marketing, advertising, press and print material that includes Jane Rutter must be forwarded to Ferin Music Australia or Jane Rutter for approval prior to publication. The Performer's consent must be obtained in relation to the placement of any marketing and/or advertising material in any publication. Such approval shall not be unreasonably withheld.
5. Territory and Term
5.1 The territory for distribution of the Product shall be worldwide.
5.2 The initial period of this Agreement commenced on (date) and shall, subject to the following terms of this Agreement, continue for one year from the date of this Agreement.
5.3 The Promoter has one option to extend the initial period of this Agreement for a further one year commencing, if at all, on the expiration of the initial period. Any such extension will be subject to the terms and conditions of this Agreement excluding Clause 5.3 and schedules.
5.4 The exercise by the Promoter of any option specified in Clause 5.3 shall be effected by written notice delivered to the Performer not earlier than three months before the end of the current period and not less than one month before the end of the current period.
6. Renewal Option
6.1 Said renewal option shall commence at the expiration of this Agreement and shall have the same terms and conditions listed herein excluding the provisions of a third year renewal option.
7. Unauthorised Sound or Video Recording
The Promoter acknowledges that any sound or video recording of the Performer's performance is prohibited without the express written permission of the Performer. The Promoter agrees to take such action and precautions as are reasonably necessary to ensure that no employee or guest of the promoter makes any unauthorised sound or video recording of the performances. The copyright in any unauthorised recordings should be deemed to vest in the Performer.
8. Insurance
The Promoter warrants that it will provide a safe working environment for the Performer and it holds current adequate fire and public liability insurance cover or similar cover to cover any reasonable insurable risk that the Performer or musicians or any of them or any other person may be exposed to before, during and after the performances.
9. Disclaimer and Indemnity
The Promoter agrees to indemnify the Performer at all times against any claims, demands or actions resulting from the breach by the Promoter of any of the terms and conditions of this Agreement.
10. Force Majuere (sic)
The obligations of each part herein are subject to the detention by act of God, war, riots, strikes, labour difficulties, epidemics, or any acts or order of public authorities or any other cause or similar cause beyond the control of the parties however that notwithstanding any force majuere (sic) act the Promoter will pay to the Performer all disbursements and expenses incurred up to the force majuere (sic) act.
11. Guarantee
In the event that the Promoter is a corporation the Promoter warrants that this Agreement will be signed by a Director of the Promoter and that said Director unconditionally and without any right of waiver agrees to severally guarantee each and every one of the obligations of the Promoter set out herein. If the Promoter defaults on any of its obligations the Performer will be entitled to, without demand on the Promoter, the full cost of damages for breach of contract from the guarantor referred to in this clause.
12. Notices
Any notice served pursuant to this Agreement can be served on each of the parties at the addresses referred to herein or at such addresses as the parties may notify each other of in writing from time to time.
13. Jurisdiction
This Agreement shall be subject to the laws of New South Wales, Australia and the parties consent to such jurisdiction.
14. Audits
14.1 The Promoter shall during the term (and thereafter for so long as units of the Product are sold) open and continuously maintain adequate books in relation to the sale of Product together with any necessary supporting ledgers or journals. The Promoter will:
(a) allow the Performer access to these books and records after receiving not less than 5 days' notice,
(b) provide such explanation or assistance as the Performer's legal or accounting advisers may require to prepare annual accounts and corporate and taxation returns.
14.2 Without limiting Clause 14.1 the Performer may, at the Performer's expense and after giving the Promoter 30 days' notice, appoint a person to examine or audit the Promoter's books and records but such examination or audit shall be for a reasonable duration and shall not occur more than once in any calendar year. If any such examination or audit discloses an underpayment to the Performer, the Promoter must reimburse the Performer's costs in conducting the examination or audit.
15. Notice
15.1 Any notice or other communication to or by a party to this Agreement must be in writing addressed to the other party at the address specified in this Agreement or such other address as may be notified to the other party from time to time in writing. Such notice is deemed to be received by or served upon the recipient:
(a) if by delivery in person, when delivered to the recipient;
(b) if by post, 5 days from and including the date of postage; or
(c) if by facsimile transmission, when dispatched to the recipient but if dispatch is after 4:00 p.m. (recipient's time) it is deemed to have been received on the next succeeding business day.
16. Termination
16.1 This Agreement can only be terminated by a party for a material breach of it by another party ('Defaulting Party') if the party alleging such breach serves written notice thereof on the Defaulting Party; and
(a) the Defaulting Party has failed to remedy such breach within 30 days following receipt of notice of it; or
(b) if the breach concerned cannot be remedied within such time the Defaulting Party has not commenced to remedy it within that time, proceeded to complete the remedy with reasonable promptness, and notified the other party of the date of its commencement to remedy that breach and the anticipated date for rectification of the breach.
17. General Provisions
17.1 The terms of this Agreement may only be varied by a written instrument signed by the Promoter and the Performer.
17.2 This Agreement is personal to the parties. Neither party shall assign that party's right, title and interest hereunder, in whole or in part, without the prior written consent of the other.
17.3 Nothing in this Agreement constitutes a partnership or employment relationship between the Promoter and the Performer.
17.4 If any term or part of this Agreement is found unenforceable or void by a court of competent jurisdiction then any term or part not found to be unenforceable or void remains in effect.
17.5 All remedies, rights and obligations contained in this Agreement are cumulative and none of them is in limitation of any other remedy, right or obligation of any party.
17.6 This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter of this Agreement. This Agreement supersedes and extinguishes all prior agreements and undertakings and all representations or warranties previously given.
17.7 Any reference to a statute or statutory provision is deemed to include any statutory provision which amends, extends, consolidates or replaces the same or which has been amended, extended, consolidated or replaced by the same and any orders, regulations, instruments or other subordinate legislation made thereunder.
17.8 The expiration or earlier determination of this Agreement does not affect any rights of either party hereto which rights expressly or impliedly continue after that expiration or determination, including but not limited to the right to receive income, fees, royalties and other moneys from any party.
17.9 This Agreement is made in New South Wales. Its application, interpretation and construction shall be governed by the courts of New South Wales and the parties hereto submit exclusively to the jurisdiction of such courts.
Signed for by Jane Rutter
__________________________________
Jane Rutter
__________________________________
Signed by the Promoter
__________________________________
Promoter's Name and Title (Please Print)
The Common Seal of
Was hereunto affixed with the authority __________________________
of the Board of Director(s) (Promoter's Common Seal)