Application of the Clerical NAPSA
22 The primary judge was required to determine whether the tasks undertaken by the relevant employees fell within the scope of the Clerical NAPSA. Clause 34.1 outlined the intended application of the award as follows:
This award shall apply in respect of all persons employed in any clerical capacity whatsoever and without limiting the generality of the foregoing shall include telephonists, receptionists, cashiers, messengers, copy boys, telephone canvassers (other than for the sale of goods), persons employed on machines designed to perform or to assist in performing any clerical work whatsoever and all classes of employees engaged in any clerical capacity in or in connection with payroll preparation, cash handling and processing in the state of New South Wales excluding the County of Yancowinna, within the jurisdiction of the Clerical and Administrative Employees (State) Industrial Committee, excepting employees covered by industry or employer specific awards.
[Emphasis added]
23 The primary judge set out his findings in relation to the duties undertaken by the relevant employees at [54] of the first decision:
The duties undertaken by the Employees involved receiving inbound calls on the telephone, or occasionally short-wave radio, and responding to such calls in accordance with various procedures which were communicated to the Employee on their computed [sic] screen. The response provided by an Employee was dependent upon the nature of the call received and involved, among other things, providing advice, providing product information, giving directions, assisting with emergency calls, and arranging tradesmen and security personnel. The Employees were required to log the calls they received and then follow-up or escalate the call if necessary, for example by forwarding details of the call to the client or contacting the client by phone to relay a message.
[Footnotes removed]
24 The primary judge continued at [56]:
While the Employees of the respondents are more properly described as call centre operators rather than clerks, their duties are fundamentally clerical in nature. The services provided by the respondents relieve their clients of the need to employ their own clerical staff to receive and respond to telephone calls, facilitating the provision of information, services and goods. I have no doubt that the respondents' Employees, if they had been employed directly by the clients of the respondents, would have fallen within the purview of the Clerical NAPSA in the performance of their duties. They did not fall outside the coverage of the NAPSA simply because they were engaged by a company to which others chose to contract out certain of their clerical support functions.
25 Mrs Potter challenges his Honour's characterisation of the Employees' duties. She submitted as follows:
A contract call centre or contract contact centre differs markedly from a simple call centre as its principal function is supplying customer contact and support services to a number of clients on a contract basis and whose business is independent of the client. The purpose of a modern contract call centre agent is to act on his or her own initiative after training and function as a decision maker, director, manager, communicator, information agent, marketer or specialist as required and determined by variable contracts. Agents perform clerical activity only and simply as an adjunct and subsidiary to their primary purpose of resolving issues and performing the tasks on behalf of their non-clerical customers.
26 Mrs Potter also explained that the Employees did not simply answer the telephone to take messages. Rather, she claimed such employees 'triage' the callers. In effect, Mrs Potter maintained that the Employees, in answering the telephone, were fulfilling a greater role than merely clerical duties. This was said to be due to the fact that the Employees would provide 'technical advice' and assess information that was communicated to them. Mrs Potter provided an analogy based upon the work of a nurse who will make and receive telephone calls in the course of his or her employment, but is primarily engaged in non-clerical duties.
27 Ultimately, the evidence made clear that the Employees' fundamental duties were to answer telephone calls and liaise with the callers. There was no suggestion that the 'technical advice' Employees provided to callers was in fact based on their technical or industry experience. Rather, the Employees were provided with a computer screen that would display information to be read to certain callers. This is exemplified by the evidence of Ms Richardson, an employee of Quincolli. In cross-examination, Ms Richardson was asked the following question:
You've said that it's part of your duties to provide advice. Is that a reference to providing advice to callers?
28 Ms Richardson responded:
It's advising the advice that the clients have given us to pass onto the callers.
29 The cross-examination continued as follows:
SOLICITOR: Now each screen in relation to each client, be it a counsel or a doctor has standing instructions and those instructions tell you how to respond in a particular circumstance?
RICHARDSON: That's correct.
SOLICITOR: Sometimes the circumstance goes beyond that which is on the screen and you have to have a bit of a listen to and work out which response you will use?
RICHARDSON: Yes.
SOLICITOR: And after you've had a bit of a listen and worked out the response, you then give advice according to what you think should be given?
RICHARDSON: That's correct.
SOLICITOR: But importantly, that that's always based on what you see on the screen?
RICHARDSON: That's correct.
…
SOLICITOR: The advice which you provide is advice which you already have on the screen?
RICHARDSON: That's correct.
SOLICITOR: So you don't give your own opinion?
RICHARDSON: No.
30 Furthermore, documents entitled 'Position Description' were tendered before the primary judge which set out the roles of call centre operators. There was a separate document for each grade of operator, from 1 through to 4. Although Mrs Potter claimed that such documents were not job advertisements, she acknowledged they contained sets of skills that the Employees were required to have. The scope of the position of a grade 1 operator required them to:
… answer calls to all Clients [sic] identified by management in a timely manner (within 10% of the average call times over all Grade 1 operators on these calls) and with professional, accurate and complete message taking, according to the client intranet screens'.
31 Such description was the same for grade 2, 3 and 4 operators, save for their call times being compared to operators of the same level. The key performance indicators for a grade 1 operator, which are again similar to the other grades, are stated as follows:
Key Performance Indicators:
Measurement of times taken on calls - must be within 10% of the average for all operators on this Grade level
Accuracy of message taking - spelling, address verification, completeness and expression of messages
Ensuring ALL calls are logged, even if no further action required
Willingness to ask for assistance if in doubt of any client procedure
Attendance at all mandatory training sessions
32 The key phrase in cl 34.1 of the Clerical NAPSA is the employment of persons 'in any clerical capacity'. In Federated Clerks' Union of Australia (NSW Branch) v Australian Workers Union [1971] AR (NSW) 419, Sheldon J observed that such words formed a wide definition and one which was 'of indefinite meaning'. It is clear that an employee will not cease to be engaged in a clerical capacity merely because they undertake some activities in the course of their employment that do not constitute clerical duties. Such was the case in Kingmill Australia Pty Ltd t/a Thrifty Car Rental v Federated Clerks' Union of Australia, New South Wales Branch (2001) 106 IR 217. In that decision, the Full Bench of the Industrial Relations Commission dismissed an appeal against a decision which found employees in a car rental business working at the appellant's national call centre to be employed in a clerical capacity despite engaging in some 'sales' work when communicating with customers over the phone. Similarly to the Clerical NAPSA, the award which was found to cover the employees applied to 'all persons employed in any clerical capacity whatsoever and without limiting the generality of the foregoing, shall include telephonists, receptionists, [and] cashiers…'.
33 The Court is not persuaded that the Employees were engaged in any activities beyond clerical duties which would be sufficient to take their employment outside the operation of the Clerical NAPSA. The evidence overwhelmingly indicates that the Employees were primarily engaged as telephonists. Mrs Potter's submission that the duties of the Employees, being part of a 'contract call centre', were markedly different to those in a regular call centre was unconvincing for the reasons outlined above. The Clerical NAPSA plainly applied to the Employees during the relevant period. Any suggestion that the Employees were award free must be rejected.