The orders of Venning J
40 On 22 December 2008, a dispositive judgment of the High Court was published dismissing the application for judicial review. The applicants were Mr Petroulias, Avowal, Ms Clark, Ms Chisnall, seven other individuals and one other company. Mr Petroulias, Avowal and Ms Clark appealed that decision to the Court of Appeal. On 8 May 2009, the High Court dismissed an application by the appellants for a stay pending the appeal of the orders made on 22 December 2008. Venning J observes at [2] of his judgment of 21 December 2009 (Avowal v The District Court at North Shore (HC AK CIV 2006404007264) that:
The effect [of refusing the stay] was to permit the Commissioner to begin a review of the electronic documents seized by the Commissioner's officers. The application for stay was dismissed on certain terms including a requirement that an affidavit be filed on behalf of the Australian Tax Office before the Commissioner was to make the electronic information available to officers of the [ATO].
41 The ATO filed the affidavit required by the High Court to enable it to access the documentation held by the New Zealand Inland Revenue Commissioner. As Venning J observed at [3] of the 21 December 2009 judgment the remaining issue however was how privilege in relation to the documents would be dealt with. That question was addressed by the appellant parties at a telephone conference hearing which they and the New Zealand Commissioner treated as an application for directions: Venning J, [6]. That application resulted in a minute of orders of 8 October 2009 which "are properly characterised as interlocutory orders": Venning J, [6]. Paragraph 7 of the minute of orders recorded:
[7] I confirm the following directions:
[a] The Commissioner is permitted to commence review of the electronic information removed from the Avowal and Motueka River Lodge sites in accordance with the following procedure:
[i] The Commissioner will cause the Computer Tax Audit Unit of the Department to carry out a key word search on the hard drives, using the terms that were used for the s 16 operation. All documents that produce hits will be provided electronically to the investigations team in Takapuna.
[ii] The investigations team will review those documents in a cursory manner. Any documents that appear as though they may be subject to privilege or tax advice nondisclosure (potentially privileged documents) will be set aside and will not be read or looked at further.
[iii] Copies of the potentially privileged documents will be provided to the respondents to enable them to pursue claims of privilege and tax advice nondisclosure or set aside pending resolution of the privilege proceedings. Potentially privileged documents will not be made available to the ATO.
[iv] The Commissioner may review all remaining open documents as part of his investigation and will allow the ATO to view any relevant open documents.
[v] The Commissioner is to provide the applicants on an ongoing basis, a schedule(s) of the open documents so that the applicants can identify the documents that the Commissioner and the ATO have access to.
[b] The Commissioner is permitted to allow officers of the ATO to review the electronic information in accordance with the above procedure.
[c] The ATO is permitted to copy and remove information that it is entitled to under the AustraliaNew Zealand Double Tax Agreement and previous decisions of this Court.
[emphasis added but for the references to prima facie]
42 By the application made before Venning J on 17 December 2009 (resulting in the 21 December 2009 decision), the applicants sought further directions recalling, in part, the orders of 8 October 2009 and clarifying their entitlement to claim privilege in relation to documents which, following the New Zealand Commissioner's cursory examination contemplated by para [7][ii] of the orders, would be prima facie open documents and not subject to privilege: Venning J, [4]. Mr Clews of counsel appeared on behalf of Avowal, Ms Clark and Mr Petroulias. They were the parties agitating the substantive appeal. By the application, the three applicants sought to amend the process to enable them to raise claims for privilege in relation to open documents. The applicants contended before Venning J that despite the cursory review by the Commissioner there may be documents which the Commissioner considers to be open but which the applicants "may still wish and be entitled to claim privilege for": Venning J, [10].
43 In dealing with the application, Venning J said this:
[12] As a consequence of the blanket claim to privilege [by the applicants and their former legal advisers] the Commissioner's officers did not feel able to carry out even a relevant search when the initial search was carried out. Given that blanket claim to privilege was made on legal advice, for the reasons set out in the substantive judgment, it can hardly be said to have been unreasonable on the IRD officers' part to have accepted the claim to privilege and not have insisted on a keyword search at that time. But as a consequence, there is an enormous amount of material to be reviewed.
[13] The process set out in the minute of 8 October [2009] represented an attempt to address that by a process consistent with the lawful violation of privilege concept as discussed in Alitt v Sullivan [1988] VR 621 and JMA Accounting Pty Limited v Michael Carmody, Commissioner of Taxation [2004] FCAFC 274.
[16] Having heard argument I accept that the possibility exists the applicants may need to make further claims to privilege in relation to the documents otherwise identified as open by the Commissioner. The Commissioner (and no doubt the ATO) have two principal concerns. First that unjustified claims to privilege will be advanced, and second, the applicants will use such claims to delay the review.
[emphasis added but for references to the cases]
44 Venning J observed that concerns that unjustified claims to privilege might be made could be resolved, by the Court, by the Commissioner seeking interim rulings on documents if a claim of privilege was made. Venning J observed that the Court would make time available to deal with those matters as a priority. In such an application full details of the basis for the claim of privilege would need to be demonstrated: Venning J, [17]. As to the second concern about delays in the review of the documents, the applicants themselves suggested a process by which that might be addressed. Venning J at [18] said this:
The Commissioner's other valid concern that the process [for reviewing claims of privilege] will further delay the review process can be met by strict implementation of the timetables suggested by the applicants themselves. Mr Clews has suggested a process in the application which provides a time for the applicants to make any claim for privilege on receipt of the schedules of "open" documents and the process that follow[s] thereafter. In the event a claim for privilege is not made within the time suggested then the documents will retain the status as open and may be reviewed by the Commissioner and made available to the ATO.
[emphasis added]
45 In the result, Venning J varied the orders of 8 October 2009 by adding a further sentence at the end of [7][a][ii] in these terms: "The remaining documents [those not set aside as subject to a possible claim of privilege] are classed as prima facie open documents". Orders 7[a][iii], [iv] and [v] were replaced and further orders 7[a], [vi], [vii] and [viii] were inserted with the result that the varied order made on 21 December 2009 is in these terms (Venning J, [24]):
7[a][iii] The Commissioner is to provide the applicants on an ongoing basis, a schedule[s] of the prima facie open documents so that the applicants can identify the documents the Commissioner contends are prima facie open documents and that he intends to review and provide to the ATO for inspection.
[iv] The applicants will have five working days (subject to any other extension of time agreed in writing on behalf of the Commissioner) from receipt of the schedule of prima facie open documents to raise any claim to privilege and/or tax advice nondisclosure in respect of any of the documents listed on the schedule of prima facie open documents, provided that any such claim to privilege must be sufficiently particularised to enable the Commissioner to consider the basis of the claim to privilege and the entity on whose behalf the privilege is claimed.
[v] The Commissioner will not review and will not make available to the ATO any prima facie open documents until the expiry of the five working day period. Any documents that the applicants do not claim privilege for within the five working days will be confirmed as open documents. The Commissioner may then review all of those confirmed open documents as part of his investigation and may allow the ATO to view any confirmed open documents.
[vi] The potentially privileged documents and any other documents for which privilege [is] claimed by the applicants will then be the subject of review by this Court. Pending resolution of the claims to privilege those documents will not be released to the Commissioner's investigators for review or to the ATO.
[vii] The Commissioner is permitted to allow officers of the ATO to review the electronic information confirmed as open and the ATO is permitted to copy and remove such documents confirmed as open under the Australian New Zealand Double Tax Agreement and previous decision of this Court.
[viii] In the event the Commissioner wishes to test the applicant's challenge to privilege in relation to the documents on the prima facie open list, I reserve leave for such an application to be made in advance of the review of the documents identified by the Commissioner's officers as potentially privileged documents.
[emphasis added but for the references to prima facie]
46 Venning J gave leave to the parties to seek any further directions that might be necessary in order to implement orders establishing the above process.
47 It follows that Mr Petroulias (both, it seems, in his own capacity and in the representative capacity he asserts as described at [11][16] of these reasons, engaged in proceedings before Venning J to establish a process (by the orders of 8 October 2009 and 21 December 2009) by which the New Zealand Commissioner was to provide them with a schedule of prima facie open documents; they had five working days from receipt of the schedule to claim privilege (and particularise the basis of the claim); and, the New Zealand Commissioner would not review the prima facie open documents until the expiration of the five working day claim period. As Venning J noted, the consequence of the loss of the stay application was that by reason of the dismissal of the judicial review challenge, the New Zealand Commissioner could begin a review of the electronic documents and "make the information available to officers of the [ATO]".
48 From the outset of the challenge to the seizure, it was common ground that the IRD proposed to make the documents available to the ATO. As Venning J noted, the privilege question however had to be resolved before the New Zealand Commissioner could look at the documents or give the relevant documents to the ATO. The process orders contemplated that not only would the Commissioner not look at the documents until the expiration of the claim period but that no prima facie open documents would be given to the ATO until the expiration of the claim period. Moreover, pending the resolution of a privilege claim, the relevant documents the subject of that claim would not be given to the ATO.
49 The amended orders established by Venning J on the recall application made by the applicant appellants expressly provided that the New Zealand Commissioner was permitted to allow officers of the ATO to review the electronic information confirmed as open. By order 7[a][vii] of the orders of Venning J, the ATO was permitted to copy and remove such documents confirmed as open, under the provisions of the Australia New Zealand Double Tax Agreement.
50 By that process, the parties determined at the first level whether one or more of the documents seized in New Zealand might be subject to a claim of privilege, expressly for the purposes of enabling a review of the nonprivileged documents by both the New Zealand Commissioner and the ATO (by release of the documents not subject to any claim to the ATO), and at the second level, whether documents prima facie not subject to a claim might nevertheless be susceptible of a claim if properly made within the time limited by the orders.
51 Because no claim was made by Mr Petroulias, each of the 30,000 documents (whatever their content, circumstances of authorship or otherwise) was treated as "open", that is, no longer confidential communications of the relevant kind. In other words, Mr Petroulias is taken, it is said, by his conduct, in accepting and entering into these arrangements, to have waived (by not asserting any ground of privilege) any claim of legal professional privilege on the footing that he engaged in the arrangements well understanding that documents emerging from the process would be inspected by the ATO and made available to the ATO.