There followed a list of cross-defendants identified by name and unit number, including a small group of people whose instructions were yet to be confirmed. The list was less than the totality of cross-defendants.
31 On 4 February 1999 there was a further hearing. Windeyer J was informed that agreement had not yet been reached as to the figures. Overton sought and obtained directions instituting a formal procedure which effectively required the residents to indicate their several contentions about the figures that Overton had proffered (CB 194-5, 188 F-M). In broad approach this was analogous to a Scott Schedule procedure. A wide range of factual and mathematical disputes were embraced, but they were not intended to address the issues tendered by the individual estoppel and Contracts Review Act defences. In Windeyer J's contemplation from 17 December onwards, those issues were going to be addressed in "separate actions" to be commenced by those residents who still wanted to fight on that front.
32 It is the discussion on 4 February 1999 about the manner in which the residents would pursue their individual defences "by separate actions" that is of critical importance to this appeal. The words just quoted were those which had been used by Windeyer J on 17 December 1998 (CB 186) and which were ultimately to be embodied in the final orders he made on 23 April 1999. The short minutes of orders proffered by Overton and discussed in the exchange that is set out below relevantly provided (CB 188-9):
2. That each cross defendant, referred to in the attached list of Cross Defendants [and any other cross defendants] who wish to bring Cross Claims to Overton's Cross Claim marked as Annexure "A" to these Short Minutes of Orders ("the outstanding claims"), file and serve by 5pm on Wednesday, 13 February 1999, a verified statement of claim, and a notice of motion seeking further directions returnable before Justice Windeyer on Thursday 18 February 1999.
3. That proceedings of 1997 be listed for further argument on [Wednesday 24 February] 1999, on the question of:
(a) the amount of the judgment being entered against each of the Cross Defendants pursuant to the referee's report of 19 November 1999.
(b) costs in proceedings 1181 of 1997 being determined.
(c) whether the injunction in proceedings 1181 of 1997 might be dissolved.
(d) whether, and if so on what terms concerning payment of all or part of the judgment debt owed to the Cross Claimant, a stay of the judgment in proceedings 1181 of 1997 be granted to such of those Cross Defendants who have filed and served a verified statement of claim in respect of the outstanding claims.
(e) further directions to be made as to the conduct of each of the outstanding claims including:
. Expedition of the outstanding claims;
. Referral (if necessary) of any outstanding claims to the referee.
33 These were the directions made by Windeyer J at the conclusion of the discussion, save for two presently immaterial alterations indicated by the square brackets above (CB 203, 188M-189 G).
34 The discussion on this topic that took place on 4 February 1999 was as follows (emphasis added):
MR MOORE: I am happy with the general process set out here when, perhaps, with two differences: one of the differences relating to timing but if I could just direct you to paragraph 2. You will see what is suggested is that verified statements of claim be filed and served. We would wish to put forward the proposition that what is more appropriate here is individual cross claims to the Overton cross claim in these proceedings number 1181 of 1997. So that is one matter that we would seek by way of variation.
The other matter that we would seek by way of variation is a slightly longer period of time to do some of the steps, especially the verification of the amounts.
HIS HONOUR: Mr Moore, as I think everybody realised, I had come to the conclusion last time that this action having, in essence, been originally constituted on the basis that it was a representative action or ought to have been and I am not blaming anyone for this - it seems to have got lost in the mists of time. I do not think the defendants can complain because they did not pursue it either but I do not think that separate cross claims can be brought in this action and in fact I am sure they cannot be. I appreciate there are some financial problems but even if they were, they would all have to pay separate fees.
MOORE: My understanding is that with the cross claim you have to pay, effectively, the same filing fee for a claim subject to an application to the court for that to be waived.
HIS HONOUR: I do not know that you can. You cannot have a cross claim on a cross claim.
MOORE: I believe you can. I do not have my copy of the rules with me but my recollection of the Supreme Court Rules relating to cross claims is that a cross claim is properly brought against any process in the existing proceedings. If the Overton Cross Claim had itself been a statement of claim then, clearly, individual cross claims are appropriate and, therefore, we submit there should be no difference here. Wherever these proceedings are ultimately brought we would imagine that there would need to be orders that, although they are separate proceedings , that evidence in one be evidence in the other and so on and so forth. We would submit that at the end of the day the most appropriate approach is that they are actual cross claims to the cross claimant and that this division of the court would at least have supervision. It may involve some reference out.
HIS HONOUR: What we really need - procedurally, how we get to it I am not quite sure but we need to have the figures which you have just been given but those figures determined without having regard to any cross claim and somehow the referee's report which I have already adopted except I have not come to the difficulty about adopting his report, so he did not finalise the figures. That can be formalised.
Then those figures would be the figures, subject to any rights which the residents might have or some of them might have to have those figures varied by cross claim. The appropriate course then, I would think, would have been to enter judgment for those amounts but staying the judgments in appropriate cases where there were to be cross claims to be brought within a certain period subject to some amounts presumably, being paid. That would then, as I see it, dispose of these proceedings . It would dispose of the proceedings in the Local Court because the judgments here would have been substituted for the judgment it was agreed would be entered in the Local Court and it would preserve the rights of the residents to bring their cross claims and any appeals because of the stay pending the hearing of those cross claims which are, presumably, subject to payment of whatever would be a reasonable amount.
That seemed to be the way forward when I was considering it last year and I am still inclined to think that is the way forward.
…
MOORE: Overton commenced the cross claim and, perhaps, in the light of what your Honour has just recited, perhaps, a statement of claim that might have been dealt with here in which case it would have been clearly appropriate to put a statement of claim on to the claim, a cross claim to the Overton cross claim.
HIS HONOUR: My clear view is that subject to entering judgment for the amounts, the lack of representative parity and the way these things have gone, makes it desirable to bring them to a conclusion and anybody who want to bring any cross claims ought to be allowed to do so and an appropriate stay ought to be put in place to enable that to happen. I do not think it is a procedurally good way to go ahead, to have forty different cross claims in this action.
CAMPBELL: We won't try to do anything to talk your Honour out of your view.
HIS HONOUR: I propose to proceed on that basis . I have no idea what these figures are or what difference any rights under a cross claim might give rise to buy my wish to bring the cross claim and the defence, to bring that to an end subject to separate proceedings being started, the last defence to the cross claim which raised the Contract Review Act could not possibly apply equally to everybody. It just is not possible. You have the notice of motion on foot which I have not dealt with. I have dealt with Mr Moore's notice of motion which was to amend the cross claim.
We are still dealing with the motion which was filed on 15 December which has not been finally dealt with and, in effect, was stood over until today. These orders are sought on the basis of that.
CAMPBELL: Indeed, there are two notices of motion. One relating to what needs to be done to tidy up the making of orders in 1181 of 97, the other one of which relates to the dissolving of the injunction and the making of an order for enquiry under the undertaking as to damages.
HIS HONOUR: Oh yes, I am sorry, that is 2 December. Both of those notices of motion were believed to be stood over. That is all right. I had envisaged that if the procedure that I just outlined was put in place that the Local Court proceedings could be subsumed by judgments on your cross claim in these proceedings. The alternative to that and maybe a better alternative would be to bring the cross claim in these proceedings to an end and enter judgment in the Local Court to order that execution be stayed on appropriate terms. It will have the same result.
CAMPBELL: There are several difficulties in that. Not all the cross defendants were further sued in the Local Court. Secondly, the amount is less.
HIS HONOUR: There are problems with the Local Court having jurisdiction under the Contract Review Act.
CAMPBELL: We say that the appropriate place for the judgments to be entered is here and for anyone to do anything more in the Local Court would be an abuse of process.
…
HIS HONOUR: If you are seeking to have judgment entered for amounts - I don't know where they are brought up.
CAMPBELL: It is amounts owing in relation to invoices rendered up to 15 May 1998.
…
HIS HONOUR: So far as what might be described as the credit issue, it may be that there could be - it would be possible to make a declaration as long as it led to something, that as at 15 May 1990 each cross defendant owed on the invoices X amount. Then in respect of an overpayment, if the overpayment can be agreed then there can be a declaration that they are entitled to a credit for that amount as against it. I am not sure they should get any particular benefit for that. That would depend on what has been happening since that date and how their account would appear because in the long run as a result of this, there are going to have to be judgments entered and stayed on appropriate conditions to enable those who wish to bring cross claims to bring them but the other ones would not be stayed. If necessary, and if this cannot be done in some convenient way it will have to go back as the referee envisages it would for him to finish it off. I think everyone is trying to avoid that.
…
I will stand the notices of motion of 2nd of December and the 15th of December 1998 over to 24 February 1999.
I make orders in accordance with the short minutes of order initialled by me.
STOOD OVER TO WEDNESDAY 24 FEBRUARY 1999.
35 Despite the direction about filing individual verified statements of claim, no statements of claim were served by 13 February 1999 or at all. Nor did the residents file a notice of motion seeking further directions returnable on 18 February.
36 Instead, on 23 February 1999, one of the residents (Mr Murphy) commenced representative proceedings in the Federal Court. Mr Murphy was acting on behalf of most (but not all) cross-defendants in the Supreme Court proceedings (CB 587). The Application declared that the proceedings were representative proceedings within Part IVA of the Federal Court of Australia Act 1976. The accompanying statement of claim alleged against Overton misleading and deceptive conduct, negligent advice and estoppel by representation. There was also a claim for relief under the Contracts Review Act 1980 (NSW). The allegations of misleading or deceptive conduct and estoppel by representation substantially overlapped the field occupied by pars 4-67 of the Defence to Cross Claim.
37 On 24 February 1999 the matter was back before Windeyer J (CB 223). The transcript records the following, which is obviously a precis of the submission of Overton's senior counsel:
[HIS HONOUR] was informed no verified cross-claims [sic] had been served. Further, his Honour having given the direction about the service of cross-claims [sic] in the proceedings and that not having been complied with, that meant his Honour was free to enter judgments once the amounts were ascertained without any impediment from any cross-claims [sic] .