The events of 11 March 2022
9 On 11 March 2022, the third day of the taxation, Ms Dang was logged into Microsoft Teams as were Neptune's costs consultant, Suzanne Ward, and the respondents' costs consultant, Roslyn Walker. Just prior to the time that the taxation was scheduled to commence Ms Ward and Ms Dang had a conversation to the following effect:
Ms Walker: I have been informed that my client has made an offer of settlement to your client.
Ms Dang: I'm not aware of this.
Ms Ward: I have just got off the phone with Mr Leather and I understand he has or is just about to email you.
10 At about 10.12 am Ms Dang received an email from Neptune's solicitor, Greg Leather, a partner in the firm Barringer Leather Lawyers, in which Mr Leather stated:
We are instructed to make a further offer of $185,000 in full and final settlement of the costs order, based on where we are tracking to date in the taxation. For an abundance of clarity, this offer is made on the basis that each party bear their own costs of the taxation to date, is made as a Calderbank offer and remains open until 2pm today.
We look forward to hearing from you once you have obtained instructions.
11 After reading Mr Leather's email Ms Dang and Ms Ward had a further conversation to the following effect:
Ms Dang: Leaving aside the quantum that has been offered, the problem with your client's offer is that it doesn't include the condition that our clients require, which is, that any settlement funds are to be fully and finally released to them. This has been canvassed in previous correspondence with your client and they have refused to agree to that.
Ms Ward: Would you like me to get instructions?
Ms Dang answered Ms Ward's query in the affirmative at which point Ms Ward turned off her video and muted herself. Shortly after Ms Ward returned, turning on her video and unmuting herself, and said words to the following effect:
I have spoken to my client. I've just noticed that the recording of the proceedings has commenced. Ms Dang, would you like to discuss it over the phone?
12 Ms Dang and Ms Ward then had a telephone conversation to the following effect:
Ms Ward: My client agrees to the condition to release the funds in full to your client.
Ms Dang: On that basis, I will need to get instructions from my clients in relation to the new offer. Can you inform the Court that we will need about 15 minutes?
13 Ms Dang called her clients to obtain instructions. According to Ms Dang, on the basis that Neptune had ostensibly agreed to release any settlement sum that was agreed, she was instructed by her clients to engage in negotiations with its solicitor. Thereafter, Ms Dang had a series of conversations with Mr Leather. At about 11.24 am Ms Dang telephoned Mr Leather and said words to the following effect:
My clients agree to $190,000. I will send you the offer in writing.
14 At about 11.56 am Ms Dang caused a without prejudice letter to be sent to Mr Leather which provided:
We refer to your email of even date at 10:12am and the writer's telephone correspondences with you. We are instructed to respond as follows.
1. By way of compromise and in full and final settlement of the dispute relating to the costs of the appeal and the taxation, our client makes the following counteroffer to your client:
(a) The total costs payable to our clients is $190,000.
(b) This settlement sum includes any amount that would have been payable by the Respondents in respect of order 2 of the orders of 3 March 2022 (in relation to the Appellant's costs of the security for costs application for the taxation).
(c) Any interest accrued on the funds that have been held in the interest-bearing account by the Court is payable to each party proportionately (i.e. 13.64% to the Appellants, 86.36% to the Respondents).
(d) $170,000 of funds held in court as security for our clients' costs are released to our client within 7 days. Noting that $20,000 held in Court was transferred as the Respondent's share of security for the costs of the referee pursuant to Order 5 of the orders of 17 December 2020.
(e) The parties jointly approach the Court today requesting a certificate of taxation be issued in the amount of $190,000.
(f) The parties will sign, file and serve all documents necessary to discontinue the taxation within 7 days.
2. Our clients' offer set out above is open for acceptance until 2:00pm today, Friday 11 March 2022, at which time it will automatically lapse.
3. Should your client accept our clients' offer, please advise the writer in writing.
4. Our clients' offer is made under the principles of Calderbank v Calderbank and this letter may be presented on the issue of costs.
This letter, which I will refer to as the 11 March Letter, is central to the respondents' application.
15 By email sent at 12.35 pm by Mr Leather to Ms Dang, copied to Mr Kerr and Tony Zhen, a paralegal in the employ of the respondents' solicitors, Mr Leather accepted the offer made in the 11 March Letter on behalf of his client. Specifically, Mr Leather wrote:
We confirm acceptance by our client to the terms set out in the letter attached to your email below.
16 At around 12.37 pm Ms Dang informed Registrar Segal that the parties had reached an agreement to settle and read out the terms. Registrar Segal directed the parties to file consent orders reflecting the agreed terms.
17 Ms Dang directed Mr Kerr by email to draft a form of consent orders to be provided to Neptune. Mr Kerr provided draft orders in the following form to Ms Dang for her review:
(Highlighting in original.)
18 Ms Dang made some amendments to the draft document and emailed what she believed to be the updated version of the draft orders to Mr Kerr with instructions to send the draft to Mr Leather. The form of orders which Ms Dang sent to Mr Kerr at that time was as follows:
(Highlighting in original.)
19 However, Ms Dang said that the form of consent orders that in fact contained all of her amendments and which she should have forwarded to Mr Kerr was as follows:
(Highlighting in original.)
20 At about 1.47 pm Ms Dang received an email from Joanna Huynh, Finance Coordinator at the Court's registry, in which Ms Huynh reported on the amount held by the Court in its Litigants' Fund account as the security paid for the costs of the taxation. After receiving that email Ms Dang telephoned Mr Kerr and instructed him to:
(1) calculate the interest payable to each party using the percentages in the draft orders; and
(2) amend the draft orders:
(a) to specify the interest component payable to each party;
(b) by adding an order requiring the return of the amount paid for security for the taxation to Neptune; and
(c) by deleting the words "balance of the funds" from proposed order 4.
21 Ms Dang has been informed by Mr Kerr that he amended the form of draft orders that she had sent to him (see [18] above), which according to Ms Dang was the incorrect form of orders, and that he subsequently emailed the updated draft to Mr Leather under cover of an email in which he wrote:
Please find attached consent Orders to give effect to the agreed terms.
Our client agrees to extend to 3pm, its counter-offer made earlier today, in order to give you time to sign and return these orders.
Ms Dang and Mr Zhen were copied into this email.
22 The orders attached to Mr Kerr's email referred to in the preceding paragraph were signed by the respondents' solicitor and were in the following form:
THE COURT ORDERS THAT:
1. The Appellant pay $190,000 towards the Respondents' costs of the appeal.
2. The total sum payable by the Respondents to the Appellant pursuant to Order 2 of the Orders of 3 March 2022 is $0.
3. $170,000 of the funds held in Court is released to the Respondents within 7 days, or such other time as the Court deems reasonably practicable.
4. $30,000 of the funds held in Court is released to the Appellant within 7 days, or such other time as the Court deems reasonably practicable.
5. Of the $381.43 interest accrued on the sums that were held in Court, $329.40 be paid to the Respondents and $52.03 be paid to the Appellants within 7 days, or such other time as the Court deems reasonably practicable.
6. The $2,000 paid to the court for security for the costs of any taxation of the bill be repaid to the Appellant.
7. The taxation is otherwise vacated.
THE COURT NOTES THAT:
8. Pursuant to Order 5 of the Orders of Rares J of 17 December 2020 in matter NSD1424/2017, $20,000 of the $220,000 that was held in Court as security for the Respondents' costs of the appeal has been set aside to pay the Respondents' (Applicants in matter NSD1424/2017) costs of the Referee in those proceedings.
23 Ms Dang said that she did not see the updated form of orders before Mr Kerr sent them to Mr Leather and that she did not see them again until after they were made by the Court.
24 By email sent at 2.35 pm by Mr Leather to Mr Kerr and Ms Dang, and copied to Mr Zhen, Mr Leather raised an issue in relation to paragraph 8 of the draft orders. He stated:
The notation at 8 is incorrect. The $20,000 was not set aside to pay the Respondent's costs of the referee, it was set aside as the Respondents' share of an order (as varied) for the parties to pay into court a sum of $40,000 as security for the costs of the referee.
25 Mr Kerr called Ms Dang to discuss the amendment sought by Mr Leather to paragraph 8 of the draft orders. Mr Kerr inquired whether it was okay for him to add the words "share of security for the costs" to that paragraph. Ms Dang confirmed that the proposed change was acceptable.
26 By email sent at about 2.47 pm by Mr Kerr to Mr Leather, copied to Ms Dang, Mr Kerr sought Mr Leather's agreement to a revision to paragraph 8 of the proposed orders. Mr Leather responded noting his agreement to the proposed amendment. Mr Kerr then made the agreed amendment to paragraph 8 in the same document that he had previously circulated to Mr Leather, which Ms Dang said was the incorrect form of orders.
27 At about 3.03 pm Mr Kerr sent an email to the assistant to Registrar Segal, copied to Ms Dang and Mr Leather, attaching "Consent Orders of the parties" and requesting that Registrar Segal make the orders in Chambers. The orders attached to that email were in the form of the 11 March Orders.