Conclusions on this part of the appeal
67 Given the complexity of the issues, both adjectival and substantive, emerging from the parties' submissions, it will be necessary for us to commence our consideration with the Secretary's Advice. We have already referred to extracts from this letter but, in our view, in the events which have since happened, it is a critical document which needs to be understood fully, and in its context.
68 The Secretary's Advice is said to concern the 'further release or otherwise' of any of the documents forwarded to the Tribunal on 6 November 2002, which the Department believed to be the source documents for those that were excised or removed from the appellant's original file.
69 The Secretary's Advice states that s 438 applies to this information, specifically mentioning s 438(1)(b) (then cited), that is, that the document (etc.) was given (to the Department) 'in confidence'.
70 Picking up the reference in s 438(2)(b) to advice from the Secretary, the letter stated that the information was provided to the Department 'on the condition that it remain confidential and the Department accepted that condition [so that] unauthorised disclosure of the material to the [appellant] or her representatives … would be likely to be considered a breach of confidence'.
71 The Secretary's Advice further stated that where disclosure 'would result' in an action for breach of confidence, that information was 'non-disclosable' for the purposes of s 5(1) and thus could not be disclosed to the appellant under s 424A, citing s 424A(1) and (3)(c).
72 The Secretary's Advice went on to refer (incorrectly in point of timing, as has been said) to s 422B, noting that Division 4 of Part 7 (in which s 424A is located) is an 'exhaustive statement' of the requirements of natural justice; and that 'this means that non-disclosable information cannot be disclosed to the [appellant] under s 424A'.
73 The Secretary's Advice repeated its earlier statement, that where information, given under an obligation of confidentiality, has been disclosed to another party and that other party has been advised of that obligation, that other party would breach this obligation by disclosing the relevant information without the authority of the person to whom the obligation is owed.
74 The Secretary's Advice noted that permission was 'specifically obtained' (by the Department from the PSM) to disclose the documents to the Tribunal, but did not permit disclosure of the contents to the appellant or her representatives, or to any other entity. Nor is the Department's obligation of confidentiality 'otherwise affected' by the PSM's permission.
75 The Secretary's Advice stated that this information 'appears likely to be used' in any prosecution of the appellant by the Chinese authorities; and that, if disclosure were 'viewed adversely' by the Chinese authorities, it may affect future cooperation'.
76 The Secretary's Advice added that some of the documents contain personal information about witnesses, and their statements, which may have been provided to the relevant Chinese agency under conditions of confidentiality.
77 The subsequent course of events is also of crucial significance here.
78 By letter dated 5 August 2003 (that is, prior to Member Cheetham's decision on 20 August 2003), the Tribunal informed the appellant that the Tribunal 'had information that would, subject to any comments you make, be the reason, or part of the reason, for deciding that you are not entitled to a protection visa'.
79 The Tribunal's letter referred to, and provided, the Secretary's Advice, 'in which the Departmental officer makes submissions against the disclosure to you or your advisers' of documents provided to the Department, and subsequently to the Tribunal, by the PSM.
80 The Tribunal's letter stated that this information was relevant for the following reasons:
· The failure of the Tribunal, previously constituted, to disclose the Secretary's Advice 'pursuant to s 424A' was the reason why this matter was remitted to the Tribunal by Moore J in NAFQ.
· The Secretary's Advice is 'significant' to the Tribunal's decision as to whether to disclose (to the appellant or her advisors) the documentation received from the PSM because the Department expressed its view that it should not be disclosed as the material was 'confidential' and 'non-disclosable' pursuant to s 5(1), definition (c); that the documentation contains material which may identify individuals and which 'may have been' provided confidentially to the Chinese authorities; and that disclosure 'would be harmful to future cooperation' between Governments.
81 The Secretary's Advice invited the appellant, or her advisors, to comment.
82 The appellant's solicitors wrote to the Tribunal by letter dated 12 August 2003, responding to several questions, and, specifically offering comments on the question of disclosure, noting that they had made earlier comments on the Secretary's Advice, including making the Enquiry Request, mentioned above. The solicitor's letter submitted that the Department's reasons supporting non-disclosure were 'not sustainable', and said that the undisclosed information, or part of it, 'may be able to be disproved to the extent that it becomes more likely than not that charges were fabricated'.
83 It appears that, so far as the Tribunal was concerned, no other process or procedure was adopted by the Tribunal until it gave its reasons on 20 August 2003, refusing to order disclosure, essentially (as has been noted) upon the footing that, on the Tribunal's reading of the material, it could not be demonstrated that 'motives other than law enforcement led to the issue of the arrest warrant'.
84 We will, of course, need to refer to the statute where relevant, but it will be convenient to consider the position of the Tribunal at common law initially, bearing in mind in particular, Mr Reilly's contention that, before the primary Judge, the appellant restricted her argument, relevantly to the common law and did not invoke s 424A.
85 At common law, the scope of the duty of an administrative decision-maker to accord procedural fairness includes 'the hearing rule'. Specifically, the common law insists upon a range of procedural requirements, including disclosure (see, generally, M Aronson & B Dyer, Judicial Review of Administrative Action, 2nd ed., LBC Information Services, 2000 at 414 - 417). It will usually be necessary for such a tribunal to give an opportunity to address material concerning matters personal (see, e.g. Kioa per Mason J at 587). But disclosure will not be necessary if the material is not sufficiently credible, relevant or significant (per Brennan J in Kioa at 628 - 629).
86 However, in some cases, disclosure may have the potential to cause harm to some person or entity or to the public interest. That is to say, whilst exclusionary rules of evidence of the kind applied in courts which positively forbid the reception of certain kinds of evidence are not, in the main, appropriate for application in extra-curial tribunals, the position is different where the ground for exclusion is an identifiable and justifiable public interest ground (see Enid Campbell, "Principles of Evidence and Administrative Tribunals" in E Campbell and L Waller (ed.) Well and Truly Tried: Essays on Evidence, Law Book Co Ltd, 1982 at 86). In those circumstances, disclosure of the substance, but not the detail, of the material will often effect a satisfactory compromise between the demands of disclosure and confidentiality (M Aronson & B Dyer, above, at 416).
87 Put differently, '[t]he need to preserve confidentiality of [an] investigation does not exclude procedural fairness, but reduces its content, perhaps [as Brennan J noted in Kioa] in some circumstances to nothing' (per McHugh J in Johns v Australian Securities Commission (1993) 178 CLR 408 at 472); that is, [t]he fact that confidential material is involved in the decision-making process … does not negate the application of the rules of natural justice; rather it narrows the field of their operation' (per Lockhart J in Ansett Transport Industries Ltd v Secretary, Department of Aviation (1987) 73 ALR 205 at 218). In many cases, 'all that is necessary is that the gist of [the] information be disclosed …' (per Lockhart J in Marine Power Australia Pty Ltd v Comptroller-General of Customs (1989) 89 ALR 561 at 574). See also Chu v Minister for Immigration, Local Government & Ethnic Affairs (1993) 45 FCR 540 at 545 - 546; Minister for Aboriginal & Torres Strait Islander Affairs v Western Australia (1996) 67 FCR 40 at 58.
88 It does not appear, at least from the Tribunal's reasons, that the Tribunal at any point addressed the question whether a balance might be achieved between the claims for confidentiality and procedural fairness by, for instance, describing the gist of the documents in question, thus reconciling the competing interests involved, if that reconciliation were practicable.
89 Related to the confidentiality aspect is the question whether a public interest immunity (that is, Australian domestic public interests - see J D Heydon, Cross on Evidence, 6th Australian edition, at 770 [27070]) could exist here, especially if the material emanates from a sovereign state and is confidential (see Buttes Gas and Oil Co v Hammer (No. 3) [1981] 1 QB 223 at 265). Again, as in the case of a purely confidential claim, the Tribunal, in our opinion, should address the question whether it is possible to balance the public interest claim and procedural fairness (see Sankey v Whitlam (1978) 142 CLR 1 at 38, 39, 40; Alister v The Queen (1984) 154 CLR 404 at 412, 416, 469 - 470); Chu v Minister for Immigration & Ethnic Affairs (1997) 78 FCR 314 at 327, 328 and 329).
90 In our opinion, the statute apart (and we come to that below), in the application of the common law principles we have mentioned, even it be assumed that the documents were, in truth, confidential, or were properly the subject of a claim of public interest immunity (see the observations of Mason J in Sankey at 96 requiring more than an 'amorphous' statement that non-disclosure is necessary), the Tribunal failed to consider whether it was possible to reconcile the claims of the Secretary for non-disclosure on the one hand, with the claims for procedural fairness on the other, by, for instance, addressing the question whether such a reconciliation could be achieved by disclosing the gist of the information in the subject documents. In our opinion, looked at purely from a common law perspective, the Tribunal's approach failed, to this extent, to accord the appellant procedural fairness.
91 We move next to consider the effect, if any, of the statute, bearing in mind the significance of the role played by the common law rules attributed in Miah and in WAEJ, which we should first note.
92 In Miah, the Minister's delegate relied upon, but failed to disclose, new material arising after lodgement of an application for a protection visa, and in May 1997 refused the application. Section 69 of the Act provided that non-compliance with the provisions of the Act for the processing of visas, did not invalidate the decision, but only meant that the decision might have been the wrong one and might be set aside if reviewed; and that, if the Minister dealt with a visa application in a way which complied with the Act, the Minister was not required to take any other action in dealing with the application.
93 It was held by Gaudron, McHugh and Kirby JJ (Gleeson CJ and Hayne J dissenting), that the Act did not exclude the application of the common law rules of natural justice; and that the delegate had failed to accord the applicant natural justice by not informing him of the substantial new material on which the delegate relied.
94 Gaudron J, after noting the two views of Mason J and Brennan J in Kioa (cited above) said (at 83 - 84 [90]):
'Whether the rules of natural justice derive from the common law or whether they are implied by the common law, the question that presently arises is not whether subdiv AB constitutes a code. Rather, if natural justice is a common law duty, the question is whether the provisions of that subdivision manifest a clear intention that that duty be excluded. On the other hand, if the rules of natural justice are seen as implied by the common law, the question is whether the provisions of subdiv AB manifest an intention that that implication not be made. Whatever approach is adopted, in the end the question is whether the legislation, "on its proper construction, relevantly (and validly) limit[s] or extinguishe[s] [the] obligation to accord procedural fairness".'
95 Her Honour went on to hold that s 69 did not indicate an intention to preclude the High Court from exercising its jurisdiction under s 75(v) of the Constitution. (It will be recalled that s 422B was enacted after Miah was decided.)
96 McHugh J said (at 93 - 94 [126 ] - [128]):
'The common law rules of natural justice … are taken to apply to the exercise of public power unless clearly excluded.
Accordingly, the relevant question in the present proceedings is whether the terms of the Act, particularly subdiv AB, display a legislative intention to exclude the common law rules of natural justice. More specifically, the question is whether the Act intended to deny an applicant "an opportunity to deal with relevant matters adverse to his interests which the repository of the power proposes to take into account in deciding upon its exercise".
It is highly improbable that the legislature intended to exclude all the common law requirements of natural justice from subdiv AB. There are no clear words to that effect. Where Parliament has wanted to exclude common law rules from applying to the administration of the Act, it has not hesitated to do so in clear words (see, eg, s 476(2)). Moreover, subdiv AB is headed "Code of procedure for dealing fairly, efficiently and quickly with visa applications". (Emphasis added.) It therefore assumes that the "code" will operate fairly. The subdivision sets out various formal procedures which the Minister may or must follow to ensure fairness to applicants. But subdiv AB does not declare that they exhaustively define the content of fair procedure. The subject matter of the Act, the fact that it implements Australia's international obligations, and the omission of words unambiguously pointing to an intention to exclude all the common law rules of natural justice indicate that the exercise of power under subdiv AB is conditioned on the observance of those rules except where the provisions of the Act specifically supersede them.'
97 After citing observations by Brennan J in Kioa, McHugh J (at 94 [129]) said that the content of the principles which the legislature intends to apply in the circumstances of a particular case 'cannot be discovered by reference solely to the statute', adding (at [130]) that the 'starting point for determining the context of the duty to accord natural justice is therefore the statutory context'.
98 Kirby J was of a similar view, holding (at 115 [190]) that '[t]he scope of the applicable legal entitlement is defined by the rules of natural justice consistent with the Act'. His Honour added (at 117 [193]):
'… [W]hilst the position might be different in other circumstances, here there were special considerations which suggested that the delegate was obliged to call the information on which he acted to the notice of the prosecutor: (1) the very long delay between the application and the primary decision, which was not the result of anything the prosecutor did and which suggested that an opportunity of comment could have been afforded without unreasonably retarding an efficient decision; (2) the fact that the information was not confidential or secret; (3) the fact that it was judged of crucial importance, even determinative, for the outcome of the application; (4) the consideration that the delegate's decision would have been better informed had he enjoyed the benefit of a submission on the information concerned; and (5) the fact that the delegate would have been aware that the decision was very important for the prosecutor and would have known that, for practical purposes, as in most cases, it represented, and was intended by the Act ordinarily to be, the final decision in the case.' (Emphasis added.)
99 Kirby J's reference to the material there not being confidential or secret is, in our view, significant for present purposes, where such a claim is, of course, made. This indicates, we think, that in the absence of any statutory provision, the general law principles of natural justice applied in the present matter. But even under those principles, appropriate weight needed to be given to the circumstance where there was a claim that information was secret or confidential, and, if practicable, an effort should have been made to reconcile the competing interests involved.