51 Sturrock was the author of this letter. He was one of Knight Frank's sales staff. This communication was immediately referred to Susanna Khoury (Khoury) of Phillips Fox, the solicitors for the plaintiff. A meeting to discuss the contents of Knight Frank's letter was proposed for the Friday or the following Monday.
52 A meeting was held on Monday 26 June 2000 at which was present Khoury, Weston, Occleshaw, Sturrock and the valuers with Knight Frank, Peter James Inglis (Inglis) and Tony Owen (Owen). The record of the meeting disclosed that those present discussed the amount owed by Noble House to the first mortgagee and the plaintiff namely $2,800,000 and $2,900,000. Inglis was noted as expressing a "gut feel" that the prevailing market for the property was "not good". The view was attributed to Owen that a hotel was not the "best use in [the] current market" and that the there were "No income guarantees". That appears to be a reference to the fact that management and franchise agreements in place with Noble House provided no such guarantees. Sturrock was noted as estimating a likely value of the property as being between "late $3m/ early $4m", depending on the terms of the development approval and the floor space ratio as approved.
53 Inglis expressed the view that there was "not much current evidence" of comparable development site sales and that, therefore, the exercise would be "subjective". He considered that approaching a valuation only on the basis of the Ramada proposal excluded "other best uses". He was of the view that a valuation of land only could be provided within two weeks.
54 Owen repeated his view that the hotel proposal was "not [the] best way forward" for the preparation of a valuation.
55 Inglis proposed a fee of $4,000 for a valuation of land only, whereas a full feasibility study would require a fee of $8,000. He considered that the excavation work carried out on the Dixon Street property was "worth money".
56 In terms of sales strategy, a "campaign" over six weeks was discussed. Khoury observed that a land valuation was "definitely" needed, but that there would also be needed a letter of cover saying "based on current market not recommended to build hotel". Knight Frank was to provide a critical analysis of the SHP valuation.
57 It appears from the first mortgagee's letter of 27 June 2000 to Occleshaw that the first mortgagee was being kept informed of progress. It is apparent from that communication that the method of sale under consideration was by auction and that the first mortgagee was concerned that sale not be delayed beyond late August.
58 On 28 June 2000 Weston confirmed to Knight Frank the matters discussed at the meeting of 26 June as follows:
"As agreed, Peter Inglis will proceed to value the property on a square metre rate on comparable sales and will provide a formal written valuation by 7 July 2000. I note your cost estimate for this exercise remains at $4,000. Upon receipt of the valuation I will be in a position to discuss marketing strategies for sale of the property presently anticipated by the end of August 2000. I also note you will prepare a program for sale which will be available at around the same time as your valuation.
In your letter dated 23 June 2000 and as discussed on 26 June 2000, you advised that due to the current market a hotel development may not necessarily be the highest and best use of the property. Accordingly, I confirm my instructions for Tony Owen to prepare a critical analysis of Stanton Hiller Parker's valuation dated 20 July 2000 rather than prepare a full feasibility analysis. I have requested from Stanton Hillier Parker a full copy (including annexures) of their valuation, I will forward a copy upon receipt. I understand the critical analysis will be available by mid-July 2000, however an estimate of cost to prepare same is required as soon as possible."
59 Knight Frank responded by accepting the commission to value the property "by direct comparison only with the market evidence" and undertook to provide an oral advice by 7 July 2001 and a "formal report" by 14 July 2000, in addition to preparing a "critical analysis" of the SHP report for an additional fee of $2000.
60 On 7 July 2000 Knight Frank (Inglis) provided a certificate of valuation with an accompanying valuation report which expressed the opinion that "the current market value of the unencumbered freehold interest in the property assessed on a direct comparison basis with the market evidence and for possible sale purposes, as at 7 July 2000" was $4,000,000.
61 The direct comparison method of valuation based upon evidence of comparable sales was approached as follows:
"We approached the valuation as a two-part exercise, firstly to derive the indicative value range before any added value attributable to the completed site works and, secondly, considered the cost of the completed site works and the added value they would give to the property if marketed for sale."
62 In carrying out this valuation eight sales were analysed on a "rate/m² site area, FSR area and rate/unit basis."
63 The most comparable sales were identified as being 361 Kent Street (the Kent Street comparable), 339-345 Sussex Street (the Sussex Street comparable) and 93-105 Quay Street (the Quay Street comparable).
64 The Kent Street comparable was calculated as having a rate per square metre of site area value of $11,642; a rate based upon floor space ratio area, of $754 per m² and a unit rate of $61,765. The development approval was stated to be for 170 units.
65 The corresponding figures for the Sussex Street comparable were $9,264, $1,029 per m², and $103.26 per unit, there being development approval for 155 units.
66 Corresponding figures for the Quay Street comparable were $3,911, $489 per m², and $57, 692 per unit, with development proposed of 114 units. Applying those figures, the following calculations were advanced in relation to the Dixon Street property:
" 10.3 Calculations
We consider the above three sales show the general value range applicable and, based on this evidence and other less significant sales included in our analysis, we applied a deduced rate range of $5,000 to $5,500/m² of site area, equating to a value range of $3,195,000 up to $3,514,500. On a potential FSR area basis we applied a rate range of $700 to $725/m² equating to $3,578,400 to $3,706,200. On a rate per unit site basis we applied a rate of $70,000 per two-bedroom unit to a proposed development of 51 units, equating to $3,578,400.
In addition, we assessed the indicative value range based on the approved Development Approval FSR area of 5,724m² and 118 apartments. On this assumption our value ranged between $4,006,800 up to $4,130,000.
The above approaches showed a market value range before any added value of the completed site works of $3,195,000 up to $4,149,900."
67 To that range Knight Frank allowed an added value for completed site works of $500,000 based upon assumed actual construction costs of approximately $1,400,000. The "current market value of $4,000,000" was said to equate to $6,260 per m² of site area, $782 per m² of floor space ratio area "excluding the existing approval or $699 per m² of (floor space ratio area) in accordance with the approved Development Application".
68 The valuation had been preceded by an "indicative market value assessment" by Knight Frank in its letter to Weston of 7 July 2000 in which the opinion was expressed that the "current market value of the site, ignoring the existing development approval and based purely on a direct comparison of the available market evidence, as at 7 July, [was] $3,800,000".
69 Both the valuation report and a marketing submission by Knight Frank were tabled at a meeting of the office of Phillips Fox on 14 July 2000. On the same date Watson forwarded a copy of the valuation to the first mortgagee.
70 The marketing submission favoured the sale of the property by means of an "Expression of Interest campaign". The view was expressed that the property would appeal to "a range of potential purchasers including commercial and residential developers, hotel operators and property traders". It was further observed that the offering of the property "as having a high level of permissible uses [would] attract the widest range of enquiries and [would] result in maximum participation and competition." "Strong demand for the offering" was expected.
71 The submission covered the advantages of the proposed method of sale amongst which was the encouragement of interested parties to carry out their investigations within a specified time frame.
72 Consideration was given to the impact of the Olympic Games and it was suggested that the advertising campaign be divided into a preliminary campaign to commence in late August and the main campaign commencing immediately after the closing of the Olympic Games.
73 By facsimile of 21 July 2000, Knight Frank forwarded to Weston their critical analysis of the SHP valuation. The purpose of the analysis was described in that letter as follows:
"We understand the purpose of this assignment is to consider the relevance of the SHP valuation at this point in time and to determine the added value to the site from the Development Consent from Sydney City Council for a proposed hotel and the hotel Management Agreement to Ramada International."
74 Notwithstanding that description, it was observed that it was "not part of [Knight Frank's brief] to comment on whether the value assessed by [SHP] was considered correct or incorrect." However, Owen considered that as the proposed hotel had not been completed prior to the Sydney Olympics, the SHP evaluation was 'largely irrelevant'. Any relevance of the SHP valuation was considered in the following context:
"While the central location and close proximity to Chinatown, the Central Business District and Darling Harbour make the site well suited for hotel development, in the current over supplied Sydney market, we consider it unlikely the site will be aggressively sought for hotel development".
75 It was considered that the Sydney market would take "some time" to absorb the growth in hotel development. The oversupply was described as a "massive supply imbalance" such that "Sydney [was] unlikely to see any new hotels in the next two to three years, simply on the basis of inadequate financial return". It noted that the agreements involving the Ramada franchise "did not involve any income guarantees". While it was considered that the interest of Ramada could be regarded as "a vote of confidence", it was thought that it did little to "dispel the considerable risk to a developer looking to build a hotel in the current over-supplied environment."
76 The conclusion was reached "that the agreement with Ramada [added] little value to the site". While there remained the possibility that a major hotel chain might be attracted to the site, it was not considered "that the approved use of the site as a hotel would add a premium to the site's value over and above the price that either a residential or office developer would pay for the site."
77 Towards the end of July, Sturrock left the employment of Knight Frank and his place was taken by Matthew James Cook (Cook).
78 On 4 August 2000 Weston informed Knight Frank of their appointment as agent for sale in conjunction with another agent. The letter of appointment confirmed acceptance of the proposed method of sale by expression of interest. The proposed marketing timetable by Knight Frank was set out in a facsimile to Occleshaw of 14 August 2000 which included most details. It provided for closing of tenders on 9 November 2000.
79 On 15 August 2000 Weston engaged Jones Lang LaSalle Hotels NSW (Jones Lang) to value the Dixon Street property "on a per square metre rate on comparable sales" basis. Jones Lang provided its valuation on 28 August 2000, valuing the property at $3,200,000. The opinion was expressed in the valuation report that the Sydney market had reached a stage where hotel development had "effectively ceased" but where "continued development of serviced apartments was occurring at the expense of traditional hotel accommodation." Jones Lang considered that "the lack of development sites within the Sydney Central District [had] seen strong demand for sites demonstrating good development potential and locational characteristics".
80 Four comparable development site sales were examined, one of which was the Quay Street comparable. The comparables were analysed on a square metre of floor space ratio basis as reflecting values between $382 to $997 per square metre. The Quay Street comparable was said to reflect a sale price of $438 per square metre. This may be compared with the figure of $489 calculated by Knight Frank in their valuation. I think the difference lies in the allowance of floor space ratio 9:1 in the Jones Lang calculation, whereas on my calculation Knight Frank allowed an 8:1 floor space ratio.
81 The rates per square metre of site area were calculated as reflecting values ranging between $3,578 and $7,979. The Jones Lang valuation stated that they had "derived a value for the subject property on a rate per square metre basis of $5,000". The basis upon which that derivation was made was not stated. The valuation, so estimated was rounded off at $3,200,000.
82 The first advertisement in the Sydney press offering the property for sale occurred on 7 October 2000. A marketing report was furnished by Knight Frank to Weston on 9 October 2000. They reported that the advertisement had generated five enquiries and had been preceded by a "brochure mail out…to 1,261 individuals within local and international development and property companies": that a site board had been erected and arrangements made for listing the property on the internet. As at the date of the report there had been a total of sixteen enquiries received. They included Chan, on behalf of Wispform. Ramada was also amongst those listed as having made an enquiry.
83 Prior to the commencement of advertising, Phillips Fox, on behalf of the plaintiff, made a demand on the defendant pursuant to the guarantee. The response by the defendant's solicitors, Nash O'Neill Tomko Lawyers, by facsimile of 11 October 2000, is not without some relevance to the position taken by the defendant in these proceedings. So far as is relevant the facsimile was in the following terms:
"Since demand was made of him our client has engaged the services of Access Corporation to assist him in raising monies necessary to pay out the call on the guarantee. You will appreciate that a substantial sum of money has been called upon and trust your client will appreciate that our client does not have that sort of cash in the bank to simply write out a cheque. Equally he does not have sufficient assets in his name which would enable him to raise the money personally and it has been necessary for him to approach certain companies related to his family to ascertain whether they can assist in the financing. Your client will appreciate that if monies are available from such a source they would not be monies which would otherwise be available to your client. Your client will also appreciate that if money can be raised in this way it will be necessary for our client to stand behind any borrowing.
…
If proceedings are commenced by your client then those proceedings will no doubt be noted on our client's CRA. If that occurs then it will become substantially more difficult for our client to obtain the finance necessary to meet the demand and reduce our clients (sic) prospects of being paid (regardless of where (sic) it is able to obtain judgment - as referred to our client does deny that your client would be so entitled). In these circumstances we are instructed to ask your client to consider withholding the commencement of proceedings to enable our client the opportunity to continue with his efforts to raise finance.
Finally, we would be grateful if you would confirm that if our client is able to raise money necessary to pay out the call your client will assign to our client all of its security interests and that it will take such steps as are necessary to ensure that the appointment of the receiver and the marketing and sale of the properties is continued under instructions from our client. While our client does have statutory rights in relation to his rights of subrogation, in our experience the co-operation of the original security holder can assist in this process."