Procedural fairness - notice of hearing
14 The course of correspondence between the prosecutor and the Tribunal is of some importance in this case. In his application to the Tribunal, the prosecutor gave his address as 81 Brentford Road, Richlands. He had given the same address in his original application for a protection visa. There is no suggestion that the prosecutor ever notified the Tribunal of any other address. He had the assistance of an immigration adviser in connection with his application to the Tribunal. Her address was also supplied in his application. It appears from the affidavit of Mark Justin Steele (filed on 12 December 2003) that on 18 November 1999 the Tribunal wrote to the prosecutor at the Richlands address, advising him that his application for review was under consideration. A copy of the letter was sent to the immigration adviser. The letter was relevantly as follows:
'We have asked the Department to send a copy of its documents about your case to the Tribunal. When we receive the Department's documents, the Tribunal will look at your papers and decide whether it has jurisdiction to consider your application. If so, it will then look at your papers along with any other evidence on the Tribunal file to determine whether it can make a decision in your favour.
If the Tribunal cannot make a decision in your favour, you will be asked whether you want to come to a hearing of the Tribunal to give oral evidence and to present arguments. Some hearings are conducted by video or telephone conference.
If you have any new documents or written evidence, you should send them to the Tribunal at the earliest possible point in the review process. You should quote the file number shown at the top of this letter when sending any documents to the Tribunal. Any documents that are not in English are to be translated into English by an accredited translator.'
15 Later in the letter, the prosecutor's attention was drawn to the importance of his advising any change in telephone number, home address or address for service. The prosecutor has sworn that he had not seen this letter until his solicitor showed him a copy on 16 December 2003. Notwithstanding such averment, counsel for the prosecutor, in oral submissions, argued that the prosecutor was led by this letter to believe that all documentation which had been before the delegate would be before the Tribunal (TS 12 l 7 - TS 13 l 4). Unfortunately, I did not notice this inconsistency during the hearing and so did not draw it to counsel's attention. Nonetheless, it is clear that the evidence does not support the submission.
16 On 10 December 1999 the Tribunal again wrote to the prosecutor at the Richlands address as follows:
'The Tribunal has looked at all the material relating to your application but it is not prepared to make a favorable decision on this information alone. You are now invited to come to a hearing of the Tribunal to give oral evidence, and present arguments, in support of your claims. You are also entitled to ask the Tribunal to obtain oral evidence from another person or persons.'
17 The date and place of the meeting were then set out. The letter continued:
'Please tell the Tribunal whether or not you want to come to the hearing by completing the enclosed "Response to Hearing Invitation" form and returning it to the Tribunal by 24 December 1999. This will help the Tribunal plan for your hearing and give us time to book an interpreter if required.
If you want the Tribunal to take oral evidence from another person or persons, you must complete the "witness" details on the enclosed form and return it by 24 December 1999. The Tribunal will consider your wishes but it does not have to take evidence from any witness you name.
If you have any new documents or written arguments that you would like the Tribunal to consider, you should send them to the Tribunal with the completed form. Any documents you send are to be in English, or translated into English by an accredited translator.'
18 A copy of this letter was sent to the immigration adviser. The prosecutor also denies having received this letter. He says that he was shown a copy by his solicitor on 5 December 2003. Although the prosecutor denies seeing either of the letters prior to the hearing, he does not deny that they were received at 81 Brentford Road Richlands. He asserts only that:
'I have never resided at this address which is the address of my brother-in-law.'
19 As I have previously pointed out, it was the address provided by him to the Tribunal. He can hardly complain that the Tribunal proceeded on that basis. I infer that both letters were sent to, and received at the Richlands address, and that copies were sent to, and received by the prosecutor's immigration adviser.
20 An officer of the Tribunal spoke to the immigration adviser on 21 and 31 January 2000. His note of the first conversation is as follows:
'I spoke to the above (prosecutor's) adviser regarding their failure to respond to the hearing invitation. She was able to confirm that her most recent address for this (prosecutor) is the same as ours. She said she would contact her client and get back in touch with us asap.'
21 His note of the second conversation is as follows:
'I received a telephone call from Ms Mary Lingham, adviser to the above (prosecutor) who was able to confirm that (the prosecutor) would not be appearing at his hearing scheduled to be held tomorrow.
She was not able to tell me why he would not be appearing or, should the Member decide to offer him another hearing date, whether or not he intends to attend a hearing at any stage or if he is happy for the Tribunal to go to a decision on the papers.
She said she would endeavour to get in touch with her client and get back to me asap.'
22 The prosecutor swore, in his affidavit filed in the High Court on 13 June 2003, that he was not informed of the date of the Tribunal hearing. However, in his affidavit filed on 12 December 2003, he swore that he was advised by his immigration adviser that the hearing had been fixed for 1 February 2000. Such advice was clearly received before the hearing, for he asked the adviser if he could attend. He was told that this was not necessary as the Tribunal had all the "written material" and was not interested in anything else. At that time, the prosecutor believed that the adviser had made submissions on his behalf. He now believes that she had not done so. He denies having been contacted by the immigration adviser as suggested in the diary notes to which I have referred. He swears that he was not aware that he was entitled to attend the hearing and make submissions.
23 The Tribunal had tried to advise him of these matters in the correspondence. Even accepting that he did not receive those letters, I cannot accept that he was unaware of the purpose of the hearing. He asked the immigration adviser whether he could attend and clearly understood that it was the occasion for making submissions. She did not tell him that he could not attend, but that there was no point in his so doing. That was a matter for judgment. He chose to act on this advice. That he did not attend the hearing was a consequence of such choice. There was no denial of procedural fairness. See R v Home Secretary; Ex parte Al-Mehdawi [1990] 1 AC 876 at 895 and SBA Foods Pty Ltd v Victorian WorkCover Authority & Anor [2001] VSC 276 per Gillard J at [274-283]. See also Stefanovski v County Court of Victoria & Anor [2000] VSC 417 per Gillard J at [175-190]. A passage from the decision in Al-Mehdawi was cited with apparent approval by Gleeson CJ in Hot Holdings Pty Ltd v Creasy & Ors (2002) 210 CLR 438 at [22]. However the passage in question was not directly supportive of the outcome in Al-Mehdawi. I also note that his Honour there observed that:
'Procedural unfairness can occur without any personal fault on the part of the decision-maker.'
24 It may also be significant that in Barrett v Minister for Immigration, Local Government and Ethnic Affairs (1989) 18 ALD 129 at 133, the Full Court (Pincus, Gummow and Lee JJ) referred, with apparent approval, to an extract from the decision of the Court of Appeal in Al-Mehdawi, which decision was reversed by the House of Lords.
25 The prosecutor did not point to any authority in support of his assertion that a party who, acting on advice does not appear in the Tribunal, may later complain that such action led to his not being heard. I have been unable to find any such support. Al-Mehdawi and the two Victorian decisions are to the contrary. The Chief Justice's observation in Hot Holdings and the apparent approval by the Full Court in Barrett of the extract from the Court of Appeal decision in Al-Mehdawi may suggest that the decision of the House of Lords in that case should be treated with caution. Nonetheless the outcome is consistent with general principles and good policy. In my view, the prosecutor cannot complain that his actions, taken in reliance upon the advice received from his immigration adviser, led to his being denied procedural fairness. In any event, it is far from clear that the advice was other than appropriate in the circumstances. That would depend very much upon what the prosecutor told the adviser about the case. He has not demonstrated to me that there was much to be said in his favour beyond the matters set out in his visa application. I refer in particular to pars 10, 19 and 20 of his affidavit filed on 12 December 2003. I will return to those paragraphs at a later stage.
26 The prosecutor asserts that the Tribunal ought to have postponed the hearing "… when it should have been clear that the (prosecutor's) adviser was not relaying messages to the (prosecutor)." I cannot conclude from the material before me that as much was "clear" or that the Tribunal should have so proceeded. It may have been obvious to the officer of the Tribunal that communications between the immigration adviser and the prosecutor were not what they might have been, but it would not have been clear to him that this was attributable to any default on the part of the adviser.
27 He also submits that:
'Procedural fairness required that the Tribunal not proceed with the hearing on 1 February 1999 in the absence of the (prosecutor). The internal memorandum of the Tribunal dated 31 January 2000 records that an executive of the Tribunal telephoned the (prosecutor's) representative only one day prior to the proposed hearing to determine whether the (prosecutor) would attend. Having offered the (prosecutor's) representative the possibility of another hearing date and being told that the (prosecutor's) representative would "get back to me asap" no further action was taken by the Tribunal's executive and the hearing proceeded in the absence of the (prosecutor's) response.'
28 This misrepresents the content of the internal memorandum of 31 January 2000. It does not suggest that the adviser was "offered … the possibility of another hearing date". It rather suggests that she was asked whether or not the prosecutor would be able to attend if another hearing date were offered. There is nothing in this point.
29 The prosecutor asserts that in his absence, the Tribunal ought to have adopted what is described as "the proper inquisitorial mode", which apparently means that it should have gone "… beyond the materials before it in making its decision." No attempt was made to identify the way in which the Tribunal ought so to have extended its area of inquiry. There is nothing in this point.