The Redevelopment of the Avalon Surf Life Saving Club
8It is necessary to set out the history of the redevelopment of the club and the change to the PoM. Much of this background was contained in the council's two affidavits, namely, those of:
(a)Mr Matthew Edmonds, a Principal Officer, Development at the council, sworn 29 August 2013 (together with exhibited documents); and
(b)Mr Christopher Hunt, Director, Urban & Environmental Assets Division at the council, affirmed 29 August 2013 (also together with exhibited documents).
9Further factual information was provided by the ASLSC in the form of an affidavit affirmed by the President of the ASLSC, Ms Christine Hopton, on 17 May 2013, and by the Project Director of the redevelopment, Mr Robert Hopton, affirmed 1 November 2013.
10Although Mr McNeill relied upon six affidavits at the hearing (sworn 15, 17, 23 and 27 May, 6 June and 16 August 2013), much of the material contained within them was either largely in the nature of submissions, was inadmissible hearsay, or was inadmissible opinion evidence to the extent that Mr McNeill purported to express his views on matters about which he had no expertise or qualifications (for example, engineering, building, town planning and architecture). I have, where appropriate, incorporated his factual material into the chronology below.
11Development application DA 0693/10 ("the first DA") was lodged with the council by the ASLSC on 30 November 2010 for "alterations and additions" to the club. Specifically, it sought consent for:
Demolition of the existing change rooms and toilets on the southern end and replacement with new facilities;
A new café and life guard equipment storage area;
Demolition of the 1st floor concrete slab and construction of a new first floor consisting of community rooms and facilities;
Enlarge the ground floor to store surf club equipment and boats;
Create large holding tanks for storm water harvesting.
12Pursuant to the Pittwater 21 Development Control Plan ("the DCP"), public notification of the first DA occurred by letter from the council dated 10 December 2010, to 159 nearby property owners and by way of a notice placed in the local newspaper.
13On 9 June 2011 the council considered the assessment report relating to the first DA and resolved to approve the development in accordance with the recommendations in that report. In doing so the council noted that:
The proposed development as been applied for and assessed as alterations and additions to the existing building. It is accepted that the proposed works are alterations and additions but the actual extent of the works would be classified as major alterations and additions under Councils Coastal Risk Management Policy.
14During the assessment of the first DA the assessing officer completed a "Master Plan Assessor" record. One of the questions the assessing officer was required to answer was whether a notification sign was displayed in respect of the proposed development. The Master Plan Assessor record located in the council's files records that the assessing officer answered this question in the affirmative.
15On 20 June 2011 the council granted approval to the first DA and the consent was publicly notified on 24 June 2011 ("the first consent"). The first consent involves '"substantial" alterations and additions to the existing building but not demolition. Approved plans were attached to the first consent.
16Prior to the recent amendments to the PoM, the PoM included provision for a "food and beverage outlet" on the ground floor of the ASLSC club. In late 2012 discussions took place between the council and the ASLSC concerning the possible addition of a restaurant on the upper floor of the club building. The council agreed to explore amending the PoM to permit this use.
17As an initial step, the council began early community consultation. On 3, 10 and 17 November 2012 the council placed advertisements in the Manly Daily newspaper advising of a proposal to amend the PoM in order to, amongst other things, authorise the proposed restaurant use on the first floor of the club. In addition to placing the newspaper advertisements, the council installed large signs in the Avalon Beach Reserve and placed a notification on the council's website outlining the project.
18The council invited interested parties to a community meeting which was held at the Avalon Community Hall on 18 November 2012. Invitations were emailed to the Avalon Chamber of Commerce, the Clareville and Bilgola Plateau Residents Association, the ASLSC, the North Avalon Surf Riders Association, the Avalon Dunes Dunecare Group and the Avalon Historical Society, requesting a distribution of the invitations to their members. Letters were also distributed by letterbox drop to residences in Avalon Parade east of Barrenjoey Road. Forty-seven people signed the attendance sheet of the meeting on 18 November 2012.
19Additional meetings were held with the Avalon Chamber of Commerce on 14 November 2012, the Avalon Dunes Dunecare Group on 7 November 2012 and the Avalon Historical Society on that same date.
20Following the stakeholder and community meetings, the council refined and finalised a draft PoM for Avalon Beach in December 2012, taking into consideration comments received during the initial consultation phase. These comments included parking, hours of operation, noise, residential amenity, the need for a liquor licence and, in particular, the impact of the restaurant on local businesses. In the draft PoM it was stated that:
The Chamber [Avalon Chamber of Commerce] recognises that there is a unique relationship between Avalon Village and the beach. It is hoped that the restaurant will bring tourists to the area who will also visit the Village due to its close proximity to the beach.
21In assessing the draft PoM, consideration was given by some of the councillors (especially Councillor McTaggart) as to whether the footprint was the same between 2007 and 2012 club building. The council considered that the footprint was the same and that the fundamental difference was the inclusion of a restaurant.
22At a meeting on 3 December 2012 the council resolved to place the draft PoM on public exhibition and to proceed with advertising it.
23On 3 December 2012 the council also resolved to seek tenders from a selection of construction companies who had responded to an Expression of Interest ("the EOI") for undertaking the works the subject of the first consent.
24Formal public exhibition of the draft PoM was advertised to occur between 5 December 2012 to 31 December 2012 and 8 December 2012 to 4 February 2013. In fact, submissions received by council were considered up until 6 February 2013. The period of exhibition was extended from the minimum requirement of 28 days because the exhibition was over the Christmas period. Public exhibition of the draft PoM included the notices on council's website, A3 sized posters on the walls at council's customer centres at Mona Vale and Avalon, all of which stated that hard copies were available for inspection, advertisements placed in the Manly Daily and letters and emails were sent to residents.
25Following the exhibition period, submissions received were considered by the council and the draft PoM was amended.
26On 18 February 2013 the council considered the draft PoM as amended, together with the accompanying report which detailed the exhibition process and the submissions received. It was noted that 92 submissions supported the inclusion of a restaurant and 20 were in opposition. At that meeting, the council resolved to adopt the amended PoM.
27On 7 May 2013 development application DA 0110/13 ("the second development application") was lodged seeking consent for alterations to the first consent. The changes included change of use on the first level from a community room to a restaurant and:
Demolition of the existing change room and toilets and constructions of modern facilities, small cafe, security room for life guard and equipment, first floor incorporating community rooms and club facilities.
28The application was publicly notified by letter from the council to 70 nearby property owners and by way of notice in the local newspaper. No submissions were received by the council.
29On 7 May 2013 the successful tenderer in response to the EOI, Keystone Projects Group ("Keystone"), also took control of the site of the club building and commenced the works. One of the reasons that Keystone was engaged was its capability to complete the works within a timeframe of six months.
30On 27 May 2013 application 0693/10/S96/1 was made to modify the first consent ("the modification application"). The proposed modifications included:
Incorporate additional supporting piles to comply with Geotechnical requirements;
Demolish all remaining sections of ground floor slab originally identified as being retained and construct a new concrete slab in its place; and
Demolish all internal walls originally identified as being retained and construct new internal walls in their place.
31On 30 May 2013 the council considered an assessment report relating to the modification application and resolved to approve the application. It noted that:
The original development was technically non-compliant with Council's Coastline Risk Management Policy for Development in Pittwater, however an alternate design solution to "construct the SLSC at its current footprint on deep foundations (piles) into the stable foundation zone" was found to be acceptable on merit, as the outcomes of the control could otherwise be achieved.
32And that:
The proposed modifications, being the replacement of internal walls and the remaining portions of the existing slab, are not considered to alter the external composition of the built form and are not considered to exacerbate any potential impacts considered during the assessment of the original application.
33Pursuant to cl 2.2 of the DCP the council did not notify the s 96 modification application because "in the Council's opinion, [the development] does not have the potential to detrimentally impact adjoining or surrounding land, or significantly alter the height, external configuration or siting of the building".
34The council therefore concluded its assessment on the basis that:
...Council can be satisfied that the proposed modifications, involving the replacement of existing internal walls and parts of the existing slab, will not result in detrimental impacts upon the adjoining or surrounding land. Furthermore, upon completion of the development, the proposed works will not be readily visible from the exterior of the building and will not impact upon the height, external configuration or siting of the resultant building.
35Accordingly, the council considered that because the proposed modifications were to replace portions of the existing structure and did not alter the resultant built form, the resultant allocation of spaces or the intended use of such spaces, and moreover, the modification was lodged following unexpected complications that had arisen since "demolition works began on the site", the application should be approved.
36Thus on 12 July 2013 the council assessed and approved the modification application. At that meeting, extensive consideration was given by the council to the submissions both for and against the proposed modifications, including the replacement of the community room by a restaurant.