Quantum of security to be ordered
29 In Trailer Trash Franchise Systems Pty Ltd v GM Fascia & Gutter Pty Ltd [2017] VSCA 293, the Victorian Court of Appeal recently considered the Court's task of assessing the appropriate amount of security (at [63]-[65], footnotes omitted):
In deciding what constitutes 'sufficient security' for the purposes of s 1335(1), the court does not seek to provide full protection for the estimated costs of the party seeking security. Rather, having regard to the fact that the order for security is usually made at an early stage of a proceeding and there are many contingencies that will affect the actual costs incurred by that party, the court fixes an amount that it considers adequate in all the circumstances of the case. Those circumstances include the nature of the proceeding, the nature and complexity of the steps that need to be undertaken by the party seeking security, the likely costs in undertaking those steps, the length of the trial, any security already provided, and the possibility that the proceeding may settle.
In determining a sufficient amount for security for costs, the court does not undertake precise mathematical calculations. Rather, it adopts a 'broad brush' approach involving 'guesstimates as much as estimates'. However, the broad brush approach does not involve an abstract process. It must have an evidentiary basis. The court must have regard to the evidence adduced by the parties as to quantum - whether in the form of an affidavit by an experienced litigation lawyer or an expert report by a costs consultant - although it is not bound by the parties' estimates. The court may scrutinise the individual items in the parties' estimates, but not to the extent of minute examination akin to a taxation.
The amount ultimately fixed by the court must not be so low that it fails to provide any real protection to the party seeking security, or so high that it is oppressive to the party required to provide the security. The amount must be 'just and reasonable' in all the circumstances of the particular case.
30 It is common for a party's solicitor to estimate the likely costs to be incurred on a solicitor -client basis and for the Court to apply a discount to approximate reductions that would be made on a taxation: see for example Norcast S.ar.L v Bradken Limited & Ors [2012] FCA 765 at [17]-[19]; Voxson Pty Ltd v Telstra Corporation Ltd (No 8) [2017] FCA 1427 at [14]; Flujo Holdings Pty Ltd v Merisant Co [2019] FCA 594 at [23].
31 In his affidavit, Mr Siva estimated the costs likely to be incurred by the respondent in the appeal. The estimated costs, based on a one day hearing, were:
(a) senior counsel (4 days) at $30,800;
(b) junior counsel (6 days) at $22,500; and
(c) solicitors at $34,600.50,
totalling $87,900.50.
32 Mr Siva deposed that, based on his professional experience, he estimated that the respondent's taxed costs of the appeal should the matter proceed to hearing and assessed on a standard basis, were likely to be approximately $84,440.45, on the basis that counsel's fees are allowed in full ($53,300) and solicitors' fees would be discounted by 10% ($31,140.45). Mr Siva deposed that his estimate took into account that the rates charged by HWL Ebsworth were less than the allowable rate set out in the Federal Court's "Costs Allowable for Work Done & Services Performed'' under Schedule 3 of the Federal Court Rules 2011.
33 The appellants submitted that the Court should not accept Mr Siva's estimate because he is not an expert on the costs of appellate litigation. I reject that submission. The Court adopts a broad brush approach. I accept Mr Siva's evidence that he is an experienced practitioner, and his affidavit adequately explains the basis of his costs estimate.
34 The appellants also sought an adjournment of the issue of quantum to enable them to obtain evidence from a costs consultant. Mr O'Brien gave the following evidence as to his efforts to obtain such evidence on behalf of the appellants:
On 12 November 2019 I had a discussion with Gavin of Grace Costs Consultants in respect of the estimate of costs contained with the Affidavit of Mr Siva. I enquired as to whether Grace Costs Consultants would be in a position to review the Affidavit of Mr Siva and provide an assessment of costs. I was informed by Gavin and verily believe that due to a heavy workload he would not be in a position to review the Affidavit of Mr Siva until 28 November 2019.
On 16 October 2019 I was served with the Respondent's Application for Security of Costs and the Affidavit of Mr Siva. Due to the Appellants' limited finances, and the fact that the Application filed by the Respondent did not include an itemised costing by a qualified costs consultant, I was instructed to direct my energy to engaging Counsel and preparing for hearing rather than engage a costs consultant to provide a costs assessment of the Respondent's estimate of costs. I was informed by Gavin on 12 November 2019 and verily believe that due to a heavy workload and multiple Court appearances throughout November and late October 2019, even if I had contacted Grace Costs Consultants in late October 2019, 28 November 2019 would have been the earliest date on which they could review the Affidavit of Mr Siva.
35 I do not consider that Mr O'Brien's evidence provides a basis for an adjournment of the determination of the security application. In my view, the appellants had adequate time to obtain a report from a costs consultant for the purposes of the hearing. Mr O'Brien did not attempt to do so until a few days before the hearing of the application. Further, while Grace Costs Consultants may have been too busy to assist, the appellants could have obtained a report from another costs consultant.
36 Adopting a broad brush approach, I propose to order the appellants to give security in the amount of $62,000. In arriving at that figure, I have made two adjustments to the estimate made by Mr Siva. First, I have reduced the estimated counsel's fees by 1 day for each of senior and junior counsel, reflecting what I believe to be a reasonable estimate of the work required for preparing and presenting the appeal. Second, I consider that a more significant discount should be made to the estimate of solicitor's fees reflecting what would be allowed on taxation, which I will set at 40%. Applying those adjustments, the costs are estimated as:
(a) senior counsel (3 days) at $23,100 (allowed in full);
(b) junior counsel (5 days) at $18,750 (allowed in full); and
(c) solicitors at $34,600.50 (allowed as to 60%, being $20,760.30).
37 As to the costs of this application, the appellants submitted that, if the Court were to allow security but in an amount significantly lower than that sought by the respondent, the costs of the application should be costs in the appeal. The respondent did not oppose such an order on the premise stated. Whilst the respondent has been successful on its application, I have nevertheless reduced the amount of security to be given. I consider that the appropriate order in the circumstances is for the costs of this application to be costs in the appeal.