Commencement and disputed scope of defendant's retainer
78The plaintiff first made contact with the defendant by telephone on 24 January 2004. There were differing accounts between the parties concerning the nature of the plaintiff's subsequent retainer of the defendant.
79On 18 March 2004 the defendant made a sketchy handwritten file note of his telephone conversation with the plaintiff: Exhibit "A". That note, which was not transcribed or explained in detail in the oral evidence, remains necessarily difficult to decipher. It cannot be regarded as being definitive of the matters discussed on that occasion. I do not interpret that note as providing any evidence of instructions for the defendant to pursue a claim against the police or the plaintiff's assailants in relation to the events of 15 February 2003, although in part, it refers to other litigation, and to other legal representation.
80In contrast to the evidence of the plaintiff, the defendant claimed that the conversation he had with the plaintiff on 18 March 2004 related to the plaintiff's legal problems arising from his former de facto relationship with Ms Jones, and not concerning claims against the police and against his assailants: T360.9-50.
81That first conversation between the parties was not definitive because the defendant could not completely follow the plaintiff's conversation due to the plaintiff's apparent agitation at that time, and because he was speaking quickly: Defendant's affidavit sworn 4 April 2014, paragraph 8.
82The defendant did not agree to take instructions from the plaintiff until he had received a signed costs agreement from the plaintiff: Defendant's affidavit sworn 4 April 2014, paragraph 10.
83On 23 March 2004, the defendant wrote a long letter to the plaintiff summarising the factual content of their communications, including the instructions he had received by way of facsimile from the plaintiff: Exhibit "D". That letter also noted the involvement of other lawyers who had been acting in the plaintiff's interests in other litigation. It cannot be concluded from this letter, that at that time, and before the execution of the defendant's costs agreement, that the defendant had in fact been retained by the plaintiff: Exhibit "D", page 2, last paragraph.
84On 30 March 2004 the defendant sent the plaintiff a copy of what he described as his standard costs agreement: Exhibit "C". That agreement was sent to the plaintiff under cover of the defendant's letter of the same date: Exhibit "B". From that time the defendant regarded himself as having been retained by the plaintiff and he then wrote to other solicitors acting for the plaintiff on his property issues concerning caveats: Exhibit "E".
85The written terms of the defendant's retainer were set out in Exhibit "C" as follows:
"1. THE WORK
The work you require Andrew Cohen (and his staff, where applicable) is as follows:
A. Name of person(s) or corporation(s) for whom Andrew Cohen will be acting as solicitor:- NOEL MARTIN.
B. Other party(s) likely to be dealt with (if any):-
Ms Jones, Mr. Hrobat and their legal representatives (and possibly legal disciplinary bodies).
C. Summary of likely work and/or client's requirements:- With respect to Jones' litigation in the District Court, all matters of negotiation, litigation and advices, including briefing counsel from time to time, if applicable and as instructed; preparing evidence, pleadings, documentation, attendances at Court; dealing with valuers; other experts; conducting searches and, potentially, many other things, as advised to you from time to time; plus all matters pertaining to any complaints you may have against your former solicitor."
[Emphasis as in the original]
86The reference to Mr Hrobat in the above costs agreement related to the plaintiff's former solicitor, Mr Daniel Hrobat, who had been retained to assist the plaintiff with his de facto relationship litigation involving Ms Jones.
87Over time, voluminous correspondence then flowed between the plaintiff and the defendant, as is evident from the exhibits. It is not necessary to here summarise all of that correspondence other than to say that nowhere in that correspondence is there any indication that the plaintiff had actually taken steps to seek to further expand his initial retainer of the defendant by writing to that effect.
88In particular, there is no evidence to suggest that the defendant had acknowledged that he had been retained to assist the plaintiff to pursue legal redress and compensation from various potential defendants arising from the events of 15 February 2003.
89On this topic, the parties gave very different accounts of their understanding of the defendant's retainer.
90The plaintiff was adamant that the defendant had been retained to provide professional services in relation to the events of 15 February 2003, including claims for damages against his assailants and against the police as previously described. The plaintiff's claim was that the defendant had agreed to act on those matters, including by saying he would "sue anybody": T42.35; T90.40.
91The plaintiff further claimed that the defendant had told him those additional matters would be taken up when the more immediately pressing litigation concerning caveats and the de facto relationship had been completed: T91.49. The plaintiff claimed the defendant had told him those further actions would be taken up after Christmas 2004, when the other litigation was expected to have been completed: T92.5. The plaintiff claimed he had incurred a series of losses because that Christmas 2004 estimate had not been met, and that his subsequent losses had arisen because he had relied on that estimated completion time. Those alleged losses require analysis, as to both quantification by evidence, and remoteness.
92In contrast, the defendant denied the plaintiff's assertions and maintained that his retainer was limited to the de facto relationship issues, to the caveats on the disputed properties, and the plaintiff's personal property allegedly taken by Ms Jones.
93The defendant was adamant that he had never been given instructions to sue the police: T365.47. Furthermore, the defendant said he was never given instructions in respect of a sustainable case against the police: T363.46. The defendant's reference to a sustainable case suggests there was at least some discussion about a potential claim against the police.
94The defendant conceded that he would have taken instructions to sue anyone against whom a reasonable case could be maintained: T363.46. He stated that the plaintiff's claim concerning the events of 15 February 2003 did not fall into that category because he was dubious about the case, especially as the assailants were not identified to him (T361; T362) and because the plaintiff's account as to the number of assailants had changed: T362.21. The defendant's reference to changed instructions also suggests that there was some discussion about the possibility of suing the police.
95In determining the extent and content of the defendant's retainer I must have regard to the oral evidence of the parties and to their written communications.
96It is also relevant to note that until the defendant was fully instructed on the de facto relationship litigation between the plaintiff and Ms Jones, the plaintiff continued his dealings with his then solicitor, Mr Daniel Hrobat: Exhibit "1", Tabs 10 and 11. The extent of Mr Hrobat's retainer was not in evidence in these proceedings.
97In the present proceedings the defendant points to the content of Exhibit "1", Tab 10, a letter sent to the plaintiff by Mr Hrobat on 25 March 2004, to show that the plaintiff had given varying instructions to Mr Hrobat over time. The defendant argued, correctly in my view, that this reflected adversely on the plaintiff's reliability as a witness. Tab 10 of Exhibit "1" included the following extract of the advice from Mr Hrobat to the plaintiff:
"...
1. The proceedings which would ensue under the Amended Statement of Claim and which bring into play the Property (Relationships) Act 1984 NSW, do not envisage a claim whereby damages or other pecuniary claims may be pleaded and pursued. The proceedings effectively determine a distribution or apportionment of property in situations where a de-facto relationship has broken down and distribution is dependant on the contributions made by each party during the relationship;
2. As your instructions presently stand, the motive behind the expansion of the claim may be construed as an abuse of process and in this regard we agree with counsel's view that such a proposal could not be entertained on ethical grounds;
3. It is counsel's view, with which we agree, that evidence in proper form, simply does not exist to prove ownership of every single item listed, nor proof that each and every single item was stolen by Jones. In any event to attempt to prove, even if it was possible to include such a claim in the proposed proceedings, would unnecessarily prolong the proceedings and the possibility of having this matter determined as soon as possible would be lost;
4. Your prospects of success in these proceedings are enhanced by going "forward on the basis of a primary claim by which you seek the return of certain real estate currently held in the name of Ms Jones, release from any future claim by Ms Jones over certain real estate held in your name and global orders dealing with an accounting for and return of personal property in the possession of the respective parties but said to be owned by the other." This has been discussed with you on several occasions and to which you agreed;
5. The change in instructions will not only prolong the determination of this matter but will extend the time the caveat remains in place on your property at Willow Tree, which in our view is self-defeating. Additionally, and more damaging to your cause is the fact that your change of instructions may cause us to miss the May 2004 sittings of the East Maitland District Court;
6. The probability of actually recovering the list of items or most of them is, as you have recognized on several occasions, remote and therefore self-defeating.
7. Costs would be substantially increased.
We would add that we agree entirely with the observations of counsel in his above letter. Moreover, you have placed us in the unenviable position whereby if you decide to ignore or decide not to accept our advice in this matter we will have to consider our position as to whether, on ethical grounds, we are able to continue to act for you in this matter.
This matter, as you are aware, is listed for a further status conference before the District Court at Scone on Friday 26 March 2004, at 9.30am. We have alerted Mr Michael O'Connor to be available to appear on your behalf as our agent. It will now be very difficult if near impossible to have the matter listed in the East Maitland Court sittings in May, however we may be able to request the Registrar to appoint a further short time- table to enable us to file the necessary documents, for the defendant to reply and still have sufficient time to be listed for hearing in May. This we will only be able to confirm after tomorrow's status conference.
If you do not wish us to proceed on that basis, please advise us in order that we may inform Mr O'Connor."
98It is plain from the above account that there were significant delays encountered by the plaintiff in completing the de facto relationship litigation because of events that occurred before the defendant had been engaged: Exhibit "1", Tab 3. This included the compounding effect of the stated inaccuracies and changes within the instructions the plaintiff had given at various times: Exhibit "1", Tab 4.
99The plaintiff sent the defendant voluminous documentation by facsimile and by post at irregular intervals over the course of some weeks. The plaintiff told the defendant that he was giving the defendant those documents but he also told the defendant not all of them needed to be read, and he identified the files he wanted read, leaving the others to be held in case they became necessary: Defendant's affidavit sworn 4 April 2014, paragraphs 12 - 13.
100Significantly on 30 April 2004, following the receipt of voluminous documentation from the plaintiff, the defendant wrote the following indication of his position to the plaintiff on the question of his retainer:
"7. Frankly, the material you have supplied is appreciated but a bit too much as it was necessary for me to read nearly all of it and decide which material was relevant to the case against Jones, which material was relevant to your forthcoming complaint against Mr. Hrobat and which material I could ignore, either for the time being or permanently."
101It is plain from the above statement that the plaintiff ought to have realised that the defendant was only dealing with the plaintiff's existing de facto related litigation with Ms Jones, and possibly some issues concerning one of the plaintiff's former solicitors, but not the wider issues the plaintiff was contemplating concerning a claim of compensation arising from the events of 15 February 2003, as was asserted by the plaintiff.
102In fact the plaintiff's correspondence to the defendant focussed upon property and accounting issues concerning the de facto relationship claim: Exhibit "1", Tabs 16 and 18. That focus continued throughout, from May 2004 and until the termination of the Supreme Court proceedings between the plaintiff and Ms Jones in 2006: Exhibits "AE"; "1", Tab 13; "AAF"; "AAC"; "F"; "K"; "G"; "Z"; "W"; "Q"; "AA"; "AL"; "AZ"; "1", Tab 7; "AM"; "AN"; "AO"; "1", Tab 8; "AY"; "AF"; "1", Tab 18; "M"; "N".
103The documentary exhibits show that some of the defendant's correspondence to the plaintiff was responsive to correspondence the plaintiff had sent to him. The plaintiff tendered the defendant's correspondence addressing issues the plaintiff had communicated to the defendant. However, some of the plaintiff's correspondence to the defendant, which generated that correspondence, was not in evidence. Examples of this are Exhibits "D" and "AJ". This adds a layer of difficulty to construing the relationship between the parties in terms of the scope of the work agreed to be undertaken by the defendant on the plaintiff's behalf.
104On 30 April 2004 following a conference with the plaintiff, the defendant, and his counsel Ms Cohen, the plaintiff gave instructions which resulted in Ms Cohen drafting an amended District Court Statement of Claim in the plaintiff's de facto relationship litigation. In those instructions, the plaintiff agreed to abandon his claim for his chattels allegedly stolen by Ms Jones. He took that pragmatic position on advice that included considerations of the affordability of the litigation where many individual items were involved and pragmatic considerations as to whether, realistically, those goods still existed: Defendant's Affidavit sworn 4 April 2014, paragraph 22.
105At that time, the focus of the parties was on the properties in issue, and the need to obtain removal of the caveats in force in respect of that property.
106At around that time Ms Jones had tried to sell the property in question, the purchaser's solicitor pursued a summons for specific performance in the Supreme Court against Ms Jones and the plaintiff, and also seeking the removal of the caveat on the property and for transfer. The plaintiff had crossclaimed against Ms Jones in those proceedings. The defendant acted for the plaintiff in those proceedings, as did Ms Cohen.
107On 27 May 2004, in those proceedings, White J ordered the caveat to be removed. A costs order was made against Ms Jones and the plaintiff, but the plaintiff obtained an order that Ms Jones indemnify him in respect of those costs: Defendant's affidavit sworn 4 April 2014, paragraphs 30 and 31.
108In the meantime, the plaintiff was experiencing financial difficulties and on 15 June 2004, he was unable to complete the related conveyancing transaction. He wrote to the defendant to advise that he was now subject to a binding penalty clause imposing a penalty of $4931.82 per day: Exhibit "AAD". At that time the plaintiff was anxious to settle to avoid incurring losses, and indicated this position to the defendant: Exhibit "AAF". Without co-operation from Ms Jones, the defendant could not have done much for the plaintiff along those lines.
109These circumstances will be further examined in connection with my consideration and findings on Issue 1 concerning the scope of the retainer of the defendant and Issue 6 concerning the assessment of damages.