Background
7 Ms Lu graduated from UNSW in 2015with a Master's in Accounting and Business Information Technology. Early in 2016 she contacted one of her former lecturers, Dr Felix Tan, and asked him if she could attend some of his classes during the first semester, although she was no longer an enrolled student. He agreed to the request and Ms Lu attended some of his classes during that semester. He also permitted her to attend some workshops, which were offered as part of the course, to share her experiences as a former student. In July 2016, however, it seems that he was no longer comfortable with this arrangement.
8 On 23 September 2016 the University's Security Operations Manager, Christopher Evans, met with Dr Tan to discuss his concerns about Ms Lu's "persistent unwelcome contact with him". According to a report of that meeting, in about July 2016 Ms Lu started contacting Dr Tan on his mobile phone, sending personal text messages about the breakdown of her marriage and other personal matters. She also asked him about his routine on the weekends and where he goes shopping. After the meeting, Dr Tan blocked Ms Lu's telephone number from his mobile phone to ensure that he would not receive any further phone calls or messages.
9 Ms Lu's complaint arises out of actions taken by the University in October and November 2018. A contemporaneous report of these events, annexed to Mr Yahl's affidavit, discloses the following matters. At about 6.28 pm on 17 October 2018 a staff member called security, advising that Dr Tan was being "stalked" by Ms Lu and requesting their attendance at the "breakout area" near Dr Tan's office. A security officer spoke to Dr Tan who advised that Ms Lu had been "randomly showing up at his lectures", refuses to leave, and was "now sitting just down [the] hallway from his office". Dr Tan reported that Ms Lu had repeatedly tried to organise a meeting with him and, although he was prepared to have a skype meeting, he informed Ms Lu that he was unwilling to meet with her in person. In the end, Dr Tan agreed to meet Ms Lu in the presence of security staff. After the meeting, the security officer asked Ms Lu to leave the premises. She demanded 80 minutes to calm down, security gave her 30 minutes, and she subsequently left of her own volition. On 1 November 2018 the University sent Ms Lu a notice in the following terms:
Notice of revocation of licence
You are hereby notified that any express or implied licence allowing you to enter or remain on the grounds and buildings of the University of New South Wales' (University) Kensington campus has been revoked indefinitely.
This means that you do not have permission to enter the land or buildings of the University's Kensington campus from and including the date that you receive this notice. The Kensington campus includes all of the buildings and grounds located on the land bounded by Anzac Parade, High Street, Botany Street, Oval Lane, Willis Street and Barker Street.
If you enter any part of the University's Kensington campus after the date of this notice, or refuse to immediately leave the premises after being asked to leave, you will be committing an offence and the University will contact the Police. You may [then] be charged or issued with a penalty notice under the Inclosed Lands Protection Act 1901 (NSW). If you are [found] guilty of an offence, you may be liable to pay a fine.
In addition, if you either enter, or remain on, the University's Kensington campus after being given this notice and refuse to give your name and address when requested, you may be lawfully detained by the University's security staff and delivered to the Police, to be dealt with according to law.
(Emphasis in original.)
10 Dr Tan claimed that between 5 and 12 January 2019 Ms Lu sent several messages to him through the "WhatsApp" messaging service and she also tried to call him on his personal mobile number on 11 and 12 January using a new mobile phone number. Dr Tan did not answer her calls. The following month Ms Lu contacted the University requesting a review of the ban imposed by the November notice but the University refused the request. Ms Lu made a further request in July 2019 and this time she had more success.
11 On or about 26 July 2019 the University lifted the revocation of the licence, albeit on conditions. That day Tara Murphy, Head of Security & Traffic at UNSW, wrote to Ms Lu:
Revocation of licence lifted
I refer to the notice dated 1 November 2018 in which you were notified that your licence to enter or remain on the grounds and buildings or the University of New South Wales (Kensington campus) had been revoked, and to subsequent correspondence regarding that notice.
The purpose of this letter is to advise you that the revocation of licence notice has now been lifted, provided that you comply with the following conditions:
1. You do not attempt to contact and/or approach Dr Tan whether in person, via email, phone or any form of social media.
2. You do not attempt to visit Level 2 Quadrangle Building School of Business Office, unless invited by a member of that office.
From the date of this letter, you are permitted to enter the land and buildings of the University's Kensington campus in accordance with the conditions stipulated above. If you breach the above conditions, the revocation of licence is liable to be reinstated.
12 On 7 August 2019 Ms Lu sued Dr Tan for damages in the Small Claims Division of the Local Court, claiming that he had "negligently judged [her] behaviour" and that what was said to have occurred in 2016 was false. On 1 November 2019 Dr Tan filed a defence denying liability. On 25 November 2019 Dr Tan, who was represented by Paul Sheehy, in-house counsel for the University, applied for summary dismissal and the proceeding was dismissed as vexatious and an abuse of process.
13 Earlier, on 13 November 2019 Rick Minter, Emergency & Major Incident Manager at UNSW, contacted the "Fixated Persons Unit" of the NSW Police Service about Ms Lu and on 18 December 2019 Mr Minter met with the local police liaison officer. After the meeting, Mr Minter sent an email entitled "UNSW harassment issue", which reads:
As discussed with you today, UNSW would like police to contact the person mentioned below [Ms Lu], following ongoing emails & phone calls being received, which we believe to be harassing. The person mentioned has been told by the university that the matter (scil.) is finalised and no further correspondence will be entered into. UNSW are still receiving emails from her and "her nephew" claiming to be a UNSW student. The "nephew" did not provide[ ] sufficient information for the office to ascertain their identity.
14 This particular email was annexed to Ms Lu's affidavit. It contained handwriting, which I presume was Ms Lu's, asserting that the statement that "no further correspondence will be entered into" does not mean "cease communication".
15 On 19 December 2019, Tony Grech, the Crime Prevention Officer at Eastern Suburbs Police Area Command, sent several emails to Ms Lu, the first of which reads:
Hi Lu Yolanda.
I am the Crime prevention Officer for Eastern Beaches and I am the liaison officer for UNSW.
It has come to my attention that you have continued to harass staff at UNSW via emails and phone calls regarding your admission to the university. You have been advised by UNSW several times that there will not be any other communication on your matter. You have excessively sent and called UNSW staff on the matter even when you have been ask[ed] to stop all communication. All of this has been recorded as evidence.
I am contacting you as a final warning to cease any and all communication by yourself or by a third party to UNSW or UNSW staff. If you continue to communicate with UNSW they will have no other option to report this to the Police and criminal charges will be placed on you.
The legislation is clear on harassment and you will be charged if you continue. There will be no other warnings.
(Emphasis in original.)
16 In another email Officer Grech noted that Ms Lu had sent him four emails in the previous hour and 40 minutes. He insisted Ms Lu cease contact with him, otherwise he said he would take action himself. In a third email he informed her that "constant communication with UNSW staff has been deemed as harassment". He acknowledged that she could "take whatever action [she wished]" but told her that, if she were to contact UNSW, she would be prosecuted.
17 After the Local Court proceeding was dismissed, Ms Lu continued to write to UNSW seeking information and, through solicitors, requested a meeting with representatives of the University.
18 On 1, 9, and 12 June 2020 (the latter at 5.07 am) the University received emails questioning and criticising its conduct and supporting Ms Lu. The emails were purportedly sent by a person named Edmund Lu who claimed to be a current student at the University and Ms Lu's nephew. But when the University requested proof of identity in order to respond to his queries and criticisms, none was supplied.
19 A meeting was arranged between Ms Lu, her then solicitor, Mark Shumsky, Ms Murphy and Mr Sheehy. The meeting took place over two hours on 30 July 2020.
20 On 6 August 2020, Ms Lu emailed Prof Lemuria Carter, the Head of the School of Information Systems and Technology Management at UNSW Sydney, to invite her, Dr Yenni Tim, Dr Christine Van Toorn and two other members of the academic staff, to attend a "mediation". Ms Lu indicated that the purpose of the mediation was to answer numerous questions, set out in her email, relating to the events of 17 October 2018 and arising from the contents of Mr Evans' security report. The vast majority of the questions were directed to Dr Tim, but one was specifically aimed at Prof Carter. Ms Lu wanted Prof Carter to explain what she did to investigate the "issue", which I take to be a reference to Dr Tim's alleged conduct on 17 October 2018. Prof Carter replied, acknowledging the request for mediation and advising that she would respond after she received advice from "HR".
21 Prof Carter responded on 10 August 2020 in the following terms, after acknowledging the exchange of emails:
I understand that you have sought, and been provided with, many pieces of information from the University. The University believes that it has provided you with all applicable information regarding the matter you refer to, and is under no obligation to correspond with you further. Accordingly, I decline to answer your questions.
I am not under any obligation to have a mediation or meeting with you, and I decline to do so. This also applies to Dr Tan, Ms Van Toorn and Dr Tim, as well as all other members of the School.
I request that you please do not contact me, or any staff of the School of Information Systems & Technology Management, in future. Any further correspondence from you on this matter will be filed and will not be responded to.
22 It was around this time in August 2020 that Ms Lu said she complained to the University, through her then lawyers, of unlawful discrimination.
23 On 11 August 2020 NSW Community Justice Centres wrote to Ms Murphy on Ms Lu's behalf seeking to arrange a mediation. The University agreed to the request and a mediation took place on 22 September 2020 but no agreement was reached.
24 On 24 September 2020 the following email was sent to Mr Sheehy purportedly by Edmund Lu (errors in original):
Upon solicitor's option (initial legal fee and compensation), I would like to add something on.
1. 350*$300= $105000
Yolanda and I spent around 350 hours to deal with this issue and relative issue as some leaders frustrated her and simply used 'personal violence' way to stop pointing out the untrue facts and frustrate me to give up studying. They tried to control her and limit her freedom to protect self and me.
2. $2000. Transport fee
3. $3600. 6 days off work.
4. Compensation includes 'long term psychology harm
5. Long term affections on me.
We expect you involve me and Yolanda to discuss the compensation to increase effectiveness and satisfaction. Also, some leader may look at the wrong profile of Yolanda. She graduated in 2015 not 2016, not 2002.
Please reply to the solicitor and include us by tomorrow 10:00am.
25 Mr Sheehy forwarded the email to Mr Shumsky, together with another email "Edmund" sent to various staff members including Ms Murphy, saying:
Given that your client specifically agreed that all correspondence would be between the lawyers, this is extremely disappointing and frustrating. It appears that she is either unable or unwilling to comply with her agreement.
Please inform your client that:
• She is not to communicate with anyone at UNSW, either by herself or through Edmund
• UNSW will not reply to any emails she/Edmund sends to UNSW staff
26 Mr Shumsky replied, noting that Edmund Lu was not his client. He said he had never communicated with him. He also said that he had advised Ms Lu not to communicate with anyone from UNSW, either directly or through "Edmund", and had told her that UNSW would not reply to any such emails.
27 On 26 September 2020 Ms Lu instituted proceedings in the District Court of NSW against six staff members of the University and one former staff member, alleging she had been defamed by them. Mr Minter was the first-named defendant. The others were Ms Greene, Ms Murphy, Dr Tan, Prof Carter, Paul Ajnas and Dr Tim. On 20 October 2021 those proceedings were summarily dismissed on the application of the University: Lu v Minter (No 3) (District Court (NSW), 20 October 2021, unreported (Gibson DCJ). On 28 April 2022 Gibson DCJ made a lump sum costs order in the University's favour of $49,000. Evidently, when her Honour asked Ms Lu to "answer the costs issues" set out in the University's written submissions, she declined to do so and left the courtroom despite being warned that, if she left, the hearing would continue in her absence: Lu v Minter (No 4) [2022] NSWDC 127.