Heads of Agreement
35 On 16 May 2003 Mr Scotts sent Mr Lewarne an email, attached to which was a document headed 'Heads of Agreement between Momentum Productions Pty Ltd (East Village) & Rick Lewarne'. The email, which was copied to Anthony Scotts, said:
'Rick I've sent you an agreement outline.
Give me a call tomorrow & let me know your thoughts.
Thanks
Rich'
36 The front page of the attached document is dated 16 May 2003 and states that it is between:
'Rick Lewarne
Company name ..
AND
Richard Scotts
Momentum Productions Pty Ltd
East Village Hotel
234 Palmer St, East Sydney NSW 2010'
37 The document stated:
'By agreement dated 17th May 2003, Rick Lewarne agrees to purchase 15% of the East Village business for $300,000.
The East Village business is defined as the annual gross profit (profit less operating expenses before tax)
Based on a 2002 Gross Profit of $500,000 this equates to a minimum return of 25% or $75,000.
Funds to be made available by way of bank cheque. Settlement date & cheque details to be advised next week.
Equity participation will be capped to a maximum of 20% in year one with Anthony Scotts to receive 5% of the business for $100,000. While it is unlikely that equity in the business will be further diluted, existing partners will however get the first right of refusal.
Equity Participation:
5% Anthony Scotts
15% Rick Lewarne
80% Richard Scotts
You may on-sell your share of the business to another party as long as that entity/person is approved by Richard Scotts. Richard cannot unreasonably withhold this approval without good cause.
In year one of the agreement Momentum agrees to pay your monthly interest payments against a mortgage loan eg. (6%). This sum will then be offset against final profits.
Momentum agrees to pay your profit share on a bi-annual basis.
The hotel books will be made available for inspection on a week-to-week basis.
All strategic decisions will be made in consultation with equity partners, however Richard will have a final say on management decisions.
Richard will keep full ownership of 238 Palmer St. East Sydney (unit next door). The East Village currently pays $900 rent per week towards these units for storage, office use & residential purposes. The objective will be to expand the pub & extend the license into this ground floor commercial space making it cash positive as soon as possible.
In year one Richard will receive a salary of no more than $50,000.'
38 A similar email and document was sent to Mr Anthony Scotts and copied to Mr Lewarne on the same day. The document sent to Mr Anthony Scotts was tailored to reflect the extent of his proposed contribution.
39 After receiving the Heads of Agreement on 16 May, Mr Lewarne sought advice from his solicitor, Mr Anthony Dempsey. On 4 July 2003, Mr Lewarne, Mr Scotts and Mr Anthony Scotts met with Mr Dempsey to discuss the drafting of a formal agreement on the basis of their agreed terms. He claims that he provided Mr Dempsey with both the Outline Agreement and the Heads of Agreement for this purpose and that they discussed Mr Dempsey drafting a partnership agreement. He gave instructions that he did not want to be a director of Momentum, he just wanted to be an 'owner' of the business. Mr Dempsey's account corroborates this except that he says that Mr Lewarne only gave him a copy of the Heads of Agreement. Mr Dempsey recalled that Mr Lewarne instructed him as follows:
'Anthony and I have put in money with Richard to buy the East Village Hotel. We would like you to draft a partnership agreement to set out the terms of what we have agreed.'
(emphasis added.)
40 According to Mr Dempsey the basis for this partnership agreement was the Heads of Agreement. He provided this document to Mr Arthur Carney, another solicitor, in a facsimile sent on 4 July 2003 with the instructions 'We are seeking assistance in the drafting of a partnership agreement between the three parties to reflect the points made in the draft Heads of Agreement' (emphasis added). Mr Dempsey's evidence and his contemporaneous facsimile to Mr Carney strongly support Mr Lewarne's evidence that, at least at that stage, the parties had been negotiating a partnership and not the purchase of shares.
41 Mr Dempsey also recalled Mr Lewarne saying that the Heads of Agreement reflected the understanding between the parties and that:
'Richard is to own 80% of the business, Ant 5% and myself 15%....Ant and I will be silent partners. Richard will be responsible for day to day operations. Ant and I will be consulted on big picture strategic decisions.'
42 Mr Dempsey did not refer to the Outline Agreement and his files, produced after Mr Lewarne waived any claim for legal professional privilege, did not contain a copy of the Outline Agreement. Despite Mr Lewarne's evidence I am not satisfied that Mr Dempsey was given a copy of that document however the issue is not significant.
43 On 7 July 2003, Mr Lewarne gave Mr Scotts a cheque for $300,000. Subsequently Mr Lewarne and Mr Scotts actively co-operated in the running of the hotel business; the details of this activity are discussed below.
44 On further consideration of the information he had been given by Mr Lewarne, Mr Dempsey subsequently formed the view that it was in Mr Lewarne's interests to enter into a shareholders agreement with Mr Scotts and Mr Anthony Scotts and, in a telephone conversation on 9 July, advised Mr Lewarne accordingly. Mr Dempsey recalled that in this telephone conversation Mr Lewarne said:
'I know Momentum may have some skeletons in the closet. If Anthony and I enter into a shareholders' agreement with Richard and Momentum we do not want to be directors or non-executive directors of the company. We only want to be shareholders. If there are liabilities of Momentum, I don't want my head on the chopping block as a director…'
Mr Dempsey records that he replied
'Okay. We will draft a suitable shareholders' agreement for you.'
45 Mr Dempsey's recollection of this telephone conversation was supported by a contemporaneous file note dated 9 July 2003 prepared by another solicitor, Mr Meakes. On 29 August 2003, after consulting with Mr Meakes, Mr Dempsey sent a draft shareholders agreement to Mr Lewarne and to Mr Anthony Scotts. In cross-examination, Mr Lewarne indicated that he initially accepted Mr Dempsey's suggestion that the appropriate way to structure the deal would be for him to become a shareholder in Momentum, but said that when he received the formalised shareholders agreement, he regarded it as wholly inadequate. In particular, Mr Lewarne claims that he had made it clear that he did not want to become a director or shareholder of Momentum because it had a trading history that may have exposed Mr Lewarne to risk in relation to dealings that predated his involvement. In any event, the shareholders agreement was never executed.
46 I have no doubt that, viewed objectively, the conduct of Mr Lewarne and Mr Scotts suggests that they intended their arrangements to have legal consequences and that a contract was made at the latest when Mr Lewarne paid his $300,000 to Mr Scotts; Ermogenous v Greek Orthodox Community of SA Inc (2002) 209 CLR 95 at 105-6. It is clear from Mr Dempsey's evidence that they intended to enter into an agreement that had been formally drawn by a solicitor. It may be that they envisaged that this could be done before they needed to commit to a binding arrangement and were prepared to consider the solicitor's advice as to how their relationship should be structured. It is equally clear in my view that this intention was overtaken by events. Mr Scotts' need for funds to meet the imminent settlement of the business purchase from Wellfox intervened. Although not legally sophisticated, both Mr Lewarne and Mr Scotts are experienced businessmen. The commercial nature of their activities, their conduct in advancing and receiving money and their active co-operation in the running of a business (discussed in more detail below) all point to them intending to enter into a binding contract; Edwards v Skyways Ltd [1964] 1 WLR 349 at 355; Toyota Motor Corporation Australia Ltd v Ken Morgan Motors Pty Ltd [1994] 2 VR 106 at 177.
47 The discussions between Mr Lewarne and Mr Dempsey two days after the money had been paid over indicate that Mr Lewarne, at least, had not abandoned the idea of entering into a more formal contract. Given Mr Scotts earlier participation in discussions with Mr Dempsey I think it more likely than not that this was also his position. In my view Mr Scotts and Mr Lewarne intended to be bound immediately but also intended to make a further contract which would substitute for the original contract; GR Securities Pty Ltd v Baulkham Hills Private Hospital Pty Ltd (1986) 40 NSWLR 631. That substitute contract was never made and therefore the proposed terms of it are not relevant to the resolution of the present issues.
48 In the negotiations leading up to the agreement, Mr Scotts spoke both for himself and Momentum. Indeed, as I have earlier commented, Mr Scotts referred to himself and Momentum interchangeably and without apparent distinction. On balance I find the evidence supports the conclusion that Momentum, as well as Mr Scotts, was a party to this preliminary contract. It is likely that Mr Anthony Scotts was also a member of the partnership from the same date however I have only limited evidence on this point which I have not been asked to decide. In general, I do not find it necessary to distinguish between Mr Scotts' conduct when he was acting for Momentum and when he was acting for himself and shall not do so unless there is a particular need.
49 The fact that Mr Lewarne and Mr Scotts did not set out their agreement in writing and that it is not susceptible to a textbook analysis of offer and acceptance does not preclude there being a contract. In this regard the comments and cautions of McHugh JA (while a member of the New South Wales Court of Appeal) in Integrated Computer Services Pty Ltd v Digital Equipment Corp (Aust) Pty Ltd (1988) 5 BPR 11,110 at 11,117 are directly applicable to the present circumstances:
It is often difficult to fit a commercial arrangement into the common lawyers' analysis of a contractual arrangement. Commercial discussions are often too unrefined to fit easily into the slots of "offer", "acceptance", "consideration" and "intention to create a legal relationship" which are the benchmarks of the contract of classical theory. In classical theory, the typical contract is a bilateral one and consists of an exchange of promises by means of an offer and its acceptance together with an intention to create a binding a legal relationship.… A bilateral contract of this type exists independently of and indeed precedes what the parties do. Consequently, it is an error "to suppose that merely because something has been done then there is therefore some contract in existence which has thereby been executed" … Nevertheless, a contract may be inferred from the acts and conduct of parties as well as or in the absence of their words … The question in this class of case is whether the conduct of the parties viewed in the light of the surrounding circumstances shows a tacit understanding or agreement. The conduct of the parties, however, must be capable of proving all the element of an express contract. … Care must also be taken not to infer anterior promises from conduct which represents no more than an adjustment of their relationship in the light of changing circumstances.
50 McHugh JA's approach has been approved in many cases; Pobjie Agencies Pty Ltd v Vinidex Tubemakers Pty Ltd [2000] NSWCA 105, (2000) Aust Contract R 90-112; John R Keith Ltd v Multiplex Constructions (NSW) Pty Ltd [2002] NSWSC 43, [2002] ACL Rep 110 NSW 14; GEC Marconi Systems Pty Ltd v BHP Information Technology Pty Limited (2003) 128 FCR 1 at 63 and Brambles Holdings Ltd v Bathurst City Council (2001) 53 NSWLR 153. As his Honour remarked, however, it is not a licence to dispense with the well-established hallmarks of a contract. Ultimately, it is always necessary for the essential elements of a contract to be established, even if not with textbook precision.
51 In Brambles Holdings at 177, Heydon JA, (also speaking from the Court of Appeal) observed that 'limited recognition has been given to the possibility of finding that contracts exist even though it is not easy to locate an offer or acceptance' (emphasis added). His Honour also noted that the 'offer and acceptance analysis is a useful tool' and approved the comment made by Tadgell J in Toyota Motor Corporation Australia Ltd v Ken Morgan Motors Pty Ltd [1994] 2 VR 106 at 178, that situations where this is not the case are 'likely to be rare'.
52 Nevertheless Heydon JA pointed out, at 176, that there are many circumstances where this analysis does not work well:
One example is a contract for the transportation of passengers on mass public transport … Another is the contract between competitors in a regatta, they are bound by their conduct in "entering for the race, and undertaking to be bound by [the] rules to the knowledge of each other" … Another example concerns the exchanges of contracts to sell land, which are hard to analyse in offer and acceptance terms … Another example concerns simultaneous manifestations of consent … Another example concerns contracts between numerous parties, or even two parties negotiated at meetings but not assented to until each party executes counterparts. Another is where the contract is made through a single broker acting for both parties. Another is where the parties are deadlocked and they agree to submit to a solution reached by a third party.
53 Where there is no clear evidence of offer and acceptance one must look to the conduct of the parties to determine if they have agreed to incur reciprocal promissory obligations; Toyota Motor Corporation at 178 per Tadgell J. Unlike the circumstances that confronted the Court in Australian Broadcasting Corporation v XIVth Commonwealth Games Ltd (1988) 18 NSWLR 540, the present issue cannot be resolved primarily as a matter of construction of the relevant documents.
54 As mentioned the fact that the parties here made a commercial arrangement (to use a neutral term) and acted on it, strongly suggests that they made a binding contract. The commercial arrangement is not, however, sufficient per se, to establish the point; for a dramatic example see Tesco Stores Ltd v Costain Constructions Ltd [2003] EWHC 1487. In Evans Deakin Pty Ltd v Sebel Furniture Ltd [2003] FCA 171 at [492], Allsop J, having referred to the comments of Steyn LJ in First Energy (UK) Ltd v Hungarian International Bank Ltd [1993] 2 Lloyd's Rep 194 at 196 to the effect that the law should strive to protect the 'reasonable expectations of honest men', cautioned against too heavy reliance on the commercial nature of the arrangements:
However, none of these expressions of principle and guidance suggests or sanctions an approach whereby the ethical or moral merits of a commercial set of circumstances is assessed and a body of obligations thereafter is imposed, implied, or sculpted to protect the reasonable expectations of the innocent party merely because it is the victim of the unworthy behaviour of the other.
55 It is against the background of these principles and cautions that the arrangements made by the parties and the agreement between them should be considered.