LANDLORD AND TENANT - holding over after fixed term lease - whether tenancy continued as monthly tenancy or whether lease for indefinite period created - found to be monthly tenancy - landlord entitled to terminate lease on appropriate notice - ESTOPPEL - lease terminated - lessee assumed that tenancy would continue until lessor undertook tender process for new lease - no detriment suffered - Commonwealth v Verwayen applied - no unconscionable conduct - MISLEADING AND DECEPTIVE CONDUCT - s 42 Fair Trading Act 1987
[2001] NSWSC 559
At a glance
Source factsCourt
Supreme Court of NSW
Decision date
2001-07-06
Before
Mathews AJ
Source
Original judgment source is linked above.
Judgment (23 paragraphs)
Introduction 1 HER HONOUR: This case relates to the plaintiffs' occupation and management of the caravan park in the Lane Cove National Park between 1995 and 1998. In 1997 the first plaintiff was served with a notice to quit the premises which was signed by the first defendant, the Minister for the Environment, as lessor. The plaintiffs contend that the Minister was not entitled to take this step in the circumstances which then existed. In June 1997 they commenced these proceedings. In due course, pursuant to a consent order, the plaintiffs vacated the caravan park in April 1998. They now claim various heads of damages in relation to the sequence of events which preceded their departure.
Factual Background 2 On 29 October 1975 a Deed of Lease was entered into between the then trustees of the Lane Cove River Park and the second plaintiff ("Van") relating to an area of 8.42 hectares within the Park, upon which the lessee was to operate a caravan park and camping area. This area will be referred to as "the caravan park". The duration of the lease was 20 years. 3 In 1986 the shareholding in Van was acquired by Bruce East and Sons Pty Ltd. The controlling shareholders at that time were Bruce and Bessie East, the other shareholders being their three sons, including Phillip East. In 1989 Bruce and Bessie East retired from active management and there was a restructuring of the shareholding of Bruce East and Sons Pty Ltd. Thereafter the shareholding was equally divided between the three East brothers, including Phillip East ("Mr East"). At the same time a deed was entered into between Bruce and Bessie East and their three sons, according to which the operation and management of various caravan parks owned by the company was divided between the three brothers. It was agreed that Mr East would operate and manage, and be entitled to the net income, from the caravan park at Lane Cove. 4 Until 1992 the Lane Cove River Park was reserved as a State recreation area under the National Parks and Wildlife Act 1974 ("the NPW Act"). On 24 April 1992 this reservation was revoked and the park was reserved, pursuant to section 33(2) of the NPW Act, as a national park called the Lane Cove National Park ("the National Park"). As such, the care, control and management of the park came under the Director-General of the National Parks and Wildlife Service ("the Service") who was, and remains, subject to the control and direction of the Minister. 5 According to clause 20(1) of schedule 9A of the NPW Act, the lease of the caravan park to Van was automatically determined upon revocation of the park as a State recreation area. Mr East was informed of this fact in a letter from the Service dated 29 July 1992. He was told that a new lease would need to be negotiated. 6 One of the central issues in this case relates to the presence in the caravan park of a number of long term residents, being persons who resided in the camping ground for periods in excess of 12 weeks during any one year. Under clause 5(x) of the 1975 lease, no person was to be permitted by the lessee to reside on the premises in excess of this period. Nevertheless, by 1986, there were apparently 140 long term residents in the caravan park. In that year, 1986, the Local Government (Movable Dwellings) Amendment Act was passed which provided for local councils to issue licences for caravans and cabins in caravan parks to be occupied for periods in excess of 60 days in a year. Pursuant to this new legislation, Ordinance 71 was passed, setting out, inter alia, minimum standards to be adopted in relation to long term residence in caravan parks. Between 1986 and 1992 Van obtained licences from the local council to use a number of sites on its premises for long term residents. This system ceased upon reservation of the park as a National Park in April 1992. 7 On 16 December 1993 a deed of agreement was entered into between the Minister for the Environment and the first plaintiff, Easts Van Villages Pty Limited, ("Easts") granting Easts a lease pursuant to section 151 of the NPW Act for the unexpired portion of the 1975 lease, namely until 31 October 1995. The lease was stipulated to be on identical terms and conditions to those contained in the 1975 lease. 8 Easts had been incorporated by Mr East in 1992. Mr East and his wife were (and remain) its sole shareholders and directors. 9 On 21 June 1995 a meeting took place at the caravan park between officers of the Service and Mr East and his advisers. The meeting was suggested in an undated letter to Mr East signed on behalf of Arthur Willis, who was then the Acting District Manager for the Lane Cove area. The persons who accompanied Mr East to the meeting were Derek Sinclair, a director of Integrated Site Design, and his partner Stuart Moar. The Service was represented by Messrs Vince Rago and Stephen Allen, both being Senior Property Management Officers, Ms Alexandra Wyatt, who was the Acting Senior Ranger for the area, and Ms Vanessa Richardson, who was an Acting Ranger. What transpired at this meeting is central to many aspects of the plaintiffs' case and I shall be discussing it in detail later. Suffice it is to say here that discussions were held as to the future of the caravan park after the expiry of the lease in October 1995. The Service representatives indicated that a plan of management would be prepared for the whole of the National Park, and that a tendering process would take place to determine the commercial rights to operate the caravan park. As these processes were unlikely to be completed before the expiration of the then current lease, it was agreed that Easts would continue to occupy and operate the caravan park in the meantime. The terms upon which this occupation was to continue is very much in dispute between the parties. I shall discuss this matter later. 10 After this meeting there was an exchange of letters between Mr Sinclair and Mr Rago setting out their understanding of the discussions which had taken place at the meeting. I shall be discussing the content of these letters later. 11 Under the 1975 lease, rent for the caravan park was payable on a six monthly basis. In accordance with the agreement reached at the meeting of 21 June 1995, Easts remained in occupation of the caravan park after the expiry of the 1993 lease but paying rent on a monthly basis. This situation continued until after the commencement of these proceedings. 12 On 18 December 1995 the Service issued a discussion paper seeking submissions for the preparation of a draft plan of management for the National Park. On 31 January 1996 Mr Sinclair of Integrated Site Design forwarded submissions to the Service on behalf of Easts. 13 In the meantime, Mr East was continuing to expand the number of sites in the caravan park. He said that in about September 1995 he obtained verbal approval from a representative of the Service, whose name he could no longer recall, to install five new cabins in the caravan park. Each of these cabins cost approximately $40,000 to buy and about $2,000 to install. Later, in February or March 1996, he installed a further two cabins in the caravan park at much the same cost. On this occasion, he said, he obtained verbal approval from Terry Wilson, who was then the Service's Sub-District Manager for Lane Cove. Later again, in August 1996, two further cabins were purchased and installed. On this occasion Mr East said that an unnamed member of the Service approved the additional acquisition. On each occasion, Mr East said, the decision to expend additional funds for new cabins was based upon his understanding that Easts would continue to manage the park while the plan of management was being prepared and then for a further period whilst the tender process took place. 14 Mr Wilson could not recall any conversation in which Mr East sought his approval for the installation of additional cabins in the caravan park. He would have refused any such application had it been made, he said. The defendants' case generally is that no approval was given for the installation of additional cabins in the caravan park. This was a matter which would require written approval, according to the defendants' evidence, but no record could be found of any correspondence on this subject, at least at that time. A later written request made on behalf of Mr East for consent to conduct renovations on amenities blocks in the caravan park, was declined by the Service. 15 On 23 July 1996 a letter, signed by Mr Willis as District Manager, was sent by the Service to Easts. This letter assumes some significance in the context of this case, and it is necessary to quote it in full. "23 July, 1996 Mr P East Easts Lane Cove River Van Village Plassey Road North Ryde NSW 2113 Dear Sir Re: Planning for the tendering of the Tourist Caravan Park Site in Lane Cove National Park Following the cessation of the Easts Lane Cove River Van Village lease on October 31 1995 the National Parks and Wildlife Service has put in place a time frame to prepare tender documents for a new lease arrangement. In the meantime continued occupancy of the caravan park by you will be pursuant to the holding over provisions of the expired lease. This includes the payment of rental on a monthly basis and compliance with the terms of the lease. In the granting of any approval to carry on a commercial activity such as the caravan park the NPWS is required to enter into a public tendering process. The tendering process will include a consideration of various options as to how the site can be used consistent with the objectives of the NPWS Act, 1974. This reassessment would include matters such as the most favourable mix of overnight tourist accommodation, rental return to the Service and any environmental impact of the caravan site on Lane Cove National Park. The Service also understands that approximately 50-60 sites are being occupied by persons who have exceeded the 12 week maximum length of stay as stipulated under the previous lease conditions. Private permanent occupation of sites is also contrary to Service policy. The Service is concerned to see that the caravan park in future is operated in a style that is compatible with the purposes for which the National Park was reserved under the provisions of the Act. To facilitate the tendering process we would ask that you: 1. Provide the Service with a list of those persons who are currently residing on site in excess of the 12 week length of stay period per year as stipulated in the lease agreement. 2. Notify all persons currently exceeding the 12 week length of stay period per year that they seek alternative accommodation off site no later than 31 March 1997. It should be clearly pointed out to those persons that the terms of your lease specifically prohibit individual stays of longer than 12 weeks per year. The new lease will also prohibit long stays. Please provide the Service with a copy of your communication with the affected persons. 3. Not permit any additional long stay occupation of sites in the Caravan Park inconsistent with the terms of the expired lease. The above requests will allow the Service to facilitate and finalise the public tendering and selection process. It is proposed that tenders for the new lease of the tourist caravan park will be called for in April 1997 and the successful tender selected by 30 June 1997. The Service is aware that you are interested in submitted a tender for the new lease. Should you be the successful tenderer the Service would expect that the lease would commence from July 1 1997. However, in the event you are unsuccessful the Service would envisage a two month handover period to the new lessee. The Service is currently reviewing it's [sic] Plan of Management for Lane Cove National Park. Should you or any of your patrons wish to make suggestions regarding the caravan park or any other issues relating to Lane Cove National Park their comments will be considered as part of this review process. It is anticipated that a Draft Plan of Management will be placed on public display by September or October 1996. The Service would appreciate your co-operation in regard to the above matters and looks forward to your response. Should you have any inquiries please contact the Sub-District Manager, Terry Wilson, at Lane Cove National Park (Tel. 412-1811). Yours sincerely, (signed) Arthur Willis District Manager " 16 The second paragraph of this letter referred to "the holding over provisions of the expired lease." However, there were no holding over provisions in the 1975 lease, the terms of which were incorporated into the 1993 lease. 17 On 2 August 1996 Mr Sinclair responded to the Service's letter on Mr East's behalf. Portions of that letter bear repetition here: "Firstly, thank you for your advice that the East's occupancy of the caravan park will continue under the provisions of the expired lease until the proposed tender process has been completed. A list of all permanents is being prepared, as requested, and this list should be available in the next week or so. As previously indicated to officers of the National Parks and Wildlife Service permanent residents were living in the Lane Cove Caravan Park long before the lease was transferred to the Easts. However, in line with your request the Easts are prepared to issue a notification to all permanent residents to indicate that alternative accommodation must be found no later than 31 March 1997…" 18 The letter went on to suggest that discussions should take place between Mr Sinclair and officers of the Service, as to the nature of advice to be given to long term residents. 19 On 3 September 1996 a meeting took place between Mr East, who was accompanied by Mr Sinclair, and Messrs Rago, Willis and Wilson of the Service. Discussions at the meeting generally centred around the proposed eviction of long term residents from the caravan park. Mr East tabled a schedule setting out the details of current permanent residents. He said that Easts was "prepared to comply" with the Service's request that he notify permanent residents that they should find alternative accommodation. 20 On 16 September 1996 Mr Sinclair wrote to Mr Wilson setting out his understanding of what had transpired at the meeting of 3 September. He noted that the requisite notices would need to be issued to residents by the middle of October 1996 in order "to meet the Service's timetable for the tender of the future management of the caravan park". A draft notification to long term residents was attached to Mr Sinclair's letter for approval by the Service. Mr Rago and Mr Wilson later suggested an alteration to Mr Sinclair's draft, which was incorporated by Mr East into the notices which were eventually served upon the residents. 21 On 14 October 1996 the long term residents of the caravan park, then apparently numbering some 90 to 100, were served with the notices of termination. Not surprisingly, the residents were very upset about this. They sought assistance from the media, and representations were made on their behalf to the Minister. The issue acquired a political dimension. Later in October a meeting was held between the Minister and officers of the Service, including Mr Rago and Mr Wilson, to discuss the notices of termination. On one account of this meeting (Mr Rago's), the Minister said that she was unhappy with the manner in which the Service had dealt with the issue and noted that the Service had been criticised for allowing long term residents to remain in the park for over 10 years. The Minister requested that officers of the Service interview the long term residents who had received notices of termination. The Service was to report back to her with management options for dealing with the residents. In a record of the meeting at the Minister's office on 24 October 1996, it was noted that: "the Minister sought and was given advice as to the current status of the lease (now on monthly tenancy) with Mr East. She indicated that the Service should fast track the tendering of the new lease for the caravan park - tender documentation to be finalised by January, 1997." 22 As requested by the Minister, officers of the Service then proceeded to interview all long term residents who were willing to talk to them. The residents' responses were recorded on a questionnaire form which had been drafted for the purpose of these interviews. The completed forms were annexed to a briefing note for the Minister, dated 26 November 1996, which was approved by Mr Willis. The briefing note observed that "all residents feel very strongly that the lessee of the Van Village misled them by failing to notify them of the conditions of the lease." It was noted that residents were likely to seek compensation from Easts. The note recommended that Easts be issued with a notice to quit the caravan park. It was suggested that the District should then employ a contract manager to manage the caravan park until the permanent residents vacated it. The note commented "It is inappropriate to re-assign the lease to any other person while the Village is occupied by permanent residents." It was suggested that the long term residents in the caravan park be allowed varied periods to vacate the premises according to their length of residency. Those who had been in occupation for over ten years should be allowed until 31 December 1997 to vacate. 23 On 23 December 1996 Mr Sinclair, on behalf of Easts, wrote to Mr Smith-White, the Service's Regional Manager, expressing concern as to the condition of some of the facilities on the caravan site which required renovation and maintenance. The letter indicated that Easts was concerned to ensure that any capital expended on the park would be recoupable by the company if the outcome of the tender was not in its favour. On 5 February 1997 Mr Smith-White, the Service's Regional Manager, replied to Mr Sinclair, saying, inter alia: "Given the lease is now on a monthly tenancy basis and planning for the national park including the caravan park is not yet complete, I do not consider it would be appropriate for any major works to be carried out on the site. Additionally, it is Service policy not to confer any tenant rights or possessory interest in fixed improvements such as buildings under lease arrangements." 24 The next day, 6 February 1997, a meeting took place between Messrs East and Sinclair, on the one hand, and Messrs Willis, Rago and Wilson on the other. On this occasion Mr Willis raised the possibility of the caravan park not being leased out, but being managed under contract with the Service. This, he said, was the District's preferred option at that time. This was the first indication to either Mr East or Mr Sinclair that the future operation of the caravan park might be resolved otherwise than through a tender process. However, no letter of protest was written by either of them. Mr East said in his affidavit that he was comforted by his understanding that the plan of management was still being prepared. He believed that, with the assistance of Mr Sinclair, he could make compelling submissions as to why the lease option was a good option. In that event he considered that Easts was likely to be the successful tenderer. 25 On 10 March 1997 Mr Alastair Howard, the Service's Executive Director of Operations, wrote to long term residents in the caravan park indicating the Minister's decision that those residents who had been living there for up to ten years would be given until the end of 1999 to vacate the park, and that those who had been living there for ten years and more would be permitted to stay indefinitely. No formal notification to this effect was made to Mr East or to his company. On 24 March 1997 Mr East wrote to his local Member of Parliament, Mr John Watkins, expressing concern about the course of events. He was uncertain, he said, as to the Service's "real agenda" for the caravan park and was concerned about the adverse impact on the operation of the park arising from the Service's delays in reaching a decision on its future. He referred to the notices of termination which had been served, at the Service's direction, upon long term residents, and the Minister's subsequent intervention. Mr East commented that "We have not been advised by the Service or the Minister of the reasons for the change in policy or what we should do now in relation to the tenants." He expressed concern that, while the notices were served at the instigation of the Service, the residents had a perception that it was his company which was responsible for them. 26 On 14 April 1997 Mr Willis signed a briefing note for the Minister relating to the "long term management options" for the caravan park. Under the heading of "Departmental Comment" the following passages appear: "Mr East has a long documented history of breaches of the original lease agreement. These include: 1. permitting occupation by persons in excess of the 12 week maximum length of stay as stipulated in the lease provisions; 2. keeping domestic pets, in particular rabbits and cats; 3. planting exotic species; 4. inappropriate runoff and stormwater practices; 5. inappropriate charging of fees for overnight visitors, contrary to the Camping and Caravan Association's regulations. (Mr East was subsequently instructed to reimburse all person who had been inappropriately charged); 6. dumping of grass clippings within the boundary of the Lane Cove National Park; 7. dumping of grease from barbeques within the boundary of the Lane Cove National Park. The District has consistently recommended that Mr East be issued with a Notice to Quit. It is intended that the Service assume responsibility for the management of the Van Village on Lane Cove National Park. Accordingly, Mr East should be issued with a letter requiring him to quit by 30 June 1997. This requirement is important for the long term effective management of the site. The three months immediately proceeding May are quiet in terms of visitation. This will provide the Service with an ideal opportunity to conduct much needed maintenance and to upgrade the camping sites. A business plan outlining how the Service can manage the Van Village has been prepared, and is attached." 27 On 16 April 1997 the Minister issued a press release in the following terms: "ALLAN SAVES BATTLERS FROM EVICTION Environment Minister Pam Allan today halted plans by a caravan park operator to evict over 40 people from a van park located within the Lane Cove National Park. Ms Allan said if the evictions had gone ahead elderly residents in their 60s and 70s would have found themselves on the street. These residents have in many cases pumped their life savings into these mobile homes located within the Lane Cove National Park. For years the residents have been mislead by the van operator into believing that they could reside permanently in the caravan park. This, however, not only contravened his lease but was also in breach of the National Parks and Wildlife Act. When the operator was advised that he was in breach of this lease by the NPWS he immediately issued eviction notices to all the residents. On hearing of their plight I immediately ordered the Service to instruct the Lessee to withdraw the eviction notices and I organised a meeting with a delegation of residents. I was particularly moved by the case of Brian and Paulette Oliver, both in their 60s, who were told they could remain permanently on site almost 10 years ago. Consequently the Oliver's undertook extensive improvements to their van. Brian Oliver if evicted would have to move possibly to the Central Coast where he would find it virtually difficult to find work. The Oliver's were devastated by the eviction notice. After asking the Service to review each individual residents case, I have instructed the Service to permit residents who have occupied a site for 10 years or more to remain on that site permanently. Other residents will be permitted to remain in the park until the end of 1999, additionally I am happy to consider any request for an extension on a case by case basis. The predicament of the residents was compounded by the former Coalition Government who encouraged the Lessee to take on additional permanent residents which was clearly contrary to the conditions of the lease. Ms Allan also announced that the NPWS would take over management of the site in the near future. Rent from the site is currently $150,000 pa. And she estimates the Service may generate a profit of $500,000. 28 On the same day, 16 April 1997, in response to a Parliamentary question from Mr Watkins, the Minister described Mr East as "an unscrupulous caravan park operator" who had misled the residents of the caravan park. 29 Mr East was understandably upset about the Minister's press release and her Parliamentary comments. On 21 April 1997 he and Mr Sinclair had a meeting with the local member, Mr Watkins, in which they voiced their concerns. 30 On 28 April 1997 the Minister wrote to Mr East enclosing a notice to quit which required that Easts deliver up possession of the caravan park by 30 June 1997. Subsequent attempts by Easts' then solicitor to arrange a meeting with the Minister proved unsuccessful. On 29 May 1997 the Minister's representative wrote to the solicitors indicating that the Minister had determined that the Service should assume responsibility for the management of the caravan park. It was on this basis, the letter said, that the notice to quit had been issued. This meant that there would be no tender process for the future management of the caravan park. 31 On 3 and 17 June 1997, meetings took place between Mr East and officers of the Service, including Mr Willis and Mr Wilson. Mr East was told that the Service was to take over the running of the caravan park on 1 July 1997 in accordance with the notice to quit. Discussions took place as to the possible acquisition of some of the units on site, but no resolution was reached. In the second meeting Mr Sinclair indicated that Mr East was considering legal action. In the meantime, on 4 June 1997, Mr East's solicitors wrote to the Minister setting out the sequence of events and claiming that Easts had a number of causes of action against the Minister and the Service. The letter requested that the Minister retract the notice to quit, that she confirm that Easts was entitled to remain in occupation of the caravan park until the completion of the tender process, and that she withdraw her press release and issue an agreed statement correcting its inaccuracies. On 18 June 1997 the Minister responded, disputing many of the factual assertions in the letter under reply, and declining to retract the notice to quit or, by implication, to withdraw any of the statements made in the press release. 32 On 17 June 1997 the plaintiffs commenced the present proceedings. The primary relief sought in the original summons was an injunction restraining the defendants from acting on the notice to quit. By reason of subsequent events, which I shall describe shortly, the plaintiffs no longer seek that relief. They claim various heads of damages, but no injunctive relief. The causes of action relied upon are, in essence, breach of contract, estoppel, and engaging in misleading or deceptive conduct contrary to section 42 of the Fair Trading Act 1987 (NSW) ("the FT Act"). 33 On 6 August 1997 the defendants filed a defence and cross claim in the proceedings. The cross claim sought an order for possession of the caravan park pursuant to the notice to quit which had been served in April 1997. Subsequent doubts were raised as to the validity of this notice to quit. A further notice to quit, signed by the Minister, was served on Easts on 1 September 1997 requiring Easts to vacate the caravan park one month from that date. 34 On 16 September 1997 Easts filed a Notice of Motion seeking an interlocutory injunction to restrain the defendants from acting on the second notice to quit. On 21 November 1997 this motion, and a motion by the Minister for summary judgment on its cross claim for possession, were heard by Callaway AJ. No transcript of those proceedings is presently available. However, the parties have agreed as to much of what took place that day. At about 2.35 pm, after evidence and submissions had been presented, the matter was adjourned in order to enable counsel to conduct settlement discussions. The hearing resumed approximately half an hour later. Counsel for the first plaintiff, Mr Stanton, said words to the following effect to his Honour: "The matter has been settled. The plaintiff is prepared to concede an order for possession on the basis that no writ should issue until 30 April 1998 and on the basis that the Amended Statement of Claim is left on foot. The plaintiff expressly reserves its rights to claim damages and would like this noted on the record." 35 Subsequently short minutes of order were drafted and his Honour made orders in the following terms: "The Court: 1. Orders that there be judgement in favour of the First and Second Cross Claimants for possession of the caravan park. 2. Orders that the First Cross Claimant have leave to issue a writ of possession to enforce the judgment entered pursuant to order 1, such writ to lie in the office of the Registry until 23 April 1998." 36 The defendants contend that this judgment gives rise of an estoppel by way of res judicata or issue estoppel which now operates to bar the plaintiffs from seeking any relief in the proceedings other than common law damages. 37 This brings me to a description of the way in which the plaintiffs frame their case and the relief which they seek.