QUANTUM HEARING COSTS: SHOULD COSTS FOLLOW THE EVENT?
21 Vawdrey's final submission is that costs should not, at least in part, follow the event with respect to the quantum portion of the proceedings because: (1) the damages Krueger sought were unreasonably high; and (2) Krueger failed to promptly provide the accounting information necessary for Vawdrey's experts to perform their own damages calculations. In support of the latter point, it seeks leave to file the affidavit of Jennifer Holdstock sworn 10 September 2008, which is said to document Krueger's conduct and the costs incurred by Vawdrey as a result thereof. These submissions also lack merit.
22 First, Krueger's request for compensatory damages in the amount of $448,924.96 was not unreasonable. It was not arbitrary, in bad faith, unsupported by evidence, or grossly disproportionate to the amount ultimately awarded of $346,449.59. In fact, it was approximately $100,000 more than the amount ultimately awarded, which in turn was approximately $86,000 more than the $260,453 figure contended for by Vawdrey. To put it another way, if Krueger's request was unreasonable, then the position of Vawdrey would have to be considered almost equally unreasonable.
23 Moreover, although Krueger's claimed gross profit margin of 40% was rejected, it was not an arbitrary figure. Krueger produced two witnesses, Messrs Bridgman and Rankin, who gave evidence in support of that figure backed by detailed calculations and data. Indeed, the factual basis for Krueger's damages claim was not seriously disputed by Vawdrey; rather, the question ultimately came down to one of methodology, as I explained in the quantum judgment: [2008] FCA 1493 at [47]-[52]. As the experts themselves agreed, and as I explicitly found (at [48]), there was nothing inappropriate per se in either side's approach. In those circumstances, it cannot be said that Krueger's claimed amount was unreasonable.
24 Vawdrey's second submission is that, due to the fault of Krueger in not promptly providing necessary documents, it incurred additional costs in the preparation of its expert evidence on damages which it should be entitled to recover. To support this submission, Vawdrey seeks leave to file the Holdstock affidavit referred to earlier. That affidavit exhibits a series of letters and emails relating to requests for, and the provision of, information from Krueger to Vawdrey's experts. Most pertinent among the documents exhibited to the affidavit in relation to the Vawdrey costs claim is a letter from its experts, Ferrier Hodgson, dated 10 September 2008.
25 In the letter, Ferrier Hodgson states that its fees, estimated prior to commencement of work to be $19,000, were in fact in excess of $76,000 as at 1 September 2008, notwithstanding that the scope of the engagement had not changed. Ferrier Hodgson provided three reasons for the increased costs. First, it cited the nature of the financial information which Krueger maintained - while Ferrier Hodgson had anticipated that Krueger had and would provide records of actual costings for trailers it manufactured during the relevant period, it turned out that, for whatever reason, Krueger at that time did not maintain such records in the ordinary course of its business. The result was that it "changed the type of investigations and verification work which were required."
26 I am prepared to accept this evidence. However, it does not substantiate the Vawdrey claim. While it might have been preferable had Krueger had more detailed records, that is something that can only be said in hindsight. That is, there is no evidence that Krueger hid or destroyed documents that it knew should have been preserved in anticipation of litigation. What Vawdrey effectively seeks is to impose a retroactive duty on Krueger to have generated and then kept records in a particular manner which would have facilitated the conduct of the litigation. I am aware of no such duty.
27 A second reason given by Ferrier Hodgson for the difference between estimated and actual costs was the complexity of the documents provided by Krueger. Needless to say, this is not something for which Krueger can be faulted; in the absence of any suggestion that Krueger deliberately made its business and financial records for purposes of this case more complex than they were otherwise generated and kept in the ordinary course of business, the documents are what they are. Again, there is no duty that records be kept in such a way as to facilitate the cheapest preparation of an expert report.
28 A third and final reason given for the increased costs was that the manner in which information was provided by Krueger. Ferrier Hodgson stated that the actual time spent in collecting documents and information from Krueger was 92.3 hours rather than the pre-commencement estimate of 6 hours. The letter ascribes this increase due to the facts that: (1) the collection process was drawn out by Krueger; (2) the documents were provided by inspection rather than direct copy; (3) Mr Krueger would spend time explaining the documents; and (4) Ferrier Hodgson was required to request copies of documents in writing rather than orally.
29 Leaving aside the third factor (on the basis that there is insufficient evidence to show whether the explanations given by Mr Krueger ultimately facilitated the Ferrier Hodgson investigation or hindered it), in my view, the points cited by Ferrier Hodgson are ordinary incidents of discovery and not such as to make a finding of unreasonable delay. It is rarely, if ever, the case that all the documents that a party wants (assuming that the party knows at the beginning precisely what it wants and can communicate that clearly to the other side) are readily available in one place at one time. In this case, Ferrier Hodgson made its first request on 25 July 2008 and documents were made available to it for inspection beginning on 4 August 2008 and continuing through 2 September 2008. In a case of this nature and complexity, I do not consider that time frame so out of the ordinary as to warrant a departure from the ordinary costs rule.
30 Similarly, I cannot award costs against Krueger on the basis that Krueger refused to provide copies of documents directly rather than by inspection and upon written request. No doubt the latter process is tedious and I would encourage parties to consider a less formal method where appropriate, but to fault Krueger on this basis with a costs order would have the effect of imposing a rule that parties must give discovery by direct copy rather than inspection and written request for copy. Absent particular facts and circumstances suggesting bad faith, misconduct, or other extraordinary factor, an award of costs would in the circumstances set a dangerous precedent.
31 Accordingly, although I will grant Vawdrey leave to file the Holdstock affidavit, I do not consider that it assists their case. Instead, I consider that costs should follow the event with respect to quantum, in keeping with the ordinary practice, and reject Vawdrey's contentions to the contrary.
32 Before turning to the form of the final orders, I should note that because Krueger does not seek indemnity costs with respect to the quantum phase of the proceedings, I again need not and do not consider the impact, if any, of Vawdrey's failure to accept Krueger's settlement offers. Finally, I should reiterate something I indicated during the course of the quantum hearing, which is that whether certain costs (e.g. the costs of a Mazda truck purchased by Krueger) were or were not reasonably incurred in the course of the litigation are matters that can and should be dealt with by the taxing officer.
33 For the foregoing reasons, the orders will be:
1. Leave to file the affidavit of Jennifer Holdstock sworn 10 September 2008 be granted.
2. There be judgment for the applicant against the fourth respondent in the sum of $438,904.60, including interest, to be paid within twenty-eight (28) days of the date of this Order.
3. Subject to paragraph 3 of the Orders made on 30 May 2008, the fourth respondent pay, on an indemnity basis, one-third of the applicant's costs of, and incidental to, the proceedings through the end of the trial on liability, such costs to be taxed in default of agreement.
4. The fourth respondent pay, on a party-party basis, all of the applicant's costs of, and incidental to, the proceedings following the end of the trial on liability, excluding any costs of and incidental to the applicant's settlement with the first to third and fifth respondents, such costs to be taxed in default of agreement.
I certify that the preceding thirty-three (33) numbered paragraphs are a true copy of the Reasons for Judgment herein of the Honourable Justice Gordon.