Financial dispute
134 JND then referred the matter to the Institute for the nomination of a person to determine the costs incurred in relation to the project and the parties' respective contributions thereto. JND did so by letter dated 27 March 2008, in which Mr Nelson wrote: "I am a partner in a joint venture development enterprise; it has been decided by an expert per clause 15.3.1 of our agreement that on finalising our partnership my partner owes me a considerable amount of money" (something, I interpose to note, that Mr Molloy had not in terms done in his determination - this seemingly being no more than Mr Nelson's expectation of what Mr Molloy's legal construction of the agreement would produce). Mr Nelson went on to say "Under our agreement clause 15.3.2 the exact amount payable to me has to be confirmed by an independent accountant as described above" and he requested the nomination of an expert for that purpose. Mr Tolcher was duly nominated for that purpose. (The actual referral of the matter to Mr Tolcher was not in evidence. It appears that there were one or more telephone conversations with Mr Tolcher in which he was requested to act as an expert - see Exhibit 2 Tab 79.)
135 According to his letter of 2 July 2008, (Exhibit 2 Tab 79) Mr Tolcher understood that he had been nominated "to determine a financial dispute which has arisen", which he noted "will involve the calculation of each Party's costs in respect of the Joint Venture." Mr Tolcher noted that he had not been provided with a copy of the JVA but had been provided with "a spreadsheet entitled 'Disbursement of Project Costs' which we are advised by Mr Nelson was prepared from the financial records of the Joint Venture Project". The letter further noted Mr Tolcher's understanding that an audit of the records and financial information was not required and that he was entitled to regard the records provided to him as accurate and correct. It also noted that he had requested the financial statements of the joint venture, as prepared by the joint venture accountant, and the legal determination referred to in clause 15.3.1 of the agreement (which documents he said had not yet been received by him).
136 Both Mr Adamo and Mr Nelson signed the letter confirming Mr Tolcher's engagement on the terms of the 2 July letter, albeit at different times. (Indeed, by letter dated 31 July 2008 (Exhibit 2 Tab 82), Mr Nelson wrote to Mr Tolcher suggesting that Mr Adamo might not send his cheque so as to "slow down" the action and offering in that case to pay Mr Adamo's share of the costs. In that letter, Mr Nelson enclosed a newspaper clipping of a "similar deal" which it is said Mr Adamo had with another developer. Whether or not this had any impact on Mr Tolcher I do not know, but on 19 August 2008 Mr Tolcher did write to Mr Adamo in relation to a requested time frame for submissions and said that September was too far off to wait for submissions "since the matter was referred to me on 8 August 2008", that date seemingly referring to the date on which the engagement letter was signed by Mr Adamo.)
137 According to the defendants, the issue in dispute between the parties at that stage was the net indebtedness of the one to the other in accordance with all relevant provisions of the JVA taking into consideration all relevant factual issues, including "premature sale" of the property, (particulars (i) to para 17 defence). Mr Adamo emailed Mr Tolcher on 3 July 2008, stating that "I understand that your task is to determine who owes what to whom as a result of the joint venture termination". Mr Adamo conceded in the witness box (T 134) that he understood that Mr Tolcher was to determine the financial dispute. (Paragraph 24 of the cross claim pleads the Tolcher terms of reference as being "to determine a financial dispute as to who owed what to which party", calculating each party's costs and entitlements.)
138 However, Mr Reuben says that what Mr Tolcher was not in a position, under the JVA, to determine was any legal liability (as opposed to the quantum payable if such a liability was found to have arisen) between the parties.
139 An implied term of the contract of engagement is pleaded to the effect that Mr Tolcher should afford procedural fairness and a reasonable opportunity to review and respond to the parties' submissions (see paragraph 24 of the cross-claim). The circumstances in which such an obligation is said to be implied into the agreement are not clear.
140 It is submitted by Mr Reuben that the parties had agreed (tacitly at least) with Mr Tolcher the procedure for the exchange of written submissions. Certainly, both parties provided written submissions to Mr Tolcher and liaised with him as to the time frame for submissions. It does not seem to me to follow that an acceptance by an expert of written submissions from each party necessarily imports an arrangement whereby each should assume he or she would be permitted to comment on the other's submissions (though I accept that would no doubt be what the parties here assumed would occur, if for no other reason than that this was the procedure which had been followed by Mr Molloy, and would be the more common procedure to be adopted). Of course, that begs the question as to what would be regarded as the parties' submissions in that regard (miscellaneous communications clarifying or querying points not necessarily being 'submissions' in the sense that might be understood by that term in the context of an obligation of this kind.
141 It was not suggested that such an obligation would fall to be implied into the retainer agreement by virtue of the operation of the business efficacy rule. What Mr Adamo seems to be relying on is some form of (unpleaded) conventional estoppel to preclude JND from denying that this was an implied term of the agreement or some sort of (again unpleaded) representation by Mr Tolcher that he would afford procedural fairness.
142 On this issue, as a matter of contract, I find that there was no implied obligation on the part of Mr Tolcher to afford the parties the opportunity to review and respond to each other's submissions, although the parties seem to have acted on the common assumption that this is what was to occur. (I consider in due course whether such an obligation was to be implied by reason of Mr Tolcher's appointment as an expert.)
143 Mr Adamo's submissions to Mr Tolcher were provided on 27 August 2008. Mr Adamo noted that JND's position was that project costs were to be shared 50/50 and that all proceeds were for its benefit, whereas Focus sought a 50/50 split on each. The letter noted that there was general agreement in relation to project costs except for the following matters - additional costs because of the initial "deficiency" of $53,785.14 from the land loan facility proceeds (said to be inconsistent with clause 6.1.2); an issue as to double counting; and a particular disputed payment of $4,050 (to MidWest).
144 Focus' submission was that, as clause 4.1 contemplated a sale before any development, there was therefore scope for clause 3.2 to apply even though the property had remained in JND's hands. Mr Adamo accepted a liability to pay 50% project costs, denied a liability to pay 50% of the project losses, and asserted an entitlement to 50% of the net proceeds. The letter stated that Focus had contributed $90,086.22 and appeared to accept a liability to contribute a further $96,862.72 towards project costs but this was in the context of a claim in relation to the net proceeds - Focus thus claiming an ultimate entitlement to either $94,621.80 or $212,089.50, depending on the figures adopted by the expert.
145 After receipt of initial submissions from the parties, Mr Tolcher wrote to the parties by letter dated 8 September 2008, and said: "For transparency I have enclosed a copy of the information provided to me by the parties. I do not require further submissions from the parties, however I require clarification of the costs paid by the parties." (my emphasis)
146 (I note that, notwithstanding Mr Tolcher's apparent view as to the need or desirability for transparency, this seems not to have extended to the direct provision to Mr Adamo of the spreadsheet material provided to Mr Tolcher by Mr Nelson (he leaving that to Mr Nelson to do) nor did Mr Tolcher provide to Mr Adamo all of the other material which had been forwarded to him by Mr Nelson.)
147 Mr Nelson had forwarded newspaper clippings to Mr Tolcher (unbeknownst to Mr Adamo) on two occasions (with the 31 July 2008 letter - Exhibit 2 Tab 82 - and as an attachment to a communication received by Mr Tolcher on 25 September 2008 - Annexure J to Mr Adamo's affidavit of 13 August 2009), apparently inviting an adverse view to be drawn from Mr Adamo's reputed involvement in other projects (conduct which Mr Nelson conceded in the witness box was not "wise"). There is no suggestion that this material was copied to Mr Adamo despite the "transparency" to which Mr Tolcher had referred. (Mr Wilson notes that, similarly, there is no suggestion that all of Mr Adamo's correspondence was copied to Mr Nelson.)
148 In Mr Tolcher's 8 September 2008 letter, he noted the following four issues (three having been raised by Mr Adamo in his submissions), the fourth being a discrepancy in the spreadsheets provided to him by the parties:
Focus' claim for credit for additional interest component by JND's withdrawal of funds in excess of those provided for in clause 6.1.2 of the JVA;
Focus' claim that there had been a double counting of legal fees and stamp duty by JND;
Focus' dispute as to a sum of $4,050 to MidWest Properties by JND; and that
Payments in the two spreadsheets which had been provided to him by the parties did not accord.
149 Noting that there appeared to be some dispute between the parties as to the quantum of the joint venture costs and as to which party had paid certain costs, Mr Tolcher concluded (somewhat surprisingly to my mind, given that it would seem this was at least in part what he had been retained to determine and one would think that had the parties been able to agree on this part of the dispute there would have been no need for a referral to him in the first place) by asking: "would the parties please provide me with an agreed summary of the payments made from the joint venture account and an agreed summary of joint venture costs paid by each of the parties".
150 Mr Adamo's response to Mr Tolcher's letter (on 11 September 2008) was to itemise the costs in dispute, to state that it was common ground that he had only paid part of the subsequent interest and to assert that payment of interest was a cash flow issue irrelevant to the final calculations (that comment responding to Mr Nelson's claim for interest on the late or non-payment of instalments of interest by Mr Adamo). Mr Adamo noted that Mr Nelson had claimed interest on moneys owed to him and on disputed costs - neither of which he said were project costs. Relevantly, for present purposes, Mr Adamo advised Mr Tolcher that he would be overseas from 14 September to 25 October 2008 and might not be able to respond if further queries arose. Mr Tolcher was therefore clearly on notice that Mr Adamo might not be in a position to respond to issues in that period (and, by inference, that there might be a difficulty in agreement being reached on the issues in respect of which Mr Tolcher had requested that the parties seek agreement). He was also clearly on notice, in my view, that Mr Adamo anticipated (or at least might be anticipating) a right of response to anything further which might be raised either by Mr Tolcher or Mr Nelson in relation to the figures.
151 Mr Nelson sent a number of responses to the 8 September letter.
152 At Exhibit 2, Tab 88 is a copy of a letter expressly referring to that letter and to a telephone conversation with Mr Tolcher that morning. Mr Nelson stated that he was willing to make a concession "to make the experts decision easer and to finalize the matter [sic]" and responded to the four matters raised, as to the fourth of which he said: "I will agree with Adamo's Spreadsheet costs of $90,086.22" and he attached an amended spreadsheet which he said "we now all agree with". That amended spreadsheet was not copied to Mr Adamo at that stage.
153 A further response by Mr Nelson to the 8 September letter (apparently received by Mr Tolcher on 25 September 2008) (Exhibit 2 Tab 91) included the statement "I agree with Adamo as follows", suggesting some form of agreement since the 8 September letter. That letter, from Mr Nelson, in its terms, appears to respond to the matters that had been raised by Mr Adamo in his 11 September letter.
154 In a further letter from Mr Nelson also received by Mr Tolcher on the same date (Exhibit 2 Tab 92) Mr Nelson wrote that the $10,000 (a disputed claim in relation to the project costs) was "just another toss in to slow the process" and had to be "the bottom of the barrel". He requested that the expert determination be made "ASAP" as there did not seem to be anything further of substance from Mr Adamo. Mr Nelson said that he had "just about exhausted" his submissions.
155 Yet a further letter from Mr Nelson responded separately to the issue in relation to the MidWest payment of $4,050 (Exhibit 2 Tab 93).
156 Between 9 October 2008 and the date of Mr Tolcher's determination, there was an exchange of communications between Mr Nelson and Mr Tolcher in relation to the question of the costs incurred. Mr Nelson had earlier provided one or more cash flow spreadsheets to Mr Tolcher. That correspondence was largely not provided to or reviewed by Mr Adamo until after his return from overseas and after the determination was made.
157 On 9 October 2008, Mr Nelson emailed Mr Tolcher attaching an "updated and much simpler cash flow", noting that he had added $22,840.26 to Mr Adamo's interests credit and some invoices mainly from the final settlement, stating that "I have agreed to Adamo's claim for expenses" and asserting that the $13,000 Mr Adamo claimed he had paid on 16 June 2006 was actually paid by Mr Nelson on 28 June 2006.
158 On 10 October 2008, Mr Tolcher commented to Mr Nelson on the spreadsheet (which led to Mr Nelson revising his calculations, seemingly in a manner favourable to Focus). Mr Tolcher also requested that Mr Nelson's secretary email to Mr Adamo the email and attachments in relation to the spreadsheet version 3 of the joint venture financial expenses.
159 A revised spreadsheet was emailed by Mr Nelson to Mr Tolcher on 12 October 2008. In that 12 October email, Mr Nelson said:
You are correct. I had shown 13,000 as paid by me on 06.06.13 because I was charged that fee on settlement. If in fact Adamo did pay it as part of his 22,840.26 then it has been paid twice and as you pointed out a double up. If I accept and I do that he has paid it even though I have a receipt for it at settlement then I guess it has to be deducted from my contributions I have done. 22,840.26 less 13,000 leaves 9,840.26 which Adamo claims to be an interest payment this must be the payment on cash flow sheet therefore for 8.950.68. If I accept that he paid 22,840.26 then as you say it is a double up so I have added a credit for $8950.68 which was the actual payment. In summary I agree there was a double up. I have reduced my contributions by 21,950.68 to compensate for Adamo's credit for 22,840.26. I hope this clears the way for your determination.
160 In the context of Mt Tolcher's request that the parties seek to reach agreement on the joint venture costs, the above correspondence would be likely in my view to have been read by the reasonable reader (and I assume Mr Tolcher falls into that category) as conveying that the costs in the revised spreadsheet had in fact been agreed with Mr Adamo (who was by then overseas, who had not had discussions with Mr Nelson in relation to the matters in the September letter or the revised spreadsheet since the September letter, and who had not been copied in on the October exchange of communications). Mr Nelson, writing to Mr Tolcher to complain that the matter was dragging on for so long, had clearly said "I have attached an amended spreadsheet which we now all agree with" (my emphasis).
161 Mr Nelson explained this (T 73) on the basis that Mr Adamo had checked and responded to Mr Nelson's earlier submissions and that, of the four items raised in Mr Tolcher's letter, Mr Nelson had either accepted Mr Adamo's position (eg in relation to the MidWest payment) or Mr Tolcher had determined the issue against Mr Nelson (eg the claim Mr Nelson had made for interest on the money 'lent' to Mr Adamo), (though as to the latter, no such actual determination was made until some time after this email). Nevertheless, Mr Nelson did agree that Mr Tolcher had sought an agreement between the parties as to the costs and that there had not been any discussion with Mr Adamo in which the two had attempted to reach agreement as to that matter (T 75) and indeed there had been no discussion at all between the two on those costs after the 8 September communication on those costs.
162 Mr Nelson says (T 74.32) that, as Mr Adamo did not question any other part of the balance sheet (in his earlier submissions), that meant he must have been happy with it. Alternatively, Mr Nelson seems to suggest that his letter to Mr Tolcher meant, in effect, that he (Mr Nelson) now accepted or would agree with Mr Adamo's figures on the 4 items (T 75). However, in its terms, the letter says (tab 80) that "I agree with Mr Adamo as follows" and that "I have agreed with Mr Adamo what I could do and I believe I could not agree I hope I have made my reasons clear" and "Agreed with minor corrections as per attached information". Mr Nelson agrees that there was no separate agreement reached with Mr Adamo as to the revised spreadsheet (T 84; T 100).
163 On 13 October 2008, Mr Tolcher emailed Mr Nelson's secretary (Tab 95) asking that the final expenses 4 spreadsheet be provided to Mr Adamo. This seems to have been done by (or on behalf of) Mr Nelson but, strangely, with the unexplained excision or omission (from the email chain so forwarded to Mr Adamo), of the 10 October 2008 email (Exhibit 2 Tab 87) from Mr Tolcher to Mr Nelson in which the former said that he could not reconcile the two spreadsheets which had been provided by the parties. (Although nothing ultimately turns on this it would suggest, if done deliberately, that Mr Nelson may have been concerned to avoid the impression of there being ongoing communication between Mr Tolcher and him; a matter which he might well have considered would cause suspicion in the mind of Mr Adamo - as it has clearly done.) The only reasonable explanation for the deletion of this sentence from the email as forwarded to Mr Adamo, seems to be that either Mr Nelson or his assistant, had chosen to remove that comment from the email chain and had manually deleted it on the computer.
164 On 14 October 2008, Mr Nelson emailed Mr Tolcher with his view as to why both investors were entitled to be reimbursed for interest on loans to the joint venture.
165 The above exchange of communications between Mr Nelson and Mr Tolcher in October 2008 is said in these proceedings to warrant a finding that there was a denial of procedural fairness. Mr Adamo says (and I accept) that he did not see any of these communications until some time after his return from overseas on 29 October 2008.
Further opinion from Mr Molloy
166 Prior to finalising his determination, Mr Tolcher sought clarification from Mr Molloy as to the issue whether the proceeds of sale formed part of the joint venture.
167 While Mr Nelson said that he believed he had known that Mr Tolcher was going to approach Mr Molloy before he did so - T 94 - he did not express this belief with any confidence in the witness box and it seemed to have been based simply on the fact that he had (later) agreed to pay the costs of that approach. I therefore can draw nothing from this evidence.
168 On 14 October 2008, Mr Tolcher wrote to Mr Molloy seeking advice as to his understanding of the Molloy determination "that the joint venture financial wash up should not include the proceeds of sale of the Property by reason that the project was incomplete when it was sold". Mr Tolcher noted that "One of the parties [presumably Mr Adamo] has suggested that even though the project was not completed, it nonetheless was sold and that definition of Project in the joint venture agreement included sale of the property prior to development", noting that the other party [presumably Mr Nelson] was arguing that, because the condition precedents were not satisfied and the project did not proceed, the consequence was that both parties should contribute to the project costs but that both parties did not share in the sale proceeds.
169 Mr Tolcher had an initial telephone call on 14 October 2008 with Mr Molloy (his file note of which is at tab 98) in which Mr Molloy apparently told him that the sale of the property was not "in the wash up". He was then provided by Mr Molloy (apparently unbeknownst to the parties at that stage) with a further opinion on 21 October 2008, confirming his view that the proceeds of sale did not form part of the project costs.
170 Mr Tolcher prepared a file note on 14 October 2008 of his discussion with Mr Molloy, in which Mr Tolcher wrote:
The determination by Graham is clear
The sale of the property does not come into the wash up between the parties because the project was not completed
Wash up only includes project costs incurred - there is not to be included the sale price of the property.
171 Mr Molloy's written response to Mr Tolcher's request for advice, on 21 October 2008, was that his initial thought had been that he was functus officio but that, on further reflection, he did not believe that principle applied "simply because the Expert Determination and your [Mr Tolcher's] involvement is part of the dispute resolution procedure as set out in clause 15 of the Joint Venture Agreement".
172 Mr Molloy then provided a further opinion, restating and summarising the conclusions he had reached, for Mr Tolcher's benefit. He referred to paragraphs 26, 31 and 33 of his determination and said that, where the project did not proceed because one or more of the prerequisites was not satisfied, "in those circumstances in my opinion clause 3.1 requires the parties to each contribute equally to the Project Costs and the liabilities in relation to the Project but limited to the Project"; adding that it was important to remember that clause 4.1.2 provided a clear contractual sequence of events and that the property did not become a joint venture asset or liability until it formed part of the project by purchase (something which, he said, could not happen until all the prerequisites in 4.1(a) - (e) were satisfied).
173 Mr Molloy referred to the definition of Project (as the acquisition of the development sale and any part of the activities) and said that if acquisition did not take place then, "as night follows day", the disposal of the property could not form part of the project. He said that as one did not get to 4.1.2(b) until one passed 4.1(a) - (e), then logically one did not get to clause 4.1.2(c) and thus it must follow logically that one did not get to clause 4.1(i) (that being predicated on the property becoming part of the joint venture by way of acquisition). Thus, if the company never acquired the property it remained in the legal and equitable ownership of JND and was not part of the financial wash-up adjustments.
174 Clause 4.1(i) was, he said, predicated on an assumption that the property was acquired pursuant to 4.1(f) and that thereafter on the further assumption that was forced to sell. He referred to para (a) of the definition of Project Costs (the purchase price of the property) and said that if it was not purchased, then it was not part of the project.
175 In paragraph 47 of his further opinion, Mr Molloy also noted that, JND, as investor, had the option under the JVA to refinance and to do that it needed to have title. He noted that the definition of property was the land after registration of plan of subdivision. He thus opined that the property did not form part of the project unless and until it was purchased by the company on trust for the joint venture under clause 4.1(f).
176 Mr Tolcher sent a copy of that further opinion to the parties on 24 October 2008 and requested that the parties pay equally the costs of Mr Molloy's invoice for that further opinion.
Tolcher determination
177 Mr Tolcher provided his written determination on 27 October 2008. He proceeded expressly on the basis of Mr Molloy's advice that the proceeds from the sale of land did not form part of the project (or the "financial wash-up", to use Mr Molloy's words); he also proceeded on the stated assumption that the listed project costs identified in Annexure A thereto were correct (which Mr Adamo notes include mediation expenses and expert determination costs); and he determined that Focus owed JND the sum of $142,529. In the course of that determination, Mr Tolcher accepted that the contribution made by Focus to the joint venture was $90,086.22.
178 The Tolcher determination noted that there were two substantive project cost items (interest 6/6/08 $13,000 and interest 6/6/08 $8,950.68) - which JND had agreed to record as paid by Focus. The methodology adopted by Mr Tolcher was stated to be that the Project Costs itemised in Annexure A were divided by two to obtain the notional share of each of the parties; from which was deducted the contributions by Focus; and the shortfall was the amount determined to be payable).
179 In paragraph 6.2.1, Mr Tolcher accepted that the JVA requirement that Focus pay interest after the first $100,000 was a cash flow timing issue and not a basis of liability (accepting Mr Adamo's submission in that regard). In paragraph 6.3.1, Mr Tolcher allowed nothing in respect of JND's claims that interest should apply to delays in payment of interest or other project costs.
180 Accordingly, in terms of actual findings as to project costs (as opposed to arithmetical calculations) Mr Tolcher's determination expressly addressed only a limited number of issues. That said, it was submitted by Mr Wilson that, by adopting Annexure A, Mr Tolcher had implicitly determined that the items listed therein were project costs for the purposes of the calculations carried out by him and there is force in that submission. Nevertheless, if reliance is now to be placed on the binding nature of the determination, it seems to me that there is some uncertainty as to precisely what was determined.