Inspector General in Bankruptcy v Coshott
[2014] FCA 42
At a glance
Source factsCourt
Federal Court of Australia
Decision date
2014-02-07
Before
Griffiths J
Source
Original judgment source is linked above.
Judgment (8 paragraphs)
REASONS FOR JUDGMENT 1 The central issue is who is liable to pay the costs of a taxation of various bills of costs relating to the remuneration of the trustee of the respondent's bankrupt estate and the trustee's legal advisers. The total costs of the taxation are in the amount of $144,962.12. The applicant argues that the respondent is liable to pay that amount because he was the person who requested the taxation and such liability arises on the proper construction of relevant provisions of the Bankruptcy Act 1966 (Cth) (the Act) and Bankruptcy Regulations 1966 (Cth) (the Regulations). Alternatively (and very belatedly), the applicant also raised for the first time in his oral reply that such liability arises under contract. The respondent denies any liability at all and says that the trustee is liable because he requested the taxation. The trustee is not a party to the proceeding. 2 It is convenient to first summarise the relevant background facts before outlining the relevant legislative provisions and the parties' respective arguments.
Summary of relevant background facts 3 The applicant is the Inspector-General in Bankruptcy, which is an office created by s 11(1) of the Act. He is the chief executive of the Insolvency and Trustee Service Australia (ITSA), which is an executive agency established under s 65 of the Public Service Act 1999 (Cth) and has responsibility for the administration and regulation of the personal insolvency system in Australia. ITSA's name was recently changed to the Australian Financial Security Authority, but it is convenient to continue to refer to it as ITSA because that was its name at the time of the relevant events. 4 On 7 November 2008, a sequestration order was made against the respondent's estate. On 18 December 2008, Mr John Burke replaced the official trustee as trustee of the respondent's estate. 5 On 16 September 2010, the respondent sent an email at 2:44 pm to Mr Bradley O'Brien at ITSA, in which he made a request, which was expressed to be made pursuant to reg 8.09, for the taxing officer to tax what he described as a claim made in his estate by Mr Burke "in the sum of $626,787.50 for remuneration and costs". This request was made in the context of litigation, the parties to which included the respondent and his trustee in bankruptcy. That litigation had been allocated to the docket of Rares J. In the course of the litigation, the respondent raised the possibility of there being an annulment of his bankruptcy under s 153A of the Act. For that to occur, it was necessary for the trustee to be satisfied that all the bankrupt's debts had been paid in full (see s 153A(1)). A "bankrupt's debts" is defined in s 153A(6) as including "the costs, charges and expenses of the administration of the bankruptcy, including the remuneration and expenses of the trustee". 6 Mr O'Brien replied to the respondent in an email sent at 5:29 pm on 16 September 2010 advising that the respondent should contact Mr Karolyi at ITSA concerning his request for a taxation. Mr O'Brien also stated that, for completeness, if the respondent was relying on a previous email from Mr O'Brien to him as notice of the trustee's claim for remuneration, his earlier email "contained estimates only, albeit based on my discussion with the trustee" and that there may be an issue as to whether Mr O'Brien's earlier email was "sufficient 'notice' for the purposes of seeking a taxation". 7 By a further email sent on 16 September 2010 at 5:57 pm, the respondent informed Mr O'Brien that he had "an email from Mr Burke setting out his claim for remuneration and Nash and Johnson's costs". The reference in the respondent's email to "Nash and Johnson" is a reference to Mr Burke's legal advisers. Mr Burke's email was not adduced in evidence for reasons which were unexplained. It is apparent, however, that the respondent was relying upon that email as setting out the trustee's claim for remuneration and costs and was not simply relying on Mr O'Brien's earlier email which provided an estimate of those costs. It is also evident from this communication, as is the case with his earlier email, that the respondent intended to request a taxation not only of Mr Burke's remuneration but also the costs and disbursements incurred by Mr Burke as trustee of the respondent's estate, including presumably the professional fees of Mr Burke's legal advisers. 8 By email on 17 September 2010, Mr O'Brien confirmed to the respondent that Mr Karolyi was the manager of the ITSA Registry who could appoint a taxing officer on behalf of ITSA. 9 By email dated 20 September 2010, the respondent contacted Mr Karolyi and, again after making express reference to reg 8.09, requested pursuant to that provision that "the taxing officer…tax the claim made in my estate by Mr Burke in the sum of $626,787.50 for remuneration and costs". He added that once the total amount of the admitted debts was determined and the trustee's remuneration and costs were taxed, he would be in a position to proceed with the proposed annulment under s 153A. The express reference to taxing Mr Burke's "remuneration and costs" is to be noted. This is an important matter for reasons which will emerge below. 10 The litigation to which reference was made above in which the respondent and Mr Burke were parties related to a contest over a property of which the respondent was one of the registered proprietors. Justice Rares made orders on 1 October 2010 that the proceedings be referred to the registrar for a case management conference and possible mediation with a view to finalising an appropriate payout figure. 11 On 28 October 2010, Mr Karolyi sent a letter by email to the respondent. The letter was written on ITSA's letterhead and was signed by Mr Karolyi on behalf of the Official Receiver (the relevance of the fact that Mr Karolyi stated that the letter was written on behalf of the Official Receiver - and not the Inspector-General - is discussed below in the context of the applicant's alternative claim in contract). In view of its significance to the contract claim it is convenient to set out the relevant terms of the body of Mr Karolyi's letter: I refer to your email dated 20 September 2010 and other subsequent emails requesting that the remuneration and costs claimed by Mr John Burke relating to his administration of the estate of Robert Gilbert Coshott, NSW 9145/8/5, be taxed. Please note that the fee for taxation ($200 per hour) is payable by the person requesting the taxation and must be paid within 7 days of the receipt of the certificate of taxation. In instances where the taxation results in the remuneration of the trustee being reduced by at least 15%, the trustee must then meet the costs of taxation. Should you wish to proceed with your request for taxation please acknowledge, by signing and returning a copy of this letter to me, that you are aware of the fee and that you may be liable for the cost of the taxation. I will then appoint a taxing officer. The relevant regulations relating to the taxation of trustee's (sic) remuneration and costs is attached. Please provide the Official Receiver with copies of Mr Burke's detailed remuneration claim and detailed bills of costs. If you have any further enquiries, please do not hesitate to contact me on the telephone number provided below. Yours sincerely, [Mr Karolyi's signature] Tibor Karolyi For Official Receiver … Please sign and return if you wish to proceed with your application for taxation: Name of person requesting the taxation: [Robert Gilbert Coshott] Signature: [Mr Coshott's signature] Date: 28.10.10 (Emphasis in original) 12 Under cover of a letter also dated 28 October 2010, the respondent returned to Mr Karolyi a signed copy of Mr Karolyi's letter of the same date as requested. The body of the respondent's letter was in the following terms: Herewith signed copy of your letter of today, as requested. Also herewith claim delivered by Mr Burke for his fees and Schedule of fees and legal costs produced to the Federal Court in support of the claim made by him for remuneration and expenses in my estate. The statutory provisions of the Act and regulations require you, upon receipt of a request for taxation to require the trustee to deliver to you fully itemised bills in taxable form within 28 days. If this requirement is satisfied, the matter is referred to a taxing officer appointed by the Inspector-General. If not satisfied, the trustee forfeits any claim for remuneration and expenses. Please advise that the trustee has been required to deliver to you fully itemised bills for taxation. 13 On the same day, Mr Karolyi asked the trustee to provide a detailed remuneration claim and detailed bill of costs. 14 On 15 December 2010, Rares J made an order by consent that the proceedings be stood over. The Court also noted that in order to determine the qualification of the amount required to annul the respondent's bankruptcy, the trustee would arrange for his remuneration to be drafted in taxable form under the regulations as they existed prior to 1 December 2010. No order was made by Rares J on 15 December 2010 requiring a taxation to take place but it can comfortably be inferred that his Honour was aware that a taxation was proceeding. That is because the fourth note of the orders stated: The preceding orders have been made on the representation of the applicants and Robert Coshott that arrangements have been made for the taxation of the trustee's remuneration and costs and expenses have been made (sic) with the representatives of the Inspector-General in Bankruptcy and the applicants and Robert Coshott have agreed to pay the taxing officer's fees of $200 per hour. The taxing officer's fees are to be paid by them within 14 days of the demand by the Inspector-General for such payment. 15 On 17 December 2010, Ms Noble from ITSA advised the respondent by email that, despite Mr Karolyi's request on 28 October 2010, the trustee had not submitted his detailed remuneration claim and detailed bill of costs. She apologised that a taxing officer had not yet been appointed and said that one would be appointed early in the New Year. She added that one of the duties of the taxing officer "is to promptly require the submission of the remuneration claim and detailed Bill of Costs". 16 By email dated 28 December 2010, the respondent asked an ITSA officer to request the trustee to deliver to the taxing officer "the itemised bills for all his remuneration (fees and third-party expenses)", which presumably reflected the respondent's view of the intended scope of the taxation. 17 On 18 January 2011, the respondent was advised that Ms Alyson Ashe had been appointed taxing officer on 17 January 2011. The formal notice of appointment referred to Ms Ashe taxing "all bills of costs of John Christopher Burke, as trustee of the estate of Robert Gilbert Coshott…in respect of his remuneration (including professional fees, disbursements and expenses) relating to the administration of that bankrupt estate". 18 ITSA then shifted its position. For the first time in the matter, ITSA maintained that a distinction had to be drawn between a taxation of the trustee's personal remuneration and "third party costs". This change of position was revealed in a letter dated 19 January 2011 written by another ITSA officer (Mr Bryce Tomiczek) to the respondent. Mr Tomiczek stated that it was ITSA's position, after obtaining legal advice, that in the light of s 167 and regs 8.09 to 8.11, a request for taxation of a trustee's third party costs (such as legal expenses) could only be made by a trustee either on his or her own initiative or by the trustee at the request of the bankrupt or a creditor. Accordingly, if the respondent wanted to have the trustee's third party costs taxed, he was told that he should direct his request to his trustee, Mr Burke, and that, in the meantime, the taxation would be limited to the trustee's remuneration and certain non-professional disbursements. 19 By email dated 20 January 2011, the respondent replied to Mr Tomiczek's email sent the previous day and claimed that it was "common ground" that the taxation under reg 8.09 of the trustee's claim included his fees and disbursements and expenses (including legal costs). 20 By email dated 3 February 2011 from Mr Michael Parkinson (an Assistant Business Manager at ITSA), the respondent was informed that further advice had been obtained from ITSA's legal section which mirrored the position set out in Mr Tomiczek's letter dated 19 January 2011. He added that although under reg 8.10 a bill of costs was required to show separately the trustee's professional fees as opposed to his or her disbursements and expenses, ITSA's view was that "those disbursements and expenses would not include legal costs". This was said to be based on the fact that under s 167 there was specific provision for the trustee to apply for a taxation of third party (e.g. legal) costs. 21 In an undated letter sent shortly after 22 February 2011, Mr Burke wrote to Ms Ashe (replying to a letter 22 February 2011 sent to him by her). According to the terms of Mr Burke's letter, he enclosed a copy of a handwritten agreement with the respondent dated 1 December 2010 (that agreement was not put into evidence). Mr Burke then stated in his letter that, although the proposed consent orders were never entered, the document remained an agreement between the parties. He described the effect of the agreement as using the Regulations as they existed prior to 1 December 2010 as a "template for ascertaining the amount to be provided for costs and remuneration in the calculation of the amount required for an annulment". In his letter, Mr Burke asserted that he had not made a claim for his remuneration to be fixed by a resolution of creditors or a committee of inspection, nor had he made a claim for his remuneration to be paid by commission or to be remunerated as prescribed by reg 8.08. He said that regs 8.09-8.11A could not be relied upon as authority for the conduct of the taxation process. In those circumstances, he said that it was necessary to obtain a Court order which expressly gave Ms Ashe authority to conduct the taxation and to make clear who would bear the costs of the taxation. Absent any such order, he said that he was committed to the process as set out in the agreement between the parties dated 1 December 2010. He indicated his willingness to enter into an agreement with Ms Ashe and the respondent which reflected the provisions of the regulations as in force prior to 1 December 2010 in respect of the conduct of the process of taxation of his remuneration. Among other further matters, Mr Burke also stated that he had not asked his legal advisers to prepare itemised bills of costs under s 167 of the Act and that he would not do so unless Ms Ashe advised him that she had been appointed to tax their costs, fees and disbursements. He added: … the bankrupt can require my remuneration be taxed but not my solicitor and Counsel fees and costs to be taxed. Sub regulation 8.09(1) only refers to the request of a taxing officer to tax the claim for remuneration under section 162 of the Bankruptcy Act 1966. I note that regulation 8.10 requires disbursements and expenses to be shown separately in a bill of costs required for the purposes of regulation 8.09. I submit that the taxation hearing referred to in regulation 8.11 is limited to the authority for which the taxation hearing was convened. A hearing convened pursuant to a request under regulation 8.09 is a taxation of remuneration whereas a hearing convened pursuant to section 167 of the Act, (pre-1 December 2010), is the taxation of a bill of costs (sic) the services provided by a person in relation to the administration of the bankrupt estate, most typically legal costs. These are two distinct processes. 22 On 21 March 2011, Mr Tomiczek sent the respondent a detailed email confirming ITSA's position, which it was said was taken after obtaining yet further legal advice. After recording the history of the matter, Mr Tomiczek set out ITSA's position as follows: (a) it was a precondition for a taxation under regs 8.09 to 8.11 that the trustee make a claim for remuneration. Since Mr Burke said that he had not made any claim for remuneration the precondition was not satisfied; and (b) the Court orders dated 15 December 2010, which had not been entered, did not provide any authority for the taxation to be conducted. 23 In the light of these matters, and after apologising for the inconvenience caused, Mr Tomiczek said that, in the absence of an actual claim for remuneration by the trustee, or an enforceable Court order directing the taxation to take place, there was no basis on which the Inspector-General could progress the taxation under the legislative regime. He said that the trustee had advised that he intended to seek binding consent orders which would expressly give the Inspector-General authority to conduct the taxation but that as matters stood at present it was "beyond the purview of the [Inspector-General] to become involved in the taxation as contemplated by the agreement between you and the trustee". It is notable that no reference was made at that point to there being any contractual arrangement between the Inspector-General and the respondent for the taxation to be conducted. 24 It is evident from the transcript of the hearing before Rares J on 30 March 2011 that a copy of Mr Tomiczek's letter dated 21 March 2011 was in evidence. His Honour made direct reference at page 8 of the transcript to the reason why the Inspector-General had stopped work on the taxation as set out in that letter. The transcript records Rares J referring the parties to a registrar for a case management conference with a view to settling draft orders which his Honour would make later that day in order to obtain a payout figure so that the proposed annulment could take place. It is clear from page 11 of the transcript that Rares J contemplated that the proposed orders would deal with such steps as the giving of notices etc which the trustee must do in order to ensure that the Inspector-General "can proceed to a taxation of the trustee's remuneration, in accordance with the Act, any other taxations that need to be initiated for that purpose" (sic) (emphasis added). I will return below to deal with the orders which were made by consent on 30 March 2011. 25 Also on 21 March 2011, the respondent responded and said that Mr Tomiczek's letter contained several factual inaccuracies and that, in any event, the taxing officer had been appointed and had requested the trustee to deliver his bills of cost. 26 As will emerge below, contrary to the position stated by ITSA in this correspondence, the Inspector-General now says that it was factually incorrect for the trustee to assert that he had not made a claim for remuneration and that ITSA was also in error in proceeding on the basis of the trustee's denial. The applicant says that no particular formality is required for a claim to be made for the purposes of reg 8.09. He says further that the trustee may have taken the view at that time that no claim had been made because he had not yet requested his lawyers to provide bills of costs for their legal services. 27 Furthermore, and contrary to the position repeatedly expressed in ITSA's correspondence with the respondent, the Inspector-General effectively denies the significance of any distinction between the trustee's personal remuneration and third-party costs, as well as now advancing an alternative claim that the respondent is contractually liable to bear the costs of the taxation. 28 As noted above, the matter came back before Rares J on 30 March 2011. After the matter was referred to a registrar for a case management conference and the settling of proposed orders by consent, his Honour made various orders by consent and also noted some other matters. Those matters included that the trustee had completed a calculation of the amounts to annul the respondent's bankruptcy pursuant to s 153A. Those amounts were set out in the consent orders. They included an amount described as "Estimated trustee costs" in the sum of $690,190.53 and an amount described as "Estimated trustee remuneration" in the sum of $172,657.41. The total amount calculated by the trustee as being required in order to annul the bankruptcy was $2,393,856.82. The Court further noted that it was the intention of other members of the Coshott family to raise that total amount in order to annul the respondent's bankruptcy. Another relevant matter noted by the Court was that, in order to facilitate the annulment, the trustee would by 8 April 2011 require an itemised bill of costs of the services provided by his solicitors and barrister to facilitate the taxation as contemplated by the orders. 29 By letter dated 5 April 2011, Mr Burke wrote to Ms Nash and referred to the consent orders made on 30 March 2011. After making express reference to paragraph 6(c) of those orders, he required itemised bills of costs to be prepared by Ms Nash and Counsel in order to facilitate the taxation by Ms Ashe. He said that this requirement was made pursuant to s 167 of the Act. 30 On 8 April 2011, itemised bills of costs relating to the services provided by the trustee's legal advisers (both solicitor and Counsel) were provided to both ITSA and the respondent. On the same day, the trustee also provided a detailed bill of costs, which apparently totalled $717,547.95, of which $517,831.17 was for legal services and disbursements. 31 By letter dated 28 April 2011, the trustee wrote to the Inspector-General (copying in Ms Ashe and the respondent), asserting that his third party service providers' bills of costs were being taxed under s 167 of the Act and that that was different from the taxation of his own remuneration. In effect, the trustee relied on the same distinction as that raised by the Inspector General on 19 January 2011 (see [18] above). 32 On 5 May 2011, Rares J made further orders by consent. The Court noted an agreement between the parties in the following terms: The trustee has complied with all matters entitling him to have the taxing officer proceed, under Div 4 of Pt 8 of the Bankruptcy Regulations 1966 (Cth) as in force prior to 30 November 2010, with taxation of the bills lodged on 8 April 2011 as acknowledged in the taxing officer's letter to the bankrupt and trustee dated 12 April 2011. 33 In the events that occurred, the respondent's bankruptcy was not annulled as contemplated. On 3 August 2011, Mr Parkinson of ITSA wrote to the respondent. He referred to the taxation of the trustee's remuneration which he said had been requested by the respondent on 28 October 2010 and was noted in the orders dated 30 March 2011. He said that those orders had been made on the presumption that the bankruptcy would be annulled on 30 June 2011 (subsequently varied to 22 July 2011) and that, as the annulment had not occurred, the Inspector-General considered that "no claim for remuneration by the trustee has been made, and no clear indication of when (or if) funds may become available to the estate, the taxation is to cease at this point in time". It is notable that no reference was made to any contractual obligation underpinning the taxation. 34 The evidence relating to events which occurred after this point in time involving the trustee's legal advisers is rather patchy. However, from the limited evidence provided to the Court, it appears that further steps were taken with an expectation that the respondent's bankruptcy would be annulled later in 2011. Ms Nash wrote to ITSA on 5 September 2011 making reference to that expectation and she provided updated bills of costs from her firm and asked that the taxation continue. It appears that a similar course was taken by Mr Johnson of Counsel. 35 On 13 February 2013, Ms Ashe issued a certificate of taxation which allowed 94% of the total amount claimed by the trustee. On 5 March 2013, ITSA issued the respondent and other members of his family with an invoice dated 4 March 2013 for the cost of the taxation. The amount of the invoice is $144,962.12. That is the amount in dispute in the proceeding. There is no apportionment in that amount between taxation of the trustee's remuneration and the fees charged by his legal advisers. In the invoice ITSA demanded that it be paid within 14 days in accordance with the Court orders made on 15 December 2010. 36 Ms Ashe issued both a certificate of taxation and detailed reasons for her determination. In paragraph 1 of her reasons, she claimed to have taxed the trustee's remuneration pursuant to orders made by Rares J on 15 December 2010 and confirmed on 30 March 2011 (and as amended on 5 May 2011). She made further reference in paragraph 15 of her reasons to the consent orders made on 30 March 2011 "authorising the appointment and the process". The certificate of taxation dated 13 February 2013 also made reference to her "having been appointed pursuant to orders made by his Honour Mr Justice Rares on 15 December 2010 and my instrument of appointment dated 17 January 2011 confirmed on 30 March 2011 (and as amended on 5 May 2011)". As will emerge below, Ms Ashe's understanding of the source of her authority to undertake the taxation is different from that which the applicant now advances. Ms Ashe made it abundantly clear in her reasons, as well as in the certificate of taxation, that the taxation conducted by her dealt not only with the trustee's remuneration, but also his legal costs and expenses.