20 Paragraphs 1 and 2, which pleaded formal matters such as incorporation, were unamended. Paragraph 3 pleaded that, subject to the relief claimed in the proceedings, HEGL held (and had since September 2002 held) an 80% contributing and a 5% undivided non-contributing interest in the relevant mining tenements, which allegation was particularised by reference to the history of agreements summarised above. Paragraph 4 pleaded that, subject to the grant of relief which HEGL claimed in the proceedings, Tiffany held and had since at least November 1999 held, a 15% undivided free carried interest in the development leases.
21 Paragraph 5 was as follows:
5. During the period in or around 1993 to in or around 1996, it was agreed between Silver Orchid, First Tiffany and BNP (now HEGL) that:
(i) First Tiffany would continue to hold a 15% free carried interest in the Development Leases, until such time as a Feasibility Study, within the meaning of the expression used in the joint venture agreement made on or around 24 August 1983 ( 1983 Joint Venture Agreement ) between Northern Gold N.L., Silver Orchid and Tiffany Resource ( Feasibility Study ), was provided by BNP (now HEGL) to First Tiffany; and
(ii) upon receiving a Feasibility Study, First Tiffany would pay its 15% share of the funds required to continue to develop the Development Leases ( Payment Term ); and
(iii) in the event that First Tiffany did not pay its 15% share of the funds required to continue to develop the Development leases, having received the Feasibility Study, it would forfeit its 15% interest in the Development Leases ( Non-retention Term ).
Particulars
(a) Memorandum dated 18 January 1983 signed by C.L. McAlpine for First Tiffany and R.B. Cleaver for Silver Orchid.
(b) Agreement made in or around 1987 between Silver Orchid, Northern Gold and First Tiffany by which the 1983 Joint Venture Agreement was terminated.
(c) Recitals to the second draft of proposed Joint Venture Agreement between BNP, Silver Orchid and First Tiffany, which was Exhibit 14 to the proceedings in the Mining Warden's Court commenced by summons dated 12 June 1996.
(d) 'Feasibility Study' in the 1983 Joint Venture Agreement was defined as:
'a geological, metallurgical, engineering and economic evaluation of any Mineral Deposit in order to determine the merits of implementing further appraisal and development of the Mineral Deposit, such evaluation being on a scale which will provide sufficient information -
(i) to indicate clearly whether the Mineral Deposit can be made commercially viable; and
(ii) to allow the Parties to approach banks and other financial institutions in order to raise funds to finance the further appraisal and development of the Mineral Deposit.'
(e) 'Mineral Deposit' in the 1983 Joint Venture Agreement was defined as:
'a deposit of minerals estimated to contain proven, probable or possible reserves of one or more Mineral Products in sufficient volume and of a sufficient grade to be capable of being the subject of a commercially viable extraction operation having regard to the estimated costs of establishing such operation and of bringing the deposit into production and to the then current market price of the Mineral Product or Products which can be won from such deposit'.
(f) 'Mineral Product' in the 1983 Joint Venture Agreement was defined as:
'all minerals, metals and/or ores which contain mineral matter or substances.'
22 Paragraph 6 was as follows:
6. Further or in the alternative to paragraph 5 above, since at least in or around 1987 there has been a common understanding between First Tiffany and HEGL that:
(i) First Tiffany would continue to hold a 15% free-carried interest in the Development Leases, until such time as a Feasibility Study, was provided by BNP (now HEGL) to First Tiffany; and
(ii) upon receiving a Feasibility Study, First Tiffany would pay its 15% share of the funds required to bring the Development Leases into production ( Payment Understanding ); and
(iii) in the event that First Tiffany did not pay its 15% share of the funds required to bring the Development Leases into production, having received the Feasibility Study, it would forfeit its 15% interest in the Development Leases ( Non-retention Understanding ).
Particulars
(a) HEGL repeats the particulars to paragraph 5 above.
(b) Paragraphs 57 and 58 of First Tiffany's amended defence filed in or around January 2007.
23 Paragraph 7 alleged that on or around 9 September 2003, HEGL provided Tiffany with a feasibility study. Paragraphs 8 and 9 were as follows:
8. Pursuant to the Payment Term and/or the Payment Understanding, upon receiving a Feasibility Study, First Tiffany was required to pay to HEGL 15% of the funds required to bring the Development Leases into production.
Particulars
HEGL repeats the particulars to paragraph 5 above.
9. First Tiffany has not paid its 15% share of the funds required to bring the Development Leases into production in accordance with the Payment Term and/or the Payment Understanding.
Particulars
Letter from First Tiffany to HEGL dated 7 January 2004.
24 Paragraph 10 alleged that as a consequence, Tiffany had forfeited its 15% interest in the development leases, and had no right to participate in their development nor in the property or consequential profits, and that HEGL now held a 100% interest in the development leases.
25 By this time, Tiffany had become discontented with the manner in which Deacons had conducted the proceedings on its behalf, and the costs that had been incurred. In a letter responding to Tiffany's complaints, on 22 May 2007, Deacons sought to point out that the effect of the amended statement of claim was that HEGL had "now admitted that Tiffany holds a 15% 'undivided free carried interest' in the Development Leases, which could only become contributory once a 'bankable feasibility study' had been prepared", and that HEGL had thus effectively admitted the existence of Tiffany's entitlement - so that that issue had evaporated - and had refined and limited its claim to asserting that the material so far provided constituted a "bankable feasibility study", with the result that there was practically only one issue left in the case, namely whether the material provided amounted to a "bankable feasibility study". Deacons foreshadowed that, as a result, all that needed to be done was "for us to file a new Defence in which, subject to your instructions, we would propose to admit paragraphs 1, 2, 3, 4, 5, 6, 8 and 9 of the Amended Statement of Claim and simply deny paragraphs 7 and 10", and that once such defence was on, each side's evidence would likely comprise expert opinion as to whether the material provided was a bankable feasibility study, adding:
If, as you assert, the material was not bankable, then with the right expert retained, this should be a relatively simple exercise and subject to the Court's directions and the other side's vicissitudes we can move the matter forward to hearing very quickly.
26 On 22 June 2007, Tiffany instructed Gilbert + Tobin in place of Deacons. Notice of change of solicitor was filed on 3 July 2007 and served on 13 July 2007. Mr McGuiness, the partner in Gilbert + Tobin responsible for the matter who became the solicitor on the record, was aware that Tiffany was required by directions to serve its amended defence by 18 May 2007 and had not done so, and that time for that purpose had been extended to 22 June 2007. Gilbert + Tobin represented Tiffany at a directions hearing on 16 July, when time to file an amended defence was further extended to 20 July 2007. From communications and correspondence with Deacons, Mr McGuiness then understood the only issue in dispute to be whether the material furnished comprised a bankable feasibility study. He did not have time to review the files prior to filing the amended defence.
27 Thus, on 14 July 2007 Tiffany served its amended defence and cross claim, which it filed on 19 July 2007, the amended defence admitting the allegations contained in paragraphs 1, 2, 3, 4, 5, 6, 8 and 9 of HEGL's amended statement of claim and denying paragraphs 7 and 10. Accordingly, the only issues which then remained on the pleadings were (1) whether or not HEGL by letter dated 9 September 2003 provided Tiffany with a feasibility study within the meaning of the 1983 Joint Venture Agreement and (2) if so, whether or not Tiffany had forfeited its interest because it had not paid a 15% share of the funds required to bring the development leases into production.
28 On 10 August 2007, Mr McGuiness left Gilbert + Tobin, taking the matter with him to Watson Mangioni, which firm now acts for Tiffany. On 20 August 2007 the Court, by consent, adjourned the matter to the Expert Evidence List on 29 August 2007, when Hamilton J ordered that a court expert be appointed to determine whether HEGL had provided Tiffany with a feasibility study. However, on 5 September, his Honour revoked that order and granted leave to both parties to adduce expert evidence on that issue, directing that the plaintiff serve its lay and expert evidence by 10 October, and the defendant by 21 November 2007.
29 On 18 October 2007, HEGL served the expert report of Mr George Ryan, who opined that HEGL had provided Tiffany with a feasibility study as defined.
30 Tiffany has never complied with the direction for service of its expert evidence. Mr McGuiness had the files reviewed by his employed solicitor Ms Rose, following which, on 15 November 2007, he caused a letter to be sent to Mr Congdon, foreshadowing an application to withdraw the admissions made in the amended defence and setting out reasons for doing so - in short, that as the 1983 Joint Venture Agreement had admittedly been terminated by the 1987 Termination Agreement, the free carried interest was no longer subject to conditions pertaining to provision of a feasibility study contained in the 1983 Joint Venture Agreement. The letter also pointed out, accurately enough, that the matters particularised pursuant to paragraphs 5 and 6 of the amended statement of claim could not support the contract pleaded in paragraph 5, nor the common understanding pleaded in paragraph 6. When HEGL declined to consent to the withdrawal of the admissions, Tiffany filed its motion claiming leave to withdraw its admissions of paragraphs 5, 6, 8 and 9 of the amended statement of claim, and leave to file a further amended defence. The hearing of that motion was, on HEGL's application, expedited, but has been delayed by the intervening deregistration of Tiffany, which required action to have its registration reinstated in Canada.
The approach to withdrawal of admissions
31 There is not significant dispute as to the applicable principles, which were expounded by Santow J (as he then was) in Drabsch v Switzerland General Insurance Co Ltd (NSWSC, 16 October 1996, unreported, BC9604909), as follows (at 7-8):
1. Where a party under no apparent disability makes a clear and distinct admission which is accepted by its opponent and acted upon, for reasons of policy and the due conduct of the business of the court, an application to withdraw the admission, especially at appeal, should not be freely granted; Coopers Brewery Ltd v Panfida Foods Ltd (1992) 26 NSWLR 738 per Rogers CJ Comm D, followed in IOL Petroleum Ltd v O'Neill per Young J (Young J, 17 November 1995, unreported) and Apex Pallett Hire Pty Ltd v Brambles Holdings Ltd (full Supreme Court of Victoria, 8 April 1988, unreported), and in that respect not following H Clark (Doncaster) Ltd v Wilkinson [1965] Ch 694 at 703.
2. The question is one for the reviewing judge to consider in the context of each particular appeal, with the general guideline being that the person seeking on a review to withdraw a concession made should provide some good reason why the judge should disturb what was previously common ground or conceded; IOL Petroleum Ltd v O'Neill (above), in the context of withdrawing a concession made before the Registrar.
3. Where a court is satisfied that admissions have been made after consideration and advice such as from the parties' expert and after a full opportunity to consider its case and whether the admissions should be made, admissions so made with deliberateness and formality would ordinarily not be permitted to be withdrawn; Coopers Brewery Ltd v Panfida Foods Ltd (above) at 745 and 748. Thus a court will not lend its approval to the withdrawal of admissions where, by analogy with the making of amendments, this is actuated by purely tactical reasons; compare Devae Prufcoat Pty Ltd v Altex Industrial Paints Ltd (Cole J, 15 March 1989, unreported).
4. It will usually be appropriate to grant leave to withdraw an admission where it is shown that the admission is contrary to the actual facts. Leave may also be appropriate where circumstances show that the admission was made inadvertently or without due consideration of material matters. Irrespective of whether the admission has or has not been formally made, leave may be refused if the other party has changed its position in reliance upon the admission; H Clark (Doncaster) Ltd v Wilkinson (above), in that respect not doubted.
5. Following Cohen v Mc William and Anor (1995) 38 NSWLR 476, a court is not obliged to give decisive weight to court efficiency, such that a party who wishes to defend its claim is entitled to a hearing on the merits, with costs orders being available as a means of compensating the other party for any costs thereby unnecessarily incurred or not fairly visited on the other party.
32 That summary has been repeatedly endorsed [Silver v Dome Resources NL [2005] NSWSC 265, [8]-[9] (Hamilton J); Jeans v Commonwealth Bank of Australia [2003] FCAFC 309, (2003) 204 ALR 327, [18] (Hill, Madgwick and Conti JJ); SLE Worldwide Australia Pty Ltd v Wyatt Gallagher Bassett Pty Ltd [2005] NSWSC 816, [55]-[56] (White J)]. In Jeans, the Full Federal Court said (at [18]) that the true position was that there was no principle that admissions might or might not be withdrawn, but that the court had a broad discretion to weigh up all matters with the overall question being to ensure that there was a fair trial. In SLE Worldwide, White J said (at [56]) that the approach to this overall question was guided by the principles expounded in Drabsch by Santow J:
It is legitimate and it may be necessary to consider whether the party making the admission did so deliberately, or whether he did so in error, whether the significance of the admission has changed since it was made, for example by reason of other amendments, ( Silver v Dome Resources NL at [12]), or whether new evidence has come to light. In this case there is no suggestion that the admission was made in error. There has been no change to the pleadings which has altered the significance of the admissions. It is not suggested that new evidence has come to light which justifies their withdrawal. Where a party, who is legally advised and does not suffer any disability, deliberately and without mistake, admits liability in whole or in part, and there are no relevant changes of circumstance, prima facie, justice or fairness to both parties does not require that it be allowed to change its mind. That is why admissions made with deliberateness and formality are not ordinarily permitted to be withdrawn.
33 His Honour then proceeded to hold (at [57]) that it was not sufficient reason to permit SLE to withdraw its admission of liability that, on some grounds, it was reasonably arguable that SLE might not be liable:
[57] I therefore start from the position that the admissions deliberately and formally made should not be permitted to be withdrawn, unless sufficient cause is shown why they should be. I accept that on some of the grounds upon which the case between SLE and WGB might be decided, or the cross-claim between WGB and Gerling might be decided, it is reasonably arguable, considering only the terms of the two agreements and the pleadings, that SLE might not be liable to indemnify Gerling in respect of the disputed deductions. I do not consider that to be a sufficient reason for permitting SLE to withdraw the admissions. The prejudice to Gerling cannot only be measured in terms of the additional cost which it will incur in the litigation, or the costs thrown away by reason of the amendments. The prolongation of the litigation, which has already been prolonged for too long, with the inevitable expenditure of executives' time, is part of the prejudice which Gerling will suffer if the amendments are allowed.
34 Ultimately, consistent with what the Full Federal Court suggested in Jeans, "the question is one of the attainment of justice rather than trying to apply an artificial approach" [Sirius Shipping Corp v Ship 'Sunrise' [2006] NSWSC 164, [4] (Young CJ in Eq)]. And as the Chief Judge has elsewhere observed [For the Good Times Pty Ltd v Coltern Pty Ltd [2007] NSWSC 108, [3]]:
Essentially, the court is after the truth. … Thus, in principle, an erroneous admission should be able to be withdrawn unless other factors outweigh. The principal factor that might outweigh is that there is such great prejudice to the other party, because of the way in which that party has prepared his or her case on the basis of the admission, that the leave should not be given.
35 In addition, (at [4]):
There must be some evidence as to how the admission was made and there must be some material to show that it was erroneous.
36 For Tiffany, Dr Stern submitted that leave should be granted because: