Appeal grounds 1 - 3: statements of Messrs Cummings and Ladmore, their photographs and s 34 of the Court Act
15Grounds of appeal 1 - 3 were framed in Mrs Gerondal's summons as follows:
"1.The Commissioner erred in accepting deemed inadmissible evidence contained in unlawful affidavits that were presented by Local Council Compliance Officers and then by breaching and accepting the inadmissible photographs as evidence in the process of examination of the compliance officers at the hearing of 23 April 2010.
2.The Commissioner erred under section 34, sub-sections (11)(a) and (11)(b) of the Land and Environment Court Act 1979 in accepting 2006 photographs that had been presented in the mediation session of 8 March 2010 that were deemed already inadmissible as a false document and not agreed by all parties to be used beyond the mediation hearing.
3.The Commissioner erred in importing the abovementioned unlawful inadmissible photographs in her written decision of 31 August 2010, and related her section 34 inspection of the land to override the unfair procedure of referring to the abovementioned inadmissible affidavits with the attached photographs as erroneously used as proper evidence."
16Underlying these three grounds of appeal are the provisions of s 34 of the Court Act. It is necessary to consider the relevant provisions of this section as they apply to the manner in which the proceedings were heard and considered by the Commissioner.
17Acting in accordance with s 34(4), the Commissioner terminated the conciliation conference on 8 March. It was not in contest that the parties consented to the Commissioner disposing of the proceedings in accordance with paragraph (b) of subsection (4). In that regard, the subsection relevantly provides:
"(4) If no such agreement is reached, the Commissioner must terminate the conciliation conference and:
...
(b) if the parties consent to the Commissioner disposing of the proceedings, must dispose of the proceedings:
(i) following a hearing, whether held forthwith or later, or
(ii) with the consent of the parties, on the basis of what has occurred at the conciliation conference."
18At the commencement of the hearing on 23 April 2010, the Commissioner recorded that both parties had consented to her "adjudicating the matter" under s 34(4) (Tcpt 1:19). She then enquired, making reference to her inspection of the land when conducting the conciliation conference, whether she could take into account "what I have seen at that site inspection or what happened on that occasion" (Tcpt 2: 1 - 2). Mrs Gerondal replied, "I agree to what you saw ... but nothing further than that" (Tcpt 2: 6 and 19 - 20). The Commissioner accepted that limitation (Tcpt 2: 22) and then proceeded with the hearing. It is apparent that she did so in accordance with s 34(4)(b)(i).
19I have earlier recorded the fact that present at the conciliation conference were two Council officers, Messrs Cummings and Ladmore. Their evidence and documents tendered through them is also the subject of these three grounds of appeal. However, before turning to that evidence it is necessary to notice subsection (11) of s 34. It provides as follows:
"(11) Subject to subsections (10) and (12):
(a) evidence of anything said or of any admission made in a conciliation conference is not admissible in any proceedings before any court, tribunal or body, and
(b) a document prepared for the purposes' of, or in the course of, or as a result of, a conciliation conference, or any copy of such document, is not admissible in evidence in any proceedings before any court, tribunal or body."
I accept that the exclusion of evidence in accordance with subsection (11) extends to the exclusion of evidence in the hearing of proceedings conducted in accordance with subsection (4)(b)(i) that follows the termination of a conciliation conference first held in those same proceedings ( Taylor v Port Macquarie - Hastings Council [2010] NSWLEC 142).
20At the hearing on 23 April, there were two broad objections voiced by Mrs Gerondal to the evidence sought to be led from the Council officers. The documents setting out the evidence of Messrs Cummings and Ladmore respectively were in the form of an affidavit. Each was signed by but not sworn by either of them before a person authorised to take their oath. This was Mrs Gerondal's first ground of objection to their evidence. It was maintained on the appeal before me.
21The Commissioner made clear to Mrs Gerondal that there was no requirement in the conduct of proceedings of the kind before her for evidence to be provided by sworn affidavits. Indeed, the documents were not accepted as affidavits by the Commissioner but rather as statements of evidence. Each of Mr Cummings and Mr Ladmore gave evidence at the hearing and, after being sworn to give their evidence truthfully, stated that the contents of the statements prepared in affidavit form were true and correct. Mrs Gerondal then proceeded to cross-examine each witness upon the contents of their respective statements and documents identified in or annexed to them.
22I find no irregularity amounting to legal error in the manner in which each of the statements of Messrs Cummings and Ladmore was received into evidence before the Commissioner.
23Annexed to the statement of Mr Cummings were a number of photographs said to have been taken by him in 2006. The use of these photographs was objected to by Mrs Gerondal. Her objection seems to have been founded on two grounds. First, she submitted that as the photographs were shown to the Commissioner during the course of the conciliation conference conducted on the land, it was impermissible to use them at the hearing conducted pursuant to s 34(4)(b)(i), having regard to the provisions of subsection (11) of s 34. Her second objection was that the photographs had been taken during unlawful entry upon the land and thus must be excluded. This latter ground is the subject of ground 5 of the appeal before me which will be addressed later in these reasons.
24The photographs to which Mrs Gerondal objected apparently showed a number of items located on the land which were the same items that had been seen when inspecting the land on 8 March 2010. In advancing her first ground of objection she challenged the accuracy of the evidence given as to the date upon which the photographs were taken. In the course of her submissions to me, she referred to these photographs as being "deemed already inadmissible as a false document". The assertion that the document was false was apparently founded upon the challenge made by Mrs Gerondal to the accuracy of the statement made by Mr Cummings as to the date upon which the photographs were taken by him.
25For these reasons it is submitted by Mrs Gerondal that the evidence was received by the Commissioner in breach of s 34(11). So to do, so it is submitted, demonstrates error of law.
26Mrs Gerondal also complains in her written submissions that subsection (11) of s 34 was breached by evidence of "site inspection details" given at the hearing before the Commissioner, such evidence being given "during cross examination of the Council officers Rick Cummings and Nathan Ladmore." The only cross-examination undertaken of each of these witnesses was by Mrs Gerondal. I have read the transcript of evidence in chief given by each of these witnesses and neither of them was asked any question during that examination about any aspect of the inspection of the land on 8 March.
27Mrs Gerondal's reliance upon s 34(11) as founding error on the part of the Commissioner is, with respect, misconceived. The debate as to when the photographs in question were taken is a question of fact and does not raise any question of law. On the evidence adduced before the Commissioner and by reference to her judgment, they were clearly accepted by her as photographs that were taken in or about 2006 and therefore were not taken "for the purposes of, or in the course of, or as a result of" the conciliation conference. Their admission into evidence did not therefore offend the provisions of subsection (11)(b) of s 34.
28Moreover, the photographs do not appear to have been evidence that was material to the determination and orders made by the Commissioner. Relevantly, she said (at [32]):
"32 Based on the evidence, in particular the site inspection in March this year this confirms to me the extremely large amount of material that has been accumulated and placed on the land. From the statements of the Council Officers and their oral evidence in Court the items and material have been in more or less the same location since 2006."
29It is clear from this statement that the Commissioner accepted the evidence of Mr Cummings that he had seen various items on the land in 2006 and which remained on the land to the present time. Whatever may have been the basis of challenge to the date of Mr Cummings photographs, his statements of what he saw in 2006 is evidence which the Commissioner was entitled to accept. In an appeal that is restricted to reviewing a decision for legal error, findings of fact that are disputed by an appellant are not amenable to such review.
30Related to the challenge just addressed is Mrs Gerondal's claim that the Commissioner erred by relying upon observations made in the course of inspecting the land on 8 March 2010. So much is reflected in ground 3 of the appeal grounds.
31Again, this basis of challenge cannot be sustained. As is revealed by the passages of transcript to which I have earlier referred (at [18]), Mrs Gerondal was invited to indicate whether the Commissioner could take into account observations she made during the course of the site inspection on 8 March. In terms, Mrs Gerondal agreed that this could be done. In the face of that agreement, reliance upon the Commissioner's site observations, as reflected in [32] of her judgment, could not be criticised.
32A further related submission of Mrs Gerondal is that the Commissioner erred by posing the question that she did at the outset of the hearing, enquiring of the parties as to whether they agreed to her use of observations made when inspecting the land on 8 March. Mrs Gerondal's present complaint really is that the alternate provisions contained in paragraphs (i) and (ii) of s 34(4)(b) were not drawn to her attention. Her submission is that the Commissioner having elected to proceed, with the agreement of the parties, pursuant to s 34(4)(b)(i), the Commissioner was not entitled to proceed or rely upon any step that could have been taken had the parties simply invited determination of the appeal on the basis of what had occurred at the conciliation conference, as was contemplated by
S 34(4)(b)(ii).
33I do not accept that the provisions should be read in this manner. Once a Commissioner has, with the consent of the parties, determined to hear a matter following termination of a conciliation conference, that Commissioner is entitled to question the parties, seeking such concessions as may be appropriate to facilitate the efficient and expeditious disposal of the proceedings. So much follows from the provisions of both s 38(1) of the Court Act and s 56 of the Civil Procedure Act 2005. The fact that a Commissioner poses a question seeking a concession does not compel either party to accede to it. Relevantly, there is nothing in the transcript of 23 April which indicates to me that the Commissioner, in some way, suggested that Mrs Gerondal was required to agree that the Commissioner could use observations made on the site inspection for the purpose of understanding the evidence and ultimately making her decision. The fact that Mrs Gerondal was sufficiently astute and confident to give a qualified or circumscribed response to the Commissioner's question supports my conclusion in this regard.
34Finally, in addressing these grounds of appeal, Mrs Gerondal referred on a number of occasions, particularly in her written submissions, to the hearing before the Commissioner as one being conducted under s 34A of the Court Act. This submission was made in the context of seeking to sustain the argument that the Commissioner should not have relied upon her observations made on 8 March for the purpose of considering the evidence given by Messrs Cummings and Ladmore.
35Reference by Mrs Gerondal to s 34A as being the provisions pursuant to which the hearing on 23 April was conducted is incorrect. As subsection (1) of that section makes clear, it operates only in respect of the proceedings identified in paragraphs (a) to (f) of the subsection. An appeal to the Court pursuant to s 289 of the POEO Act is not there identified. As I have earlier indicated, the proceedings before the Commissioner were being conducted pursuant to s 34(4)(b)(i) of the Court Act.
36For all of these reasons, none of appeal grounds 1, 2 or 3 stated in Mrs Gerondal's summons filed on 4 November 2010 is sustained.