Relevant principles
10 The Registry of the Court maintains a file of all documents filed in a proceeding in the Court. The manner in which documents are filed in the Court and the public's access to filed documents is governed by Pt 2 of the Federal Court Rules. Relevantly for present purposes, Div 2.4 provides as follows:
Division 2.4 - Custody and inspection of documents
2.31 Custody of documents
(1) The District Registrar of a District Registry is to have custody of, and control over:
(a) each document filed in a Registry in a proceeding; and
(b) the records of the Registry.
(2) A person may remove a document from a Registry if:
(a) a Registrar has given written permission for the removal because it is necessary to transfer the document to another Registry; or
(b) the Court has given the person leave for the removal.
(3) If the Court or a Registrar permits a person to remove a document from the Registry, the person must comply with any conditions on the removal imposed by the Court or a Registrar.
2.32 Inspection of documents
(1) A party may inspect any document in the proceeding except:
(a) a document for which a claim of privilege has been made:
(i) but not decided by the Court; or
(ii) that the Court has decided is privileged; or
(b) a document that the Court has ordered be confidential.
(2) A person who is not a party may, after the first directions hearing or the hearing (whichever is earlier), inspect the following documents in a proceeding in the proper Registry:
(a) an originating application or cross‑claim;
(b) a notice of address for service;
(c) a pleading or particulars of a pleading or similar document;
(d) a statement of agreed facts or an agreed statement of facts;
(e) an interlocutory application;
(f) a judgment or an order of the Court;
(g) a notice of appeal or cross‑appeal;
(h) a notice of discontinuance;
(i) a notice of change of lawyer;
(j) a notice of ceasing to act;
(k) in a proceeding to which Division 34.7 applies
(i) an affidavit accompanying an application, or an amended application, under section 61 of the Native Title Act 1993; or
(ii) an extract from the Register of Native Title Claims received by the Court from the Native Title Registrar;
(l) reasons for judgment;
(m) a transcript of a hearing heard in open Court.
Note: Native Title Registrar and Register of Native Title Claims are defined in the Dictionary.
(3) However, a person who is not a party is not entitled to inspect a document that the Court has ordered:
(a) be confidential; or
(b) is forbidden from, or restricted from publication to, the person or a class of persons of which the person is a member.
Note: For the prohibition of publication of evidence or of the name of a party or witness, see sections 37AF and 37AI of the Act.
(4) A person may apply to the Court for leave to inspect a document that the person is not otherwise entitled to inspect.
(5) A person may be given a copy of a document, except a copy of the transcript in the proceeding, if the person:
(a) is entitled to inspect the document; and
(b) has paid the prescribed fee.
…
11 The applicants have previously applied for and been given copies of documents referred to in r 2.32(2) (which are commonly referred to as unrestricted documents). By their interlocutory application, the applicants seek to inspect and take copies of all other documents on the Court's file in respect of the ACCC proceeding pursuant to r 2.32(4). Such documents are commonly referred to as restricted documents because, as the rule stipulates, members of the public are only permitted to obtain copies of those documents with the leave of the Court.
12 The principles guiding the exercise of the Court's discretion to grant leave under r 2.32(4) have been considered in a number of cases. There was no real dispute between the parties with respect to those principles. Most of the cases concern circumstances analogous to the present: a claimant or potential claimant seeks access to restricted documents on the court file of an earlier proceeding because they anticipate that the documents will be relevant to, and will assist, them in prosecuting their claim in separate proceedings.
13 The starting point is the recognition that there is no common law right to obtain access to a document filed in proceedings and held as part of a court record: John Fairfax Publications Pty Ltd v Ryde Local Court (2005) 62 NSWLR 512. The court file primarily exists for the purposes of the proceeding to which it relates. It is a record of relevant documents relating to the proceeding which the parties and the Court are able to access so that the proceeding can be conducted fairly and efficiently.
14 Principles of open justice dictate that the public are generally entitled to access documents that have been relied on in open court. In Australian Competition and Consumer Commission v ABB Transmission and Distribution Limited (No 3) [2002] FCA 609; ATPR 41-873 (ABB), Finkelstein J granted leave for a non-party to inspect statements of agreed facts and joint submissions relied upon by the Court in finally determining the proceeding. His Honour observed (at [7]):
… I propose to confine myself to those cases where a non-party seeks access to material which has been relied upon by the judge. In such a case I have no doubt that the proper approach is that access should be allowed unless the interests of justice require a different course. It is only by adopting this approach that, in a practical sense, the principle of open justice will be preserved. Put differently, in my view there is a strong presumption in favour of allowing any member of the public who wishes to do so to inspect any document or thing that is put into evidence.
15 The principle stated by Finkelstein J has been followed in many cases: see for example Seven Network Ltd v News Ltd (No 9) (2005) 148 FCR 1 at [27] per Sackville J; Universal Music Australia Pty Ltd v Sharman Licence Holdings Ltd; Ex parte Merlin BV (2008) 222 FCR 580 at [41]-[43] per Jacobson J. More recently, in Oldham v Capgemini Australia Pty Ltd (2015) 241 FCR 397 (Capgemini), Mortimer J (as her Honour then was) explained:
24. The power to permit inspection of a document under r 2.32(4) is discretionary. In exercising that discretion, it is appropriate for the Court to consider first, the delineation apparent in the terms of r 2.32(2) and other documents which may be on the court file. Subject to the operation of ss 37AE to 37AL and r 2.32(3), the delineation is this. A non-party (and therefore, any member of the public) is entitled to know who the parties to a proceeding in this Court are, and to have an address (through a notice of address for service) for those parties. A member of the public is entitled to see those documents which will enable that person to understand what a proceeding in this Court is about, and how the parties' respective cases are framed: namely, the originating application and the pleadings. The public is entitled to be able to follow the course of the proceedings through processes such as interlocutory applications, appeals and discontinuances. The public is entitled to be able to see the Court's reasons for the disposition of a proceeding.
25. If there is a transcript of a hearing held in public on the Court's file, then by r 2.32(2)(m) that document may be inspected. The rationale for that document being available as of right would appear to be to mirror the ability of the public to be present in court and to listen to the evidence and argument in the course of a proceeding.
26. The entitlement of the public to be present when evidence is given in a proceeding (read with the underlying principles apparent in ss 17 and 37AE of the Federal Court Act) would suggest, subject to any competing discretionary considerations, that an affidavit which is "read" in a proceeding, and thus treated as if that evidence had been given orally in open court, should be made available for inspection: see Australian Securities and Investments Commission v Cassimatis (No 4) [2015] FCA 465 at [6]-[10], per Edelman J. An affidavit which is read is thus in no different position to oral evidence-in-chief given by a witness. To permit inspection of such an affidavit is consistent with inspection of transcript being available without leave under r 2.32(2)(m).
27. An affidavit which has not been read is likely to be treated quite differently, for the same reasons. Before it is read, it is not a person's evidence. It may never be admitted as the evidence of the deponent, for a variety of reasons. At that stage, it is a document yet to become part of the process of open justice. That is not to suggest an affidavit on a court file and not yet read in court may never be subject to an order under r 2.32(4). There may be no objection from the parties, and there may in any given case be discretionary considerations which favour its inspection.