Background
6 This proceeding was commenced by the filing of a notice of appeal on 18 December 2018 in which Enagic appeals from the decision of a delegate of the Registrar of Trade Marks (Registrar) made on 27 November 2018 by which the delegate decided that, as each of the grounds of opposition raised by Enagic had not been established, Horizons' trade mark application no 1798917 for the mark KANGEN (Opposed Mark) may proceed to registration.
7 On 12 February 2019 Horizons lodged a notice of acting - appointment of lawyer with the Court appointing Reynier Van Der Westhuizen of ChrysLegal Pty Ltd to represent it in the proceeding.
8 On 5 March 2019 Horizons filed a notice of acting - change of lawyer appointing Blair Beven of Mills Oakley as its legal representative.
9 On 5 June 2019 orders were made including an order that Horizons file and serve any interlocutory application seeking security for its costs on or before 14 July 2019.
10 On 17 June 2019 Horizons lodged a notice of acting - change of lawyer appointing James Nicholas Lawrence, also of Mills Oakley, to represent it in the proceeding in place of Mr Beven who was described as being "formally of Mills Oakley".
11 On 2 July 2019 the parties reached an agreement in relation to payment of a first tranche of security by Enagic in the sum of $40,000 up to and including mediation. On that date an order was made by consent requiring Enagic to provide security for Horizons' costs up to and including mediation within 14 days by way of payment of $40,000 into an interest bearing account of this Court (First Tranche Security Order).
12 On 29 July 2019 Enagic paid $40,000 in accordance with the First Tranche Security Order.
13 A mediation took place in July 2019.
14 Between 26 and 28 August 2019 the parties corresponded about the payment by Enagic of further security for Horizons' costs, including on a without prejudice basis.
15 On 29 August 2019 orders were made including an order that Horizons file and serve any interlocutory application for additional security for its costs by 6 September 2019 together with any affidavits in support.
16 Between 29 August 2019 and 10 October 2019 the parties corresponded on the question of provision of further security for costs by Enagic, including on a without prejudice basis.
17 On 10 October 2019 the Second Tranche Security Order was made by consent.
18 On 15 October 2019:
(1) at 9.44 am Ms Ng sent an email to Horizons' lawyer at the time, Mr Lawrence, which was copied to several people including Khajaque Kortian of Spruson & Ferguson Lawyers Pty Ltd, the solicitors for Enagic, and which attached a letter addressed to the Court. In that letter Ms Ng on behalf of Horizons said, among other things:
We regret to inform the Court that we have received resignation from our legal representative, Mills Oakley, of which resignation was reaffirmed during the course of yesterday, 14.10.2019.
We were made aware of defaults of certain court orders as recently as late yesterday and the actions that had led to such court orders have not been explained to us, to date.
We are presently seeking to appoint another representative to attend Court as soon as possible.
In the circumstance that we do not have an alternative representative instantly available to step in, we are writing to inform the Court of this position as soon as we have come to it.
In this circumstance, we would humbly request to adjourn the interlocutory hearing listed on Wednesday, 16.10.2019, for a reasonable time of not less than three weeks in order to enable a replacement representative be put in place for the Defendant.
(2) by email sent at 1.28 pm Mr Lawrence, in response to an inquiry from Mr Kortian as to whether Mills Oakley continued to act for Horizons or had taken steps to comply with r 4.05 of the Rules, informed Mr Kortian that a notice of ceasing to act had been filed that morning and they had "no need to comply with Rule 4.05";
(3) a notice of ceasing to act was filed in the proceeding by Mr Lawrence; and
(4) by email sent at 3.17 pm to, among others, the email address service@horizonsasia.com Mr Kortian provided a copy of the orders that Enagic proposed to seek at the case management hearing listed the following day, 16 October 2019, which included a proposed order in the form of the Stay Order.
19 On 16 October 2019 the proceeding was listed for case management hearing. At that time, there was no appearance on behalf of Horizons. The following exchange took place with counsel for Enagic, Ms Whitby, in relation to the Second Tranche Security Order and Enagic's proposed order for a stay of that order:
HER HONOUR: … You don't want to pay security?
MS WHITBY: We're not saying that security is off the table, your Honour, but we certainly gave that order - consented to that order in good faith that the matter would be proceeding to hearing in accordance with your Honour's timetable, and that was a very strict timetable, we would say. It was something that the appellant was prepared to accede to, provided that the respondent would be participating in a meaningful way in the hearing. So, we would ask your Honour to simply stay that order. And given the other orders that are sought by the appellant, in particular the vacation of the hearing date, it might be appropriate that security be ordered in further tranches, rather than a lump sum of $100,000 by 24 October, as currently is ordered by the court.
HER HONOUR: There's already some security paid into court - - -
MS WHITBY: Yes, your Honour.
HER HONOUR: - - -is there not, Ms Whitby? All right. Well, I'm happy to stay the order until further order. It can be revisited if the respondents appear on the next occasion.
The Stay Order was made at that time.
20 On 23 October 2019 Horizons lodged a notice of acting - change of lawyer appointing Mr Beven, now of Holding Redlich, to represent it in place of Mr Lawrence.
21 On 10 February 2020 Mr Beven filed a notice of ceasing to act in the proceeding.
22 Since 11 February 2020 Horizons has not had legal representation in the proceeding.
23 By email dated 29 April 2020 from "A Watkins A/G Manager (per) Ng Lee, Authorised Officer, Horizons (Asia) Pty Ltd" addressed to my associate and copied to, among others, Mr Kortian, Horizons requested a number of things including that the case management hearing listed on 30 April 2020 be vacated and/or adjourned until further order, the Stay Order be discharged and the proceeding be listed for case management hearing on a date after 18 September 2020. A somewhat detailed letter dated 28 April 2020 addressed to Enagic's lawyers was attached to that email.
24 On 30 April 2020 when the proceeding was listed for case management hearing there was no appearance on behalf of Horizons. In the course of the case management hearing, the following exchange took place in relation to the Stay Order with Ms Whitby:
MS WHITBY: Your Honour will recall that there was a case management hearing on 16 October 2019 where Mills Oakley - there was no appearance for the respondent. Mills Oakley had ceased to act. The precise reasons we're not sure; but Mills Oakley ceased to represent the respondent two days prior to that case management hearing. And, also, at that case management hearing the issue was raised as to deficiency as to the notice to produce.
And it is stepping a while back in time, now, your Honour, but the same deficiencies that plagued the respondent's discover list was very similar - there were documents that were simply not responsive to the notice to produce, again, publicly available documents. And, for those reasons, I urged your Honour to order a stay, and your Honour granted that stay on 16 October.
…
HER HONOUR: It seems the respondent wants the stay listed, but the answer to that must be that it still has no solicitors acting.
MS WHITBY: Yes. Precisely.
HER HONOUR: And there's no evidence before me as to what the costs are that are likely to be incurred from here on in.
MS WHITBY: Yes. I wholeheartedly adopt your Honour's summary of what our legal position is, there. And we would further submit that, in the event that the respondent does appoint legal representatives, the appellant would wish to be heard at that time. Further, we may file a notice of motions seeking that the sum of security be reduced. And your Honour has the power to make such an order under section 56 of the Federal Court of Australia Act. And we would respectfully submit that we would be entitled to assess the costs estimate that is put forward by any legal representative at that time. So a stay would certainly be - lifting of the stay would be premature.
…
HER HONOUR: Yes. All right. Well, I'm not satisfied. I don't - I'm not satisfied as to why they couldn't appear today. And, therefore, it is appropriate for me to proceed. I'm also satisfied that the orders sought should be made - it appears from the matter I've been taken to that there has been inadequate compliance with the discovery orders and there has certainly been no affidavit explaining the steps undertaken to - and the searches undertaken to comply with the discovery order as ordered by me on 18 March. And I note those orders were by consent. So, for those reasons, I will make the order.
I also should note, for the purpose of the transcript, that the respondent sought to have the stay on the provision of security listed. But, at this stage, I'm not satisfied there's any proper basis to do that, and that the respondent also sought an adjournment until September this year without, apparently, there being any steps taken in the proceeding so that it could appoint lawyers seemed to require that period of time because of the current situation caused by the COVID 19 pandemic.
But there's no - there was no evidence relied on by the respondent to explain why that period of time was required. Despite the difficult circumstances, I do not think that period of time is required to retain a lawyer. Parties can still communicate with prospective lawyers by telephone or video conference, and the - this respondent has had ample opportunity to retain new lawyers. The chronology prepared by the solicitors for the appellant demonstrates that it has been some time since new solicitors where - since the respondent has been legally represented.
25 As noted at [3] above, putting to one side those occasions on which there was no appearance for Horizons, since 11 February 2020 Horizons has sought and been granted leave to have Ms Ng appear on its behalf at the case management hearings which took place on 16 and 30 July 2020 and at the hearing of the applications the subject of these reasons.
26 Ms Ng says that Horizons has incurred significant legal costs between December 2018 and February 2020 in the proceeding but does not provide any evidence of the costs incurred, the hourly rates charged and the nature or categories of the work undertaken other than to say that since July 2019 the costs incurred have been entirely attributable to Enagic's discovery application and its amendment of its points of claim, "leading to filing of further evidence" and which will necessitate the filing of an amended defence by Horizons and require it to incur further costs.
27 Ms Ng says that she understands that Horizons wishes to appoint a new lawyer "as soon as it is allowed to do so in the current climate and the evolving impacts and constraints" of the novel coronavirus (COVID-19) pandemic. Ms Ng explains that since Horizons has not had legal representation she has been instructed to step in and conduct the proceeding as best as she can and to find a suitable substitute lawyer as quickly as possible. Ms Ng says that she contacted a number of prospective legal representatives and held discussions in person and by telephone with more than one of them. She understands that the initial requirements of a prospective legal representative include payment of a significant deposit and the provision of a complete set of records relating to the background to the proceeding before IP Australia as well as this proceeding.
28 Ms Ng's evidence, given as at 6 July 2020, is that since what she describes as the 90 day lockdown started at the end of March 2020 as a result of the COVID-19 pandemic, she first had restricted access and eventually no access to Horizons' principal place of business and its paper records which are in storage. She understands that some of Horizons' staff have been stood down until further notice and that those working are at remote locations. As at 6 July 2020 Horizons' office was "temporarily closed pending resumption and subject to the evolving impacts" of the COVID-19 pandemic. Ms Ng says that Horizons' plan to restore its business to "normality" has been delayed due to "the very recent threat of a 'Second Wave' of the coronavirus which put our neighbouring state (Victoria) and Australia as a whole on high alert".