Refusal to order production of documents
43 By ground 1 of his proposed notice of appeal, the applicant contended that the primary judge erred in refusing to require the Minister to produce the documents sought by him in the second notice to produce. In particular, the applicant contended that the primary judge acted upon the wrong principle (that is, applied the wrong legal test) in determining whether the documents should be produced.
44 As mentioned above, the second notice to produce was purportedly issued under r 15A.17 of the Federal Circuit Court Rules. Rule 15A.17 provided:
Notice to produce
(1) A party may, by notice in writing, require another party to produce, at the hearing of the proceeding, a specified document that is in the possession, custody or control of that other party.
(2) Unless the Court otherwise orders, the party given notice to produce must produce the document at the hearing.
45 That rule is now contained in identical terms in r 16.16 of the Federal Circuit and Family Court of Australia (Division 2) (General Federal Law) Rules 2021 (Cth). A similar rule concerning notices to produce also exists under r 30.28 of the Federal Court Rules 2011 (Cth).
46 The Minister contended that the second notice to produce "had no status" under the Federal Circuit Court Rules because, contrary to r 15A.17, it was not served so as to require production at the hearing of the proceedings (rather, it sought production of the documents prior to the hearing). However, at the hearing of the application for leave, counsel for the applicant categorised the interlocutory application for production as having been, effectively, an application for an order under r 15A.17(2) for earlier production of the documents. It is evident from the written submissions before the primary judge that the Minister also treated the application in this way.
47 On this basis, the applicant contended that the correct legal test to be applied by the primary judge was whether the documents had an apparent relevance bearing on an issue which was not unreal, fanciful or speculative; or that the material sought was reasonably likely to add in some way to the relevant evidence in the case; or that it was "on the cards" that the documents sought would materially assist. In support of this, the applicant relied on the decisions of Wong v Sklavos (2014) 319 ALR 378; [2014] FCAFC 120 (Wong v Sklavos) at [12] (per Jacobson, White and Gleeson JJ), Gloucester Shire Council v Fitch Ratings, Inc [2016] FCA 587 at [23] (per Wigney J) and Roberts-Smith v Fairfax Media Publications Pty Limited (No 15) [2021] FCA 582 at [8]-[9] (per Abraham J). The applicant submitted further that, since the documents would be produced to him at the hearing "as of right" by virtue of the second notice to produce, he was entitled to pursue orders to bring the date of production forward so as to allow time to prepare his case for hearing.
48 The applicant's submission regarding the test to be applied in respect of notices to produce is correct. It has been said that a notice to produce issued under provisions such as rr 15A.17, 16.16 or 30.28 has the same coercive effect as a subpoena: see Tyco Australia Pty Ltd v Leighton Contractors Pty Ltd (2005) 142 FCR 428; [2005] FCAFC 115 at [58] (per Conti J). It follows that the principles applicable to subpoenas are applicable to documents sought under a notice to produce: The Official Trustee in Bankruptcy v Shaw [2023] FCA 298 at [16] (per Collier J). Although the various cases (including the cases cited by the applicant) use different terminology, each sets out essentially the same requirement: that the documents must serve a legitimate forensic purpose in relation to the issues in the proceeding.
49 Critically, where the entitlement to the documents specified in the notice is disputed, the party issuing the notice to produce bears the onus of establishing that the documents sought have an apparent relevance to the issues in the proceedings: Wong v Sklavos at [12].
50 It is evident from the above principles that the production at a hearing of documents the subject of a notice to produce does not occur "as of right", as the applicant suggested. It was always open to the Minister to seek to have the second notice to produce set aside at the appropriate time. Indeed, the Minister did, in the application before the primary judge, challenge the applicant's entitlement to the documents sought under categories 10 to 13.
51 The applicant asserted that the primary judge applied the incorrect test in that he did not engage with the applicant's submissions as to the relevance of the documents sought. He asserted that the primary judge instead declined to order production on the basis of "sound public policy reasons why applications for the production of documents in circumstances such as the present ought to be rejected outright" and "the very notion that the making of unsubstantiated claims of misfeasance in office by a public servant justifies the making of wide-ranging orders for the production of documents should be rejected": EFM19 at [28].
52 To the extent this submission suggested that appellable error may be demonstrated by a failure by the primary judge to engage with certain of the applicant's submissions, it must be rejected. The primary judge was permitted to decide the matter in a way which did not require the determination of each submission made by the applicant: see Housing Commission of New South Wales v Tatmar Pastoral Co Pty Ltd [1983] 3 NSWLR 378 at 385 (per Mahoney JA).
53 Further, an analysis of the primary judgment demonstrates that, contrary to the applicant's submission, the primary judge did not fail to address the relevance of the documents sought.
54 In EFM19 at [27], the primary judge adopted the Minister's submissions concerning the applicant's failure to demonstrate that the documents were relevant to the proceedings. They were that the documents did not meet the requisite test for relevance for several reasons, including that:
(a) the applicant did not identify how any of the policy documents sought by him were relevant to his application under s 477(2) of the Act or to his judicial review applications where the decisions made plainly listed the various matters the decision-maker took into account;
(b) the policy documents sought were not relevant on their face;
(c) the documents sought under categories 10 to 12 appeared to be a fishing expedition (which is a purpose for which a notice to produce should not be used);
(d) the documents under categories 10 and 11 effectively sought discovery of material with unknown relevance and which would require difficult judgments about the possible relationship between various policy documents and the matters identified in categories 10 and 11; and
(e) the documents under category 12 effectively sought to interrogate departmental officers about matters not apparent on the face of the relevant decisions (if any) or documents and, again, where the relevance of the policy documents was not apparent.
55 Regarding the documents sought under category 13, the primary judge accepted the Minister's submission that there were in fact no documents in existence which fell under that category.
56 Having dealt with the relevance of the categories of documents, which conclusions were, in themselves, sufficient to underpin refusing production of the documents, the primary judge then provided further reasons, in EFM19 at [28], for refusing to order that the documents in categories 10 to 13 be produced. In particular, the primary judge:
(a) was not persuaded that any of the inferences which might support a claim that there was an intentional "delay decision" justified the production of the documents;
(b) considered that there were sound public policy reasons for refusing the production of documents in circumstances such as the present; and
(c) rejected the notion that the applicant's claims (which he described as "unsubstantiated claims of misfeasance in office by a public servant") could justify the making of "wide-ranging orders" for the production of documents.
57 The authorities are clear that notices to produce should not be used as an alternative to an application for discovery or for the purposes of "fishing" for evidence or documents: see, for example, NSW Commissioner of Police v Tuxford & Ors [2002] NSWCA 139 at [20] (per Brownie AJA; Spigelman CJ and Ipp AJA agreeing).
58 Further, in Cheung Kong Infrastructure Holdings Limited v BlueScope Steel Limited [2010] FCA 739, Foster J observed that the fundamental principle which drives the statements of principle concerning notices to produce (and subpoenas) is "that the Court should not permit its processes to be abused and should guard against the use of its compulsive powers as an instrument of oppression" (at [32]-[38]). This principle has been adopted in the FCFCOA (see Lift Shop Pty Ltd v Next Level Elevators Pty Ltd (No 2) [2023] FedCFamC2G 268 at [83]).
59 The primary judge's reasons revealed that the primary judge did not fail to consider the relevance of the documents sought to be produced. The primary judge concluded that the documents did not serve a legitimate forensic purpose in relation to the issues in the proceeding. The additional reasons provided by the primary judge for refusing the production of the documents are consistent with the principles which attend applications for the production of documents.
60 The applicant further submitted that his claim was that administrative decisions were taken for purposes other than those contemplated by Parliament in the exercise of visa cancellation powers, not a cause of action for the tort of misfeasance. However, the primary judge did not misconstrue the claim made by the applicant - he merely described it as being in the nature of a claim of misfeasance, and was right to do so.
61 The applicant also contended that the primary judge's reasons for declining to order production were inconsistent with the primary judge's agreement that "it is at least arguable that the cancellation decision was made in bad faith" (EFM19 at [14(d)]) and that "the applicant is not precluded from advancing any appropriate argument in respect of the purported delay decision at the time of final hearing of the application for review" (EFM19 at [31]). The applicant submitted that the documents met the test of apparent relevance because they go directly to understanding what happened in the Department between the GCN referral and the cancellation decision.
62 These submissions seek to argue the merits of the application below. The primary judge decided against the applicant, finding that the documents were not properly sought by a notice to produce. The applicant has not demonstrated that the primary judge acted upon a wrong principle in reaching that decision.
63 The Minister correctly pointed out that the contentions in the statement of claim underpinning the categories of documents sought consisted of inferences built on other inferences which were made without evidence; did not place the Minister in a position to be able to answer the claims; and were appropriately characterised by the primary judge as "conjecture".
64 The primary judge's reference to the decision having possibly been made "in bad faith" was made in the context of the consideration which is undertaken in relation to the application for an extension of time to apply for judicial review of the cancellation decision. The primary judge's observation related to whether the reasons given on the face of the record of the decision evinced a valid exercise of the cancellation power; it was not an acknowledgement by him that there was an arguable case in relation to the alleged delay decision, or that the documents sought in the second notice to produce were relevant to the issues in the proceedings.
65 The primary judge was justified in treating the applicant's claims in relation to the delay decision with some scepticism and was justified in outlining (in addition to his conclusion that the documents lacked relevance) the reasons contained in EFM19 at [28] for refusing production. The applicant submitted that the allegations "do arise from reasonably arguable contentions". The primary judge had regard to the fact that the case, as to the delay decision, was premised solely upon inferences and suspicions as to the reasons for the delegate's decision - which were contrary to the reasons recorded on the face of the decision - and as to which there was no direct evidence.
66 As the primary judge observed, the orders sought for production were "prefaced upon the proposition that employees in the [Minister's] department deliberately delayed making the cancellation decision until after the time that the applicant had departed Australia." (EFM19 at [18]).
67 Ultimately, the applicant failed to satisfy the primary judge of the relevance of the documents he sought so as to satisfy the requisite test for production. There is not sufficient doubt as to the primary judge's decision that policy documents were not relevant in that they could not shed any light on the cancellation decision or purported "delay decision". That is especially so considering that the matters taken into account were plainly expressed in the delegate's reasons for the cancellation decision.
68 Even if the primary judge did act upon a wrong principle in determining whether the documents should be produced (which I have rejected), leave to appeal should not be granted. That is because the applicant will not be caused any injustice if he is prevented from having access to policy documents of general application prior to a hearing concerning a substantial allegation of actual misconduct. As the Minister submitted, documents which shed light on basic departmental policy and processes could not rationally assist the applicant in determining (or proving) how the particular delegate who made the cancellation decision acted.
69 For these reasons, the primary judge's refusal to order production of the documents identified in the second notice to produce was not attended by sufficient doubt so as to warrant its reconsideration by an appellate court.
70 In the alternative, and despite the manner in which the case was conducted below, the Minister submitted that the interlocutory application should have been treated as an application for discovery such that an even stricter test needed to be satisfied by the applicant.
71 In particular, the Minister submitted that, if the second notice to produce was to be taken, in substance if not in form, as seeking discovery because production was sought in advance of the hearing, then the correct legal test was whether it was "appropriate in the interests of the administration of justice, to allow the interrogatories or discovery": see s 176(2) of the Federal Circuit and Family Court of Australia Act 2021 (Cth). In that regard, the Minister relied on the observations of Land J in Devine Marine Group Pty Ltd v Fair Work Ombudsman [2013] FCA 442 (concerning s 45 of the erstwhile Federal Magistrates Act 1999 (Cth)):
51 The presumption in s 45(1) of the Federal Magistrates Act is that discovery will not be permitted in any proceedings in the Federal Magistrates Court unless the Federal Magistrate has made the declaration provided for in s 45(1).
52 Section 45(1) assumes that, unless the declaration is made, discovery is not necessary for the orderly disposal of proceedings in the Federal Magistrates Court. That assumption is consistent with s 3(2) of the Federal Magistrates Act, which provides that the objects of the Act are for informality, streamlined procedures, and the use of appropriate dispute resolution processes.
53 The purpose of discovery is to assist in resolving disputes as to fact. Discovery can be a lengthy and expensive process. Because of the high cost to the parties of the discovery process, both in giving discovery and taking inspection, the modern trend is to contain the obligation to give discovery by giving the Court control over the process; by limiting the circumstances in which discovery is to be given; and, if discovery is to be given, by limiting the extent of the discovery given. The cost of discovery can far outweigh the benefits.
54 Section 45(2) identifies the circumstances in which it would be "appropriate", in "the interests of the administration of justice", to make an order for discovery, by requiring the Federal Magistrate to have regard to whether an order for discovery "would be likely to contribute to the fair and expeditious conduct of the proceedings" and any other relevant matter. An application for discovery in the Federal Magistrates Court should be approached on the basis that the application should be refused unless the making of an order requiring a party to give discovery would be likely to contribute to the fair and expeditious conduct of the proceeding or there is some other relevant matter that would mean that an order would be in the interests of the administration of justice. The expression, "the administration of justice", must be understood by reference to the scheme of the Act and the presumption that discovery is not usually necessary for the fair and expeditious disposal of the proceeding.
This passage was cited with approval by Thawley J in Russel v Macquarie Bank Limited [2020] FCA 1332 at [50].
72 By this submission, the Minister correctly pointed out the important distinction between the rules and procedures for discovery and interrogatories, on the one hand, and notices to produce, on the other; the former being a pre-hearing procedure and the latter being considered at the hearing when all submissions and evidence have been adduced. This places the Court in a very different position when considering a notice to produce at the trial stage from the position of the Court asked to consider an order for discovery and interrogatories.
73 However, it is clear that the parties and the primary judge treated the application below as one concerning the second notice to produce. In light of this and my above findings, it is not necessary to consider this argument. It suffices to say that a higher bar would have had to be met by the applicant if the application below were to be treated as one for discovery or interrogatories. Considering my findings that the applicant failed to demonstrate the relevance of the documents sought, it is unlikely that he would have met any higher test for discovery or interrogatories.
74 The applicant has failed to demonstrate that the primary judge's decision is attended by sufficient doubt in terms of proposed ground 1 of the draft notice of appeal.