When a jury have agreed upon their verdict and announce that verdict in answer to questions from the Associate or the clerk, as the case may be, a note is made of the verdict by way of written answers to questions printed upon the back of the presentment. That note also states the judgment of the Court and the sentence ...
We do not agree with the obiter dictum of Hood J in R. v. Bourke, [1915] VicLawRp 47; [1915] VLR 289, at p 296, that
The indorsement [on the presentment] by the associate, who is acting for the Judge, is, ... the record of the Court.
Stephen (History of the Criminal Law of England (1883), vol 1, at pp 309-9), after stating that the only document connected with a trial necessarily put into writing is the indictment, goes on to observe:
Upon this the clerk of assize or other officer of the Court makes certain memoranda, showing the plea of the prisoner and the verdict of the jury.
and he describes how this and the officer's minute book were used as the foundation of the record if it became necessary 'to make up the record' ... The entries on the presentment do not constitute the formal record, but are, in our opinion, minutes or memoranda.
In this State a return of prisoners convicted at a particular sittings is made out at the end of each criminal sessions, and it is signed, in the Supreme Court by the trial Judge and his associate, and in General Sessions by the Chairman and the Clerk of the Peace. This return is made out in triplicate (except in capital cases, where four copies are signed) and it does not seem to rest upon any statutory requirement, but upon administrative practice of very long standing ... It does not set out the verdict, however, and is seemingly the local equivalent to the gaol delivery signed by the Judge in England at the end of the assizes. This document is delivered to the gaoler as recording the sentence of the Court and, until it is signed, but not thereafter, the sentence pronounced can be altered by the Judge, either by increasing or decreasing it, and the entry made accordingly (R. v. Batchelor (1952) 38 Cr App R 64, at p 69).
There is kept both in the Supreme Court, by the Prothonotary, and in General Sessions, by the Clerk of the Peace, a book known as the Criminal Record Book. The Supreme Court Criminal Record Book contains columns with headings for the entry of the number of the matter, name of prisoner, offence, Judge, day of trial, verdict, sentence, commutation recommended by Judge, and approval of commutation of Governor in Council. In General Sessions the entries are made under columns headed number, name of accused, offence, date of trial, plea, verdict, sentence, date of sentence, jury, adjudicating magistrates, remarks.
These books seem to be kept as a matter of administrative convenience. The particulars for the entries are obtained by the Prothonotary or the Clerk of the Peace, as the case may be, from the memoranda on the back of the presentment and other appropriate sources. The presentment, when filed, and these books are part of the records of the Court within the meaning of that expression in sec 80 of the Evidence Act 1928. It is from these records that certificates of conviction and acquittal contemplated by sec 80 of the Evidence Act 1928 are prepared, but the entries in these records relating to a particular criminal matter do not constitute 'the record' in the sense in which that term was used in former times. The form of the record at common law is described by Stephen (A History of the Criminal Law of England (1883), vol 1, at p 309) and is set out by Blackstone as an appendix in vol. 4 of the Commentaries ... When sec 467 of the Crimes Act 1928 refers to the drawing up of 'a formal record', it contemplates a 'record' in the old sense, but at the present time, having regard to the provisions of sec 80 of the Evidence Act 1928, and of Part V of the Crimes Act 1928, relating to appeals in criminal cases, it is difficult to imagine circumstances in which it would be necessary to 'make up the record'.[123]