The Defendants' Alternative Procedural Arguments
47The Defendants also attack the 13 March 1999 resolution on a number of other, principally procedural, grounds. My conclusions about the 13 March 1999 resolution make it strictly unnecessary to deal with these arguments. Nevertheless, acknowledging the detailed contest that took place about these alternative challenges to the 13 March 1999 resolution, it is useful that I express my conclusions about them. Moreover, these challenges raise contested issues of fact. It may be useful for my findings about them to be recorded. These proceedings may go on appeal. By analogy with a trial judge's assessment of damages where a defendant is successful at trial, dealing with these arguments will assist the efficiency of any appeal process: Nevin v B and R Enclosures [2004] NSWCA 339 and Cook v R & M Reurick Holdings Ltd [2004] NSWCA 268.
48The defendants put three arguments: first, that there was a procedural deficiency in calling the 13 March 1999 general meeting with the result that Motion 12 at that meeting was not valid; second, that the 13 March 1999 resolution involved an invalid cancellation of class rights held by the defendants; and, thirdly, that Motion 12 of the 13 March 1999 meeting was not passed as a special resolution when a special resolution was required. The second of these arguments is not considered here but under question 11 below.
49Procedural Invalidity of the 13 March 1999 Meeting . The defendants argue that there was a procedural deficiency in the passing of the 13 March 1999 resolution in that the meeting of that date was said to not have been "validly called or conducted". The company says that there is no such procedural deficiency.
50The alleged deficiency arises out of the circumstance that the meeting of 13 March 1999 was originally called for 2 March 1999 but was adjourned to the later date because of the lack of a quorum on the earlier date. The 2 March 1999 date was a Tuesday. The 13 March 1999 was a Saturday. It is not in issue that there was no quorum on 2 March 1999 and that there was a quorum on 13 March 1999. The defendants argued that the application of Article 11 of Currawinya's articles of association in the circumstances leads to the conclusion that the 13 March 1999 meeting was not validly constituted. Article 11 provides:-
"11. If within an hour from the time appointed for the meeting a quorum is not present the meeting, if convened upon the requisition of members, shall be dissolved; in any other case it shall stand adjourned to the next day in the same week at the same time and place, or to such other day and at such other time and place as the members present may determine, and if at the adjourned meeting a quorum is not present within an hour from the time appointed for the meeting, the members present shall be a quorum."
51Part of the 2 February 1999 notice of meeting (the first page) and the agenda for Currawinya's general meeting to be held on 2 March 1999 at Currawinya's Garden Cottage is in evidence. This notice of meeting set out the Motions to be voted on at the meeting including a Motion proposed by T. Villis "that cattle owners be required to remove cattle from common land by 2 August 1999" (Proposed Motion 6). The minutes of the meeting on 2 March 1999 record that "the directors put [Motion 1] that the general meeting of 2 March 1999 be adjourned because of a lack of quorum to Saturday 13 March 1999 at 10am at the Garden Cottage". Article 10 of Currawinya's articles of association provides that "five members present in person or by proxy and 60 per cent shall be a quorum".
52The defendant argues that if the 2 March 1999 meeting was convened by the requisition of members, then Article 11 requires that upon the absence of a quorum that the meeting "shall be dissolved" and cannot be adjourned. It is clear, the argument goes, from the form of minutes the director's meeting on 2 March 1999 that the directors "adjourned" the 2 March 1999 general meeting. If it was a meeting requisitioned by members it could not be adjourned. But rather fresh notices would have needed to be issued and a fresh meeting called for 13 March 1999. That did not occur. So the defendants argue that the later meeting was invalidly inconstituted, because it did not comply with the notice requirements for a fresh meeting provided for in Article 7 of Currawinya's articles for at least 28 days notice of such a meeting to be given.
53This argument is unsuccessful. I infer that the 2 March 1999 meeting was not convened upon the requisition of members. Although only one page of the notice of meeting and agenda is in evidence there are clear indicators that the 2 March 1999 general meeting was called by directors, not by members. It was adjourned by directors at a "directors meeting" held at 10.40am on 2 March 1999. There is no correspondence from members requisitioning the meeting. The minutes of the previous general meeting of 4 October 1998 record at their close "NEXT MEETING February '99 (Directors to set)." This is consistent with the directors then calling the general meeting early in 1999. There is nothing on the first page of the 2 February 1999 notice which gives any indication that the meeting thereby being notified was requisitioned by members. Examination of the history of the affairs of Currawinya leading up to1999 shows that Currawinya's board was generally quite responsive to the concerns of members such that it was unlikely that members would have had to requisition a meeting. The 13 Motions set out in the 2 February 1999 notice (page 1) are proposed by eight different shareholders. This is more than a third of members. The applicable legislation at the time, Corporations Law, s 249D would have required signatures for the requisition from all these shareholders on the requisition for the meeting. None of such signatories are in evidence. I find that the 2 February 1999 meeting was not convened on the requisition of members.
54The defendants' other point is that if the 2 March 1999 meeting was convened other than on a requisition of members, then the adjournment of the meeting was by resolution of the directors not of the members present. The defendants argue Article 11 requires the members present to adjourn the meeting. The answer to this argument lies in the minutes of the meeting of 2 March 1999. The prefatory words "the directors put" before the Motion for adjournment supports the inferences: that the directors present at this meeting put this Motion to all the shareholders present; that those shareholders all agreed to it; and, that therefore the members "[d]etermined" within Article 11 the time and place of the adjourned meeting. All that the minutes indicate is that the directors initiated the motion for adjournment and the fixing of the time and place, as might be expected. Although the composite minutes of the 2 and 13 March 1999 are headed for 2 March 1999 "Director's Meeting", the better view of the record is that the meeting was adjourned by the members in general meeting. It was said to have been "carried unanimously". The result of the Motion was "meeting adjourned at 1pm". The members' not a directors' meeting was being adjourned. Accordingly, I conclude that the 2 March 1999 meeting was adjourned on the determination of the members present.
55In any event, were either of the defendants' arguments about procedural irregularities in the calling of the 13 March 1999 meeting to have been upheld then, upon an application of Corporations Act , s 1322, resolution 12 would not be invalidated because of this procedural irregularity. I am of the opinion that any such irregularity neither caused nor is likely cause of "substantial injustice". I would not have been prepared to declare Motion 12 to be invalid. Corporations Act , s 1322 applies. The Corporations Law applicable in March 1999 included an identical provision: Corporations Law, s 1322. A "procedural irregularity" in this section includes a reference to the absence of a quorum in a meeting and a defect, irregularity or deficiency of notice of time: Corporations Act , s 1322(1). Corporations Act , s 1322(2) provides:-
"A proceeding under this Act is not invalidated because of any procedural irregularity unless the Court is of the opinion that the irregularity has caused or may cause substantial injustice that cannot be remedied by any order by the Court and by order declares the proceedings to be invalid."
The steps taken by the members present to successfully adjourn the meeting were "a proceeding under this Act": Re Broadway Motors Holdings Pty Limited (in liquidation) (1986) 6 NSWLR 45 at 56 and City Pacific Limited v Bacon (No 2) [2009] FCA 772 at 51; (2009) 178 FCR 81.
56There was no "substantial injustice" here. Ms Adam was aware of the adjourned date of the meeting. She attempted to put documents before the meeting. She was a full time school teacher at that time. The adjourned Saturday date was likely to have been more convenient to her than the Tuesday fixed for the original meeting. The adjournment gave her more time to prepare a cattle management plan, a requirement that had been made clear to Ms Adam at the general meeting called on 4 October 1998. The general meeting on 2 March 1999 was effectively adjourned to 13 March 1999.
57Special Resolution . The defendants also submit that any resolution passed at a general meeting such as that called on 13 March 1999 should be a special resolution by reason of Currawinya's articles of association. Articles 7 and 8 provide:-
"7. Subject to the provisions of the Code relating to special resolutions and agreements for shorter notice, twenty-eight (28) days' notice at the least (exclusive of the day on which the notice is served, but inclusive of the day for which notice is given) specifying the place the day and the hour of meeting and in case of special business the general nature of that business shall be given to such persons as are entitled to receive such notices from the Company.
8. All business shall be special that is transacted a general meeting, and also all that is transacted at an annual general meeting, with the exception of declaring a dividend, the consideration of the accounts, balance sheets, and the report of the Directors and Auditors, the election of Directors in the place of those retiring, and the appointment and fixing of the remuneration of the Auditors.
The non-receipt of notice of a meeting by any person entitled to such notice shall not invalidate the meeting or the proceedings thereat."
58The defendants limited this contention by conceding that because Currawinya's constitution does not expressly provide the occasions that a special resolution is required, that the effect of Articles 7 and 8 may only be to require a special resolution if class rights are to be amended. It seems to me that the argument put is wider than that, but the argument fails for other reasons.
59The argument does not distinguish between on the one hand the concept expressed of "special business" in Currawinya's articles at a company general meeting, and on the other hand the passing of a "special resolution" in conformity with applicable corporations legislation. A "special resolution" under legislation is a resolution which has met the notice requirements of Corporations Act , s 249L and has been passed by at least 75 per cent of the votes cast by members entitled to vote on the resolution: Corporations Act , s 6. Similar provisions existed in March 1999 in the Corporations Law : Corporations Law , ss 9 and 249L. Article 7 and 8 do not go as far as to say that every resolution passed at a general meeting should be a "special resolution". Rather the articles use a form of language designed to make clear that particular motions proposed at a general meeting should be notified to members so that fair warning should be given to members of the general nature of the business to be brought before the meeting: Ryan v Edna May Junction Gold Mining Co NL (1916) 21 CLR 487 and Cummings v Macks [2000] FCA 55 at [52] to [13]; (2000) 96 FCR 345. The Corporations Law at the time did not expressly require all motions passed at a general meeting of the company to be special resolutions. I would hesitate to infer that result from the form of Articles 7 and 8. I decline to do so. Currawinya has not contended that a special resolution was passed on 13 March 1999, in any event. But in my view such a resolution was not required.
60Two other issues emerge out of the parties' contentions about question 5. One is a question of estoppel and the other is about the nature of the leases that the company issues to its shareholders.