33 Finally, he prepared a third document (the "Conditions" document) which was in the following terms:
"Conditions upon which buying price is based
· Badly damaged timber is removed and excluded for sale. This will include all top timber, a lot of side stacked timber and maybe 5% of internal stacked timber. Overall estimate of lost timber is 25%.
· Timber to be dried to 12% EMC.
· Prices includes delivery to Melbourne.
· No docking required on site. Allowance of 300 mm is to be given for each board when tallying the packs.
· Based on obtaining 13.3% select, 40% standard, 46% F17, 0% F14.
· Price adjustment to be made if the grading varies from this %age.
· Allowance has been made for 7.5% waste in docking and grading, over and above the 300 mm allowance for end docking. Variance from this allows price adjustment."
34 In its amended statement of claim, Alpine relied upon these three documents, taken together, as constituting a written offer to purchase the Boral timber. However, when Mr Courtney gave evidence he agreed that the "Draft of factors" document was simply an attempt on his part to summarise some of the matters that he had taken into account in preparing the budget estimates. He accepted that this document did not form any part of the contract into which he claimed Alpine had entered with Boral for the purchase of the timber.
35 Mr Courtney said that on the evening of Sunday 7 December 1997, he faxed these three documents to Mr Ralph, at his home. He said that he telephoned him both before and after sending the fax, and that they had discussed the prices and conditions contained in them.
36 It is necessary to set out Mr Courtney's evidence regarding the events of that evening in some detail. At about 8.40 pm, Mr Courtney telephoned Mr Ralph. According to Mr Courtney, he said to Mr Ralph:
"I've got an offer. Its on plain paper. We don't as yet have a letterhead. We don't have a company. I am going to send these through to you. There are three pages. I'll call you after you get them."
37 Mr Courtney said that Mr Ralph replied that he was not concerned about the absence of a letterhead. It was quite clear where the documents were coming from.
38 Mr Courtney said that he then faxed the three pages through to Mr Ralph. He said that he rang him a few minutes later and asked whether he had received them. Mr Ralph confirmed that he had. Mr Courtney then said that the following conversation ensued:
"All right?---Then I said, "Well, okay, the draft of the factors is just the background to this. It's information that I've been given. We can disregard that. But it gives you a feel for the inputs that I have taken." I said, "The prices are relatively self-explanatory. You just have to make a decision as to whether they're acceptable to you or not." Then I said the next page, which we discussed - and this is the only one we did discuss - was the conditions upon which the buying price was based. We went through them individually and we agreed that they were acceptable - well, he understood them - and that they were reasonable. Then we hung up."
39 Mr Courtney retained the fax transmission report which recorded that a three page fax had been sent from Mr Courtney to Mr Ralph's home at 8.40pm on 7 December 1997.
40 A significant issue in the trial revolved around Mr Ralph's evidence that although he had received the first two of the three documents sent by Mr Courtney, he had no recollection of ever having received the third document. That document, the "Conditions" document, contained a number of statements which were of considerable importance to Alpine's claim, including in particular the reference to the price being based on obtaining 13.3% select, 40% standard and 46% F17. It also stipulated that a price adjustment was to be made if the grading varied from this percentage.
41 It will be seen when I come to Mr Ralph's evidence that he recalled that the fax from Mr Courtney had arrived during the course of a dinner party at his home, at a time when he had had a fair bit to drink, and was feeling "very mellow and relaxed". He had no recollection of any telephone call having preceded the fax. He agreed that the "Draft of factors" document reflected various matters which had been discussed with Mr Courtney prior to that evening. He also agreed that the figures contained within the fifth dot point in that document, namely "10% select, 30% standard, 35% F17, and balance F14 and damaged timber" had been raised in earlier conversations. However, he said that his understanding of the discussions had been that there was about 5% of material that was so badly twisted or damaged in the stacks that it was to be removed as rubbish from whatever timber was sent to any client.
42 It will also be seen from Mr Ralph's evidence that he took the documents which were faxed to him by Mr Courtney to Bathurst the following week. Those documents were placed on file and ultimately provided to Ellis Moate, the general manager of the softwood group. The file itself, when examined for the purposes of this litigation, contained only the "Draft of factors" and "Suggested price" documents, and not the "Conditions" document. No-one associated with Boral had ever, at any relevant time, seen that document.
43 Finally, it will be seen that Mr Ralph's evidence was that the contents of the "Conditions" document did not align with his recollection of the discussions which he had had with Mr Courtney prior to the date upon which it was faxed to him. Mr Ralph said that he did not believe that there had been any discussion relating to an overall estimate of lost timber being 25%. He disputed the figures contained in the document regarding estimated grades recalling that what had been discussed was about "10% select", and not "13.3% select". He maintained that it was his understanding that F14 grade timber was included in whatever hardwood was to be supplied to Mr Courtney, as indicated in the "Draft of factors" document.
44 Returning to Mr Courtney's evidence, he said that on 9 December 1997 it suddenly dawned upon him that one of the conditions upon which his offer depended had not been included as part of the "Conditions" document. That document had failed to specify the quantity of timber to be purchased, and the individual sizes. On that day he sent a two page fax to Mr Ralph at Tumbarumba. The first page advised that the prices were based upon the "following stock and sizes". It added that prices would remain valid if the mix followed the same or a similar percentage for each of those sizes. The second page contained the Table.
45 Mr Courtney said that about a week later, Mr Ralph telephoned him. He asked Mr Courtney whether the conditions that were contained in the offer providing for price variation for grades of timber recovered would permit an increase in price in favour of Boral if the grades obtained ended up being higher than those upon which the offer had been based. Mr Courtney said that he had replied "of course", and Mr Ralph had responded "good".
46 According to Mr Courtney he had another telephone conversation with Mr Ralph on 21 December 1997, during which they discussed grades and prices. Mr Courtney told Mr Ralph that he had noted that the latest assessment of grades and waste differed from previous estimates, albeit only marginally. Mr Ralph suggested that there be a trial shipment and that Mr Courtney and his group should assess the quality and recovery. If both parties were satisfied, they would proceed upon the basis of Mr Courtney's offer. Mr Ralph suggested that a trial shipment could be organised for the first week of the new year. He indicated that the project could benefit both parties, but if the arrangement became "unworkable", and any difficulties could not be resolved, it could be terminated. Mr Courtney said he asked Mr Ralph what he meant by "unworkable". Mr Ralph replied that that arrangement would be unworkable if Boral had to pay Mr Courtney money to have the timber removed. It should be noted that Mr Ralph said that he had made that remark facetiously. However, Mr Courtney did not view it in that light.
47 Mr Courtney said that on 22 December 1997 he spoke by telephone with Mr Snowden. They discussed the expected recovery and other issues of side checking, waste and what timber was to be put aside. They also discussed the required moisture content. Mr Courtney recalled that there was reference to Boral's past processing methods, the resultant degradation, and the inability of Boral's sales personnel to sell the timber despite many abortive attempts. Mr Snowden said that Mr Courtney ought to be able to improve upon the recovery that Boral had obtained because he would be adopting more sensible methods of processing. It was finally agreed that the trial shipment would arrive at Mr Courtney's proposed processor at Smartwood in Melbourne, on 6 January 1998.
48 Mr Courtney said that he prepared some further budget estimates which were based on what Mr Snowden had told him regarding the likely rate of recovery, and the grades. He expected a profit of $2,682,144 (excluding salaries to principals) with a low side of $1,280,841 profit.
49 Mr Courtney was then asked about the first trial shipment. He said that the timber arrived at Smartwood and had been found to be of lower quality than expected. It had significantly more "rubbish" than Boral had advised, or than had been allowed for in the offer.
50 On 8 January 1998 Mr Courtney sent a three page fax to Mr Snowden concerning the quality of the timber in the trial shipment . He said that although he had not seen the timber personally, both Mr Coulthard and Mr Somers had inspected it, and concluded that 40% could be classified as "rubbish". He also said that his colleagues considered that there was little hope of getting any select or standard grade from the 150 x 38 and the 125 x 38. This led him to assume that the best quality boards had been picked out. He wrote:
"At this time we have the following averages:
Select/Std 14.5%
F/17 31.6%
"Rubbish" 53.8%
This is nowhere near the figures represented by Boral as being indicative of the timber."
51 After receiving Mr Courtney's fax, Mr Ralph had contacted either Mr Courtney or Mr Somers and suggested that they all meet at the Smartwood premises to review the situation.
52 On 12 January 1998 Mr Courtney, Mr Somers and Mr Coulthard met with Mr Ralph and Mr Snowden at Smartwood. During the course of that meeting the grading of the timber that had been undertaken at Smartwood was checked. Consequently, it was agreed that the "rubbish" would be returned to Tumbarumba. With some of the side-checked timber it was agreed that Mr Courtney's group would try and "run it through, cut the check off the side …" and see what could be recovered.
53 Following the meeting at Smartwood, and the removal of "rubbish" which was ultimately returned to Boral, the remaining timber was assessed. On 15 January 1998 Mr Courtney wrote to Mr Ralph regarding the recovery from the sample shipment. He expressed disquiet, and indicated that the grades did not meet either the budgeted expectations, or the assessments which Mr Ralph had given Mr Courtney on 21 December 1997. Mr Courtney went on to say:
"… we confirm the prices which we faxed to you prior to Xmas, on the basis that there is no further degradation of the mix of timbers, due to sales of the wider and thicker boards.
With regard to the side checked timber, this should be removed from the packs, when stripping, after drying, and held separately, so that when there is sufficient quantity, we can arrange for the ripping of the timber on your machinery, for which we would pay a reasonable hire fee. We would then buy the timber which meets the sizes already discussed, and explore options for the sale of the timber remaining.
We would agree to adjust the buying price, either up or down, based on an actual grade of timber obtained as a grade allowed for, but I have not at this time come to a formula which is easily worked, but will endeavour to do so in the near future."
54 On 20 January 1998 Mr Courtney spoke with Mr Ralph by telephone and was advised that Boral was unable to rip the side-checked timber. Mr Ralph therefore suggested that Mr Courtney make an offer for the side-checked timber, as distinct from the better material. He also said that although the deal would go ahead, Boral would like an increase in the price. Mr Courtney said that that would be impossible unless the recovery was better than that which had been allowed for in the pricing, as per the conditions of offer.
55 During the course of that conversation Mr Ralph told Mr Courtney that he was soon to be married and would no longer be involved in the project. He said that Mr Snowden would be handling the deal in the future, under the general control of a more senior executive, John Wallis.
56 On 22 January 1998 Mr Courtney arranged for one of his companies, Airco Australia Pty Ltd, to change its name to Australian Alpine Hardwoods Pty Ltd. On 6 April 1998 that company changed its name again to Alpine Hardwoods (Aust) Pty Ltd. It seems therefore that from about 22 January 1998, Mr Courtney, Mr Somers and Mr Coulthard carried on the business of acquiring the Boral timber through that company rather than in their individual capacity. From about 9 February 1998 Australian Alpine Hardwoods Pty Ltd letterhead began to be used in correspondence with Boral rather than Mr Courtney's own personal letterhead. Mr Courtney was at all times a director, shareholder, and the company secretary.
57 Mr Courtney said that on 28 January 1998 Mr Snowden telephoned and advised that 700 cubic metres of hardwood had been dried and was available.
58 On 30 January Mr Courtney sent Mr Snowden a fax which summarised Mr Courtney's assessment of the first load of timber.
59 On 4 February 1998 Mr Courtney sent Mr Somers a list of the sizes of timber that were required for the next fourteen semi-trailer loads. He gave instructions that the list was to be passed on to Boral with a request that there be at least two loads, and preferably three, per week. Boral did not respond to this request.
60 The next day, Mr Somers advised Mr Courtney that Mr Snowden had told him that the project had been put on hold. Advice had been received that Boral's Melbourne sales personnel, in particular Ian Tarpey, had been complaining that Mr Courtney and his group were selling timber in their area and upsetting their market. Mr Snowden subsequently confirmed that advice in a telephone conversation with Mr Courtney.
61 That led Mr Courtney to send a fax dated 5 February 1998 to Mr Snowden denying the claim by the Boral sales personnel that sales by Mr Courtney of the Tumbarumba Alpine Ash had affected Boral's own sales. Mr Courtney pointed out that at that stage none of the Tumbarumba hardwood had been sold. Indeed, his group had not even been into the market place with a price list. Mr Courtney criticised Boral's conduct strongly and indicated that there needed to be "a clear and unequivocal statement that the project is to proceed on the basis which has been discussed and agreed to date" so that his group could proceed with its planning.
62 Deliveries were subsequently delayed while the matter was sorted out. Mr Courtney said he recalled that Mr Snowden had earlier told him that the Boral sales division had been unsuccessfully working on selling the timber for about four years.
63 Mr Courtney said that on 5 February 1998 he received a telephone call from Mr Snowden. Mr Snowden said that he was with David Stratton, the site manager for the mill at Tumbarumba, and that they had been together all morning. He said that Mr Stratton was trying to "compose" a contract or agreement. It had seven pages. Mr Stratton was getting nowhere and Mr Snowden had suggested that he discuss the matter with Mr Courtney.
64 Mr Courtney said that as a result of his discussion with Mr Snowden he spoke to Mr Stratton. He said that the substance of the conversation was as follows:
"He said he was trying to construct an agreement in writing and I think that's probably all he said and then I responded to him, look, I don't care whether you have got a contract in writing; that I didn't particularly care whether we got 50 lawyers involved in the thing that would perhaps offer some constraint, and that I was content that we'd made an offer and the offer has been - we've had the trial shipments and we have a contract, have an agreement. Then I subsequently confirmed that in a letter".
65 Mr Courtney could not recall whether Mr Stratton had said anything in response to that statement. However, he identified a letter which was dated 9 February 1998, but which was sent to Mr Stratton on 12 February 1998, confirming the discussion which they had previously had.
"Following our conversation of Friday last, I confirm that we do not necessarily require a written contract or a letter of intent from Boral.
We are content to continue with the agreement, on the lines of our offer to Boral through Alan Ralph, prior to Xmas. We have proceeded to date, and are content to continue on that basis.
Alan Ralph initially gave figures of stock immediately available as at August last year, and confirmed this to Matt Somers, together with the future stock which was not dry at the time. On 4/12/97 we obtained an update of the available stock, and it was on this that we based our offer. Naturally, if the quantity or the product mix vary from that on which we based our strategy and profitability, then this would affect us, and we would need to re-assess the position to reflect the changes. Several requests for confirmation of the stock levels, have gone unanswered, and we assume that it remains unchanged.
To properly plan and organise, we need to know the approximate availability of the timber by size of timber. A verbal schedule will do, based on say one month reasonably firm and three months tentative.
We understand that circumstances such as weather or priority of pine production may affect the drying of the timber, and that this will affect deliveries to us. All we ask in these circumstances is that you notify us as soon as you become aware of likely delays, so that we can alter our production schedules and advise customers."
66 Mr Courtney said that from that time on until about March 1998 supplies of timber were received from Boral on a regular basis. On 23 March 1998 he had a conversation with Mr Snowden. He made contemporaneous notes of that conversation. According to Mr Courtney, Mr Snowden said that as far as he was concerned Mr Ralph and Mr Ewing had "stars in their eyes" when it came to looking at the stacks of timber. They thought it was "better than it was". Mr Snowden also said that Mr Ralph could have told Mr Moate "anything", and that had become apparent within the past few weeks.
67 On the same day Mr Courtney spoke with Mr Moate. He told him that he believed that Boral was taking some of the timber, the 5 x 2, and that this was not part of the agreement between the parties. That agreement was for "the whole lot of the timber". Mr Moate replied that there was no written agreement. He said that any agreement was on a "best endeavours" basis. Mr Courtney said that he told Mr Moate that if Boral failed to perform its part of the bargain, it would be sued.
68 On 26 March 1998 Mr Courtney wrote to Mr Snowden in the following terms:
"I have spoken with Ellis Moate about the agreement and have expressed my total dissatisfaction that having reached an agreement based on certain quantities of timber, we discovered during Matts' visit that Boral were processing 125 x 50 timber for your own use, at a time when we could not obtain any 50 mm material.
I have confirmed to him that our pricing was based on definite quantities and a definite mix of timber, and that if Boral choose to vary that mix by taking specific sizes without our knowledge, then they have 1/ broken our agreement 2/ have affected our profit margins, even to a point of making the project unprofitable 3/ have made it difficult, if not impossible to sell the less popular sizes of timber, within an acceptable time frame.
I won't go into the moral, ethical or legal issues, at this point of time. Suffice to say, that there is little point in continuing with the project, approaching customers when we do not know what we have to sell, selling them product which we cannot obtain, and generally making fools of ourselves.
I am currently in the final stages of negotiation with a customer who would take all the F17 over 10-12 months, except for 50% of the 100 x 38, and 85% of the 75 x 38.
Due to our inability to obtain the loads of 75 x 38 and 100 x 38, we have lost an order which was to be for 4000 lin. M per month, of 100 x 38 standard and better, rising to 8000 per month, within 12 months.
We have not been able to supply a sample of 75 x 38 select grade (3000 lin m/month), and the customer has now ordered from Neville Smith. We would be left with standard and F17, which I can't sell in quantity, without some more popular sizes to provide our customers with a range of product.
The whole project is totally unsatisfactory at this time, and until it is resolved I have told Matt that we will only take selected 50 mm product and wider 38 mm boards, which will enable us to quit the present stocks in the shortest possible time, to minimise our losses.
Whilst we understand that it is not your area of responsibility, we bring this to your attention, so that you will understand our position."
69 On 31 March 1998 Mr Ewing telephoned Mr Courtney. He said that there was no two inch timber available as it had been sold and was being cut into F17. Mr Courtney replied that he had a contract with Boral which was for the whole of the timber and that he had bought it to sell at the rate of about 200 cubic metres per month. Mr Ewing said he knew nothing about any contract. Mr Courtney threatened to go to court if necessary, and said that Boral could take its timber back and compensate him for his loss of profit. Alternatively Boral could negotiate, and not make unilateral decisions. He reminded Mr Ewing that Boral had been endeavouring unsuccessfully to sell the timber for four years. Now that there was a reasonable demand for it, Boral was "picking the eyes out of it" and selling the more profitable lines. He invited Mr Ewing speak to Mr Snowden and Mr Ralph who would confirm that what he had said was correct.
70 Later that day Mr Courtney telephoned Mr Snowden at home. Mr Snowden confirmed that Boral was taking some 5 x 2 timber. Mr Snowden also said that, contrary to what Mr Ewing had told Mr Courtney, Boral could easily supply more timber simply by putting on a couple of people from the green mill. Mr Snowden also told Mr Courtney that Mr Moate had instructed him "to continue as planned".
71 Also on that day, Mr Courtney telephoned Mr Ewing and reiterated that:
"… we own the timber, or at least have the right to sell it to the exclusion of Boral. If he wants to do something, we do it by negotiation."
72 Following these events, Mr Ralph telephoned Mr Courtney and said that he had been asked by Mr Moate to become involved in resolving the dispute between Mr Courtney and Boral. Accordingly, a meeting was convened at Wagga Wagga on 3 April 1998. It was attended by Mr Ewing, Mr Ralph, Mr Courtney and Mr Somers. Mr Courtney said that the discussion was rather disjointed. Mr Ewing claimed that Boral owned the timber, and had the right to sell it. Mr Ralph said that the price was too low, and Boral expected more money. He also said that he had been instructed that Boral wanted to quit the timber by December 1998. He nominated $2,500,000 as the sale price for the entire stock. Mr Courtney rejected that proposition and insisted:
"… we have purchased the timber. You can't take any of it because you only take the good stuff anyhow. The whole thing is not viable."
73 Mr Courtney said that at one stage during the meeting, Mr Ralph asked whether there was a minimum amount of timber that Mr Courtney would accept. He replied "perhaps about four thousand metres cubed." Mr Courtney said that he and Mr Somers pointed out that the price that had been offered was based upon the purchase of the entire timber stock. A reduction in the amount of timber supplied meant that there would be have to be a reduction in the price paid. Otherwise Mr Courtney would not recover the profits for which he had budgeted. According to Mr Courtney, Mr Ralph then agreed, in the presence of Mr Ewing, that Mr Courtney had sent him the Table and had made it clear that it was part of the contract.
74 Mr Courtney said that on 17 April 1998 both he and Mr Somers had a meeting with Mr Ralph at Mr Ralph's home in Dingley. During that meeting Mr Ralph gave them a list of some timbers which purported to show that the stock which they had taken had not changed the overall percentage mix of grading. The list showed a total stock of 6,136 cubic metres. Mr Courtney said that Mr Ralph advised that the level of "rubbish" that was coming out was approximately 45%. Because of that, Boral wanted more money. Mr Courtney replied that it was Boral's negligence in handling the timber, that had led to its degradation to the point where it was worth very little. According to Mr Courtney, Mr Ralph said nothing to suggest that Alpine was not entitled to the entire stock.
75 Mr Courtney said that as a result of the meetings at Wagga Wagga and at Dingley it was clear that an impasse had been reached. Mr Courtney maintained that Alpine had agreed to purchase the entire stock, while Mr Ewing insisted that this was not the case. Mr Ralph continually reiterated that Boral had to quit the stock by December 1998, or by February 1999 at the latest.
76 After the meeting at Dingley, Mr Courtney prepared a summary of the key issues, and what he considered to be the agreements reached between the parties. In that summary he recorded that he had told Mr Ralph that Boral must make a decision regarding the continuity of supply. If Alpine were to continue to take supplies of Alpine Ash, it required an assurance from Boral that a continuous supply of timber would be maintained at a minimum of 200 cubic metres per month "with overall target to achieve [Mr Ralph's] objectives at 4,000 cubic metres". Mr Courtney noted Mr Ralph's insistence that it was Boral's aim to quit the stock by 31 December 1998 despite having missed previous deadlines. In the interim, Mr Courtney would continue to take the product.
77 According to Mr Courtney, there was turmoil at Boral from about May 1998. The problem was that there were constant management changes. Mr Snowden was moved to the green mill, and from that time on communication with Boral became particularly difficult.
78 Mr Courtney said that Alpine monitored and recorded recoveries from all of the loads supplied. There were major inconsistencies in the grades achieved. He said that Mr Snowden warned him that this might occur as the timber had been around the yard for many years, and varied greatly in quality. It was therefore decided that no decisions as to price adjustments would be made until a large number of loads had been processed, and the results averaged and assessed.
79 Mr Courtney said that in the meantime the quality of timber received from Boral was progressively deteriorating. One of Alpine's processors, Kings, advised that this was because some of the timber had been "ripped down the side". Mr Courtney said that he believed that this indicated that Boral was ripping the worst of the side-checked timber down to a smaller size.
80 According to Mr Courtney, by the time the later deliveries were being made to Ervins, another of Alpine's processors, a significant proportion of the timber supplied was waste. The remaining timber was of a lower grade than that which had been estimated.
81 On 15 July 1998 Mr Courtney sent a fax to Mr Snowden in which he recorded that load 15 had resulted in a recovery of 3.2% select and 30.47% standard. Load 16 had produced no select, and only 3.88% standard. Load 17 had no select and 26.7% standard. Mr Courtney contrasted these figures with the 13.3% select which he claimed had been promised as the average grade which would be recovered.
82 On 6 August 1998 Mr Somers sent a fax to Mr Snowden indicating that load 21 was under sized. There were many other complaints regarding incorrect tallies, and the poor quality of the recoveries.
83 Mr Courtney said that he spoke to Mr Snowden and agreed that the tallies would be corrected in future shipments. It was also agreed that the losses to date would be compensated for by adding additional timber to future loads until the deficit was corrected.
84 On 13 August 1998 Mr Courtney sent Mr Snowden a schedule regarding the provision of additional timber sizes and dates of deliveries. There were 18 loads scheduled over a 2 month period. No response to that request was ever received by Alpine.
85 On 3 September 1998 Mr Courtney wrote to Mr Ewing enclosing graphs of the recovery of the timber at Kings. He pointed out that the graphs showed a consistent downward trend. He referred to the "contract" which Alpine had with Boral as having been based on "advised recoveries and quantities". He complained about Boral's performance of the contract, and described its personnel, apart from Mr Snowden, as "grossly incompetent".
86 Mr Courtney produced a large bundle of invoices which had been sent to Alpine from Boral. They commenced on 12 February 1998 and extended through until 2 September 1998. They disclosed that as from 24 August 1998 the timber supplied was described by Boral as "ROM H/WOOD". The specification "ROM", which stood for "run of mill", did not appear in the earlier invoices.
87 On 7 October 1998 Mr Courtney wrote to Mr Ewing noting that Alpine had received only eight of the seventeen loads which had been projected. The last three loads had been supplied over a period of about a month. According to Mr Courtney Alpine had now reached the point where it had no timber, two processors which were idle, and eight persons without work. Mr Courtney wrote:
"The situation of never knowing when timber will come, what will come, and being at the whim of 'god knows who' is not an acceptable way to run a business. It may be the Boral way, but it is not my way. Add this to the problems of tallies and the failure to meet the stated recoveries of Select and Standard grades, and the venture seems doomed to come to a halt in the immediate future.
For this project to be terminated due to the above brings with it further costs of quitting timber and the compensation for the setting up of processing plant and termination of personnel."
88 On 13 October 1998 Mr Courtney again wrote to Mr Ewing. He enclosed a list of price adjustments based upon the timber which had been supplied not having met the grades, and percentage of waste upon which the original pricing had been based. He indicated that as Alpine was paying cash, there was no amount owing against which to offset the adjusted price. He requested a credit in its favour against which future loans could be drawn. The total of the proposed credit was $71,955.16.
89 On 16 October 1998 Gary Barnier, the general manager, marketing, of Boral, sent a fax to Mr Courtney responding to his letter of 13 October, addressed to Mr Ewing. Mr Barnier's fax contained the following observations:
"My understanding is that Alpine Ash timber was supplied to Alpine Hardwoods (Aust) Pty Ltd on a Run of Mill basis and that invoices for the timber supplied reflect this. On this basis, I do not believe that you are entitled to the credit you … claimed.
As a potential dispute exists in respect of the credit claimed and the Terms of Sale I have requested that I be provided with all Boral Timber documents in respect of the matter.
At the same time, I request that you indicate in writing all of the terms and conditions that you consider apply to the Alpine Ash transactions and how those terms and conditions arise.
When I have received your response and the documents in Boral Timber's possession, I will contact you with a view to attempting to resolve the dispute in respect of past sales and the terms and conditions to apply to future transactions.
In the interim, we will continue to supply Alpine Ash timber and we will invoice your company on the current prices and Terms of Sale."
90 Mr Courtney said that when he received Mr Barnier's fax, and saw the words "Run of Mill", he had no idea what they meant. He telephoned Mr Snowden and was told that this expression meant "that's minus the shit". Mr Snowden also proffered the advice that "Run of Stack" meant "take it all".
91 On the same day, Mr Courtney responded to Mr Barnier's fax. He set out what he described as "the principal documents" which formed the basis of Alpine's offer to Boral. He said that the price which had been agreed had been based on average estimates of the recovery to be expected from the timber supplied which had been provided by Mr Ralph and Mr Snowden. He said that it was a term of the agreement that the badly damaged timber was to be removed from each stack, and Mr Ralph had estimated the percentage of such timber as being approximately 25%. Mr Courtney said that he understood that the percentage of badly damaged timber actually supplied had reached as high as 45%. His fax continued:
"The estimated average wastage from each load was also given by Alan Ralph, and it was on these estimates that our price was based, with the provision that if the gradings and/or the waste varied from the estimate, then the price was to be adjusted accordingly.
It is upon these figures that all our budgets and forecasts were based, and on these figures that we made our offer of price and the conditions on which that price was based. We would not make an unqualified offer on a pile of damaged timber. The timber was so bad that Boral had not been able to sell it in four years. We knew that those who previously bought small portions either returned the timber, refused to pay, or refused to buy any more. Our investigations in the market revealed that many people simply refused to consider the timber as its poor quality was well known in the trade.
Our decision to continue with the venture was entirely based on the price and conditions of our offer. Anything less was, and is unacceptable in terms of the viability of the project.
The term 'Run of Mill' was never used to me, and is unknown to me. It may be a term with some meaning to Boral, but is no doubt a vague and non-specific description of timber, and as such would be unacceptable to me in any contract agreement.
I phoned Alan Ralph and told him that I had the offer and conditions on two sheets of paper and would type a letter, but he said to send it as it was. I faxed the pages to him on 8th December and the following day I faxed two further pages, which commented on the quantity involved.
A couple of days later, Alan Ralph phoned and asked whether the price would be varied upwards in the event that the actual gradings were better than his estimates, and I said "of course", to which he replied "good". He then said that he needed to discuss the matter with others (mainly Ellis Moate, I think) and would come back to me.
He later phoned and advised that Boral would go ahead with the supply of timber to us, at the prices and conditions offered. At that time we also agreed that the agreement was one of 'good faith' between both parties and that we would communicate on that basis. If one or both parties found that the agreement was not working to their satisfaction, then we should try to resolve the matter, modify the agreement if necessary, or if unable to do so, then we could terminate the arrangement.
There was never any qualification as to the price or the conditions of our offer from any person at Boral. Nor would such have been acceptable, bearing in mind the state of the timber, the racking of the timber, and impossibility of us being able to determine the quality and the grading from visual inspection."
92 Mr Courtney went on to say that Mr Ewing had not been involved in any of the discussions leading up to the making of the agreement, and that he appeared not to understand the basis upon which it had been reached despite having had the matter explained to him on several occasions. He continued:
"In your fax you refer to continuing supply "on the current price and Terms of Sale".
The "current price" is that which we offered, varied in accordance with the grades and wastage which results from the processing, and which you are now quoting as a "potential dispute". This is the only price, which is acceptable. If you refuse to supply on that basis, then we are not able to take further timber as each time we take a load, we increase the cash deficiency of the venture; and this of course is unacceptable.
If you refuse to continue to supply on the basis of our offer and your acceptance, then the venture ceases operation.
As to "Terms of Sale"; there are none other than you will supply under the terms of the offer, and we will pay. Despite having been asked on a number of occasions, to apply for credit, we have chosen to pay cash for all the deliveries to date."
93 On 21 October 1998 Mr Courtney wrote to Mr Barnier again advising him that Alpine had no timber to process. He said that it was no longer possible for Alpine to continue with the venture, and that the project was accordingly terminated. He claimed that Boral had been overpaid for the timber delivered to date, and he indicated that Alpine would require a refund of that money, together with compensation for the damage which it had sustained.
94 On 22 October 1998 Mr Barnier responded. He said that Boral had at all times endeavoured to act in good faith, and to honour the "agreement" between the parties. He asserted that Mr Courtney had acted prematurely in terminating the arrangement. He said that he had been committed to resolving the difficulties that had arisen, but the problems stemmed from the "informality" of the arrangement, and the many different people who had been involved. He invited Alpine to reconsider its position. He said that if Mr Courtney wished to continue to purchase the Boral timber he should contact Mr Barnier so that a formal agreement could be prepared to deal with future sales.
95 On 23 October 1998 Mr Courtney replied to Mr Barnier's note. He wrote:
"There is no problem arising from the lack of documentation. The agreement is simple, as simple as any agreement can be. It is a case of offer and acceptance, and there were very few people involved in the contract discussions and agreement.
You are right in indicating that the 'number of different people involved' (at Boral) may have caused a problem, for no one seems to know what is required, what is going on, who is in charge, who is responsible and who makes the decisions. From the start there was no one in Boral who has the courage to put his or her name to a deal which will see a write down on the book value of the stock. Everyone wished it would go away with their being personally involved.
The 'conflicting views on what the arrangement was', are, not my problem. The communication failures lie with your company. Obviously, if everyone at your company has a different understanding, then you go to the source of the agreement and communicate the details of that agreement to all involved and hope that their comprehension level allows them to understand. That you all have different understandings is not my problem, nor should it be, nor should I suffer financially for your failings.
It really does not matter what you, or David Stratton, or Ellis Moate, or Mike Ewing, or Tony Berg thinks the agreement was. All that matters is what the parties agreed at the time.
I reject that you have always tried to act in good faith. Apart from Ian Snowden (who does not have the authority), no one wants to address the issues, and hence we are where we are today."
96 Mr Courtney continued:
"You state that '[I] decline to a formalised arrangement by signing a written agreement'. Gary, you need to research your information. Address your questions to David Stratton and Ian Snowden, and get the facts.
After we had commenced with the project, without reference to me, David Stratton spent the best part of a day writing a contract. Snowden telephoned me and asked me to talk to Stratton, who was with Snowden at the time. Stratton had seven pages and indicated that they were going nowhere. Stratton did not want to finalise it. I told him that I didn't care if it was a seven page document, or written on toilet paper, and that I was happy with the offer, which I had made, and the acceptance by Boral both verbally and by performance. I didn't get the seven page document, nor did I get the toilet paper, so Boral was obviously happy with its verbal and performance based acceptance."