(a) Prior History of non-compliance. The defendants records reveal that in 1997 a fine of $9,000 was imposed upon Martin as a "Compliance Penalty".
(b) The No. 2 Account. In December 1997, Karlson, then deputy to the office manager, queried with Martin the opening of the No.2 Account and directed that it be closed because Martin failed to give a satisfactory explanation. Nothing more was done. Martin removed the trades but did not close the account.
(c) Debtors Committee History. In addition, it is put that the problems experienced by the defendant's officers on the Debtors Committee in dealing with Martin's activities raised questions about his honesty, failure to comply with the law and the defendant's requirements and his willingness to comply with instructions and should have prompted careful supervision and control of Martin's activities generally. I note the following. In some instances there are more details in Annexure A.
(i) On 6 April 1998, he was required to bring the plaintiff's account within the 30 day payment requirement. He protested and was told to attend to the matter promptly.
(ii) In a memorandum of 21 April 1998 the Committee recorded concerns about the operation of some 12 accounts by Martin and his attitude to "not seemingly wanting to fix these problems" and not wanting to comply with instruction from Malloch and Newton. It listed the complaints generally as Martin
* allowing new clients to open accounts and trade without deposits, (in particular the M A Khan Account where the first trade was a warrant),
* allowing too much credit on individual transactions, and
* trading outside T+5 (including the plaintiff's trading account) which showed a "lack of discipline", and
* too much warrant trading.
He was directed in several instances, including the plaintiff's account, to cease further buying and organise selling until those accounts were current. He was given one week to attend to the instructions.
(iii) In a memo of 5 May 1998, the Committee suggested that he re-read the memo of 21 April 1998 and respond to the questions asked and complete the tasks requested. Concern was expressed about his purchase of 50,000 EEC in the plaintiff's account which it said was in breach of its instructions and comment made on his failure to respond to the criticisms relating to the M A Khan account. Another complaint was his failure to respond to a request to make Martin and Rojul Nominees accounts, accounts associated with Martin, current. Martin replied on 6 May 1998, attempting to explain, making promises of compliance but denying that he was taking any risks.
(iv) Concerns were raised on 14/5/98 about Martin's handling of debts and handling of Committee requests (P44).
(v) On 21/5/98, concerns were expressed in the Committee about the manner of Martin's dealings, the potential for serious debt, his lack of response and his ignoring of directions of the Committee. Guidelines were set.
(vi) The Committee sent a memo to Martin the following day, 22 May 1998, which listed a number of alleged short comings on behalf of Martin namely:
* Contrary to HPL policy, allowing new clients excess credit in their accounts without first obtaining funds.
* Clients not settling their trades on T+5.
* Allowing clients to purchase shares when their accounts are unsettled after T+5.
* Associated accounts not settling on T+5.
* General unco-operative attitude to providing information and satisfactory answers to the Debtors Committee and the credit manager.
* Placing orders for clients whose accounts contain net unpaid losses" (P45).
The memorandum also advised him of a resolution of the Committee that from 1 June 1998 to 31 August 1998 certain conditions were to apply to his client debtors, namely a credit limit of $100,000 whether current or T plus five, associated accounts to be settled on a T plus five basis and he was required to comply with all current compliance and debtor's policies.
The plaintiff submitted that the defendant, supervising Martin with reasonable care, would not have stopped there and would have, on the Debtors Committee experience from at least 21 April 1998 onwards, examined his dealings to ensure that their clients had not been failed by Martin and to ensure that the law and relevant rules were complied with.
(vii) On 18 June 1998, the Committee recorded its concerns about the way Martin had traded in AMP.
(viii) On 14 July 1998, the, Compliance Committee wrote to Martin complaining of breaches on 9 and 10 July 1998 involving the short sale of a warrant. It stated that he had breached Compliance Policy No. 8 - Short Selling Procedures, by not having a short selling authority form signed by the client prior to the sale, not having sufficient margin cover and failing to transact the sale in the short sale account. The Committee then stated that this was his fifth breach of the Policy over the previous three months. His penalty was the loss of the brokerage - $232.00 (CB 1635). The memo was marked to be sent to Martin with copies to Newton, Malloch and Karlson. Martin was invited to respond with any mitigating circumstances to Donna Brennand or David Craig.
(ix) On 16 July 1998, there are again references to Martin disregarding the restrictions of the Debtors Committee and of there being risks to the defendant because of his dealing practises (P65).
The subsequent history is set out in Annexure A.
(d) Events of August 1998. The plaintiff also submitted that the events in August 1998, arising in Martin's absence on leave, should have alerted the defendant to the need to supervise and control Martin.
(i) To the knowledge of Karlson and Whiting, Liyakat Ali and Barba appeared to have a view of the credit arrangements available to the client which was at odds with limits imposed by the Defendant and claimed that their understanding was based on what Martin had told them.
(ii) In conversation with Whiting on 14 August 1998, Barba made complaints about Martin's performance.
(iii) The e-mail sent by Liyakat Ali to the Defendant praising Whiting's performance, commented unfavourably on Martin's performance - in particular complaining that he was not following instructions.
(d) The discretionary account agreement. The plaintiff argues that another matter that should have triggered supervision and control was the execution in August of 1998 of the discretionary account agreement.
As background fact, I note that a new compliance policy (No 3 - Discretionary Accounts (P51) was issued on 30 July 1998. It required, inter alia, new discretionary account agreements to be used immediately. It required the "adviser" to be "fully conversant with investment parameters" and to have "a good understanding of the client's requirements". As noted above, it set out monitoring procedures. It laid down that client reports be reviewed to determine if inappropriate stocks were acquired and if monetary limits were being adhered to by "advisers". Thus, the monitoring then laid down was designed to provide some protection to the client as well as the defendant.
On 5 August 1998, Martin forwarded the new agreement forms to Liyakat Ali. Counsel referred to the fact that the agreement lodged with the defendant contained no personal details relating to the client, that part of the form having been crossed out. Bearing in mind the particular importance of "know your client" in relation to discretionary accounts, it was put that the defendant, if adequately supervising its staff, should have been aware that this had occurred and followed the matter up - particularly in light of the new policy. I note, also, that the Discretionary Accounts Register (CB1990) printed out on 19 November 1999 recorded that the account 1523977 was opened on 17 September 1997 and a discretionary account agreement executed on 11 August 1998 with no restrictions. It also records that the same account was opened presumably as a discretionary account on 11 August 1998 with an agreement dated 27 August 1998 which contained within it restrictions of no tobacco, gaming or bank stocks. It also appears that the paper work passed through the hands of the compliance staff, notably Donna Brennand the compliance officer. It seems unlikely that she read it because she wrote to the plaintiff asking him to retain it as a record of investment categories, investment objectives and investment requirements to which he agreed at the time of signing. There were none recorded on the documents. She was not called to give evidence.