We have previously requested an adjournment until a date after 4 October 2000 and advise that if the case proceeds before that date my client will have no legal representation and will thereby be prejudiced.
Please let me know the Court's position as soon as possible."
30 Shortly after the letter of 18 September 2000 was received in my chambers, my associate telephoned the office of the applicant's solicitor to confirm that the notice of motion would be called on at 9.30am on 19 September 2000.
31 When the notice of motion was called on 19 September 2000, the respondent appeared by counsel but there was no appearance on behalf of the applicant. I do not accept that a proceeding before this Court is to be brought to a halt because all of one party's legal representatives are overseas. I note that the letter of 18 September 2000 from the applicant's solicitor contains no suggestion that any attempt was made to obtain alternative representation for the applicant for the return date of the notice of motion.
32 On 19 September 2000, in reliance on O10 r 3(2) of the Federal Court Rules, I made the following orders on the notice of motion of 8 September 2000:
1. That there be no orders in terms of paragraphs 1 and 2 of the notice of motion;
2. That the notice of motion otherwise stand over to a date to be fixed to allow consideration to be given to the issue of costs;
3. Each party to be at liberty on three day's notice to the other to apply to have the notice of motion relisted on the issue of costs.
33 I considered it appropriate to make the above orders for the following reasons.
34 First, counsel for the respondent indicated that had the applicant sought to read the affidavit of Ms Di Mezza on the hearing of this matter objection would have been taken to its being received as evidence of what was said at the hearing before the Tribunal. For this reason it was appropriate to give consideration to the admissibility of the evidence contained in the affidavit.
35 Ms Di Mezza does not by her affidavit purport to give evidence of what she heard at the hearing before the Tribunal; it may be inferred from her affidavit that she was not present at the hearing. This is therefore not a situation in which recollection has been assisted by a recording; it is an attempt to give secondary evidence of what is recorded on the audio tape. The audio tape itself could have been received at the hearing as evidence of what was said at the hearing. It seems unlikely in the circumstances that any issue would have arisen as to the circumstances in which the recording of the hearing was made, or as to the custody in which the audio tape was thereafter kept (see Butera v Director of Public Prosecutions (Victoria) (1987) 164 CLR 180 at 184). However, the audio tape was not tendered at the hearing and no later attempt has been made to put it before the Court.
36 Commonly in matters of this kind, a transcript of what was said at the hearing before the Tribunal, prepared by an independent transcript service provider, is received in evidence with the consent of the parties. It appears that no such transcript has been prepared in this case. Rather, Ms Di Mezza's affidavit has been filed well outside the time fixed for the filing of affidavit evidence on behalf of the applicant. Even if the Court were prepared to receive secondary evidence of what is recorded on the audio tape, the respondent has not been given the opportunity to compare the contents of Ms Di Mezza's affidavit with the contents of the audio tape to satisfy himself as to the accuracy of the affidavit. In view of the history of this matter, I was not satisfied that would be in the interests of justice to further delay this matter by giving the respondent time to obtain and review the audio tape and, if necessary, to apply to reopen the hearing to allow Ms Di Mezza to be cross-examined. Further the respondent has not been given the opportunity to consider whether any additional parts of what is recorded on the audio tape should be placed in evidence to supplement, or to give the full context of, those parts of the recording of which Ms Di Mezza has sought to give evidence. Again, in view of this history of this matter, I did not consider it appropriate in the interests of justice to further delay this matter by giving the respondent time to give consideration to this issue and, if necessary, to apply to reopen the hearing to place further evidence before the Court.
37 Regrettably, I did not have the benefit of hearing submissions on behalf of the applicant on the admissibility of Ms Di Mezza's affidavit. However, for the purpose of determining the orders appropriate to be made on the notice of motion on 19 September 2000, I was satisfied that, having regard to the above matters, I would have upheld the respondent's objection to Ms Di Mezza's affidavit being read in the proceeding.
38 Secondly, the submissions on behalf of the applicant which are sought to be based on the contents of Ms Di Mezza's affidavit are submissions which go beyond the matters concerning which the applicant sought and was given leave to file and serve supplementary written submissions. That leave did not extend beyond the grounds of review of which particulars had been provided. No application to vary that leave has been made.
39 In any event, had such an application been made I would have refused it on the basis that the submissions are without merit. The relevant contention advanced on behalf of the applicant in the supplementary written submissions is that the Tribunal failed to exercise its jurisdiction to review the decision of the delegate because it proceeded to make a decision:
"(i) against conflicting assessment of [the applicant's mother's] participation in the proceedings; and/or
(ii) in light of [the applicant's mother's] situation of being psychologically sick".
40 The written statement of the Tribunal reveals that the applicant's father gave evidence before it but that the applicant's mother "was unwilling to communicate directly with the Tribunal and did not give evidence". There is no evidence before me or, to the extent that it is relevant, contained in the affidavit of Ms Di Mezza, to suggest that the applicant's mother did give oral evidence to the Tribunal. The written statement of the Tribunal reveals that the Tribunal had before it, and had regard to, the Department and the Tribunal files relating to the applicant's parents' earlier application for protection visas. The applicant's mother had also, as is mentioned above, apparently signed the document which was submitted to the Department in support of the applicant's application for a protection visa. The Act does not place the Tribunal under an obligation to obtain oral evidence from a person who is not an applicant (s 426 of the Act). The basis on which the applicant's mother claimed to fear persecution in Libya was well known to the Tribunal. I see no reason to conclude that the Tribunal constructively failed to exercise its jurisdiction because the applicant's mother did not wish to communicate directly with it or because she was too ill to do so.
41 The circumstances outlined above demonstrate that there is a need to remind practitioners of that which was made clear by Mason J in Carr v Finance Corporation of Australia Ltd (1981) 147 CLR 246 at 257-258, namely that the hearing is the time and place for the presentation of arguments. His Honour there said:
"I should express my dissatisfaction with the way in which the appellants' case has thus far been presented. … After argument had concluded in this Court lengthy written submissions dealing with issues not hitherto raised and a further affidavit were filed. … The material was submitted without leave having been given by the Court. The impression, unfortunately abroad, that parties may file supplementary written material after the conclusion of oral argument, without leave having been given beforehand, is quite misconceived. We have to say once again, firmly and clearly, that the hearing is the time and place to present argument, whether it be wholly oral or oral argument supplemented by written submissions."
Neither a party nor counsel is entitled to act on an assumption that merely because counsel has agreed to accept a brief at late notice he or she will be relieved of the obligation to present the party's case fully at the hearing. While the Court has a discretion in such a case to allow oral argument to be supplemented by written material filed after the conclusion of the hearing, in considering whether the discretion should be exercised it is entitled to take into account, amongst other things, the time that the party has been on notice of the hearing date, the efforts made by or on behalf of the party to secure legal representation in a timely way, whether any reasonable offer of legal assistance was declined by the party and the impact of allowing supplementary written material to be filed after the conclusion of the hearing on the efficient management of the Court's case load in the interest of all litigants and the public.