The Parties agree that the Mediator must:
11.1 keep confidential all confidential information disclosed to him during the Mediation;
11.2 not disclose confidential information to another party unless compelled by law to do so or with the consent of the party who disclosed the confidential information;
11.3 not use confidential information for a purpose other than the Mediation; and
11.4 at the conclusion of the Mediation, return all documents provided to him in the course of or for the purposes of the Mediation.
12. PRIVILEGE
12.1 The following will at all times be kept confidential and will be privileged, and the parties will not disclose or rely upon or issue or cause to be issued any subpoena to give evidence or to produce documents concerning:
12.1.1 any settlement proposal, whether made by or on behalf of a party unless such settlement proposal is accepted resulting in a settlement;
12.1.2 the willingness of a party to consider any such proposal;
12.1.3 any statements, admissions or concessions made by a party or on their behalf;
12.1.4 any statement or document made by the Mediator;
12.1.5 any document prepared for use in or in connection with the Mediation;
12.1.6 any document produced by a party which would otherwise be confidential and/or privileged; and
12.1.7 this agreement, except to enforce it.
12.2 All copies of any document provided by any party referred to or disclosing the matters referred to in clause 12.1 above will be returned to the party which provided it at the conclusion of the Mediation unless otherwise agreed.
12.3 Where a person:
12.3.1 is a person who has a direct interest in the outcome of the Mediation; or
12.3.2 is not present at the Mediation in his or her capacity as a legal adviser to a party but is (with the agreement of the parties or the Mediator) to be present at the Mediation or any part thereof; and
12.3.3 is not a party to this agreement,
("Interested Party")
any of the Parties may disclose information or documents of the type referred to in clause 12.1 to the Interested Party provided that the party on whose behalf the Interested Party is present or with whom the Interested Party is associated, or who provides such information or documents to the Interested Party, has ensured that the Interested Party has, prior to attendance at the Mediation or receipt of the information or documents, agreed to keep confidential and treat as privileged, and not to disclose or rely upon or issue or cause to be issued any subpoena to give evidence or to produce documents concerning, all such information and documents."
10 Mr Alexander sought to adduce affidavit evidence from his solicitor of matters discussed at or in connection with or for the purposes of the mediation. Westpac objected to that evidence. It was received on the voir dire, subject to Westpac's objection. In substance, the affidavit looked at the allegations made in paragraphs 10 and 11, and part of paragraph 14, of the statement of contentions in the cross-claim. It sought to tie the material facts alleged in those paragraphs back to information disclosed for the purposes of or in the course of the mediation. It was not suggested that any privileged or confidential communication (by which I mean, any document or oral communication made by one party to the other for the purposes of or in connection with the mediation) was in terms referred to in the relevant paragraphs. The claim was that information derived from privileged or confidential communications was alleged.
11 I am prepared to decide this aspect of Mr Alexander's claim upon the assumption that the matters that I have set out in the previous paragraph are correct. I should however record that Westpac submitted that some of the material facts alleged in the relevant paragraphs were not derived from communications made for the purposes of or in the course of the mediation.
Analysis: abuse of process
12 I do not think that the matter comes within clause 12 of the mediation agreement. It does not fall within any of sub clauses 12.1.1 to 12.1.7.
13 Mr Elliott of Counsel, who appeared for Mr Alexander, submitted that clause 12.3 made it clear that clause 12.1 prohibited the disclosure not only of documents but also of "information". I do not think that this is correct. I think that the phrase "information or documents of the type referred to in clause 12.1" is intended only to be a comprehensive summary of the particular subjects referred to in sub clauses 12.1.1 to 12.1.7. Three of those subjects - those comprised in sub clauses 12.1.5 to 12.1.7 - are in terms "documents". Another - that comprised in sub clause 12.1.4 - may or may not be a document. The subjects referred to in sub clauses 12.1.1 to 12.1.3 may be, but are not necessarily, comprehended in documentary form. I think that the word "information" in clause 12.2 is a reference back to matters such as a settlement proposal (sub clause 12.1.1), an indication of willingness (sub clause 12.1.2), or a concession (sub clause 12.1.3). I do not think that the word "information" was intended to expand the normal meaning of "document" so that it should be taken to include information contained in a document.
14 Further, as was submitted by Mr Douglas QC, who appeared with Mr Dowdy of Counsel for Westpac, the contrast between clauses 11 and 12 is, in my judgment, significant. Clause 11 requires the mediator to keep confidential, and not disclose or use, "confidential information" (the exceptions are irrelevant). It also requires the mediator, at the conclusion of the mediation, to return all "documents" provided to him. The distinction between information and documents is clear and, I think, intentional. It shows that the parties to the mediation agreement understood the distinction. I see no reason to impute to them any intention to blur the distinction in the very next clause of their agreement.
15 Nor do I think that the claim based upon the general law can succeed.
16 In AWA Limited v Daniels (Rolfe J, 5029 of 1991, 18 March 1992, unreported: BC 9201994), the defendants served notices to produce on other parties. The parties on whom the notices were served alleged that the defendants became aware of the documents, production of which they sought, because of information conveyed to them for the purposes of or in the course of a mediation. Accordingly, they sought to set aside the notices to produce.
17 Rolfe J (I use the BC pagination) noted, at 6, the analogy between the mediation process and without prejudice discussions, although there were, as he said, some significant differences. He said at 7 that one of those differences was that "the nature of the procedure [mediation] perhaps demands a greater degree of frankness and disclosure than in other forms of settlement negotiations". That having been said, his Honour concluded at the same page that "there is a marked similarity between mediation and other attempts at achieving settlement". They were conducted "on a without prejudice basis", in circumstances where generally "confidentiality attaches" and where there was a "need for some degree of frankness and disclosure inter partes". It followed, as his Honour said of both processes at 8, "that in the course of each the other party may, and probably will, become aware of matters of which it may not have been cognisant previously, or as in this case, a view or belief held may be confirmed as a fact". That gave rise to a problem where there was no settlement, namely "as to the extent to which the recipient of the information may take advantage of it in the subsequent litigation".
18 Against that background and statement of the issue, his Honour said this, at 9-10:
"I must say at the outset that I find it a somewhat surprising submission that if in the course of mediation or settlement negotiations a party learns about a matter or has a matter as to which it had a belief or opinion confirmed, and the mediation or settlement negotiations fail, that party cannot "use" the information thus obtained to further its case. That does not mean it can lead evidence that at mediation a party made an admission or statement. Rather it seeks to prove the subject matter of the admission aliunde. It may cross-examine or take other legitimate forensic steps to prove or disprove the fact. If the party could not do this an absurd position could arise. A party could make admissions about all manner of things going directly to the issues in the proceedings and then object to any attempt by the other party to prove them on the hearing by legitimate means. That consequence would more completely stifle mediation and settlement negotiations than allowing the matters to be proved by admissible evidence.
This throws up the tension between the two schools of thought. On the one hand the plaintiff submits that if information gleaned at mediation can then be used parties will not agree to mediation for that reason. On the other hand the defendant says that if any information given at mediation could not be used as the basis for calling admissible evidence if mediation fails, there would be the sterilising effect to which I have referred. Further, as I have said, how is the Court to know when and how a party becomes seized [sic] of information and whether that is a legitimate enquiry into which the Court should enter. In my view each party points up a potential difficulty for mediation. I consider both views can be accommodated within accepted legal principles and without in any way jeopardising or inhibiting the mediation process or discouraging litigants from resorting to it. The law is stated succinctly in the joint judgment of Dixon CJ, Webb, Kitto and Taylor JJ in Field v Commissioner of Railways for New South Wales (1957) 99 CLR 285 at 291 and at 292. After stating that a party could not rely on an admission in settlement negotiations their Honours said: "This form of privilege, however, is directed against the admission in evidence of express or implied admissions … It is not concerned with objective facts which may be ascertained during the course of negotiations. These may be proved by direct evidence."
In my respectful view this represents the law for present purposes and, therefore, it is binding upon me. On the evidence the defendants are not seeking to prove any admission or statement made at Mediation. They are following, by the service of appropriate process, a line of enquiry about which they learned at Mediation, the Mediation process having failed. In due course they will seek to prove the matter. Whether they succeed will depend upon the usual considerations relating to the admissibility of evidence. They will not fail, however, because of the circumstances in which they became aware of the matter."
19 It will be noted that the evidence in that case suggested that the defendants had held a belief as to the relevant matter before the mediation, and that the belief was confirmed by something that was said for the purposes of the mediation. His Honour made it clear, at 10, that the distinction was not relevant:
"At whichever level one approaches the problem I do not consider that as a matter of principle the issue of the notices to produce is vitiated."
20 Accordingly, his Honour concluded at 12:
"The reasons for dismissing the notice of motion is that I do not consider that the notices to produce are in any way an attempt to circumvent the confidentiality of and without prejudice nature of the Mediation. They do not seek to prove directly or indirectly what was said at Mediation. They seek to prove, by admissible evidence, a fact to which reference was made at Mediation not by reference to the statement but to the factual material which sourced the statement. A finding to the contrary would mean that irrespective of relevance to issues the statement at Mediation made the factual material upon which it was based immune from subsequent consideration by the Court. I have already referred to the potential problems this approach would raise for the mediation process."
21 Finally, his Honour made it clear "that nothing in these reasons is intended to cast doubt upon the proposition that admissions or statements made at Mediation, which is being carried out on a confidential and without prejudice basis, or at without prejudice settlement negotiations, can be proved in Court unless, of course, the parties consent."
22 In AWA Ltd v Daniels (1992) 7 ACSR 463, Rogers CJ Comm D considered the admissibility in evidence of documents produced pursuant to the notices to produce that Rolfe J had declined to set aside. His Honour admitted the deeds into evidence, although he did so on the narrow basis that the defendants were "alive to the possibility of the existence of the objective material before the mediation", and upon the alternative basis that "if relevant the deeds should have been discovered": at 469. On the wider basis that Rolfe J comprehended (ie, on the assumption that the defendants only became aware of the information in the course of the mediation), Rogers CJ Comm D said at 467-468:
"Rolfe J was prepared to take the view … that objective evidence will not be excluded merely because the defendants learnt of the relevant facts in the course of the mediation. With very great respect I would prefer to consider that question further if, and when, it arises on some future occasion. If the fact be that the other side has absolutely no inkling of some matter, which, if known about is capable of being established by objective evidence, but which would not ordinarily come to the knowledge of the other side in the normal progress of litigation and its existence is revealed only by a statement made in the course of, and for the purposes, of the mediation, I would hesitate long before concluding that the objective evidence so revealed is admissible."
23 His Honour noted the arguments for and against admissibility on that assumption.
24 One point of significance that emerged from the judgment of Rogers CJ Comm D, at 467, is that his Honour considered that the decision in Field "concerned the admissibility of an admission and not of objective evidence to which earlier reference had been made". Accordingly, his Honour said that the proposition upon which Rolfe J had relied as stating the law, as to proof by extrinsic evidence, was strictly obiter. Rogers CJ Comm D said:
"In my respectful view the judgment of the High Court is not determinative of the present question although, without a doubt, a judge at first instance is hardly likely to take a view different from a statement, even if obiter, in a joint judgment in the High Court."
25 The decisions of Rolfe J and Rogers CJ Comm D were consider by Young J in Lukies v Ripley (No 2) (1994) 35 NSWLR 283, 288-289. His Honour expressed no view upon the apparent difference of opinion between them.
26 The two decisions were also considered by Lee J in Williamson v Schmidt [1998] 2 Qd R 317, 332-336. His Honour quoted extensively from each decision and referred to the decision of Young J in Lukies. At 336, his Honour adopted the approach of Rolfe J. He concluded that the plaintiff was "entitled to prove if it can by admissible evidence, subject to any without prejudice considerations, the existence of any fact or matter disclosed at the mediation proceedings, although the plaintiffs cannot lead in evidence, in those later proceedings, anything done or said or any admission made at the mediation proceedings."
27 I think that the analogy between without prejudice discussions and mediation is compelling. I do not think that the relative formality of the latter process affords a relevant ground of distinction. Nor do I think that the perceived need for greater frankness in the latter process does so. There is no compulsion on a party to disclose information for the purposes of mediation. If a party wishes to protect itself from the consequences of disclosure, it is open to it to seek to do this by an appropriately drafted mediation agreement. If the parties do not do so, I do not think that, on policy grounds, the Court should do it for them.
28 I, therefore, like Rolfe J take the statement by the High Court in Field, to which his Honour referred, as being decisive. I do not need to consider whether, as Rogers CJ Comm D suggested, that statement was strictly obiter because, as his Honour pointed out, a judge at first instance is hardly likely to take a different view.
29 In any event, if I were to consider the matter on the basis that I was not bound, in the circumstances of this case, by the statement of principle in Field, I would conclude that the relevant privilege requires a distinction to be drawn between communications (written or oral) and the information contained in them. I think that the balancing considerations to which both Rolfe J and Rogers CJ Comm D pointed require that conclusion. Any attempt to extend the common law privilege from statements or documents to information contained in them would raise well nigh insuperable problems. They would include both the sterilising effect to which Rolfe J referred and the diversion of court resources into lengthy, complex and perhaps insoluble enquiries into the nature and sources of information that a party to mediation possessed apart from the information said to have been provided under the protection of the mediation. Further, I think that acceptance of the proposition for which Mr Alexander contends would have the practical effect of discouraging parties from mediating early, so as to avoid the sterilising effect of disclosure at mediation. The inevitable consequence would be that parties would feel compelled to prepare their cases fully before attempting mediation. That would be likely to make mediation less acceptable, and less likely to succeed for at least two reasons: namely, the substantial expense incurred in preparation, and the inevitable entrenchment of attitudes that preparation produces. Particularly where the parties have not sought by the terms of their bargain to protect information, as opposed to statements or documents, I do not think that the law should contemplate the diversion of curial resources and the diminution of the appeal of early mediation by imposing a more restrictive standard. In short, with respect, I adopt the reasoning of Rolfe J.
30 I therefore conclude that the relevant paragraphs of the cross-claim should not be struck out as being an abuse of process.
31 In the circumstances, given that 789TEN sought (among other things) to enforce the mediation agreement, I think that the better course is to admit the relevant affidavit, namely that of Gregory James Henry sworn 4 June 2004, but to order that it be kept confidential and that it be placed in a sealed envelope, not to be opened or inspected without the leave of a Judge of the Court. I also think it appropriate to admit into evidence the exhibit to that affidavit, which was marked for identification 1, but to order that it likewise be kept in a sealed envelope, not to be opened or inspected without the leave of a Judge of the Court.
Analysis: must the claim fail?
The first version of the cross-claim
32 The alternative relief sought under Pt 15 r 26 requires some understanding of the detail of the relevant allegations. Westpac alleged, in the cross-claim as originally drafted: