{"id":"state-records-regulations-2013","name":"State Records Regulations 2013","slug":"state-records-regulations-2013","collection":"regulation","jurisdiction":"sa","status":"in_force","isInForce":true,"actNumber":null,"makingDate":null,"administeringDepartment":null,"currentVersion":{"id":237387,"registerId":"sa-state-records-regulations-2013-current","compilationNumber":null,"startDate":"2026-04-06","status":"InForce","reasons":null,"registeredAt":null},"sections":[{"sectionNumber":"1","sectionType":"section","heading":"State Records Regulations 2013","content":"South Australia\nState Records Regulations 2013\nunder the State Records Act 1997\n\nContents\n1\tShort title\n3\tInterpretation\n4\tExclusions from application of Act\n5\tFees\n6\tWaiver, reduction and refund of fees\nLegislative history\n\n1—Short title\nThese regulations may be cited as the State Records Regulations 2013.\n3—Interpretation\nIn these regulations—\nAct means the State Records Act 1997.\n4—Exclusions from application of Act\n\t(1)\tPursuant to section 4 of the Act, the application of the Act to the official records of the Security Intelligence Section of South Australia Police is modified so that only section 23(1) and (3) apply to the records.\n\t(2)\tPursuant to section 4 of the Act, the following agencies are excluded from the application of the Act:\nRESI Capital (No. 2) Pty Ltd\nRESI Power Pty Ltd\nRESI Utilities Pty Ltd\nRESI FP Pty Ltd\nRESI OE Pty Ltd\nRESI SYN Pty Ltd\nRESI GAS Pty Ltd.\n5—Fees\n\t(2)\tState Records may, in addition to the fees prescribed for the purposes of the Act in respect of services or things, recover from a person or agency expenses reasonably incurred in connection with the provision to the person or agency of those services or things, or otherwise in connection with the performance of its functions in relation to the person or agency.\nExample—\nExpenses reasonably incurred that State Records may recover include—\n\t(a)\tpostage;\n\t(b)\tvaluation of records for insurance purposes (including valuation report);\n\t(c)\tconservation and repair of records.\n6—Waiver, reduction and refund of fees\nThe Manager may, if they consider it appropriate, waive, reduce or refund payment of a fee prescribed for the purposes of this Act.\nLegislative history\nNotes\n\t•\tPlease note—References in the legislation to other legislation or instruments or to titles of bodies or offices are not automatically updated as part of the program for the revision and publication of legislation and therefore may be obsolete.\n\t•\tEarlier versions of these regulations (historical versions) are listed at the end of the legislative history.\n\t•\tFor further information relating to the Act and subordinate legislation made under the Act see the Index of South Australian Statutes or www.legislation.sa.gov.au.\nLegislation revoked by principal regulations\nThe State Records Regulations 2013 revoked the following:\nState Records Regulations 1998\nPrincipal regulations and variations\nNew entries appear in bold.\nYear\nNo\nReference\nCommencement\n2013\n210\nGazette 22.8.2013 p3578\n1.9.2013: r 2\n2014\n105\nGazette 19.6.2014 p2577\n1.7.2014: r 2\n2015\n159\nGazette 18.6.2015 p2808\n1.7.2015: r 2\n2015\n196\nGazette 20.8.2015 p3886\n20.12.2015\n2016\n139\nGazette 23.6.2016 p2367\n1.7.2016: r 2\n2017\n152\nGazette 22.6.2017 p2405\n1.7.2017: r 2\n2018\n164\nGazette 21.6.2018 p2447\n1.7.2018: r 2\n2019\n96\nGazette 13.6.2019 p1923\n1.7.2019: r 2\n2020\n126\nGazette 4.6.2020 p2959\n1.7.2020: r 2\nProvisions varied\nNew entries appear in bold.\nEntries that relate to provisions that have been deleted appear in italics.\nProvision\nHow varied\nCommencement\nr 2\nomitted under Legislation Revision and Publication Act 2002\n1.7.2014\nr 4\n\n\nr 4(2)\nvaried by 196/2015 r 3\n20.12.2015\nr 5\n\n\nr 5(1)\ndeleted by 126/2020 r 4(1)\n1.7.2020\nr 5(2)\nsubstituted by 126/2020 r 4(2)\n1.7.2020\nr 6\nsubstituted by 126/2020 r 5\n1.7.2020\nSch 1\nsubstituted by 105/2014 r 4\n1.7.2014\n\nsubstituted by 159/2015 r 4\n1.7.2015\n\nsubstituted by 139/2016 r 4\n1.7.2016\n\nsubstituted by 152/2017 r 4\n1.7.2017\n\nsubstituted by 164/2018 r 4\n1.7.2018\n\nsubstituted by 96/2019 r 4\n1.7.2019\n\ndeleted by 126/2020 r 6\n1.7.2020\nSch 2\nomitted under Legislation Revision and Publication Act 2002\n1.7.2014\nHistorical versions\n1.7.2014\n\n1.7.2015\n\n20.12.2015\n\n1.7.2016\n\n1.7.2017\n\n1.7.2018\n\n1.7.2019\n\n","sortOrder":0}],"analysis":{"flash_summary_failed":{"failed":true,"reason":"Unauthenticated. Configure AI_GATEWAY_API_KEY or use a provider module. Learn more: https://ai-sdk.dev/unauthenticated-ai-gateway","source":"analysis-cron"},"issue_detection":{"absurdities":[],"contradictions":[]},"kimi_summary":{"content_quality":"ok","complexity_score":2,"scope_assessment":{"changed":false,"description":"The regulations remain tightly focused on their original purpose: creating specific exemptions from the parent Act and setting fee mechanisms. The multiple amendments shown in the legislative history (particularly the annual substitution of Schedule 1 from 2014-2019, then its deletion in 2020) suggest the fee schedule was previously detailed but has since been simplified, potentially narrowing rather than expanding scope."},"complexity_factors":["Extremely short — only 6 substantive provisions (with regulation 2 omitted)","Only 1 defined term ('Act') in the interpretation section","Minimal cross-referencing — only references to section 4 and section 23 of the parent Act","No nested conditional logic or exceptions to exceptions","Straightforward structure: short title, interpretation, exclusions, fees, fee waivers","Legislative history tables are longer than the actual operative provisions"],"plain_english_summary":"**What this legislation does:**\n\nThese regulations operate under South Australia's State Records Act 1997 and set out three main things:\n\n* **Special rules for spy records:** The Security Intelligence Section of SA Police gets special treatment — most of the Act doesn't apply to their records, except for two specific sections about keeping records safe and controlling access to them.\n\n* **Exemptions for private companies:** Seven companies owned by the government (all with \"RESI\" in their name — dealing with capital, power, utilities, etc.) are completely excluded from the Act. Their records aren't covered by public record-keeping laws at all.\n\n* **Money matters:** State Records can charge fees for services, recover expenses like postage and conservation costs, and the Manager has power to waive or reduce those fees if they see fit.\n\n**Who it affects:**\n\n* SA Police's intelligence unit\n* Seven government-owned corporations (RESI companies)\n* Anyone requesting services from State Records (who may have to pay fees)\n\n**Why it matters:**\n\nThis creates carve-outs from transparency and record-keeping obligations. The police intelligence exemption limits oversight of sensitive security records, while the RESI company exemptions mean these government-owned businesses operate outside public records laws that apply to other agencies. The fee provisions give flexibility but also discretion that could affect access to historical records."},"summary":{"complexity_score":1,"scope_assessment":{"changed":false,"description":"Scope assessment cannot be performed as the legislative text was not accessible. The page returned an error due to a website restructure on the South Australian legislation website circa March 2026."},"complexity_factors":["No actual legislative text was retrievable — the source URL returned a 404 Page Not Found error","Cannot assess complexity without the substantive content of the regulations","Score of 1 reflects absence of analysable material, not simplicity of the underlying law"],"plain_english_summary":"The State Records Regulations 2013 (SA), made under the State Records Act 1997, set practical rules for how South Australian government agencies create, manage, store, transfer and dispose of official records. They affect public servants, contractors and anyone seeking access to government records, and matter because they determine recordkeeping practices, retention/disposal and access to public information."},"flash_summary":{"complexity_score":3,"scope_assessment":{"changed":true,"description":"The regulations have been varied since enactment, altering exclusions and fee provisions. Notable changes include variation of r4(2) to list excluded agencies, deletion and substitution of fee provisions (r5) and substitution of waiver rules (r6) (see legislative history entries for 2014–2020). The principal effect is a narrowing and re-specification of application and a reworked charging regime compared with earlier versions."},"complexity_factors":["Cross-references to the principal Act for fees and prescribed charges (regulations rely on definitions and fee schedules in the Act)","Discretionary waiver power vested in the Manager (r6) introduces administrative discretion and case-by-case variation","Recovery of \"expenses reasonably incurred\" is fact-specific and potentially contested (r5(2) with examples)","Targeted exclusions and a specific modification for a police unit (r4(1)–(2)) require interpretation of scope and applicability","Amendment history and deleted/substituted schedules increase interpretive work for users checking current vs historical provisions"],"plain_english_summary":"These regulations set limited exceptions to the State Records Act and fix how State Records may charge for services. They limit the Act’s application to the Security Intelligence Section of SAPOL (only s23(1) & (3) apply) and exclude several named RESI companies (r4). State Records may recover reasonable expenses from a person or agency receiving services (examples: postage, valuations, conservation) and the Manager may waive, reduce or refund prescribed fees (r5(2), r6). Who pays: service recipients; who decides: the Manager."}},"importantCases":[],"_links":{"self":"/api/acts/state-records-regulations-2013","history":"/api/acts/state-records-regulations-2013/history","analysis":"/api/acts/state-records-regulations-2013/analysis","conflicts":"/api/acts/state-records-regulations-2013/conflicts","importantCases":"/api/acts/state-records-regulations-2013/important-cases","documents":"/api/acts/state-records-regulations-2013/documents"}}