{"id":"privacy-and-responsible-information-sharing-information-sharing-regulations-2025","name":"Privacy and Responsible Information Sharing (Information Sharing) Regulations 2025","slug":"privacy-and-responsible-information-sharing-information-sharing-regulations-2025","collection":"regulation","jurisdiction":"wa","status":"in_force","isInForce":true,"actNumber":null,"makingDate":null,"administeringDepartment":null,"currentVersion":{"id":181673,"registerId":"wa-privacy-and-responsible-information-sharing-information-sharing-regulations-2025-current","compilationNumber":null,"startDate":"2026-04-05","status":"InForce","reasons":null,"registeredAt":null},"sections":[{"sectionNumber":"1","sectionType":"section","heading":"Privacy and Responsible Information Sharing (Information Sharing) Regulations 2025","content":"![Crest]()Western Australia\n\nPrivacy and Responsible Information Sharing Act 2024\n\nPrivacy and Responsible Information Sharing (Information Sharing) Regulations 2025\n\nWestern Australia\n\nPrivacy and Responsible Information Sharing (Information Sharing) Regulations 2025\n\nContents\n\nPart 1 — Preliminary\n\n1. Citation 1\n\n2. Commencement 1\n\nPart 2 — Privacy and Responsible Information Sharing Advisory Committee\n\nDivision 1 — Preliminary\n\n3. Terms used 2\n\nDivision 2 — Membership\n\nSubdivision 1 — Chairperson and deputy chairperson\n\n4. Chairperson 2\n\n5. Deputy chairperson 3\n\nSubdivision 2 — Ordinary members\n\n6. When person ceases to be ordinary member 3\n\n7. Resignation from office 3\n\n8. Removal from office 4\n\n9. Remuneration and allowances 4\n\n10. Leave of absence 4\n\nDivision 3 — Meetings and proceedings\n\n11. Holding meetings 5\n\n12. Quorum 5\n\n13. Presiding member 5\n\n14. Attendance by other persons 5\n\n15. Remote attendance 5\n\n16. Voting 6\n\n17. Minutes 6\n\n18. Resolution without meeting 6\n\nDivision 4 — Material personal interests of Committee members\n\n19. Chief Data Officer 7\n\n20. Disclosure of material personal interest 7\n\n21. Determination of material personal interest 7\n\n22. Committee member with material personal interest disqualified from participating 8\n\n23. Regulation 22 may be declared inapplicable 9\n\n24. Quorum where member cannot participate 9\n\nPart 3 — Chief Data Officer guidelines\n\n25. Making Chief Data Officer guidelines publicly available 10\n\nNotes\n\nCompilation table 11\n\nDefined terms\n\n  \n\nPrivacy and Responsible Information Sharing Act 2024\n\nPrivacy and Responsible Information Sharing (Information Sharing) Regulations 2025\n\n## Part 1 — Preliminary\n\n##### 1. Citation\n\n\t\tThese regulations are the *Privacy and Responsible Information Sharing (Information Sharing) Regulations 2025*.\n\n##### 2. Commencement\n\nThese regulations come into operation on 1 July 2025.\n\n## Part 2 — Privacy and Responsible Information Sharing Advisory Committee\n\n### Division 1 — Preliminary\n\n##### 3. Terms used\n\nIn this Part —\n\nchairperson means the person appointed under regulation 4(1) as chairperson of the Committee;\n\nCommittee means the Privacy and Responsible Information Sharing Advisory Committee established under section 204(1) of the Act;\n\nCommittee member means a person referred to in section 204(2)(a), (b) or (c) of the Act;\n\ndeputy chairperson means the person, if any, appointed under regulation 5(1) as deputy chairperson of the Committee;\n\nmeeting means a meeting of the Committee;\n\nordinary member means a person appointed under section 204(2)(c) of the Act.\n\n### Division 2 — Membership\n\n#### Subdivision 1 — Chairperson and deputy chairperson\n\n##### 4. Chairperson\n\n(1) The Information Sharing Minister must appoint an ordinary member as chairperson of the Committee.\n\n(2) A person who has been appointed as chairperson is eligible for reappointment.\n\n##### 5. Deputy chairperson\n\n(1) The Information Sharing Minister may appoint an ordinary member (other than the chairperson) as deputy chairperson of the Committee.\n\n(2) A person who has been appointed as deputy chairperson is eligible for reappointment.\n\n(3) If a deputy chairperson has been appointed and the chairperson is unable to act because of sickness, absence or another cause, the deputy chairperson must act in the chairperson’s place.\n\n(4) An act or omission of the deputy chairperson acting in the chairperson’s place cannot be questioned on the ground that the occasion to act in the chairperson’s place had not arisen or had ceased.\n\n#### Subdivision 2 — Ordinary members\n\n##### 6. When person ceases to be ordinary member\n\nA person ceases to be an ordinary member if the person —\n\n(a) dies; or\n\n(b) resigns under regulation 7; or\n\n(c) is, according to the *Interpretation Act 1984* section 13D, a bankrupt or a person whose affairs are under insolvency laws; or\n\n(d) is convicted of an offence punishable by imprisonment for more than 12 months; or\n\n(e) is removed from office by the Information Sharing Minister under regulation 8.\n\n##### 7. Resignation from office\n\n(1) An ordinary member may resign from office by giving written notice to the Information Sharing Minister.\n\n(2) Subject to subregulation (3), the resignation takes effect when the Information Sharing Minister receives the notice.\n\n(3) If the notice specifies that the resignation takes effect on a day that is after the day on which the Information Sharing Minister receives the notice, the resignation takes effect on the specified day.\n\n##### 8. Removal from office\n\nThe Information Sharing Minister may, after consulting with the Privacy Minister, remove an ordinary member from office on any of the following grounds —\n\n(a) neglect of duty;\n\n(b) misconduct or incompetence;\n\n(c) mental or physical incapacity, other than temporary illness, impairing the member’s performance of their duties;\n\n(d) absence, without leave, from 3 consecutive meetings of which the member had notice.\n\n##### 9. Remuneration and allowances\n\nAn ordinary member is entitled to be paid any remuneration and allowances determined in relation to that member by the Information Sharing Minister on the recommendation of the Public Sector Commissioner.\n\n##### 10. Leave of absence\n\n(1) The Committee may, on the terms and conditions determined by the Committee, grant an ordinary member leave to be absent from office.\n\n(2) The Information Sharing Minister may, on the terms and conditions determined by the Information Sharing Minister, grant an ordinary member leave to be absent from office.\n\n### Division 3 — Meetings and proceedings\n\n##### 11. Holding meetings\n\n(1) The first meeting must be held at a time and place determined by the chairperson.\n\n(2) Subsequent meetings must be held at times and places determined by the Committee.\n\n(3) A special meeting of the Committee may at any time be convened by the chairperson.\n\n##### 12. Quorum\n\n(1) If there are 4 or 5 Committee members, the quorum is 3.\n\n(2) If there are 6 or 7 Committee members, the quorum is 4.\n\n##### 13. Presiding member\n\n(1) The chairperson, if present, must preside at a meeting.\n\n(2) If neither the chairperson nor the deputy chairperson acting in the chairperson’s place is present at a meeting, the Committee members present must elect 1 of their number to preside at the meeting.\n\n##### 14. Attendance by other persons\n\nIf the Committee agrees, a person other than a Committee member may be present at a meeting.\n\n##### 15. Remote attendance\n\n(1) Subject to subregulation (2), the presence of a person at a meeting need not be by attendance in person but may be by that person and each other person at the meeting being simultaneously in contact by telephone, audiovisual communication or other means of instantaneous communication.\n\n(2) The Committee may require a person to be present at a meeting in person.\n\n##### 16. Voting\n\n(1) Each Committee member present at a meeting has a deliberative vote unless regulation 22(1)(b) prevents the member from voting.\n\n(2) All questions at a meeting are to be decided by a majority of the votes of the Committee members present.\n\n(3) If the votes are cast in relation to a question and there is an equality of votes, the question is determined in the negative.\n\n##### 17. Minutes\n\nThe Committee must ensure accurate minutes are kept of the proceedings at a meeting.\n\n##### 18. Resolution without meeting\n\n(1) A resolution in writing signed or otherwise assented to in writing by a quorum of the Committee, as provided under regulation 12 or 24(1) (whichever applies), has the same effect as if it had been passed at a meeting.\n\n(2) The resolution must be recorded in the minutes of the next meeting.\n\n(3) A resolution cannot be signed or assented to under this regulation at a time when the chairperson is unable to act and there is no deputy chairperson acting in the chairperson’s place under regulation 5(3).\n\n### Division 4 — Material personal interests of Committee members\n\n##### 19. Chief Data Officer\n\nThe Chief Data Officer does not have a material personal interest in a matter being considered or about to be considered by the Committee merely because the matter relates to giving advice to the Chief Data Officer in the performance of the Committee’s functions under section 205 of the Act.\n\n##### 20. Disclosure of material personal interest\n\n(1) A Committee member who has a material personal interest in a matter being considered or about to be considered by the Committee must, as soon as possible after the relevant facts have come to the member’s knowledge, disclose the nature of the interest to the Committee.\n\nPenalty for this subregulation: a fine of $1 000.\n\n(2) If the Committee member discloses the interest at a meeting, the Committee must ensure that the disclosure is recorded in the minutes of the meeting.\n\n(3) If the Committee member discloses the interest at a time other than at a meeting, the Committee must ensure that the disclosure is recorded in the minutes of the next meeting.\n\n##### 21. Determination of material personal interest\n\n(1) If a Committee member with a material personal interest in a matter to be considered by the Committee has not disclosed the interest before the Committee considers the matter, the chairperson may, before the matter is considered, call on the member to disclose the interest.\n\n(2) If the Committee member does not disclose the interest when called on to do so, the chairperson may determine that the member has the interest.\n\n(3) If the determination is made at a meeting, the Committee must ensure that the determination is recorded in the minutes of the meeting.\n\n(4) If the determination is made at a time other than at a meeting, the Committee must ensure that the determination is recorded in the minutes of the next meeting.\n\n(5) If the matter is to be considered at a meeting at which a person is presiding under regulation 13(2), the person presiding may perform the functions of the chairperson under subregulations (1) and (2).\n\n##### 22. Committee member with material personal interest disqualified from participating\n\n(1) A Committee member with a material personal interest in a matter being considered or about to be considered by the Committee —\n\n(a) must not be present while the matter is being considered at a meeting; and\n\n(b) must not vote on the matter; and\n\n(c) must not sign or assent to, or be involved in the consideration of, a proposed resolution in respect of the matter under regulation 18.\n\n(2) A reference in subregulation (1)(a) or (b) to the matter includes a reference to a proposed resolution referred to in regulation 23(b) in respect of the matter, whether relating to that Committee member or another Committee member.\n\n(3) A reference in subregulation (1)(c) to a proposed resolution in respect of the matter includes a reference to a proposed resolution referred to in regulation 23(b) in respect of the matter, whether relating to that Committee member or another Committee member.\n\n##### 23. Regulation 22 may be declared inapplicable\n\nRegulation 22 does not apply if —\n\n(a) the Committee member has disclosed the interest under regulation 20(1) or there has been a determination under regulation 21(2) in relation to the interest; and\n\n(b) the Committee has at any time passed a resolution that —\n\n(i) specifies the member, the interest and the matter; and\n\n(ii) states that the Committee members voting for the resolution are satisfied that the interest is so trivial or insignificant as to be unlikely to influence the member’s conduct.\n\n##### 24. Quorum where member cannot participate\n\n(1) If a Committee member is disqualified under regulation 22(1), a quorum is present during the consideration of the matter if at least 3 Committee members who are entitled to vote on any motion that may be moved at the meeting in relation to the matter are present.\n\n(2) Subregulation (1) applies despite regulation 12.\n\n## Part 3 — Chief Data Officer guidelines\n\n##### 25. Making Chief Data Officer guidelines publicly available\n\nFor the purposes of section 201(4) of the Act, Chief Data Officer guidelines must be made publicly available by —\n\n(a) publishing the guidelines on a website maintained by, or on behalf of, the information sharing Department; and\n\n(b) making a hard copy of the guidelines available for inspection during business hours at the principal office of the information sharing Department.\n\n![]()\n\nNotes\n\nThis is a compilation of the *Privacy and Responsible Information Sharing (Information Sharing) Regulations 2025*. For provisions that have come into operation see the compilation table.\n\nCompilation table\n\n| **Citation** | **Published** | **Commencement** |\n| --- | --- | --- |\n| *Privacy and Responsible Information Sharing (Information Sharing) Regulations 2025* | SL 2025/118 25 Jun 2025 | 1 Jul 2025 (see r. 2) |\n\n\nDefined terms\n\n*[This is a list of terms defined and the provisions where they are defined. The list is not part of the law.]*\n\n**Defined term Provision(s)**\n\nchairperson 3\n\nCommittee 3\n\nCommittee member 3\n\ndeputy chairperson 3\n\nmeeting 3\n\nordinary member 3\n\n© State of Western Australia 2025.\n\nThis work is licensed under a Creative Commons Attribution 4.0 International Licence (CC BY 4.0). To view relevant information and for a link to a copy of the licence, visit www.legislation.wa.gov.au.\n\nAttribute work as: © State of Western Australia 2025.\n\nBy Authority: GEOFF O. LAWN, Government Printer\n","sortOrder":0}],"analysis":{"summary":{"complexity_score":2,"scope_assessment":{"changed":false,"description":"Scope cannot be assessed — the full text of the regulations was not retrievable. No comparison between original intent and final form is possible from the available content."},"complexity_factors":["Legislation text is entirely unavailable — no substantive content could be analysed","Only metadata and an error page were retrievable, preventing any meaningful legal assessment","Title alone suggests regulatory complexity (privacy law intersecting with information-sharing frameworks) but this cannot be confirmed or scored accurately"],"plain_english_summary":"The Privacy and Responsible Information Sharing (Information Sharing) Regulations 2025 (WA) would set detailed rules under WA’s privacy law about when and how government agencies may share personal information. They affect anyone using WA public services by defining allowable data-sharing, required safeguards, and practical protections and remedies if information is misused — shaping privacy in everyday interactions with government."},"flash_summary":{"complexity_score":3,"scope_assessment":{"changed":false,"description":"These regulations do not expand the substantive scope of the Privacy and Responsible Information Sharing Act. They prescribe procedural and administrative details for the Advisory Committee and require publication of Chief Data Officer guidelines (noted at regs 4–5, 8–9, 11–17, 20–23, 25), implementing the Act’s powers without altering who or what the Act covers."},"complexity_factors":["Procedural focus — primarily governance rules rather than substantive legal standards (Parts 2–3).","Multiple discrete member controls: appointment, reappointment, resignation, removal and leave (regs 4–10).","Detailed conflict-of-interest regime with disclosure, chair-led determination, disqualification, ability to declare inapplicable, and a monetary penalty (regs 20–23).","Specific quorum rules that vary with membership numbers and a special quorum rule when members are disqualified (regs 12, 24).","Permits remote attendance and written resolutions, creating alternative meeting modalities (regs 15, 18).","Ministerial discretion concentrated in the Information Sharing Minister for appointments, removals and pay (regs 4, 5, 8, 9).","Cross-reference to the parent Act (sections 201(4), 204, 205) but no substantive change to information‑sharing powers within these regulations (Part 3)."],"plain_english_summary":"These regulations set governance and procedural rules for the Privacy and Responsible Information Sharing Advisory Committee: ministerial appointments and removals, chair and deputy roles, meeting/quorum rules, conflict-of-interest disclosures (with a $1,000 disclosure penalty) and disqualification, and leave/remuneration arrangements (regs 4–5, 8–9, 11–17, 20–23). They also require the Chief Data Officer’s guidelines be published online and made available in hard copy (r 25). The Information Sharing Minister decides appointments, removals and pay; committee members must disclose interests and abstain from affected matters."},"kimi_summary":{"content_quality":"ok","complexity_score":3,"scope_assessment":{"changed":false,"description":"The regulations appear to stay within their intended scope of operationalizing the Advisory Committee established by the parent Act and setting basic administrative requirements. They do not expand beyond the machinery of government provisions typical of subordinate legislation."},"complexity_factors":["Only 6 defined terms in the interpretation section (regulation 3)","Straightforward procedural structure with clear divisions (membership, meetings, conflicts)","Limited cross-referencing — primarily references back to the parent Act (Privacy and Responsible Information Sharing Act 2024) for basic definitions","Some conditional logic in quorum calculations (regulation 12) and conflict disqualifications (regulation 22), but conditions are simple and clearly stated","No nested exceptions beyond the single layer in regulation 23 (trivial interest exception to the conflict rule)","Short length (25 regulations total, approximately 11 pages)","Standard administrative law provisions common across Australian jurisdictions"],"plain_english_summary":"These regulations set up the administrative rules for a Western Australian government advisory committee that deals with privacy and data sharing.\n\n**What it does:**\n- **Establishes how the Privacy and Responsible Information Sharing Advisory Committee operates** — this is a group that advises the government on privacy matters and responsible sharing of information between agencies.\n- **Sets out who runs the committee** — the Information Sharing Minister appoints a chairperson and can appoint a deputy chairperson from among the ordinary members. The deputy can act when the chair is unavailable.\n- **Explains when members lose their jobs** — members automatically leave if they die, go bankrupt, are convicted of serious crimes (punishable by more than 12 months in prison), or can be removed by the Minister for neglect, misconduct, incapacity, or missing three meetings in a row without leave.\n- **Covers meetings and decision-making** — sets quorum rules (3 members if there are 4-5 total; 4 members if there are 6-7 total), allows remote attendance by phone or video, requires minutes to be kept, and allows written resolutions without meetings (but only when the chair or acting chair is available).\n- **Deals with conflicts of interest** — members must disclose any personal financial or other interests that could affect their decisions. They must leave the room and not vote on those matters, unless the committee agrees the interest is trivial.\n- **Requires guidelines to be public** — the Chief Data Officer's guidelines must be published online and available for inspection at the department's office.\n\n**Who it affects:**\n- Members of the Privacy and Responsible Information Sharing Advisory Committee\n- The Chief Data Officer and information sharing Department staff\n- Government agencies that share data under the main Act\n\n**Why it matters:**\nThese rules ensure the advisory committee operates transparently, manages conflicts of interest properly, and makes decisions in a fair, structured way. The public availability requirement means citizens can see the guidelines that govern how their personal information is shared between government agencies."},"flash_summary_failed":{"failed":true,"reason":"A positive credit balance is required for all requests, including BYOK, so fallback providers remain available. Add credits at https://vercel.com/d?to=%2F%5Bteam%5D%2F%7E%2Fai%3Fmodal%3Dtop-up to continue.","source":"analysis-cron"},"issue_detection":{"absurdities":[],"contradictions":[]}},"importantCases":[],"_links":{"self":"/api/acts/privacy-and-responsible-information-sharing-information-sharing-regulations-2025","history":"/api/acts/privacy-and-responsible-information-sharing-information-sharing-regulations-2025/history","analysis":"/api/acts/privacy-and-responsible-information-sharing-information-sharing-regulations-2025/analysis","conflicts":"/api/acts/privacy-and-responsible-information-sharing-information-sharing-regulations-2025/conflicts","importantCases":"/api/acts/privacy-and-responsible-information-sharing-information-sharing-regulations-2025/important-cases","documents":"/api/acts/privacy-and-responsible-information-sharing-information-sharing-regulations-2025/documents"}}