{"id":"F2025L01120","name":"Migration (Approval of Primary and Fall-back Reporting Systems—International Passenger Aircraft) Instrument 2025","slug":"migration-approval-of-primary-and-fall-back-reporting-systems-international-passenger-aircraft-instr","collection":"legislative_instrument","jurisdiction":"commonwealth","status":"in_force","isInForce":true,"actNumber":null,"makingDate":null,"administeringDepartment":null,"currentVersion":{"id":442972,"registerId":"F2025L01120-fast-fetch-1775957891786","compilationNumber":null,"startDate":"2026-04-12","status":"InForce","reasons":null,"registeredAt":null},"sections":[{"sectionNumber":"1","sectionType":"section","heading":"Migration (Approval of Primary and Fall-back Reporting Systems—International Passenger Aircraft) Instrument 2025","content":"---\nmeta-content-style-type: text/css\nmeta-content-type: application/xhtml+xml; charset=utf-8\n---\n\n?xml version=\"1.0\" encoding=\"utf-8\" standalone=\"no\"?>\n\n\n\n \n\nLIN 25/059\n\n \n\nMigration (Approval of Primary and Fall-back Reporting Systems—International Passenger Aircraft) Instrument 2025\n\nI, Stephanie Foster, Secretary of the Department of Home Affairs, make the following instrument.\n\nDated 15 September 2025\n\nStephanie Foster PSM\n\nSecretary\n\nDepartment of Home Affairs\n\n \n\n \n\nContents\n\nPart 1—Preliminary\n\n1 Name\n\n2 Commencement\n\n3 Authority\n\n4 Definitions\n\n5 Schedules\n\nPart 2—Primary and fall-back reporting systems for crew\n\n6 Approval of primary reporting system—crew\n\n7 Information to be reported under primary reporting system—crew\n\n8 Approval of fall-back reporting systems—crew\n\n9 Information to be reported under fall-back reporting systems—crew\n\nPart 3—Primary and fall-back reporting systems for passengers\n\n10 Approval of primary reporting system—passengers\n\n11 Information to be reported under primary reporting system—passengers\n\n12 Approval of fall-back reporting systems—passengers\n\n13 Information to be reported under fall-back reporting systems—passengers\n\nSchedule 1—Repeals\n\nInstrument of Approval of Primary Reporting Systems (International Passenger Aircraft – Crew) 2015\n\nInstrument of Approval of Primary Reporting Systems (International Passenger Aircraft – Passengers) 2015\n\nInstrument of Approval of Fall-back Reporting Systems (International Passenger Aircraft – Crew) 2015\n\nInstrument of Approval of Fall-back Reporting Systems (International Passenger Aircraft – Passengers) 2015\n\n \n\n \n\nPart 1—Preliminary\n\n1 Name\n\n This instrument is the Migration (Approval of Primary and Fall-back Reporting Systems—International Passenger Aircraft) Instrument 2025.\n\n2 Commencement\n\n This instrument commences on the day after it is registered.\n\n3 Authority\n\n This instrument is made under the following provisions of the Migration Act 1958:\n\n (a) section 245J;\n\n (b) section 245K\n\n4 Definitions\n\n In this instrument:\n\nABOC means the Australian Border Operations Centre.\n\nAct means the Migration Act 1958.\n\nDepartment means the Department of Home Affairs, including the Australian Border Force.\n\ninternational passenger aircraft has the meaning given by regulation 3.13 of the Regulations.\n\nRegulations means the Migration Regulations 1994.\n\n5 Schedules\n\n Each instrument that is specified in a Schedule to this instrument is amended or repealed as set out in the applicable items in the Schedule concerned, and any other item in a Schedule to this instrument has effect according to its terms.\n\n\n\n\nPart 2—Primary and fall-back reporting systems for crew\n\n6 Approval of primary reporting system—crew\n\n For the purposes of section 245J of the Act, the following system is the approved primary reporting system for each member of the crew of an international passenger aircraft:\n\n (a) the interactive Advance Passenger Information system called the Advance Passenger Processing System, as provided by C P S Systems Pty Ltd (ABN 64 000 965 551, ACN 000 965 551), part of the Société Internationale de Télécommunications Aéronautiques NaamlozeVennootschap.\n\n7 Information to be reported under primary reporting system—crew\n\n (1) For the purposes of subsection 245J(3) of the Act, the information set out in the following table is specified to be reported about each member of the crew of an international passenger aircraft who holds:\n\n (a) an Australian passport;\n\n (b) a New Zealand passport; or\n\n (c) a travel document, other than an Australian or New Zealand passport, with a Crew Travel Authority as provided by the Department.\n\n \n\n| Item | Short Field Title | Description |\n| --- | --- | --- |\n| 1 | Crew Type | The type of crew person, either:
(C) Operating Crew; or
(X) Positioning Crew. |\n| 2 | Document Type | The type of travel document, either:
(P) Passport;
(O) Other; or
(N) None. |\n| 3 | Document Number | The assigned number of an official identification document issued by a state or organisation to a person for the purposes of international travel.
Blank only if Document Type is (N). |\n| 4 | Traveller’s Nationality Code | As documented in the travel document, the three-letter country code assigned by the International Civil Aviation Organisation. |\n| 5 | Family Name | The first four characters of the person’s family name. |\n| 6 | Trans-Border Flight | The flight number used by the operator of the air service on which the person will cross the Australian border. |\n| 7 | Check-In Port | The port at which the person commences an international movement and at which advance passenger information for the person is collected. |\n| 8(a) | Expected Port | The Australian port at which the person will be cleared by the Department for movement into Australia. |\n| 8(b) | Expected Port | The Australian port at which the person will be cleared by the Department for departure from Australia. |\n| 9 | Check-in Date | The check-in date and time (according to Greenwich Mean Time) used to locate the person. |\n| 10(a) | Trans-Border Port | The first port in Australia at which the person will arrive when travelling to Australia. |\n| 10(b) | Trans-Border Port | The last port in Australia at which the person will depart when travelling from Australia. |\n| 11 | Transit Indicator | An indicator that the person is transiting at origin or destination (if applicable). |\n\n\n \n\n (2) For the purposes of subsection 245J(3) of the Act, the information set out in the following table is specified to be reported about each member of the crew of an international passenger aircraft who has obtained up-lift approval from the ABOC.\n\n \n\n- Item Short Field Title Description\n- 1 Crew Type The type of crew person, either:(C) Operating Crew; or(X) Positioning Crew.\n- 2 Document Type The type of travel document, either:(P) Passport;(O) Other; or(N) None.\n- 3 Document Number The assigned number of an official identification document issued by a state or organisation to a person for the purposes of international travel.Blank only if Document Type is (N).\n- 4 Traveller’s Nationality Code As documented in the travel document, the three-letter country code assigned by the International Civil Aviation Organisation.\n- 5 Family Name The person’s full family name, as stated in the person’s passport or other relevant travel documentation.\n- 6 Given Names The person’s full given names, as stated in the person’s passport or relevant travel documentation.\n- 7 Date of Birth The person’s date of birth.\n- 8 Sex The person’s gender, either:(M) Male;(F) Female;(U) Unknown; or(X) Unknown.\n- 9 Trans-Border Flight The flight number used by the operator of the air service on which the person will cross the Australian border.\n- 10 Check-In Port The port at which the person commences an international movement and at which advance passenger information for the person is collected.\n- 11(a) Expected Port The Australian port at which the person will be cleared by the Department for movement into Australia.\n- 11(b) Expected Port The Australian port at which the person will be cleared by the Department for departure from Australia.\n- 12 Check-in Date The check-in date and time (according to Greenwich Mean Time) used to locate the person.\n- 13(a) Trans-Border Port The first port in Australia at which the person will arrive when travelling to Australia.\n- 13(b) Trans-Border Port The last port in Australia at which the person will depart when travelling from Australia.\n- 14 Transit Indicator An indicator that the person is transiting at origin or destination (if applicable).\n\n\n \n\n8 Approval of fall-back reporting systems—crew\n\n For the purposes of section 245K of the Act, the following systems are approved as fall-back reporting systems for each member of the crew of an international passenger aircraft:\n\n (a) the ABOC, by telephone to either of the following telephone numbers in Australia:\n\n (i) 1300 368 126; or\n\n (ii) (02) 6264 1301; or\n\n (b) the ABOC, by email: ABOC@abf.gov.au; or\n\n (c) the ABOC, by SITATEX to the address CBRIXCR; or\n\n (d) APPchat.\n\n9 Information to be reported under fall-back reporting systems—crew\n\n (1) For the purposes of subsection 245K(2), the information in the following table is specified to be reported about each member of the crew of an international passenger aircraft for flights arriving in Australia.\n\n \n\n| Item | Information |\n| --- | --- |\n| 1 | The flight number, port of arrival of the aircraft and the expected date of arrival of the aircraft. |\n| 2 | Where the operator has confirmed that each crew member has boarded the aircraft, each person holds:
(a) a travel document, other than an Australian or New Zealand passport, and a visa or Crew Travel Authority, which is in effect that permits the person to travel to and enter Australia; or
(b) a current Australian or New Zealand passport. |\n| 3 | For each crew member who the operator has not confirmed as falling within Item 2, whether the operator has obtained up-lift approval from the ABOC. |\n\n\n \n\n (2) For the purposes of subsection 245K(2), the information in the following table is specified to be reported about each member of the crew of an international passenger aircraft for flights departing from Australia.\n\n \n\n| Item | Information |\n| --- | --- |\n| 1 | The flight number, port of departure of the aircraft and the expected date of departure of the aircraft. |\n\n\n \n\n\n\n\nPart 3—Primary and fall-back reporting systems for passengers\n\n10 Approval of primary reporting system—passengers\n\n For the purposes of section 245J of the Act, the following system is the approved primary reporting system for each passenger of an international passenger aircraft:\n\n (a) the interactive Advance Passenger Information system called the Advance Passenger Processing System, as provided by C P S Systems Pty Ltd (ABN 64 000 965 551, ACN 000 965 551), part of the Société Internationale de Télécommunications Aéronautiques NaamlozeVennootschap.\n\n11 Information to be reported under primary reporting system—passengers\n\n (1) For the purposes of subsection 245J(3) of the Act, the information set out in the following table is specified to be reported about each passenger of an international passenger aircraft who holds:\n\n (a) an Australian passport;\n\n (b) a New Zealand passport; or\n\n (c) a travel document, other than an Australian or New Zealand passport, and a visa which is in effect, other than a special purpose visa, that permits the person to travel to and enter Australia.\n\n \n\n| Item | Short Field Title | Description |\n| --- | --- | --- |\n| 1 | Document Type | The type of travel document, either:
(P) Passport;
(O) Other; or
(N) None. |\n| 2 | Document Number | The assigned number of an official identification document issued by a state or organisation to a person for the purposes of international travel.
Blank only if Document Type is (N). |\n| 3 | Traveller’s Nationality Code | As documented in the travel document, the three-letter country code assigned by the International Civil Aviation Organisation. |\n| 4 | Family Name | The first four characters of the person’s family name. |\n| 5 | Trans-Border Flight | The flight number used by the operator of the air service on which the person will cross the Australian border. |\n| 6 | Check-In Port | The port at which the person commences an international movement and at which advance passenger information for the person is collected. |\n| 7(a) | Expected Port | The Australian port at which the person will be cleared by the Department for movement into Australia. |\n| 7(b) | Expected Port | The Australian port at which the person will be cleared by the Department for departure from Australia. |\n| 8 | Check-in Date | The check-in date and time (according to Greenwich Mean Time) used to locate the person. |\n| 9(a) | Trans-Border Port | The first port in Australia at which the person will arrive when travelling to Australia. |\n| 9(b) | Trans-Border Port | The last port in Australia at which the person will depart when travelling from Australia. |\n| 10 | Transit Indicator | An indicator that the person is transiting at origin or destination (if applicable). |\n\n\n \n\n (2) For the purposes of subsection 245J(3) of the Act, the information set out in the following table is to be reported about each passenger of an international passenger aircraft who:\n\n (a) is eligible for a special purpose visa as determined by the Act and the Regulations; or\n\n (b) has obtained up-lift approval from the ABOC.\n\n \n\n| Item | Short Field Title | Description |\n| --- | --- | --- |\n| 1 | Document Type | The type of travel document, either:
(P) Passport;
(O) Other; or
(N) None. |\n| 2 | Document Number | The assigned number of an official identification document issued by a state or organisation to a person for the purposes of international travel.
Blank only if Document Type is (N). |\n| 3 | Traveller’s Nationality Code | As documented in the travel document, the three-letter country code assigned by the International Civil Aviation Organisation. |\n| 4 | Family Name | The person’s full family name, as stated in the person’s passport or other relevant travel documentation. |\n| 5 | Given Names | The person’s full given names, as stated in the person’s passport or relevant travel documentation. |\n| 6 | Date of Birth | The person’s date of birth. |\n| 7 | Sex | The person’s gender, either:
(M) Male;
(F) Female;
(U) Unknown; or
(X) Unknown. |\n| 8 | Trans-Border Flight | The flight number used by the operator of the air service on which the person will cross the Australian border. |\n| 9 | Check-In Port | The port at which the person commences an international movement and at which advance passenger information for the person is collected. |\n| 10(a) | Expected Port | The Australian port at which the person will be cleared by the Department for movement into Australia. |\n| 10(b) | Expected Port | The Australian port at which the person will be cleared by the Department for departure from Australia. |\n| 11 | Check-in Date | The check-in date and time (according to Greenwich Mean Time) used to locate the person. |\n| 12(a) | Trans-Border Port | The first port in Australia at which the person will arrive when travelling to Australia. |\n| 12(b) | Trans-Border Port | The last port in Australia at which the person will depart when travelling from Australia. |\n| 13 | Transit Indicator | An indicator that the person is transiting at origin or destination (if applicable). |\n\n\n \n\n12 Approval of fall-back reporting systems—passengers\n\n (1) For the purposes of section 245K of the Act, the following systems are approved as fall-back reporting systems for each passenger of an international passenger aircraft:\n\n (a) the ABOC, by telephone to either of the following telephone numbers in Australia:\n\n (i) 1300 368 126; or\n\n (ii) (02) 6264 1301; or\n\n (b) the ABOC, by email: ABOC@abf.gov.au; or\n\n (c) the ABOC, by SITATEX to the address CBRIXCR; or\n\n (d) APPchat.\n\n13 Information to be reported under fall-back reporting systems—passengers\n\n (1) For the purposes of subsection 245K(2), the information in the following table is specified to be reported about each passenger of an international passenger aircraft for flights arriving in Australia.\n\n \n\n| Item | Information |\n| --- | --- |\n| 1 | The flight number, port of arrival of the aircraft and the expected date of arrival of the aircraft. |\n| 2 | Where the operator has confirmed that the passenger has boarded the aircraft, each person holds:
(a) a travel document, other than an Australian or New Zealand passport, and a visa which is in effect that permits the person to travel to and enter Australia; or
(b) a current Australian or New Zealand passport. |\n| 3 | For each passenger who the operator has not confirmed as falling within Item 2, whether the operator has obtained up-lift approval from the ABOC. |\n\n\n \n\n (2) For the purposes of subsection 245K(2), the information in the following table is specified to be reported about each passenger of an international passenger aircraft for flights departing from Australia.\n\n \n\n| Item | Information |\n| --- | --- |\n| 1 | The flight number, port of departure of the aircraft and the expected date of departure of the aircraft. |\n\n\n \n\n\n\n\nSchedule 1—Repeals\n\nInstrument of Approval of Primary Reporting Systems (International Passenger Aircraft – Crew) 2015\n\n1 The whole of the instrument\n\nRepeal the instrument.\n\nInstrument of Approval of Primary Reporting Systems (International Passenger Aircraft – Passengers) 2015\n\n2 The whole of the instrument\n\nRepeal the instrument.\n\nInstrument of Approval of Fall-back Reporting Systems (International Passenger Aircraft – Crew) 2015\n\n3 The whole of the instrument\n\nRepeal the instrument.\n\nInstrument of Approval of Fall-back Reporting Systems (International Passenger Aircraft – Passengers) 2015\n\n4 The whole of the instrument\n\nRepeal the instrument.\n","sortOrder":0}],"analysis":{"flash_summary_failed":{"failed":true,"reason":"Unauthenticated. Configure AI_GATEWAY_API_KEY or use a provider module. Learn more: https://ai-sdk.dev/unauthenticated-ai-gateway","source":"analysis-cron"},"flash_summary":{"complexity_score":5,"scope_assessment":{"changed":true,"description":"The instrument expressly repeals the 2015 approval instruments (Schedule 1) and re‑establishes approved primary and fall‑back reporting systems (ss 6, 10, 8, 12). It continues the statutory scheme under ss 245J and 245K of the Migration Act but updates the technical reporting requirements: a named private APS provider is specified as primary, fall‑back contact methods for the ABOC are listed, and expanded data fields are required for crew/passengers with ABOC up‑lift approval or special purpose visa eligibility (ss 6–13)."},"complexity_factors":["Cross-references to Migration Act sections 245J and 245K and the Migration Regulations (s 3, 3) creating legal dependencies and conditions for reporting.","Different reporting schemas for crew and passengers, with separate tables for ordinary cases and for persons with ABOC up‑lift approval or special purpose visa status (ss 7(1)–(2), 11(1)–(2)).","Technical data-field requirements (e.g. truncated family name, ICAO nationality codes, GMT check-in time) that impose precise formatting obligations on operators (ss 7, 11).","Approval of a named private provider as the primary interactive system (C P S Systems Advance Passenger Processing) and multiple fall‑back channels (ABOC phone, email, SITATEX, APPchat) creating operational interoperability and vendor-dependence issues (ss 6, 10, 8, 12).","Repeal of four prior instruments by Schedule 1, meaning operators must migrate to the updated approvals and formats from commencement.","Operational discretion retained by ABOC through the ‘up‑lift approval’ mechanism, affecting when fuller personal data must be provided (ss 7(2), 11(2), 9(1), 13(1))."],"plain_english_summary":"This instrument replaces four 2015 approval instruments and sets which systems and exact data airlines must send to the Department of Home Affairs for international passenger aircraft. It designates a private Advance Passenger Processing system as the primary channel and prescribes fall-back reporting channels to the Australian Border Operations Centre. It affects international air operators (who report), crew and passengers (whose data is reported), and the Department/ABOC (who receive and act on the data)."},"kimi_summary":{"content_quality":"ok","complexity_score":4,"scope_assessment":{"changed":false,"description":"This instrument consolidates and replaces four separate 2015 instruments but does not expand the scope beyond the original purpose of approving reporting systems for international passenger aircraft. The substantive requirements remain consistent with the previous framework, merely updating the legislative vehicle."},"complexity_factors":["Multiple parallel structures: separate but nearly identical provisions for crew (Part 2) and passengers (Part 3), each with primary and fallback systems","Conditional data requirements: different information fields required depending on passport type (Australian/New Zealand vs other) and visa status (Crew Travel Authority, special purpose visa, or up-lift approval)","Cross-references to external legislation: relies on definitions in Migration Act 1958 (sections 245J, 245K) and Migration Regulations 1994 (regulation 3.13)","Technical aviation terminology: references specific systems (SITATEX, APPchat, Advance Passenger Processing System) and communication protocols","Tabular data specifications: 11-14 specific data fields per scenario with precise formatting requirements (e.g., 'first four characters of family name' vs 'full family name')","Nested conditions within tables: some fields only apply to arrivals vs departures (items marked 8(a)/8(b), 10(a)/10(b) etc.)"],"plain_english_summary":"This instrument requires airlines on international flights to/from Australia to use the approved Advance Passenger Processing (APP) system (C P S Systems) to submit crew and passenger data to the Department of Home Affairs, with specified fallback channels if APP is unavailable. It sets what details must be reported (varying by passport/visa status) and affects airlines, crew and passengers by enabling pre‑arrival identity and visa checks to prevent unauthorised travel."}},"importantCases":[],"_links":{"self":"/api/acts/migration-approval-of-primary-and-fall-back-reporting-systems-international-passenger-aircraft-instr","history":"/api/acts/migration-approval-of-primary-and-fall-back-reporting-systems-international-passenger-aircraft-instr/history","analysis":"/api/acts/migration-approval-of-primary-and-fall-back-reporting-systems-international-passenger-aircraft-instr/analysis","conflicts":"/api/acts/migration-approval-of-primary-and-fall-back-reporting-systems-international-passenger-aircraft-instr/conflicts","importantCases":"/api/acts/migration-approval-of-primary-and-fall-back-reporting-systems-international-passenger-aircraft-instr/important-cases","documents":"/api/acts/migration-approval-of-primary-and-fall-back-reporting-systems-international-passenger-aircraft-instr/documents"}}