{"id":"sl-2023-25","name":"Associations Incorporation Regulation 2023","slug":"associations-incorporation-regulation-2023","collection":"regulation","jurisdiction":"act","status":"in_force","isInForce":true,"actNumber":"25 of 2023","makingDate":null,"administeringDepartment":null,"currentVersion":{"id":173249,"registerId":"act-sl-2023-25-current","compilationNumber":null,"startDate":"2026-04-05","status":"InForce","reasons":null,"registeredAt":null},"sections":[{"sectionNumber":"1","sectionType":"section","heading":"Associations Incorporation Regulation 2023","content":"Authorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nAustralian Capital Territory\nAssociations Incorporation\nRegulation 2023\nSL2023-25\nmade under the\nAssociations Incorporation Act 1991\nRepublication No 2\nEffective: 12 March 2024\nRepublication date: 12 March 2024\nRegulation not amended\n(republication includes editorial amendments\nunder Legislation Act)\n\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nAbout this republication\nThe republished law\nThis is a republication of the Associations Incorporation Regulation 2023, made under the\nAssociations Incorporation Act 1991 (including any amendment made under the Legislation Act\n2001, part 11.3 (Editorial changes)) as in force on 12 March 2024. It also includes any\ncommencement, repeal or expiry affecting this republished law.\nThe legislation history and amendment history of the republished law are set out in endnotes 3\nand 4.\nKinds of republications\nThe Parliamentary Counsel’s Office prepares 2 kinds of republications of ACT laws (see the ACT\nlegislation register at www.legislation.act.gov.au):\n• authorised republications to which the Legislation Act 2001 applies\n• unauthorised republications.\nThe status of this republication appears on the bottom of each page.\nEditorial amendments\nThe Legislation Act 2001, part 11.3 authorises the Parliamentary Counsel to make editorial\namendments and other changes of a formal nature when preparing a law for republication.\nEditorial changes do not change the effect of the law, but have effect as if they had been made by\nan Act commencing on the republication date (see Legislation Act 2001, s 115 and s 117). The\nchanges are made if the Parliamentary Counsel considers they are desirable to bring the law into\nline, or more closely into line, with current legislative drafting practice.\nThis republication includes amendments made under part 11.3 (see endnote 1).\nUncommenced provisions and amendments\nIf a provision of the republished law has not commenced, the symbol U appears immediately\nbefore the provision heading. Any uncommenced amendments that affect this republished law\nare accessible on the ACT legislation register (www.legislation.act.gov.au). For more\ninformation, see the home page for this law on the register.\nModifications\nIf a provision of the republished law is affected by a current modification, the\nsymbol M appears immediately before the provision heading. The text of the modifying\nprovision appears in the endnotes. For the legal status of modifications, see the Legislation\nAct 2001, section 95.\nPenalties\nAt the republication date, the value of a penalty unit for an offence against this law is $160 for an\nindividual and $810 for a corporation (see Legislation Act 2001, s 133).\n\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\ncontents 1\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nAustralian Capital Territory\nAssociations Incorporation\nRegulation 2023\nmade under the\nAssociations Incorporation Act 1991\nContents\nPage\n1 Name of regulation 2\n3 Copies required—Act, s 73 (2) 2\n4 Rate of commission—Act, s 95 (3) 2\n5 Model rules—Act, s 127 (2) (a) 2\nSchedule 1 Model rules 3\nPart 1.1 Preliminary 6\n1 Model rules—application 6\n2 Association objects 6\n3 Application of certain Acts 6\n\nContents\nPage\ncontents 2 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.2 Membership 7\n4 Membership—application 7\n5 Membership—decision 7\n6 Membership—when membership begins 8\n7 Membership—joining fee and annual membership fee 9\n8 Membership—when membership ends 9\n9 Membership—resigning 10\n10 Membership—rights and liabilities not transferable 11\nPart 1.3 Dispute resolution and disciplinary procedure 12\nDivision 1.3.1 Dispute resolution procedure 12\n11 Application—div 1.3.1 12\n12 Meaning of party to a dispute—div 1.3.1 13\n13 Resolving dispute by agreement 13\n14 Dispute resolution procedure—starting the procedure 13\n15 Dispute resolution procedure—appointing decision-maker 14\n16 Dispute resolution procedure—notice to parties about decision-maker 14\n17 Dispute resolution procedure—opportunity to be heard 15\n18 Dispute resolution procedure—outcome 15\n19 Dispute resolution procedure—ending dispute by agreement 16\nDivision 1.3.2 Disciplinary procedure 17\n20 Definitions—div 1.3.2 17\n21 Application—div 1.3.2 17\n22 Disciplinary procedure—grounds for disciplinary action 18\n23 Disciplinary procedure—proposed disciplinary action 18\n24 Disciplinary procedure—appointing decision-maker 18\n25 Disciplinary procedure—notice to member about proposed disciplinary\naction 19\n26 Disciplinary procedure—opportunity to be heard 19\n27 Disciplinary procedure—outcome 20\n28 Disciplinary procedure—stopping 21\n29 Disciplinary procedure—no further action by committee 22\nDivision 1.3.3 Appealing decisions 22\n30 Appeal outcome—setting aside decision-maker’s decision 22\n31 Who can appeal a decision? 22\n\nContents\nPage\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\ncontents 3\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n32 Appeal notices 22\n33 Withdrawing an appeal 23\n34 General meeting to decide appeal 23\nPart 1.4 Committee 25\nDivision 1.4.1 Committee—membership and functions 25\n35 Committee—members 25\n36 Committee—functions 25\n37 Committee—delegating functions to subcommittees 26\n38 Committee—functions of president 26\n39 Committee—functions of vice president 27\n40 Committee—functions of secretary 27\n41 Committee—functions of treasurer 28\n42 Committee—delegating functions of committee members 28\nDivision 1.4.2 Committee—election and removal 29\n43 Committee—membership 29\n44 Committee—nominating members for election 29\n45 Committee—electing members 30\n46 Committee—term of office 31\n47 Committee—removal of member from office 32\n48 Committee—filling casual vacancies 33\nDivision 1.4.3 Committee meetings 34\n49 Committee meetings 34\n50 Committee meetings—notice and business 34\n51 Committee meetings—chair 35\n52 Committee meetings—quorum 35\n53 Committee meetings—voting 36\n54 Committee meetings—minutes 37\n55 Committee meetings—records 37\nPart 1.5 Annual and other general meetings 38\n56 General meetings—called by committee 38\n57 General meetings—called at request of members 38\n58 General meetings—virtual attendance 39\n59 Annual general meetings—notice and business 40\n\nContents\nPage\ncontents 4 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n60 Other general meetings—notice and business 41\n61 General meetings—authorising proxy 42\n62 General meetings—chair 43\n63 General meetings—quorum 43\n64 General meetings—voting 44\n65 General meetings—minutes 44\n66 General meetings—adjournment 45\nPart 1.6 Financial matters 46\n67 Funds—source 46\n68 Funds—use and management 46\nPart 1.7 Miscellaneous 48\n69 Records and other documents 48\n70 Common seal 48\n71 Property of defunct association 49\nPart 1.8 Forms 50\nPart 1.9 Dictionary 53\nEndnotes\n1 About the endnotes 56\n2 Abbreviation key 56\n3 Legislation history 57\n4 Amendment history 58\n5 Earlier republications 58\n\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 1\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nAustralian Capital Territory\nAssociations Incorporation\nRegulation 2023\nmade under the\nAssociations Incorporation Act 1991\n\nSection 1\npage 2 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n1 Name of regulation\nThis regulation is the Associations Incorporation Regulation 2023.\n3 Copies required—Act, s 73 (2)\nThe prescribed number of copies is 20.\n4 Rate of commission—Act, s 95 (3)\nThe commission payable is an amount calculated at the rate of 5%.\n5 Model rules—Act, s 127 (2) (a)\nThe model rules in schedule 1 are prescribed.\n\nModel rules Schedule 1\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 3\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nSchedule 1 Model rules\n(see s 5)\nContents\nPage\nPart 1.1 Preliminary 6\n1 Model rules—application 6\n2 Association objects 6\n3 Application of certain Acts 6\nPart 1.2 Membership 7\n4 Membership—application 7\n5 Membership—decision 7\n6 Membership—when membership begins 8\n7 Membership—joining fee and annual membership fee 9\n8 Membership—when membership ends 9\n9 Membership—resigning 10\n10 Membership—rights and liabilities not transferable 11\nPart 1.3 Dispute resolution and disciplinary procedure 12\nDivision 1.3.1 Dispute resolution procedure 12\n11 Application—div 1.3.1 12\n12 Meaning of party to a dispute—div 1.3.1 13\n13 Resolving dispute by agreement 13\n14 Dispute resolution procedure—starting the procedure 13\n15 Dispute resolution procedure—appointing decision-maker 14\n16 Dispute resolution procedure—notice to parties about decision-maker 14\n17 Dispute resolution procedure—opportunity to be heard 15\n18 Dispute resolution procedure—outcome 15\n19 Dispute resolution procedure—ending dispute by agreement 16\nDivision 1.3.2 Disciplinary procedure 17\n20 Definitions—div 1.3.2 17\n\nSchedule 1 Model rules\npage 4 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n21 Application—div 1.3.2 17\n22 Disciplinary procedure—grounds for disciplinary action 18\n23 Disciplinary procedure—proposed disciplinary action 18\n24 Disciplinary procedure—appointing decision-maker 18\n25 Disciplinary procedure—notice to member about proposed disciplinary\naction 19\n26 Disciplinary procedure—opportunity to be heard 19\n27 Disciplinary procedure—outcome 20\n28 Disciplinary procedure—stopping 21\n29 Disciplinary procedure—no further action by committee 22\nDivision 1.3.3 Appealing decisions 22\n30 Appeal outcome—setting aside decision-maker’s decision 22\n31 Who can appeal a decision? 22\n32 Appeal notices 22\n33 Withdrawing an appeal 23\n34 General meeting to decide appeal 23\nPart 1.4 Committee 25\nDivision 1.4.1 Committee—membership and functions 25\n35 Committee—members 25\n36 Committee—functions 25\n37 Committee—delegating functions to subcommittees 26\n38 Committee—functions of president 26\n39 Committee—functions of vice president 27\n40 Committee—functions of secretary 27\n41 Committee—functions of treasurer 28\n42 Committee—delegating functions of committee members 28\nDivision 1.4.2 Committee—election and removal 29\n43 Committee—membership 29\n44 Committee—nominating members for election 29\n45 Committee—electing members 30\n46 Committee—term of office 31\n47 Committee—removal of member from office 32\n48 Committee—filling casual vacancies 33\n\nModel rules Schedule 1\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 5\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nDivision 1.4.3 Committee meetings 34\n49 Committee meetings 34\n50 Committee meetings—notice and business 34\n51 Committee meetings—chair 35\n52 Committee meetings—quorum 35\n53 Committee meetings—voting 36\n54 Committee meetings—minutes 37\n55 Committee meetings—records 37\nPart 1.5 Annual and other general meetings 38\n56 General meetings—called by committee 38\n57 General meetings—called at request of members 38\n58 General meetings—virtual attendance 39\n59 Annual general meetings—notice and business 40\n60 Other general meetings—notice and business 41\n61 General meetings—authorising proxy 42\n62 General meetings—chair 43\n63 General meetings—quorum 43\n64 General meetings—voting 44\n65 General meetings—minutes 44\n66 General meetings—adjournment 45\nPart 1.6 Financial matters 46\n67 Funds—source 46\n68 Funds—use and management 46\nPart 1.7 Miscellaneous 48\n69 Records and other documents 48\n70 Common seal 48\n71 Property of defunct association 49\nPart 1.8 Forms 50\nPart 1.9 Dictionary 53\n\nSchedule 1 Model rules\nPart 1.1 Preliminary\nSection 1\npage 6 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.1 Preliminary\n1 Model rules—application\nThese model rules, as in force from time to time, are the rules of the\n[insert name of incorporated association] (the Association).\nNote The Association may, by special resolution, at any time, decide to adopt\nrules other than these model rules (see Act, s 33). However, if a rule is\ninconsistent with the Act or another law in force in the ACT, the rule has\nno effect (see Act, s 34). Also, if the model rules make provision for a\nmatter not provided for in the Association’s rules, the Association’s rules\nare taken to include the provision of the model rules in relation to that\nmatter (see Act, s 31 (2)).\n2 Association objects\nThe objects of the Association are [insert objects].\nNote The objects of the Association are the objects appearing in the statement\nof the Association’s objects lodged with the registrar (see Act, s 29). The\nAssociation may alter its objects by special resolution (see Act, s 30).\n3 Application of certain Acts\nThe following Acts apply to the Association’s rules as if the rules\nwere an instrument made under the Act:\n(a) the Electronic Transactions Act 2001;\n(b) the Legislation Act 2001.\nNote 1 Under the Electronic Transactions Act 2001, s 8, information required to\nbe given in writing may be given electronically. For example,\napplications for membership may be given by email.\nNote 2 The Legislation Act contains definitions and other provisions relevant to\nthe Association’s rules.\n\nModel rules Schedule 1\nMembership Part 1.2\nSection 4\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 7\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.2 Membership\n4 Membership—application\n(1) A person may apply to the committee to become a member of the\nAssociation.\nNote Founding members of the Association are dealt with in the Act, s 21 (2).\n(2) The application must—\n(a) be in writing; and\n(b) include—\n(i) the applicant’s name and contact details; and\n(ii) a statement that the applicant supports the Association’s\nobjects and agrees to comply with the Act and the\nAssociation’s rules; and\n(iii) a member’s nomination of the applicant for membership;\nand\n(c) be signed by the applicant and the member nominating the\napplicant.\n(3) The committee may require the application to be in a form decided\nby the committee.\nNote The committee may require form 1 in pt 1.8 to be used.\n5 Membership—decision\n(1) The committee must consider each application for membership and\ndecide whether to accept or reject the application.\n(2) The committee may reject an application only if—\n(a) the application does not comply with section 4 (2); or\n\nSchedule 1 Model rules\nPart 1.2 Membership\nSection 6\npage 8 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(b) if the committee requires an application to be in a particular form\nunder section 4 (3)—the application is not in the required form;\nor\n(c) the committee is not satisfied that the applicant will support the\nAssociation’s objects and comply with the Act and the\nAssociation’s rules.\n(3) As soon as practicable after deciding the application, the committee\nmust give the applicant written notice of the decision.\n(4) If the committee accepts the application, the committee must—\n(a) ask the applicant to pay the joining fee; and\n(b) after the applicant pays the fee—record the information required\nby the Act, section 67 (2) in the register of members.\nNote 1 The information required to be recorded in the register includes the\nperson’s name and contact details and the date the person became\na member (see Act, s 67 (2)).\nNote 2 A member may apply to the committee to restrict access to the\nmember’s personal information on the register (see Act, s 67B).\n6 Membership—when membership begins\nA person’s membership begins on—\n(a) if the joining fee is $0—the day the committee accepts the\nperson’s application for membership; or\n(b) in any other case—the later of the following:\n(i) the day the committee accepts the person’s application for\nmembership;\n(ii) the day the person pays the joining fee.\n\nModel rules Schedule 1\nMembership Part 1.2\nSection 7\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 9\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n7 Membership—joining fee and annual membership fee\n(1) The fee to join the Association (the joining fee) is—\n(a) $1; or\n(b) if the committee decides another amount—that amount.\n(2) The annual fee for membership of the Association (the annual\nmembership fee) is—\n(a) $2; or\n(b) if the committee decides another amount—that amount.\n(3) To remove any doubt, a joining fee or annual membership fee may\nbe $0.\n(4) The annual membership fee is payable before (the due date)—\n(a) 1 July each year; or\n(b) if the committee decides another date—that date.\n(5) However, if a person’s membership begins after the due date in a\ncalendar year, the due date for the annual membership fee is—\n(a) 1 July in the following calendar year; or\n(b) if the committee decides another date—that date.\n8 Membership—when membership ends\nA person’s membership ends if—\n(a) the person resigns under section 9; or\n(b) the person has not paid their annual membership fee by the due\ndate; or\n(c) the person’s membership is cancelled as a result of disciplinary\naction taken under part 1.3; or\n\nSchedule 1 Model rules\nPart 1.2 Membership\nSection 9\npage 10 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(d) if the member is an individual—the individual—\n(i) dies; or\n(ii) is not physically or mentally fit to exercise the functions of\nmembership; or\n(e) if the member is a corporation—the corporation is wound up; or\n(f) the incorporation of the Association is cancelled under—\n(i) the Act, section 83 (Cancellation where continued\nincorporation inappropriate); or\n(ii) the Act, section 85 (Cancellation of incorporation\nfollowing voluntary transfer); or\n(iii) the Act, section 93 (Cancellation of incorporation); or\n(g) the Association is wound up under—\n(i) the Act, section 88 (Voluntary winding-up); or\n(ii) the Act, section 90 (Winding-up by the court).\n9 Membership—resigning\n(1) A member may resign their membership of the Association by giving\nwritten notice to the committee.\n(2) The resignation takes effect—\n(a) on the day the committee receives the notice; or\n(b) if another day is stated in the notice—on that day.\n(3) Despite section 10 (b), a person who resigns their membership\nremains liable for any annual membership fee the person owes the\nAssociation when the resignation takes effect.\nNote An amount owing under a law may be recovered as a debt in a court of\ncompetent jurisdiction or the ACAT (see Legislation Act, s 177).\n\nModel rules Schedule 1\nMembership Part 1.2\nSection 10\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 11\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(4) The committee must remove information about the member from the\nregister of members as soon as practicable after the member’s\nresignation takes effect.\n10 Membership—rights and liabilities not transferable\nA member’s rights and liabilities—\n(a) are not transferable; and\n(b) end when the member’s membership ends.\n\nSchedule 1 Model rules\nPart 1.3 Dispute resolution and disciplinary procedure\nDivision 1.3.1 Dispute resolution procedure\nSection 11\npage 12 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.3 Dispute resolution and\ndisciplinary procedure\nDivision 1.3.1 Dispute resolution procedure\n11 Application—div 1.3.1\nThis division sets out the dispute resolution procedure for dealing\nwith a dispute under the Act or the Association’s rules between—\n(a) a member and another member; or\n(b) a member and the committee.\nExamples—disputes under the Act or the Association’s rules\n1 a dispute about when the annual membership fee for membership is due\n2 a dispute about when an annual general meeting must be held\n3 a dispute arising out of a refusal of a request under the Act, s 67B by a member\nto restrict access to personal information about the member recorded in the\nregister of members\n4 a dispute about whether the Association is acting in accordance with its objects\n5 a dispute about whether a member is acting in accordance with the\nAssociation’s objects\nNote 1 There are further requirements for dispute resolution procedures in the\nAct, s 65B.\nNote 2 On application by the Association, a court may direct a person to comply\nwith the Association’s rules and may declare and enforce the rights or\nobligations of members or the Association (see Act, s 53).\n\nModel rules Schedule 1\nDispute resolution and disciplinary procedure Part 1.3\nDispute resolution procedure Division 1.3.1\nSection 12\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 13\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n12 Meaning of party to a dispute—div 1.3.1\nIn this division:\nparty, to a dispute, means—\n(a) if the dispute is between members—the members; or\n(b) if the dispute is between a member and the committee—the\nmember and the committee.\nNote A member may appoint someone to act on their behalf in the dispute\nresolution procedure (see Act, s 65B (2)).\n13 Resolving dispute by agreement\n(1) The parties to a dispute must attempt to resolve the dispute by\nagreement between themselves.\n(2) A party to the dispute may ask the committee to help the parties\nresolve the dispute by agreement if—\n(a) the committee is not a party to the dispute; and\n(b) the parties are unable to resolve the dispute between themselves.\n14 Dispute resolution procedure—starting the procedure\n(1) If the parties to a dispute do not resolve the dispute by agreement\nunder section 13, any party to the dispute may start the dispute\nresolution procedure by giving written notice to the committee.\nNote A member who is the subject of a disciplinary procedure must not start a\ndispute resolution procedure in relation to the same matter until the\ndisciplinary procedure (including any appeal) is complete (see Act,\ns 65C (4)).\n(2) The notice must—\n(a) include the names and contact details of the parties to the\ndispute; and\n\nSchedule 1 Model rules\nPart 1.3 Dispute resolution and disciplinary procedure\nDivision 1.3.1 Dispute resolution procedure\nSection 15\npage 14 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(b) give a brief summary of the matters in dispute (a dispute\nsummary) including the relevant provisions of the Act and the\nAssociation’s rules (if known); and\n(c) briefly state the steps the parties have taken to resolve the\ndispute.\n15 Dispute resolution procedure—appointing\ndecision-maker\n(1) As soon as practicable after receiving a notice under section 14, the\ncommittee must appoint a decision-maker to decide the outcome of\nthe dispute.\nNote For laws about appointments, see the Legislation Act, pt 19.3.\n(2) The committee must ensure that the decision-maker—\n(a) is unbiased; and\n(b) has, or can quickly acquire, knowledge of the following:\n(i) the Act;\n(ii) the Association’s rules;\n(iii) the Association’s objects;\n(iv) the management and operation of the Association; and\n(c) does not have a conflict of interest.\n(3) The committee must give the decision-maker a copy of the notice.\n16 Dispute resolution procedure—notice to parties about\ndecision-maker\n(1) As soon as practicable after a decision-maker is appointed under\nsection 15, the secretary must give written notice to each party to the\ndispute that the dispute resolution procedure has started.\n(2) However, if the committee is a party to the dispute, the secretary is\nnot required to give the committee notice under subsection (1).\n\nModel rules Schedule 1\nDispute resolution and disciplinary procedure Part 1.3\nDispute resolution procedure Division 1.3.1\nSection 17\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 15\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(3) The notice must include—\n(a) a copy of the dispute summary for the dispute; and\n(b) the name and contact details of the decision-maker; and\n(c) information about the dispute resolution procedure.\n17 Dispute resolution procedure—opportunity to be heard\n(1) Before deciding the outcome of a dispute, the decision-maker must\ninvite each party to make a written or oral submission (or both) about\nthe dispute.\n(2) The invitation must state—\n(a) if the decision-maker invites the parties to make a written\nsubmission—a period of not less than 14 days in which a party\nmay make a written submission (the submission period); and\n(b) if the decision-maker invites the parties to make oral\nsubmissions—the day and time (within the submission period)\nwhen the party can make their oral submissions.\n(3) The decision-maker may also attempt to resolve the dispute with the\nagreement of the parties to the dispute.\n18 Dispute resolution procedure—outcome\nAs soon as practicable after the submission period has ended, the\ndecision-maker must—\n(a) consider any submissions received by the decision-maker during\nthe submission period; and\n(b) decide the outcome of the dispute (the dispute decision); and\n(c) give the parties to the dispute a written notice stating—\n(i) the dispute decision; and\n\nSchedule 1 Model rules\nPart 1.3 Dispute resolution and disciplinary procedure\nDivision 1.3.1 Dispute resolution procedure\nSection 19\npage 16 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(ii) the reasons for the dispute decision; and\nNote For what must be included in a statement of reasons, see the\nLegislation Act, s 179.\n(iii) that a party to the dispute may appeal the dispute decision\nunder division 1.3.3 (Appealing decisions); and\n(d) if the committee is not a party to the dispute—give the\ncommittee a copy of the notice mentioned in paragraph (c).\n19 Dispute resolution procedure—ending dispute by\nagreement\n(1) The parties to a dispute may agree to end the dispute at any time\nbefore the decision-maker decides the outcome of the dispute.\n(2) If the parties agree to end the dispute, they must give written notice\nto the following people:\n(a) if the committee is not a party to the dispute—the committee;\n(b) if a decision-maker has been appointed for the dispute—the\ndecision-maker.\n(3) The notice must state—\n(a) that the parties have agreed to end the dispute; and\n(b) the terms of the agreement.\n\nModel rules Schedule 1\nDispute resolution and disciplinary procedure Part 1.3\nDisciplinary procedure Division 1.3.2\nSection 20\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 17\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nDivision 1.3.2 Disciplinary procedure\n20 Definitions—div 1.3.2\nIn this division:\ndisciplinary action, against a member of the Association in relation\nto the member’s status as a member of the Association, includes any\nof the following:\n(a) demoting the member to a level of membership with fewer rights\nand privileges;\n(b) suspending the member’s entitlement to exercise some or all of\nthe member’s rights and privileges as a member for a stated\nperiod;\n(c) suspending the member’s membership for a stated period;\n(d) cancelling the member’s membership and disqualifying the\nmember from applying for membership for a stated period.\nground for disciplinary action—see section 22.\n21 Application—div 1.3.2\nThis division sets out the disciplinary procedure the Association must\nuse if it proposes to take disciplinary action against a member.\nNote 1 There are further requirements for disciplinary procedures in the Act,\ns 65C.\nNote 2 A court may direct a person to comply with the Association’s rules and\nmay declare and enforce the rights or obligations of members or the\nAssociation (see Act, s 53).\nNote 3 The Association may (but need not) also use the disciplinary procedure\nset out in this division if it proposes to take other disciplinary action\nagainst a member.\n\nSchedule 1 Model rules\nPart 1.3 Dispute resolution and disciplinary procedure\nDivision 1.3.2 Disciplinary procedure\nSection 22\npage 18 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n22 Disciplinary procedure—grounds for disciplinary action\nEach of the following is a ground for disciplinary action against a\nmember of the Association:\n(a) the member has failed to comply with the Act or the\nAssociation’s rules;\n(b) the member has acted in a way that is likely to be harmful to the\nAssociation.\n23 Disciplinary procedure—proposed disciplinary action\nIf the committee is satisfied that a ground for disciplinary action\nexists in relation to a member of the Association, the committee may,\nby resolution, propose to take disciplinary action (the proposed\ndisciplinary action) against the member in relation to the member’s\nstatus as a member.\n24 Disciplinary procedure—appointing decision-maker\n(1) If the committee passes a resolution under section 23, the committee\nmust appoint a decision-maker to decide whether to take the proposed\ndisciplinary action.\nNote For laws about appointments, see the Legislation Act, pt 19.3.\n(2) The committee must ensure that the decision-maker—\n(a) is unbiased; and\n(b) has, or can quickly acquire, knowledge of the following:\n(i) the Act;\n(ii) the Association’s rules;\n(iii) the Association’s objects;\n(iv) the management and operation of the Association; and\n(c) does not have a conflict of interest.\n\nModel rules Schedule 1\nDispute resolution and disciplinary procedure Part 1.3\nDisciplinary procedure Division 1.3.2\nSection 25\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 19\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(3) The committee must give the decision-maker the following\ninformation in writing:\n(a) the name and contact details of the member who is the subject\nof the proposed disciplinary action;\n(b) details about the proposed disciplinary action;\n(c) the grounds for the proposed disciplinary action.\n25 Disciplinary procedure—notice to member about\nproposed disciplinary action\n(1) As soon as practicable after appointing a decision-maker under\nsection 24, the committee must give the member written notice telling\nthe member that the disciplinary procedure has started.\n(2) The notice must include—\n(a) details about the proposed disciplinary action; and\n(b) the grounds for the proposed disciplinary action; and\n(c) the name and contact details of the decision-maker; and\n(d) information about the disciplinary procedure.\n26 Disciplinary procedure—opportunity to be heard\n(1) Before deciding whether to take the proposed disciplinary action, the\ndecision-maker must invite the member to make a written or oral\nsubmission (or both) about—\n(a) the proposed disciplinary action; and\n(b) the grounds for the proposed disciplinary action.\n\nSchedule 1 Model rules\nPart 1.3 Dispute resolution and disciplinary procedure\nDivision 1.3.2 Disciplinary procedure\nSection 27\npage 20 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(2) The invitation must state—\n(a) if the decision-maker invites the member to make a written\nsubmission—a period of not less than 14 days in which the\nmember may make a written submission\n(the submission period); and\n(b) if the decision-maker invites the member to make oral\nsubmissions—the day and time (within the submission period)\nwhen the member can make their oral submissions.\n27 Disciplinary procedure—outcome\n(1) As soon as practicable after the submission period has ended, the\ndecision-maker must—\n(a) consider any submissions received by the decision-maker during\nthe submission period; and\n(b) decide whether to take the proposed disciplinary action, another\ndisciplinary action, or no disciplinary action against the member\n(the disciplinary action decision); and\n(c) give the member and the committee written notice stating—\n(i) the disciplinary action decision; and\n(ii) the reasons for the disciplinary action decision; and\nNote For what must be included in a statement of reasons, see the\nLegislation Act, s 179.\n(iii) if the decision-maker decides to take disciplinary action—\nthe day the disciplinary action takes effect; and\n(iv) that the member or the committee may appeal the\ndisciplinary action decision under division 1.3.3\n(Appealing decisions).\n\nModel rules Schedule 1\nDispute resolution and disciplinary procedure Part 1.3\nDisciplinary procedure Division 1.3.2\nSection 28\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 21\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(2) If the decision-maker decides to take disciplinary action against a\nmember, the committee must—\n(a) if the member’s membership is cancelled—remove information\nabout the member from the register of members; or\n(b) in any other case—record the details of the disciplinary action\nin the register of members.\n(3) If the decision-maker decides to suspend the member’s membership\nfor a stated period—\n(a) the person is taken not be a member of the Association during\nthe period of suspension; and\n(b) the period of suspension does not affect the suspended\nmember’s liability to pay the annual membership fee.\n28 Disciplinary procedure—stopping\n(1) The committee may, by resolution, decide to stop a disciplinary\nprocedure against a member at any time before the decision-maker\nmakes a disciplinary action decision.\n(2) If the committee decides to stop the disciplinary procedure, the\ncommittee must give written notice to—\n(a) the member; and\n(b) the decision-maker.\n(3) The notice must state—\n(a) that the committee has decided to stop the disciplinary\nprocedure for proposed disciplinary action against a member;\nand\n(b) the reasons for the committee’s decision to stop the disciplinary\nprocedure.\n\nSchedule 1 Model rules\nPart 1.3 Dispute resolution and disciplinary procedure\nDivision 1.3.3 Appealing decisions\nSection 29\npage 22 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n29 Disciplinary procedure—no further action by committee\nIf a decision-maker makes a disciplinary action decision in relation to\na member, no further disciplinary action may be proposed or taken\nagainst the member in relation to the conduct making up the grounds\nfor disciplinary action set out in the written notice given to the\nmember under section 25.\nDivision 1.3.3 Appealing decisions\n30 Appeal outcome—setting aside decision-maker’s\ndecision\nA dispute decision or disciplinary action decision may be set aside\nonly by special resolution of the Association.\nNote 1 A special resolution requires at least 21 days notice and needs to be\npassed with at least ¾ of the votes (see Act, s 70).\nNote 2 If a decision of the Association deprives a member of a right provided by\nthe Association’s rules, the member may apply to the court for an order\nto vary or set aside the decision (see Act, s 49).\n31 Who can appeal a decision?\n(1) A party to a dispute may appeal the dispute decision.\n(2) The following people may appeal a disciplinary action decision:\n(a) the member who is the subject of the disciplinary action\ndecision;\n(b) the committee.\n32 Appeal notices\nA person appealing a decision must, within 7 business days after\nbeing given notice of the decision, give the secretary written notice\nof the appeal (an appeal notice) stating the grounds for the appeal.\n\nModel rules Schedule 1\nDispute resolution and disciplinary procedure Part 1.3\nAppealing decisions Division 1.3.3\nSection 33\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 23\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n33 Withdrawing an appeal\nA person appealing a decision may, at any time before the appeal is\ndecided, withdraw the appeal by giving written notice to the\nsecretary.\n34 General meeting to decide appeal\n(1) As soon as practicable after the secretary receives an appeal notice—\n(a) the secretary must give the parties to the appeal a copy of the\nappeal notice; and\n(b) the committee must call a general meeting to consider a special\nresolution about the appeal.\nNote A special resolution requires at least 21 days notice and needs to\nbe passed with at least ¾ of the votes (see Act, s 70).\n(2) The chair of the general meeting must ensure that—\n(a) the special resolution is the only item of business at the general\nmeeting called under subsection (1) (b); and\n(b) the parties to the appeal are given the opportunity to be heard\nabout the special resolution; and\n(c) the members vote on the special resolution by a secret ballot.\n(3) The parties to the appeal must not vote on the special resolution.\n(4) In this section:\nparty to the appeal, means—\n(a) if the appeal is against a dispute decision—the parties to the\ndispute; and\n\nSchedule 1 Model rules\nPart 1.3 Dispute resolution and disciplinary procedure\nDivision 1.3.3 Appealing decisions\nSection 34\npage 24 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(b) if the appeal is against a disciplinary action decision—\n(i) the member who is the subject of the disciplinary\nprocedure; and\n(ii) the committee.\n\nModel rules Schedule 1\nCommittee Part 1.4\nCommittee—membership and functions Division 1.4.1\nSection 35\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 25\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.4 Committee\nDivision 1.4.1 Committee—membership and\nfunctions\n35 Committee—members\n(1) The committee must include the following office-bearers for the\nAssociation:\n(a) the president;\n(b) the secretary;\n(c) the treasurer.\n(2) The committee may also include—\n(a) a vice president; and\n(b) ordinary committee members.\n(3) A member must not hold more than 1 position on the committee at\nthe same time.\nNote Committee members have duties of care and diligence, good faith and\nproper purpose and duties about the use of their position and the use of\ninformation obtained because of their position (see Act, div 4.2 and dict,\ndef officer).\n36 Committee—functions\nThe committee may exercise the Association’s functions under the\nAct and the Association’s rules, other than conducting the\nAssociation’s business mentioned in—\n(a) section 59 (Annual general meetings—notice and business); and\n\nSchedule 1 Model rules\nPart 1.4 Committee\nDivision 1.4.1 Committee—membership and functions\nSection 37\npage 26 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(b) section 60 (Other general meetings—notice and business).\nNote 1 The committee has the management of the Association (see Act, s 60 (2)).\nNote 2 A provision of a law that gives an entity a function also gives the entity\npowers necessary and convenient to exercise the function (see Legislation\nAct, s 196).\n37 Committee—delegating functions to subcommittees\n(1) The committee may delegate a function of the committee under the\nAssociation’s rules to 1 or more subcommittees.\n(2) However, the committee must not delegate a function given to the\ncommittee—\n(a) under the Act or another territory law; or\n(b) by resolution of the members at a general meeting.\nNote For laws about delegations, see the Legislation Act, pt 19.4.\n(3) If the committee delegates a function to a subcommittee, the\nsubcommittee may, subject to any limitation or condition in the\ndelegation—\n(a) meet on the dates and at the times and places agreed by the\nsubcommittee; and\n(b) decide its own procedures.\n38 Committee—functions of president\nThe functions of the president include—\n(a) chairing committee meetings and general meetings (including\nannual general meetings); and\n\nModel rules Schedule 1\nCommittee Part 1.4\nCommittee—membership and functions Division 1.4.1\nSection 39\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 27\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(b) exercising any other function given to the president—\n(i) under the Act or the Association’s rules; or\n(ii) by the committee or the members to achieve the\nAssociation’s objects.\n39 Committee—functions of vice president\nThe functions of the vice president (if any) include—\n(a) exercising the functions of the president if the president is\nunavailable to exercise those functions for any reason; and\n(b) exercising any other function given to the vice president—\n(i) under the Act or the Association’s rules; or\n(ii) by the committee or the members to achieve the\nAssociation’s objects.\n40 Committee—functions of secretary\n(1) The functions of the secretary include—\n(a) keeping minutes of committee meetings and general meetings\n(including annual general meetings); and\n(b) exercising any other function given to the secretary—\n(i) under the Act or the Association’s rules; or\n(ii) by the committee or the members to achieve the\nAssociation’s objects.\n(2) The secretary must lodge the notice mentioned in the Act,\nsection 62 (1) (Notice of changes in committee).\nNote A committee member must notify the Association of any change of\naddress within 1 month (see Act, s 62 (2)).\n\nSchedule 1 Model rules\nPart 1.4 Committee\nDivision 1.4.1 Committee—membership and functions\nSection 41\npage 28 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n41 Committee—functions of treasurer\nThe functions of the treasurer include—\n(a) keeping the accounting records mentioned in the Act, section 71\n(Accounting records); and\n(b) preparing the statement of accounts mentioned in the Act,\nsection 72 (Annual statement of accounts); and\n(c) presenting the documents mentioned in the Act, section 73\n(Presentation of statement to members) at the annual general\nmeeting; and\n(d) lodging with the registrar-general the documents mentioned in\nthe Act, section 79 (Registrar-general’s power to require\nstatements and reports); and\n(e) exercising any other function given to the treasurer—\n(i) under the Act or the Association’s rules; or\n(ii) by the committee or the members to achieve the\nAssociation’s objects.\n42 Committee—delegating functions of committee members\n(1) A relevant committee member may delegate their functions under the\nAssociation’s rules to any other committee member.\n(2) However, a relevant committee member must not delegate a function\ngiven to the committee member—\n(a) under the Act or another territory law; or\n(b) by resolution of the members at a general meeting.\nNote For laws about delegations, see the Legislation Act, pt 19.4.\n\nModel rules Schedule 1\nCommittee Part 1.4\nCommittee—election and removal Division 1.4.2\nSection 43\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 29\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(3) In this section:\nrelevant committee member means the following committee\nmembers:\n(a) the president;\n(b) the vice president (if any);\n(c) the secretary;\n(d) the treasurer.\nDivision 1.4.2 Committee—election and removal\n43 Committee—membership\nA member of the Association becomes a committee member if the\nmember—\n(a) is elected to the committee at an annual general meeting under\nsection 45; or\n(b) is appointed by the committee to fill a casual vacancy on the\ncommittee under section 48.\nNote The inaugural committee is established under the Act, s 61.\n44 Committee—nominating members for election\n(1) The secretary must, at least 28 days before an annual general meeting,\ngive written notice to the members of the Association calling for\nnominations of members for election to the committee.\n(2) A nomination of a member must—\n(a) be in writing; and\n(b) be signed by 2 other members; and\n(c) include the written consent of the nominated member; and\n\nSchedule 1 Model rules\nPart 1.4 Committee\nDivision 1.4.2 Committee—election and removal\nSection 45\npage 30 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(d) be given to the secretary by not later than 14 days after the day\nthe notice under subsection (1) is given.\n(3) The committee must not accept the nomination of a member if—\n(a) the member is disqualified from election to the committee; or\nNote A person may be disqualified from election to the committee under\nthe Act, s 63, s 63A and s 63B.\n(b) disciplinary action has been taken against the member under\ndivision 1.3.2 in the previous 2 years.\n45 Committee—electing members\n(1) If more than 1 member is nominated for a particular committee\nmember position, the members at the annual general meeting must\nvote to decide who is to be elected to the position.\n(2) If only 1 member is nominated for a particular committee member\nposition, the nominated member is taken to be elected to the position\nat the annual general meeting.\n(3) If no member is nominated for a particular committee member\nposition, at the annual general meeting, the chair must call for further\nnominations to fill the position.\n(4) If the chair calls for further nominations under subsection (3), the\nchair—\n(a) may accept the nomination of a member only if—\n(i) the nomination is supported by 2 members; and\n(ii) the nominated person consents to the nomination; and\n\nModel rules Schedule 1\nCommittee Part 1.4\nCommittee—election and removal Division 1.4.2\nSection 46\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 31\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(b) must not accept the nomination of a member if—\n(i) the member is disqualified from election to the committee;\nor\nNote A person may be disqualified from election to the committee\nunder the Act, s 63, s 63A and s 63B.\n(ii) disciplinary action has been taken against the member\nunder division 1.3.2 in the previous 2 years.\n(5) If the chair calls for further nominations under subsection (3)—\n(a) if more than 1 member is nominated for the position—the\nmembers at the meeting must vote to decide who is to be elected\nto the position; or\n(b) if only 1 member is nominated for the position—the nominated\nmember is taken to be elected to the position; or\n(c) if no member is nominated for the position—the position is\ntaken to be vacant.\n46 Committee—term of office\n(1) The term of office of a committee member begins—\n(a) for an elected committee member—at the end of the annual\ngeneral meeting at which the member is elected; or\n(b) for a committee member appointed to fill a casual vacancy under\nsection 48—on the day the appointment commences.\n(2) The term of office of a committee member ends on the earliest of the\nfollowing:\n(a) the end of the annual general meeting held after the committee\nmember’s term of office begins;\n\nSchedule 1 Model rules\nPart 1.4 Committee\nDivision 1.4.2 Committee—election and removal\nSection 47\npage 32 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(b) if the person resigns from office—the day the resignation takes\neffect;\nNote A committee member may resign from the committee by written\nnotice given to the public officer (see Act, s 64A).\n(c) if the person’s membership of the Association ends—the day the\nmembership ends;\n(d) if the person is disqualified from holding committee\nmembership under—\n(i) the Act, section 63 (Disqualification from office—\nconvictions or bankruptcy)—the day the disqualification\ntakes effect; or\n(ii) the Act, section 63A (Disqualification from office—\nnoncompliance with Act)—the day the disqualification\ntakes effect; or\n(iii) the Act, section 63B (Disqualification from office—\ndisqualified under other legislation)—the day the\ndisqualification takes effect;\n(e) if the person is removed from office under section 47—the day\nthe removal takes effect.\n47 Committee—removal of member from office\nThe Association may, by resolution passed at a general meeting,\nremove a committee member from the committee before the end of\ntheir term of office if the member—\n(a) does not exercise their functions or discharge their duties under\nthe Act, section 66A (Duty of care and diligence); or\n(b) does not exercise their functions or discharge their duties under\nthe Act, section 66B (Duty of good faith and proper purpose); or\n\nModel rules Schedule 1\nCommittee Part 1.4\nCommittee—election and removal Division 1.4.2\nSection 48\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 33\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(c) contravenes—\n(i) the Act, section 66C (Use of position); or\n(ii) the Act, section 66D (Use of information); or\n(d) fails to attend 2 consecutive committee meetings and does not\nhave the agreement of the committee to be absent from 1 or both\nof the meetings; or\n(e) does not exercise the functions of their office for a period of\n3 months.\n48 Committee—filling casual vacancies\n(1) The committee may appoint a member to fill a position on the\ncommittee that—\n(a) was not filled at the last annual general meeting; or\n(b) becomes vacant because a person’s committee membership ends\nfor a reason mentioned in section 46 (2) (b) to (e).\n(2) If there is a vacancy on the committee during a term of the committee,\nthe committee may appoint a member to the committee for the\nremainder of the term of the committee.\nNote For laws about appointments, see the Legislation Act, pt 19.3.\n(3) However, the committee must not appoint a member under this\nsection if disciplinary action has been taken against the member under\ndivision 1.3.2 in the previous 2 years.\nNote A person may also be disqualified from appointment to the committee\nunder the Act, s 63, s 63A and s 63B.\n\nSchedule 1 Model rules\nPart 1.4 Committee\nDivision 1.4.3 Committee meetings\nSection 49\npage 34 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nDivision 1.4.3 Committee meetings\n49 Committee meetings\n(1) The committee must meet (a committee meeting) at least 3 times\nduring its term.\n(2) Committee meetings must be held on the dates and at the times and\nplaces decided by the committee.\n(3) The committee may, by resolution, decide to hold a committee\nmeeting using a method of communication, or a combination of\nmethods of communication, that allows a committee member taking\npart to hear or otherwise know what each other committee member\ntaking part says without the members being in each other’s presence.\nExamples—methods of communication\nvideo conferencing software, instant messaging, telephone conferencing\n(4) A committee member who takes part in a committee meeting\nconducted under subsection (3) is taken, for all purposes, to be\npresent at the meeting.\n50 Committee meetings—notice and business\n(1) The secretary must give each committee member notice of a\ncommittee meeting (a committee meeting notice) at least—\n(a) 48 hours before the meeting; or\n(b) if the committee unanimously agrees on another period—that\nperiod before the meeting.\n(2) The committee meeting notice must state—\n(a) the date, time and place of the meeting; and\n(b) the general nature of the business to be conducted at the meeting.\n\nModel rules Schedule 1\nCommittee Part 1.4\nCommittee meetings Division 1.4.3\nSection 51\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 35\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(3) The committee may conduct business at a committee meeting only\nif—\n(a) the business is mentioned in the committee meeting notice; or\n(b) the majority of the committee members at the meeting agree\nthat—\n(i) the business is urgent; and\n(ii) it is appropriate to conduct the business at the meeting.\n51 Committee meetings—chair\nA committee meeting must be chaired by—\n(a) the president; or\n(b) if the president is absent—any vice president; or\n(c) if the president and any vice president are absent—a committee\nmember elected to chair the meeting by the committee members\nat the meeting.\n52 Committee meetings—quorum\n(1) The committee may conduct business at a committee meeting only if\nthere is a quorum of 3 committee members.\n(2) If there is not a quorum at the time stated in the committee meeting\nnotice, the time of the meeting is taken to be postponed for\n30 minutes.\n(3) If there is not a quorum after the 30-minute postponement, the\nmeeting is ended.\nNote If a quorum for a committee meeting is not reached because a committee\nmember present at the meeting has a personal interest in a matter being\nconsidered, a general meeting may be called to pass a resolution to deal\nwith the matter (see Act, s 65A (3)).\n\nSchedule 1 Model rules\nPart 1.4 Committee\nDivision 1.4.3 Committee meetings\nSection 53\npage 36 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n53 Committee meetings—voting\n(1) Each committee member—\n(a) has 1 vote on each question arising at the committee meeting;\nand\n(b) must vote personally.\nNote A committee member who has a material personal interest in a matter\nmust not be present while the matter is being considered by the committee\nand must not vote on the matter (see Act, s 65A).\n(2) A motion is carried if a majority of the committee members at the\ncommittee meeting vote in favour of the motion.\n(3) However, if the votes on a question are equal, the chair has a second\nor deciding vote.\n(4) The committee members at a committee meeting may vote on a\nquestion at the meeting orally, in writing or by a show of hands.\n(5) However, a vote on a question at a committee meeting must be by\nballot conducted at the meeting if—\n(a) the chair decides the vote is to be by ballot; or\n(b) at least 2 committee members request the vote be by ballot.\n(6) If a ballot is required, the chair must decide how the ballot is to be\nconducted.\n(7) For this section, voting personally includes voting while taking part\nin a committee meeting conducted using a method of communication\nthat allows a committee member taking part to hear or otherwise\nknow what each other committee member taking part says without\nthe members being in each other’s presence.\n\nModel rules Schedule 1\nCommittee Part 1.4\nCommittee meetings Division 1.4.3\nSection 54\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 37\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n54 Committee meetings—minutes\n(1) The committee must ensure that minutes are taken and kept for each\ncommittee meeting.\n(2) The following must be recorded in the minutes:\n(a) the names of the committee members at the meeting;\n(b) whether the committee agreed that the minutes of the previous\nmeeting are correct;\n(c) a description of the business conducted at the meeting;\n(d) if a committee member makes a disclosure of a material personal\ninterest as required by the Act, section 65 (1)—\n(i) the nature and extent of the interest; and\n(ii) the relation of the interest to the Association’s activities;\n(e) any motion on which a vote is taken at the meeting and the\noutcome of the vote.\nNote A summary of the minutes of committee meetings must be provided to\nmembers on request (see Act, s 35). However, the committee may refuse\naccess if satisfied that allowing access would be prejudicial to the\nAssociation’s interests (see Act, s 35A).\n55 Committee meetings—records\nThe committee must keep the following records for each committee\nmeeting:\n(a) committee meeting notices;\n(b) minutes of committee meetings;\n(c) copies of documents considered at committee meetings.\n\nSchedule 1 Model rules\nPart 1.5 Annual and other general meetings\nSection 56\npage 38 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.5 Annual and other general\nmeetings\nNote The provisions in this part apply to all general meetings, including annual\ngeneral meetings, unless otherwise stated.\n56 General meetings—called by committee\nThe committee may call a general meeting whenever it considers\nappropriate.\nNote 1 The Association must hold its first annual general meeting within\n18 months after it is incorporated (see Act, s 68).\nNote 2 The Association must hold an annual general meeting once each calendar\nyear, within 5 months after the end of the Association’s financial year\n(see Act, s 69).\nNote 3 The Association’s incorporation may be cancelled if it has not convened\nan annual general meeting during the previous 3 years\n(see Act, s 93 (1) (d)).\n57 General meetings—called at request of members\n(1) The committee must call a general meeting (other than an annual\ngeneral meeting) if—\n(a) at least 5% of the members of the Association ask for a meeting\nto be called (the requesting members); and\n(b) the request—\n(i) is made in writing; and\n(ii) is given to the secretary; and\n(iii) states the purpose of the meeting; and\n(iv) is signed by the requesting members.\n\nModel rules Schedule 1\nAnnual and other general meetings Part 1.5\nSection 58\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 39\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(2) If the committee does not call a general meeting within 1 month after\nthe date of the request, a requesting member may call a general\nmeeting to be held not more than 3 months after the date of the\nrequest.\n(3) If a general meeting is called under subsection (2), the requesting\nmembers must give the general meeting notice required under\nsection 58 (1).\n(4) The committee must reimburse any reasonable expenses incurred by\nthe requesting members in calling a general meeting under\nsubsection (2).\n58 General meetings—virtual attendance\n(1) A general meeting may be held using a method of communication, or\na combination of methods of communication, that allows a member\ntaking part to hear or otherwise know what each other member taking\npart says without the members being in each other’s presence if—\n(a) the committee decides, by resolution, to hold the meeting using\nthe method of communication; or\n(b) for a meeting called by a requesting member under\nsection 57 (2)—the requesting member decides to hold the\nmeeting using the method of communication.\nExamples—methods of communication\nvideo conferencing software, instant messaging, telephone conferencing\n(2) A member who takes part in a general meeting conducted under\nsubsection (1) is taken, for all purposes, to be present at the meeting.\n\nSchedule 1 Model rules\nPart 1.5 Annual and other general meetings\nSection 59\npage 40 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n59 Annual general meetings—notice and business\n(1) The committee must give each member written notice of an annual\ngeneral meeting at least 14 days before the meeting.\n(2) The notice must—\n(a) state the date, time and place of the annual general meeting; and\n(b) include the agenda for the annual general meeting; and\n(c) attach minutes of the previous annual general meeting; and\n(d) provide information and documents directly relevant to any\nmatters to be decided, dealt with or done at the annual general\nmeeting.\nExamples—information relevant to matters to be decided\n1 information about nominees for committee membership\n2 information about a proposed budget for the Association\n(3) The following must be done at an annual general meeting:\n(a) the minutes of the previous annual general meeting must be\nconfirmed;\n(b) the committee must be elected under section 45;\n(c) the documents mentioned in the Act, section 73 (1) must be\npresented;\nNote The Act, s 73 (1) requires the committee to present a statement of\naccounts, a reviewer’s or auditor’s report, and a report about the\ncommittee membership, principal activities and profit or loss.\n(d) the documents the Association is required to lodge with the\nregistrar-general under the Act, section 79 (1) must be dealt\nwith.\n\nModel rules Schedule 1\nAnnual and other general meetings Part 1.5\nSection 60\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 41\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n60 Other general meetings—notice and business\n(1) The committee, or the requesting member for a meeting called under\nsection 57 (2), must give each member written notice of a general\nmeeting (a general meeting notice)—\n(a) at least 14 days before the meeting; or\n(b) if a special resolution is to be considered at the meeting—at least\n21 days before the meeting.\nNote A special resolution requires at least 21 days notice (see Act, s 70).\n(2) A general meeting notice must—\n(a) state the date, time and place of the meeting; and\n(b) include the agenda for the meeting; and\n(c) provide information and documents directly relevant to any\nmatters to be decided at the meeting.\n(3) A member may give the secretary written notice about any business\nthe member would like included in the agenda for a general meeting.\n(4) If a member gives the secretary written notice under subsection (3),\nthe secretary must include the business in the agenda for the next\ngeneral meeting.\n(5) The chair of a general meeting must ensure that the only business\nconducted at the meeting is—\n(a) the business stated in the general meeting notice for the meeting;\nand\n(b) decisions about the procedure of the meeting.\nExamples—decisions about procedure\n1 election of chair for the general meeting\n2 decision to adjourn the general meeting\n\nSchedule 1 Model rules\nPart 1.5 Annual and other general meetings\nSection 61\npage 42 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n61 General meetings—authorising proxy\n(1) A member of the Association (the authorising member) may\nauthorise another member (the proxy) to vote on their behalf at a\ngeneral meeting.\n(2) However, a particular member must not be a proxy for more than\n5 other members at a general meeting.\n(3) The authorisation must—\n(a) be in writing; and\n(b) include the name and contact details of the authorising member\nand the proxy; and\n(c) be signed by the authorising member and the proxy; and\n(d) include anything else required by the committee; and\n(e) be in a form decided by the committee.\nNote The committee may require form 2 in pt 1.8 to be used.\n(4) The authorisation may include instructions about how the proxy is to\nvote on the authorising member’s behalf.\n(5) If the authorisation does not include instructions, the proxy may vote\non the authorising member’s behalf in any way the proxy considers\nappropriate.\n(6) The proxy may vote on the authorising member’s behalf at a general\nmeeting only if—\n(a) the authorising member gives the authorisation to the secretary\nnot later than 24 hours before the general meeting; and\n(b) the committee accepts the authorisation.\n(7) The committee must not accept the authorisation of a proxy if the\ncommittee has already accepted 5 authorisations for that proxy.\n\nModel rules Schedule 1\nAnnual and other general meetings Part 1.5\nSection 62\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 43\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(8) If the committee does not accept the authorisation, the committee\nmust, as soon as practicable before the meeting, give the authorising\nmember written notice that the authorisation has not been accepted.\n(9) To remove any doubt, an authorising member is not taken to be\npresent at a general meeting only because they have authorised a\nproxy to vote on their behalf at the meeting.\n62 General meetings—chair\nA general meeting must be chaired by—\n(a) the president; or\n(b) if the president is absent—any vice president; or\n(c) if the president and any vice president are absent—a member\nelected to chair the meeting by members at the meeting.\n63 General meetings—quorum\n(1) The members of the Association may conduct business at a general\nmeeting only if there is a quorum of members present.\n(2) If a quorum of 5 members is not present at the time stated in the\ngeneral meeting notice, the time of the meeting is taken to be\npostponed for 30 minutes.\n(3) If a quorum of 5 members is not present after the 30-minute\npostponement, the chair of the meeting may adjourn the meeting to\nanother day and time that is not earlier than 7 days, and not later than\n14 days, after the meeting that is being adjourned.\n(4) The committee must, within 48 hours after adjourning a meeting\nunder subsection (3), give each member written notice stating—\n(a) that the meeting was adjourned under subsection (3); and\n(b) the new date, time and place of the meeting.\n\nSchedule 1 Model rules\nPart 1.5 Annual and other general meetings\nSection 64\npage 44 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n64 General meetings—voting\n(1) Each member of the Association—\n(a) has 1 vote on each question arising at a general meeting; and\n(b) may vote—\n(i) personally; or\n(ii) if an authorisation of a proxy has been accepted by the\ncommittee under section 61—by proxy.\n(2) A motion is carried (except in the case of a special resolution) if a\nmajority of the members vote in favour of the motion.\nNote A special resolution needs at least ¾ of the votes to pass (see Act, s 70).\n(3) However, if the votes on a question are equal, the chair has a second\nor deciding vote.\n(4) The members at a general meeting may vote on a question at the\nmeeting orally, in writing or by a show of hands.\n(5) However, a vote on a question at a general meeting must be by ballot\nconducted at the meeting if—\n(a) the chair decides the vote is to be by ballot; or\n(b) at least 3 members request the vote be by ballot.\n(6) For this section, voting personally includes voting while taking part\nin a general meeting conducted using a method of communication\nthat allows a member taking part to hear or otherwise know what each\nother member taking part says without the members being in each\nother’s presence.\n65 General meetings—minutes\n(1) The secretary, or another person authorised by the committee, must\ntake and keep minutes of each general meeting.\n\nModel rules Schedule 1\nAnnual and other general meetings Part 1.5\nSection 66\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 45\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(2) The following must be recorded in the minutes:\n(a) the names of the members present at the meeting;\n(b) any authorisation of a proxy accepted by the committee under\nsection 61;\n(c) a description of the business conducted at the meeting;\n(d) if a vote is taken at the meeting—\n(i) the motion on which the vote is taken; and\n(ii) the outcome of the vote; and\n(iii) whether the vote was taken orally, in writing, by a show of\nhands or by ballot; and\n(iv) the number of votes by proxy.\n(3) The chair must review the minutes and sign them if they are correct.\n(4) The outcome of a vote on a matter at a general meeting is taken to be\nthe resolution of the general meeting of the members of the\nAssociation on the matter.\n66 General meetings—adjournment\n(1) The chair of a general meeting may, at any time, adjourn the meeting\nif—\n(a) there is a quorum; and\n(b) the majority of members vote to adjourn the meeting.\n(2) The only business that may be conducted on the resumption of an\nadjourned meeting is the business that remained unfinished when the\nmeeting was adjourned.\n\nSchedule 1 Model rules\nPart 1.6 Financial matters\nSection 67\npage 46 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.6 Financial matters\n67 Funds—source\n(1) The Association’s funds may only be made up of—\n(a) joining fees for the Association given under section 7 (1); and\n(b) annual membership fees of members given under section 7 (2);\nand\n(c) donations; and\n(d) any other source that the committee decides, subject to—\n(i) the Act, section 114 (Investment with associations); and\n(ii) a resolution passed by the Association at a general meeting.\n(2) The committee must—\n(a) ensure that all money received by the Association is deposited\ninto the Association’s account with a deposit taking institution\nas soon as practicable after the money is received; and\n(b) issue a receipt for any money received by the Association as\nsoon as practicable after the money is received, unless it is\nimpracticable to do so.\nExamples—when impracticable to issue receipt\n• a gold coin donation\n• an anonymous donation\n68 Funds—use and management\n(1) The Association must—\n(a) open and maintain an account with an authorised deposit-taking\ninstitution; and\n(b) pay all money received by the Association into the account; and\n\nModel rules Schedule 1\nFinancial matters Part 1.6\nSection 68\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 47\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n(c) pay all amounts spent by the Association out of the account.\nNote An authorised deposit-taking institution is an institution (eg a bank,\ncredit union or building society) that is authorised under the Banking\nAct 1959 (Cwlth), s 9 (3) (see Legislation Act, dict, pt 1).\n(2) The Association’s funds may only be used—\n(a) for the Association’s objects; and\n(b) either—\n(i) in the way the committee decides; or\n(ii) if a general meeting passes a resolution about the way the\nfunds are to be used—in accordance with the resolution.\n(3) The committee may make payments on the Association’s behalf.\n(4) The committee may delegate its functions under subsection (3) to—\n(a) a committee member; or\n(b) anyone employed or engaged by the Association.\nNote For laws about delegations, see the Legislation Act, pt 19.4.\n\nSchedule 1 Model rules\nPart 1.7 Miscellaneous\nSection 69\npage 48 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.7 Miscellaneous\n69 Records and other documents\n(1) The secretary must keep all the Association’s records and other\ndocuments, other than accounting records, in their custody or under\ntheir control.\n(2) The treasurer must keep the Association’s accounting records in their\ncustody or under their control.\n(3) The secretary must ensure that all the Association’s records and other\ndocuments (other than the register of members) are available for\ninspection by a member free of charge at a place in the ACT at a\nreasonable time.\nNote 1 The committee may refuse to allow a member to inspect a record or other\ndocument if satisfied that allowing access would be prejudicial to the\nAssociation’s interests (see Act, s 35A).\nNote 2 A copy of certain documents (including the Association’s rules) must\nalso be provided to members on request (see Act, s 35) unless the\ncommittee is satisfied that allowing access would be prejudicial to the\nAssociation’s interests (see Act, s 35A).\nNote 3 The Act provides for inspection of the register of members (see Act,\ns 67A). A member may apply to restrict access to personal information\nof the member recorded on the register of members (see Act, s 67B).\n70 Common seal\n(1) If the Association has a common seal, the secretary must keep the\ncommon seal in their custody.\n(2) The common seal may only be attached to a document if its\nattachment is—\n(a) authorised by the committee; and\n(b) witnessed by 2 committee members.\nNote The Association’s documents may be authenticated or executed other\nthan under a common seal (see Act, s 55).\n\nModel rules Schedule 1\nMiscellaneous Part 1.7\nSection 71\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 49\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n71 Property of defunct association\nThe Association may pass a special resolution nominating another\nassociation, or a fund, authority or institution, in which surplus\nproperty of the Association will vest if the Association is dissolved or\nwound up.\nNote 1 If the Association does not nominate another association, fund, authority\nor institution, the surplus property will vest in the registrar-general\n(see Act, s 92 (1) (c)).\nNote 2 An association may be nominated only if it complies with the\nAct, s 92 (2). A fund, authority or institution may be nominated only if it\nis in Australia and is mentioned in the Income Tax Assessment Act 1997\n(Cwlth), sdiv 30-B (see Act, s 92 (1) (a) and (b)).\nNote 3 A special resolution requires at least 21 days notice and needs to be\npassed with at least ¾ of the votes (see Act, s 70).\n\nSchedule 1 Model rules\nPart 1.8 Forms\npage 50 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.8 Forms\nForm 1 Application for membership\n(see s 4 (3))\nApplication for membership of [insert name of incorporated association]\nI, .........................................................................................................................\nname of applicant\nof ........................................................................................................................\ncontact details of applicant\napply to become a member of the Association.\nAs a member, I agree to—\n(a) support the Association’s objects; and\n(b) comply with the Associations Incorporation Act 1991 and the\nAssociation’s rules.\n……………………….. ……………………..\nsignature of applicant date\nNomination\nI, .........................................................................................................................\nname of nominator\na member of the Association, nominate\n............................................................................................................................\nname of applicant\n\nModel rules Schedule 1\nForms Part 1.8\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 51\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nfor membership.\n……………………….. ……………………..\nsignature of nominator date\n\nSchedule 1 Model rules\nPart 1.8 Forms\npage 52 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nForm 2 Proxy for meeting\n(see s 61)\nI, .........................................................................................................................\nname of authorising member\nof ........................................................................................................................\ncontact details of authorising member\na member of .......................................................................................................\nname of Association\nauthorise..............................................................................................................\nname of proxy\nof ........................................................................................................................\ncontact details of proxy\na member of the Association, to vote on my behalf at the ................................\ntype of meeting\nheld on……………………….and at any adjournment of that meeting.\ndate of meeting\n……………………………… ………………………\nsignature of authorising member date\n*My proxy is authorised to vote for/against the resolution ...............................\ninsert details of resolution\n*to be inserted if desired\n\nModel rules Schedule 1\nDictionary Part 1.9\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 53\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nPart 1.9 Dictionary\nNote 1 Terms used in the Association’s rules have the same meaning that they\nhave in the Act. For example, the following terms are defined in the\nAct, dict:\n• accounting records\n• annual general meeting\n• committee\n• incorporated\n• member\n• model rules\n• objects\n• register of members\n• special resolution.\nNote 2 The Legislation Act contains definitions relevant to the Association’s\nrules. For example:\n• authorised deposit-taking institution\n• document\n• may (see s 146)\n• must (see s 146)\n• writing.\nAct means the Associations Incorporation Act 1991.\nannual membership fee—see section 7 (2).\nappeal notice—see section 32.\nAssociation—see section 1.\nauthorising member, for a general meeting—see section 61 (1).\ncommittee meeting—see section 49 (1).\ncommittee meeting notice—see section 50 (1).\ncontact details, for a person, includes the person’s address, email and\ntelephone number.\n\nSchedule 1 Model rules\nPart 1.9 Dictionary\npage 54 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\ndecision-maker means—\n(a) for a dispute resolution procedure—the person appointed under\nsection 15; and\n(b) for a disciplinary procedure—the person appointed under\nsection 24.\ndisciplinary action, against a member of the Association in relation\nto the member’s status as a member of the Association, for\ndivision 1.3.2 (Disciplinary procedure)—see section 20.\ndisciplinary action decision—see section 27 (1) (b).\ndispute decision—see section 18 (b).\ndispute summary—see section 14 (2) (b).\ndue date, for payment of an annual membership fee—see\nsection 7 (4).\nfinancial year means the year ending on 30 June.\nNote Financial year is defined in the Act to mean the period not exceeding\n12 months, fixed by the Association’s rules as the Association’s financial\nyear (see Act, dict).\ngeneral meeting notice—see section 60 (1).\nground for disciplinary action, for division 1.3.2 (Disciplinary\nprocedure)—see section 22.\njoining fee—see section 7 (1).\nparty, to a dispute, for division 1.3.1 (Dispute resolution\nprocedure)—see section 12.\nproposed disciplinary action—see section 23.\nproxy, for a general meeting—see section 61 (1).\nrequesting members, for a general meeting—see section 57 (1) (a).\n\nModel rules Schedule 1\nDictionary Part 1.9\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 55\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nsubmission period—\n(a) for a dispute resolution procedure—see section 17 (2) (a); and\n(b) for a disciplinary procedure—see section 26 (2) (a).\n\nEndnotes\n1 About the endnotes\npage 56 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\nEndnotes\n1 About the endnotes\nAmending and modifying laws are annotated in the legislation history and the\namendment history. Current modifications are not included in the republished law\nbut are set out in the endnotes.\nNot all editorial amendments made under the Legislation Act 2001, part 11.3 are\nannotated in the amendment history. Full details of any amendments can be\nobtained from the Parliamentary Counsel’s Office.\nUncommenced amending laws are not included in the republished law. The details\nof these laws are underlined in the legislation history. Uncommenced expiries are\nunderlined in the legislation history and amendment history.\nIf all the provisions of the law have been renumbered, a table of renumbered\nprovisions gives details of previous and current numbering.\nThe endnotes also include a table of earlier republications.\n2 Abbreviation key\nA = Act NI = Notifiable instrument\nAF = Approved form o = order\nam = amended om = omitted/repealed\namdt = amendment ord = ordinance\nAR = Assembly resolution orig = original\nch = chapter par = paragraph/subparagraph\nCN = Commencement notice pres = present\ndef = definition prev = previous\nDI = Disallowable instrument (prev...) = previously\ndict = dictionary pt = part\ndisallowed = disallowed by the Legislative r = rule/subrule\nAssembly reloc = relocated\ndiv = division renum = renumbered\nexp = expires/expired R[X] = Republication No\nGaz = gazette RI = reissue\nhdg = heading s = section/subsection\nIA = Interpretation Act 1967 sch = schedule\nins = inserted/added sdiv = subdivision\nLA = Legislation Act 2001 SL = Subordinate law\nLR = legislation register sub = substituted\nLRA = Legislation (Republication) Act 1996 underlining = whole or part not commenced\nmod = modified/modification or to be expired\n\nEndnotes\nLegislation history 3\nR2\n12/03/24\nAssociations Incorporation Regulation 2023\nEffective: 12/03/24\npage 57\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n3 Legislation history\nAssociations Incorporation Regulation 2023 SL2023-25\nnotified LR 29 September 2023\ns 1, s 2 commenced 29 September 2023 (LA s 75 (1))\nremainder commenced 1 February 2024 (s 2)\n\nEndnotes\n4 Amendment history\npage 58 Associations Incorporation Regulation 2023\nEffective: 12/03/24\nR2\n12/03/24\nAuthorised by the ACT Parliamentary Counsel—also accessible at www.legislation.act.gov.au\n4 Amendment history\nCommencement\ns 2 om LA s 89 (4)\nLegislation repealed\ns 6 om LA s 89 (3)\n5 Earlier republications\nSome earlier republications were not numbered. The number in column 1 refers to\nthe publication order.\nSince 12 September 2001 every authorised republication has been published in\nelectronic pdf format on the ACT legislation register. A selection of authorised\nrepublications have also been published in printed format. These republications are\nmarked with an asterisk (*) in column 1. Electronic and printed versions of an\nauthorised republication are identical.\nRepublication\nNo and date\nEffective Last\namendment\nmade by\nRepublication\nfor\nR1\n1 Feb 2024\n1 Feb 2024–\n11 Mar 2024\nnot amended new regulation\n© Australian Capital Territory 2024","sortOrder":0}],"analysis":{"issue_detection":{"absurdities":[],"contradictions":[]},"flash_summary":{"complexity_score":5,"scope_assessment":{"changed":false,"description":"The regulation prescribes model rules and administrative details for associations (s 5; sch 1) and sets default procedures, fees and forms. It does not expand the statutory ambit of incorporation but implements governance, procedural and record‑keeping requirements under the Act (sch 1). It also fixes administrative minutiae (copies required, commission rate) (ss 3–4)."},"complexity_factors":["Extensive cross‑references to the Associations Incorporation Act and other Acts (Electronic Transactions Act, Legislation Act) which affect interpretation and procedure (sch 1, s 3).","Detailed, stepwise dispute resolution and disciplinary processes with fixed notice and submission periods and appointed decision‑makers (sch 1, div 1.3.1–1.3.2; ss 14–18, 24–27).","Multiple timeframes and notice periods for meetings, appeals and voting (committee notices 48 hrs, general meeting notices 14–21 days, appeal notice 7 business days) (ss 50(1), 59(1), 60(1), 32).","Default monetary settings (joining fee $1; annual fee $2) combined with committee discretion to change amounts (s 7), creating discretionary pricing choices and record‑keeping implications.","Layered governance roles, delegation rules and disqualification/ removal grounds that interact with statutory duties (ss 35–42, 37, 46–48; Act refs in notes).","Procedural complexity for voting and proxies, including proxy caps and secret ballot rules for appeals (ss 61, 34(2)(c)).","Prescriptive financial controls and record obligations (depositing receipts, authorised account, accounting records, ss 67–68, 69, 54), increasing compliance workload for committees.","Appeal mechanism that requires a special resolution to set aside decision‑maker outcomes, linking internal processes to high‑threshold member votes (s 30; Act, s 70 referenced)."],"plain_english_summary":"This regulation supplies a ready-made set of model rules for incorporated associations in the ACT, covering membership, committee composition and meetings, dispute and disciplinary procedures, financial management, records and standard forms (s 5; sch 1). It matters because associations that adopt these rules get default governance procedures. It names who pays (joining and annual fees, s 7), who decides (the committee controls admissions, fees and appoints decision‑makers, ss 4–5, 15, 24) and sets procedural duties for notices, quorums and record‑keeping (ss 50–55, 59–66)."},"kimi_summary":{"content_quality":"ok","complexity_score":4,"scope_assessment":{"changed":false,"description":"This is a new regulation (2023) replacing previous regulations, but it remains tightly scoped to its original purpose: providing model rules for incorporated associations. The content is a modernised, streamlined version of traditional association governance rules, incorporating contemporary features like virtual meetings and electronic transactions, but does not expand beyond the core function of setting default governance standards for ACT incorporated associations."},"complexity_factors":["Length: Approximately 58 pages including forms and endnotes, but the substantive model rules run about 50 sections","Cross-references: Heavy reliance on the parent Act (Associations Incorporation Act 1991) with frequent 'see Act, s X' references requiring dual reading","Defined terms: Dedicated dictionary section (Part 1.9) with approximately 20 defined terms, plus inherited definitions from the parent Act","Procedural complexity: Detailed multi-step processes for dispute resolution (sections 11-19) and disciplinary procedures (sections 20-29) with specific notice periods, submission deadlines (14 days), and appeal mechanisms","Conditional logic: Nested conditions throughout, particularly in membership rules (section 6, 8) with multiple 'if/then' scenarios for when membership begins/ends","Subordinate legislation references: Incorporates external concepts like 'authorised deposit-taking institution' (banking law) and 'special resolution' (requiring 75% majority and 21 days notice)","Modular structure: Divided into 9 Parts with multiple Divisions, creating a layered navigation structure"],"plain_english_summary":"This regulation supplies a fill‑in “model rules” constitution for ACT incorporated associations, setting default governance on membership, discipline, committee roles, meetings (including virtual), finances and record‑keeping. It applies to any association that adopts these rules (new or existing) and to the registrar‑general. It matters because it gives small volunteer organisations a legally compliant, ready‑made governance framework under the Associations Incorporation Act 1991 without bespoke legal drafting."},"flash_summary_failed":{"failed":true,"reason":"A positive credit balance is required for all requests, including BYOK, so fallback providers remain available. Add credits at https://vercel.com/d?to=%2F%5Bteam%5D%2F%7E%2Fai%3Fmodal%3Dtop-up to continue.","source":"analysis-cron"}},"importantCases":[],"_links":{"self":"/api/acts/associations-incorporation-regulation-2023","history":"/api/acts/associations-incorporation-regulation-2023/history","analysis":"/api/acts/associations-incorporation-regulation-2023/analysis","conflicts":"/api/acts/associations-incorporation-regulation-2023/conflicts","importantCases":"/api/acts/associations-incorporation-regulation-2023/important-cases","documents":"/api/acts/associations-incorporation-regulation-2023/documents"}}